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[1. CALL SESSION TO ORDER]
CALL THIS A CITY COUNCIL WORKSHOP TO ORDER.CALL COUNCIL MEMBER SUTTON, COUNCIL MEMBER CLARK HERE.
UH, MAYOR SNYDER, COUNCIL MEMBER GORDON, AND, UH, COUNCIL MEMBER KENZIE ARE NOT PRESENT.
SO WE HAVE FOUR PEOPLE HERE, SO NOT A QUORUM.
SO, BUT IT'S JUST A WORKSHOP DOES.
SO IT DOESN'T MATTER IS THAT WE SHOULD BE A QUORUM.
I THINK YOU NEED FIVE TO START THE MEETING, EVEN THOUGH IT'S A WORKSHOP.
HE THINKS SINCE WE'RE NOT TRANSACTING BUSINESS COUNSELING, THERE'S NO ACTIONS ARE GOING TO BE TAKEN.
NEXT TIME WE HAVE THE CHARTER AMENDMENTS.
WE'LL PUT A CLARIFICATION IN THERE.
SO MAYOR PRO TEM THORTON AND MEMBERS OF THE COUNCIL, WE'RE LOOKING AT PAGE 12 OF YOUR CHARTER QUORUM TO DETERMINE WHAT CONSTITUTES A QUORUM FOR THE PURPOSE OF A MEETING.
AND IT SAYS YOU HAVE TO HAVE THE QUORUM OF FIVE MEMBERS TO TRANSACT BUSINESS.
SINCE WE'RE NOT TRANSACTING BUSINESS AT THIS, UH, CITY COUNCIL ORIENTATION, WE'RE GOING TO SAY THAT THE FIVE MEMBERS DOESN'T APPLY.
THAT'S WHAT I WASN'T SURE IF WE NEEDED TO THE, THE, YOU KNOW, EVERYTHING AROUND THE MEETING OR NOT.
SO, SO I TOLD ISAAC NEXT CHARTER AMENDMENT, WE NEED TO CLARIFY THIS.
BUT IF THIS IS HOW WE'RE INTERPRETING THE CHARTERS, SINCE THIS IS AN ORIENTATION, THIS IS MORE LIKE AN EDUCATIONAL WORKSHOP.
WELL, AND THE WORST CASE IS WE DID, WE DID STEPS WE DIDN'T NEED TO DO, BECAUSE WE DIDN'T HAVE A CORNER BECAUSE WE'RE NOT GOING TO TAKE ACTION ANYWAY.
IT'S IT'S MORE LIKE ON THE OPEN MEETING SEC, THERE'S AN EXCEPTION FOR EDUCATIONAL WORKSHOPS, THINGS LIKE THAT.
SO WE'RE GOING TO SAY THAT THAT APPLIES HERE TOO.
SO IN ADDITION TO THE CHARTER, NOT BEING CLEAR.
WELL, I GUESS WE'LL JUST CARRY ON IT RIGHT THEN THE PLEDGE OF ALLEGIANCE IS NEXT.
I PLEDGE ALLEGIANCE TO THE FIRE IN THE UNITED STATES OF AMERICA AND ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL TEXAS, TEXAS FLAG.
I PLEDGE ALLEGIANCE TO THEE, TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE PUBLIC COMMENT.
IT DOESN'T LOOK LIKE WE HAVE ANY PUBLIC COMMENT.
[5.1. City Council Member Orientation (Interim City Manager Isaac Turner, Assistant City Manager Matt Wojnowski, City Secretary Angela Walton, Legal Counsel Dottie Palumbo)]
BUSINESS, FIVE.ONE CITY COUNCIL MEMBER ORIENTATION, SAY MANAGER, MR. MAYOR, PRO TIM AND MEMBERS OF THE CITY COUNCIL.WE ARE VERY PLEASED TO PROVIDE YOU WITH THIS.
WE HOPE THAT IT'S SOMETHING THAT THE COUNCIL WILL FIND USEFUL AND CONTINUING TO THE FUTURE BEFORE WE GET STARTED, UH, LET ME EXPRESS MY APPRECIATION TO, UH, YOUR CITY SECRETARY, ANGELA WALTON, WHO, UH, ASSISTED AND COMPILED A LOT OF THIS MATERIAL INTO, UH, MATT.
UH, I HAVE A BRIEF PART IN THE OPENING THAT I WOULD LIKE TO GO AHEAD AND GET STARTED WITH.
UH, IF YOU OPEN YOUR NOTEBOOKS UNDER SECTION ONE SHOULD BE THE, UH, ORGANIZATIONAL CHART.
UM, I CALL IT A REPORTING ASSIGNMENT CHART.
UM, THE ORGANIZATIONAL CHART IS SOMETHING THAT'S FORMALLY APPROVED BY COUNCIL, THE REPORT PORTING CHART THAT THIS IS SHARES WHO REPORTS TO WHOM, BUT FOR PURPOSES OF THIS MEETING, IT'LL SHOW WHICH DEPARTMENTS WE HAVE AND HOW THEY LINE UP.
OBVIOUSLY THE TAXPAYERS ARE AT THE TOP OF THE CHART BECAUSE THEY'RE THE ONES THAT ARE BEING SERVED.
THE CITY COUNCIL, THEIR REPRESENTATIVES, THE CITY MANAGER PROVIDES MANAGEMENT SERVICES AND SUPPORT SERVICES, AS WELL AS ACCOUNTABILITY FOR THE STAFF THAT'S LISTED UNDERNEATH THERE.
YOU'LL NOTICE THAT THE CITY COUNCIL APPOINTS THE MUNICIPAL JUDGE, THE CITY COUNCIL APPOINTS THE CITY ATTORNEY AND THE CITY COUNCIL.
SO MAKES THE APPOINTMENTS TO BOARDS AND COMMISSIONS.
THE COUNCIL ALSO APPOINTS THE CITY MANAGER,
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UH, UNDERNEATH THERE.YOU'LL SEE, UM, THE VARIOUS DEPARTMENTS.
I WILL NOT READ ALL OF THOSE, BUT JUST SO YOU'LL HAVE THAT AS YOUR POINT OF REFERENCE, WE LISTED THE PEOPLE WHO ARE MANAGERS OR DIRECTORS OF SOME OF OUR, UH, UM, UH, KEY AREAS.
I GUESS THEY'RE ALL KEY AREAS, BUT JUST SOME OF OUR AREAS OF WHO ARE PEOPLE WHO ARE ON THE LEADERSHIP TEAM, WE'VE HIGHLIGHTED THOSE IN SOME DARKER GREEN COLORS.
UH, BUT THIS IS JUST FOR YOUR REFERENCE AND YOUR REPORTING PURPOSES, AS YOU ALL ARE PROBABLY AWARE.
AND I'LL TALK JUST A LITTLE BIT ABOUT THIS.
UH, HOPEFULLY, UH, MAKING MY GRADUATE SCHOOL PROFESSORS PROUD, UH, HUDDLE IS OPERATES UNDER A COUNCIL MANAGER FORM OF GOVERNMENT.
THAT FORM OF GOVERNMENT WAS STARTED BACK IN THE LATE 18 HUNDREDS, 1920S.
AND IT WAS A RESULT OF WANTING TO TAKE A LOT OF POLITICAL PATRONAGE OUT OF THE SYSTEMS WHEREBY UH, AN ELECTED PERSON WOULD APPOINT SOME OF THEIR FRIENDS TO OFFICES AND THAT SORT OF THING.
UH, IT WAS PART OF A, WHAT WAS CALLED A REFORM MOVEMENT IN THE COUNCIL MAN, I WAS IN THE COUNCIL MANAGER FORM OF GOVERNMENT.
THE COUNCIL WILL HIRE A PROFESSIONAL MANAGER WHO HAS SOME TRAINING EXPERTISE IN ADMINISTRATION AND MANAGEMENT AND RUNNING AN ORGANIZATION.
THAT PERSON IS TYPICALLY RESPONSIBLE FOR APPOINTING.
UM, MOST OF THE STAFF MEMBERS AND ALSO RESPONSIBLE FOR CONDUCTING THE CITY'S BUSINESS.
UM, THE CITY CHARTER IN HOW-TO HAS A NUMBER OF AREAS THAT ARE LISTED HERE THAT ARE FROM THE CHARTER THAT TALK ABOUT WHAT THE MANAGER'S RESPONSIBILITIES AND DUTIES ARE.
AND I'LL PARTICULARLY CALL YOUR ATTENTION TO THE BOTTOM OF THE PAGE WHERE IT'S SECTION 4.01 SAFETY MANAGER POWERS AND DUTIES.
UM, OBVIOUSLY TO MAKE SURE THAT THE CITY'S OBEYING ALL STATE LAWS AND ORDINANCES.
UM, WE TALKED ABOUT THE REMOVAL AND, AND APPOINTMENT OF STAFF MEMBERS.
UM, PRACTICALLY SPEAKING, UH, DEPARTMENT DIRECTORS, YOU'LL BE ADVISED OF AS, AS PROCESSES GO ALONG IN TERMS OF APPOINTING THEM, I WILL CALL TO YOUR ATTENTION TO THE APPOINTMENT OF THE POLICE CHIEF PROCESS, WHICH INCLUDED NOT ONLY A NUMBER OF OTHER STAFF MEMBERS, BUT ALSO COMMUNITY MEMBERS, AS WELL AS OTHER LAW ENFORCEMENT PERSONS IN THE AREA.
SO, UM, WITH THE WAY I FUNCTION ON ALMOST ALL THE CASES ON DEPARTMENT DIRECTORS, THERE WILL BE SOME SORT OF PROCESS THAT WOULD INCLUDE A PANEL.
THE PRIZES WERE GOING THROUGH THOSE PROCESSES.
UM, THE MANAGER IS ALSO RESPONSIBLE FOR OBVIOUSLY ATTENDING ALL THE MEETINGS AND, AND CAN BE EXCUSED BY THE COUNCIL.
AND WE'LL TALK ABOUT ONE, A UPCOMING MEETING THAT I LIKE TO BE EXCUSED FROM, BUT WE'LL VISIT ABOUT THAT.
MOST CRITICALLY IS THE BUDGET PREPARATION BUDGET PROCESS.
WE'LL PREPARE THE BUDGET AND GIVE THAT DELIVERED, GET THAT DELIVERED TO COUNCIL FROM MY EXPERIENCE, IT TAKES ABOUT GOING THROUGH THAT ABOUT TWO OR THREE DIFFERENT TIMES TO GET A HANDLE ON THE BUDGET PROCESS.
I UNDERSTAND THAT THE HUDDLE HAS, MAY HAVE SOMEWHAT OF A UNIQUE WAY OF GOING THROUGH THE BUDGET PROCESS.
SO WE'LL GET AN OPPORTUNITY TO GO THROUGH MOST OF THAT.
YOU HAVE A VERY GOOD FINANCE DIRECTOR, UH, WE'VE ALREADY WORKING ON THAT BUDGET PROCESS, AND WE'RE ALSO INCLUDING MAKING SURE TO INCLUDE DEPARTMENT DIRECTORS AS PART OF THAT PROCESS.
NOW THAT IN TERMS OF HAVING A NEW FINANCE DIRECTOR, THIS IS REALLY HER FIRST BUDGET.
ALSO THOUGH SHE DID THE FIRST I DID THE BUDGET LAST YEAR.
UH, SHE CAME IN TOWARDS THE END OF THE PROCESS.
SO A LOT OF THINGS WERE KIND OF PUT TOGETHER LAST MINUTE.
SO THIS IS REALLY, UH, ANGIE RIOS WAS FIRST PROCESS WITH YOU ON THIS.
AND AS TIME GOES ON, UH, YOU'LL GET TO COME UP WITH A BUDGET PROCESS SYSTEM WITHIN THE GUIDELINES THAT WE HAVE TO OPERATE UNDER.
THAT WILL BE MORE ATTUNED AND ACUTE TO WHAT THE COUNCIL WANTS TO HAVE AND HOW THEY WANT TO DO THE BUDGET.
WE HAVE A BUDGET SCHEDULE, A BUDGET CALENDAR, AND THAT JUST REMINDS ME, I DO NEED TO MAKE SURE WE GET THAT TO THE NEWER COUNCIL MEMBERS.
MATT, IF YOU CAN HELP ME REMEMBER THAT, THAT WE HAVE A BUDGET SCHEDULE SO THAT YOU CAN OUTLINE THOSE KEY DATES, UH, FOR BUDGET.
UH, MOST OF THOSE ARE DURING THE COUNCIL MEETINGS.
UH, WE TRY TO MAKE SURE THAT'S DURING THE COUNCIL MEETINGS THAT DOES NOT PRECLUDE US FROM HAVING AN ADDITIONAL BUDGET DISCUSSION IF WE NEED IT WITH THE COUNCIL.
SO WHAT WE'LL KIND OF LOOK AT THAT AND SEE, UH, WHERE THAT HAPPENS, UH, FOR THE NEW MEMBERS WE DID HAVE BACK IN MARCH, I BELIEVE IT WAS, WE DID HAVE A MEETING WHERE WE GAVE THE COUNCIL, THE BUDGET SCHEDULE.
WE ALSO TALKED ABOUT, UM, UH, THE PROCESS OVERALL, AND WE GOT SOME GUIDELINES FROM THE COUNCIL WITHIN WHICH TO DEVELOP THE BUDGET.
AND WE CAN CERTAINLY MAKE SURE YOU GET THAT INFORMATION, BUT THAT WAS DONE IN ABOUT MARCH OF EVERY YEAR.
I FIND IT'S HELPFUL TO GET THOSE THINGS UP FRONT BEFORE THE BUDGET'S DEVELOPED.
AND THEN, UH, WE'LL TRY TO DEVELOP THE BUDGET WHEN WITHIN THOSE PARAMETERS, IF THERE'S SOME AREAS WHERE SOME THINGS STICK OUT, WE CAN POINT THAT OUT TO THE COUNCIL AND MAKE SURE THAT YOU'RE AWARE OF THAT THE COUNCIL GETS A NUMBER OF REPORTS ON HOW WE'RE DOING, UH, WITH OUR FINANCES, UM, AND ALSO MAJOR ADMINISTRATIVE, UH, ACTIVITIES, OUR ADVISE TO THE COUNCIL.
UH, WE WILL TALK TO YOU ABOUT IF THERE'S SOME ADMINISTRATIVE ISSUES
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THAT FALL UNDER THE, UM, ITEMS THAT ARE ALLOTTED FOR EXECUTIVE SESSION PARTICULAR, IF THERE'S SOME PARTICULAR PERSONNEL ISSUES THAT WE THINK YOU NEED TO BE AWARE OF, I'LL SHARE THOSE WITH YOU.IT IS NOT TO ASK YOU FOR ACTION AND WHAT TO DO, BUT I WANT TO MAKE SURE THAT YOU'RE ADVISED OF WHAT ACTIONS WE'RE TAKING, WHAT ACTIONS I'M TAKING AS YOUR MANAGER.
UM, AGAIN, YOU ALL HAVE ALREADY SEEN AN EXPERIENCE.
WE DO HAVE SOME INDIVIDUAL BRIEFINGS THAT OCCUR ONCE EVERY OTHER WEEK.
WE TALK ABOUT THE, UH, TRY TO EXPLAIN WHAT'S ON THE AGENDA SO THAT YOU HAVE A GOOD UNDERSTANDING OF THAT.
I WILL ALSO ADVISE YOU OF SOME, ANY OTHER MAJOR THINGS THAT I SEE GOING ON IN THE ORGANIZATION.
UM, SOMETIMES I WILL CALL YOU OR TEXT YOU ABOUT, UH, EVENTS THAT ARE HAPPENING, PARTICULARLY IF THERE ARE EMERGENCIES.
UM, THERE'S ONLY BEEN ABOUT ONE OR TWO THAT HAPPENED AT 11 O'CLOCK AT NIGHT, AND I DECIDED TO WAIT TILL THE NEXT DAY, BUT IF SOMETHING REALLY URGENT, I'LL TEXT, YOU HIT THAT TIME AT NIGHT.
OTHERWISE I'LL TRY TO WAIT UNTIL THE NEXT DAY, JUST SO THAT, UH, YOU'LL, WON'T GET BLINDSIDED, HOPEFULLY TOO MUCH ABOUT WHAT'S GOING ON WITH THE CITY.
AND THAT YOU'LL KIND OF KNOW IN A TIMELY MANNER.
UM, THAT WAS PRETTY MUCH KIND OF COVERED THOSE EIGHT POINTS THAT ARE BELOW THERE.
UM, THE NEXT CHART WE FOUND AND LOCATED, WE ASKED THAT, UH, IT WOULD BE SHARED WITH YOU.
AND I'LL JUST ASK YOU TO KEEP THIS IN MIND AS YOU'RE DOING YOUR DUTIES.
UM, A LOT OF TIMES FROM MY EXPERIENCE, WE, AS INDIVIDUALS ARE ATTEMPTED TO DELVE INTO THINGS THAT WE KNOW BEST, AND WE DELVE INTO THEM REALLY, REALLY DEEPLY AS A COUNCIL.
I'D LIKE FOR YOU TO SEE YOURSELVES AS, UH, PROVIDING DIRECTIONS, MAYBE FOR AN AIRCRAFT CARRIER, THIS IS NOT MAKING ALL THE TURNS OF A LITTLE SPEED BOAT.
THIS IS A LARGE ORGANIZATION, AND WE'RE TRYING TO PREDOMINANTLY GET YOU TO, UH, HELP US ESTABLISH GOALS SO THAT THE IN FIVE, 10 YEARS, THE DIFFERENCE SAYS FROM THE DECISIONS THAT YOU'RE MAKING NOW CAN BE SEEN.
UM, IT IS IMPORTANT THAT YOU KNOW, THAT THE RIGHT OF WAYS ARE BEING MOWED.
SURE, THAT'S IMPORTANT, BUT IT'S MORE IMPORTANT FOR, FROM MY PERSPECTIVE, TO GET YOUR VISION FOR THE CITY, WHAT THE NEIGHBORS WHO IT'S OUT OF FIELD, LIKE WHAT THEY OUGHT TO LOOK LIKE, UH, THE GREEN SPACE ISSUES, UH, TRAFFIC ISSUES, UH, DENSITY ISSUES.
THOSE THINGS ARE, ARE EVEN MORE CRITICAL BECAUSE THEY PLAY A ROLE INTO THE FUTURE.
AND THE FACT THAT WE WILL AFFECT THE PEOPLE THAT WHO LIVE IN HUDDLE, BUT PEOPLE WHO ALSO LIVE IN HUDDLE LONG PAST SOME OF OUR TIME.
SO, UH, THOSE ARE THE KINDS OF THINGS I'D LIKE FOR YOU TO, UH, UH, FOCUS ON, LOOK AT THE VISIONS AS, SO WE'VE TALKED ABOUT A VISION WITH THE PRIOR COUNSEL.
WE DEVELOPED A VISION, UH, I'M HOPEFUL, FULL TO TALK WITH YOU ABOUT, UH, JUST COMING TOGETHER AND ALLOWING YOU TO HAVE SOME DISCUSSIONS ABOUT THE STRATEGIC GOALS AND STRATEGIC OBJECTIVES.
UM, WE HAVEN'T DEALT A LOT INTO THE, UH, ACTION PLAN AND PRIORITIES OF THE ACTION PLAN.
UM, AND THE REASON WHY THAT 30,000 FEET THING, THE REASON WHY THAT IS, IS BECAUSE THERE'S SO MANY ITEMS THAT ARE PRESSING THAT, UH, THERE'S SOME CLEAR THINGS THAT WE HAVE TO TAKE ACTION ON IMMEDIATELY.
UM, AND YOU'LL SEE THAT, FOR EXAMPLE, UM, WHILE WE'RE HAVING SOME POTENTIALLY WONDERFUL THINGS HAPPENING IN THE MEGA SITE, UH, THERE WERE SOME THINGS THAT HAD TO OCCUR IN THE UTILITY SECTION FOR ANY OF THAT TO BECOME BUYABLE AT ALL.
SO IT DIDN'T TAKE A ROCKET SCIENTIST.
AND SO IT CERTAINLY DAWNED ON ME REALLY QUICKLY.
THIS IS WHAT WE HAD TO GET TO FIRST.
I DON'T CARE WHAT ALL THIS OTHER FLOWERY STUFF SAYS.
IF WE CAN'T PROVIDE UTILITIES, IT AIN'T GOING NOWHERE.
SO WE STILL HAVE A NUMBER OF THOSE AREAS.
YOU ALL ARE ALSO, UH, LOOKING AT, UH, WITH THE COMP PLAN, UH, YOUR MASTER PLANS FOR THE WATER AND SEWER.
UM, I KNOW YOU'VE RECENTLY DONE A PARKS MASTER PLAN, THOSE SORTS OF THINGS, THOSE THINGS ARE ALSO, UH, PROVIDING YOU SOME OPPORTUNITY TO LOOK INTO THE FUTURE, TO LOOK AT A HIGHER LEVEL ABOUT THINGS THAT YOU WANT IN THE CITY.
THINGS THAT NEED TO BE FIXED IN THE CITY, THINGS THAT WE NEED TO POINT TO AS DIRECTIONS.
UM, SO A LOT OF WHAT I WILL BE BRINGING TO YOU AND WE'LL BE WORKING ON WILL BE LONGER TERM ISSUES.
GRANTED THAT DURING THE COUNCIL AGENDA ITEMS WILL BE THINGS THAT'LL BE PRESSING AND KIND OF IMMEDIATE, BUT, UH, THE, THE MOST CRITICAL THINGS AND MOST NOTEWORTHY THINGS FROM MY PERSPECTIVE ARE THE THINGS THAT ARE GONNA IMPACT THE CITY 5, 10, 15 YEARS, 20 YEARS DOWN THE ROAD.
ANY QUESTIONS ON THAT? UM, SPEAKING OF STRATEGIC PLANNING, UH, THE COUNCIL DID DO A STRATEGIC PLANNING EXERCISE AT THE END OF JANUARY LAST YEAR.
I WANT TO MAKE SURE THAT YOU HAD, UH, IN HAND WHAT GOALS AND OBJECTIVES THAT THEY CAME UP WITH.
THESE ARE THE ABBREVIATE COMPONENTS OF THAT.
AND I'LL GET YOU ONE THAT, UH, UH, HAS A LITTLE BIT MORE TEXT IN IT RELATIVE TO THAT.
UH, LET'S START AT THE BOTTOM OF THAT PAGE THERE, YOU'LL SEE THE EXPECTATIONS.
THOSE ARE THE EXPECTATIONS THAT ARE ON THE PLACARDS THAT ARE BY YOUR PLACES.
THAT IS TO BE A CONSTANT AND A SEATING FOR YOU SO THAT YOU WILL REMEMBER WHAT YOU AGREED TO AND HOW YOU AGREE TO INTERACT WITH EACH OTHER CORE VALUES.
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THINK ARE IMPORTANT AS A COUNCIL, UH, WITH THE HONESTY AND INTEGRITY, UH, ABILITY TO COOPERATE, COMPROMISE, AND COLLABORATE MUTUAL RESPECT WITH EQUAL VOICES, UM, SERVANT LEADERS, DEMONSTRATING LEADERSHIP, BEING CONSISTENT.AND FORWARD-THINKING, UH, WHERE THOSE CORE VALUES, WE DO HAVE, UH, PLANS THAT ARE UNDERWAY TO GET THOSE POSTED ON THE WALLS.
I THOUGHT THAT THEY WOULD ACTUALLY BE POSTED THIS WEEK EARLIER THIS WEEK.
AS A MATTER OF FACT, THEY HAD THE SIGNS HERE, BUT THERE WAS SOME THINGS THAT WEREN'T QUITE, UH, UH, WORKING WITH THOSE SIGNS.
SO THEY HAD TO TAKE THEM BACK AND FINALLY, AND MOST CRITICALLY THE, UH, STRATEGIC PILLARS AND THOSE ARE GOALS, STRATEGIC GOALS, UH, MAINTAINING FINANCIAL STABILITY, UH, CREATING THE HIGHEST QUALITY OF LIFE BUILDING UPON RESPONSIBLE AND SUSTAINABLE GROWTH, COLLABORATING FOR OPERATIONAL EXCELLENCE AND EFFICIENCY.
AND AGAIN, THERE ARE, THERE IS SOME MORE VERBIAGE BEHIND THOSE WHICH YOU'LL NEED TO HAVE, AND WE'LL MAKE SURE YOU GET THAT, UH, VERY SHORTLY.
UM, THOSE ARE THE OVERALL ARCHING GOALS.
I HAVE NO DOUBT THAT, UH, UH, IT'LL PROBABLY PASS MY TIME, BUT YOU WILL BE DEVELOPING AN IMPLEMENTATION PLAN FOR THOSE GOALS ON WHAT YOU WANT TO DO ON AN ANNUAL BASIS TO MOVE CLOSER TO THOSE.
WE HAVE A NUMBER OF THINGS, UH, INITIALLY UPON MY ARRIVAL.
AND, AND CERTAINLY AS WE'LL TALK ABOUT A LITTLE BIT ON THURSDAY IN TERMS OF MY PERFORMANCE FOR YOU THAT ARE JUST PRESSING THAT WE JUST GOT TO GET DONE.
SO IT DOESN'T TAKE THE GANTT CHARTS OR THE PERT CHARTS OR ANYTHING LIKE THAT.
THERE'S JUST SOME THINGS WE GOTTA BLOW AND GO ON.
AND SO, UH, THOSE WILL BE PRETTY OBVIOUS AND WE'LL CHAT A LITTLE BIT MORE ABOUT THOSE, BUT AS YOU GET MORE INTO STRATEGIC PLANNING AND IT BECOMES MORE OF THE CULTURE OR THE ORGANIZATION, YOU'LL DELVE MORE DEEPLY INTO THAT, AS DEEPLY AS IT'S COMFORTABLE FOR THE ORGANIZATION, YOU MAY CHART IT.
YOU MAY HAVE A DATES WHEN THINGS ARE DUE OR AT LEAST TIMEFRAMES WHEN THINGS ARE DUE.
AND SO, UM, YOU'LL GET AN OPPORTUNITY TO UTILIZE THAT TOOL.
ANY QUESTIONS ON THAT? UM, WE ARE A HOME RULE CHARTER CITY, AND JUST KIND OF IN A NUTSHELL, IN ESSENCE, TYPICALLY THINGS THAT THE STATE LEGISLATURE, WHICH CREATED, UH, THE CITIES HERE, THINGS THAT THE STATE LEGISLATURE DOES NOT PROHIBIT, GENERALLY SPEAKING, THE COUNCIL CAN MAKE DECISIONS ON THOSE ON BEHALF OF THE COMMUNITY.
UM, I WILL SAY THAT OVER THE YEARS THERE HAVE BECOME MORE AND MORE THINGS THAT THE STATES HAVE CIRCUMVENTED AND, UM, HAVE TAKEN CONTROL OVER.
UM, THE STATES HAVE THAT AUTHORITY NOT TO GET INTO LAW AT ALL, BUT YOU CAN CERTAINLY ASK YOUR ATTORNEY BECAUSE I DON'T WANT TO GET INTO THAT.
UH, BUT, UM, WE ARE HOME RULE CHARTER CITY, AND, UH, THERE'S SOME INFORMATION THERE ON THAT.
WE HAVE CERTAIN RESPONSIBILITIES OBVIOUSLY FOR THE COMMUNITY, BUT IN ESSENCE, UH, IF IT'S NOT PROHIBITED BY THE STATE, THEN THE COUNCIL CAN GENERALLY SPEAKING, UM, MAKE SOME DECISIONS ON SOME OF THOSE AREAS.
AND WE CAN TALK ABOUT THAT A LITTLE BIT MORE IF YOU WANT TO, BUT I JUST DIDN'T WANT TO TAKE UP EVERYBODY ELSE'S TIME.
ANY QUESTIONS OR COMMENTS FOR ME? OKAY.
UH, ONE OTHER THING I WANTED TO SAY, YOU ALL HAVE GOTTEN COPIES.
I BELIEVE OF A TELEPHONE SHEET.
ANGELA, DID THEY GET THAT TELEPHONE SHEET THAT WAS DISTRIBUTED.
YOU'RE GOING TO GO OVER THAT WITH THEM.
UM, THOSE ARE SOME KEY TELEPHONE CONTACT NUMBERS.
I WILL STRONGLY URGE YOU PURSUANT TO THE CHARTER THAT IF YOU HAVE ANYTHING YOU WANT FROM CITY STAFF, GO THROUGH THE MANAGER'S OFFICE, GO THROUGH THE MANAGER'S OFFICE, GO THROUGH THE MANAGER'S OFFICE.
IF YOU WANT TO HAVE A MEETING OR CHAT WITH A STAFF MEMBER, THEY'LL THROW THE MANAGER'S OFFICE.
UM, ONE OF THE THINGS I HAVE IS I DON'T LIKE TO BLINDSIDE YOU AND I DON'T WANT TO BE BLINDSIDED, NOT WITHSTANDING WHAT THE CHARTER SAYS ALSO.
SO I KIND OF WANT TO KNOW, FOR EXAMPLE, WHEN WE DO OUR CHATS, IF TWO OF YOU ASKED THE SAME QUESTION, WE'RE GOING TO SEND IT OUT TO EVERYBODY.
I WON'T KNOW IF YOU'RE ASKING QUESTIONS OF STAFF MEMBERS.
THE OTHER THING THAT YOU HAVE TO BE VERY CAREFUL OF.
I KNOW YOU, YOU EITHER KNOW THE STAFF MEMBERS OR MAY BE, FEEL LIKE YOU DO KNOW THEM, BUT WHEN YOU START ASKING FOR INFORMATION OR START ASKING QUESTIONS THAT BECOMES TOP PRIORITY FOR A LOT OF STAFF MEMBERS.
AND IF THAT HAPPENS, THAT'S THROWING THEM OFF OF WHAT WE'RE THINKING THEY'RE SUPPOSED TO BE WORKING ON AS A TOP PRIORITY.
AND SO JUST TO KEEP THINGS CLEAR OR KEEP THINGS GOING PRETTY SMOOTHLY, UH, ASKING YOU TO FOLLOW THE CHARTER, GO THROUGH THE CITY MANAGER.
I THINK IF YOU TALK TO ANY OF THE COUNCIL MEMBERS THAT WORK WITH ME, I DON'T GO AND BEAT PEOPLE OVER THE HEAD.
I'M NOT TELLING PEOPLE, YOU KNOW, IF THEY TALKED TO THE COUNCIL MEMBER YOU'RE OUTTA HERE OR ANYTHING LIKE THAT, I'M TRYING TO MAKE SURE THE OPERATIONS REMAIN AS SMOOTH AS
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POSSIBLE.AND THAT YOU GET THE INFORMATION THAT YOU NEED TO BE ABLE TO DO YOUR JOB QUESTIONS ABOUT THAT.
SO THE ONLY ONE, UM, WE'VE TRIED TO MOVE IN THE PAST, BOB AND WE'VE TALKED ABOUT MOVING HIM INTO THE EDC ONLY I DO SOMETIMES GO IN AND MEET WITH HIM.
DO I HAVE TO NOTIFY YOU FOR THAT? BECAUSE I'M AN EDC BOARD MEMBER AND HE DOES REPORT TO ME.
AND SO, UM, WELL, SINCE YOU BROUGHT IT UP, I'LL TOUCH THAT A LITTLE BIT, BUT YES, I WANT TO KNOW ABOUT IT.
THAT'S IMPORTANT BECAUSE YOU'RE NOT THE ONLY PERSON THAT MAY HAVE SOME QUESTIONS OR CONCERNS ABOUT BOB OR NOT BOB, BUT ABOUT A PROJECT THAT HE'S WORKING ON.
AND BY THE SAME TOKEN, IF I HEAR THE SAME QUESTION FROM A COUPLE COUNCIL MEMBERS, I'M PROBABLY GOING TO MAKE SURE THEY, THE COUNCIL KNOWS WHAT THE ANSWER TO THAT IS YOUR GOD, YOU'VE GOT A LOT OF ECONOMIC DEVELOPMENT ACTIVITY THAT'S HAPPENING.
AND SO, UH, WANT TO MAKE SURE YOU ALL STAY ABREAST, WHICH IS WHY YOU SEE THAT EXECUTIVE SESSION ITEM ABOUT THE MEGA SITE ON ALL OF YOUR AGENDAS.
UH, ONE OF THE THINGS YOU WILL FIND IS THAT YOU ALL HAVE CONCERNS.
IF YOU THINK A COUNCIL MEMBER IS GETTING INFORMATION OR SOMETIMES ACCESS THAT ANOTHER COUNCIL MEMBER IS NOT GETTING, UH, THAT'S ONE, NUMBER TWO.
UH, WE WANT TO BUILD UP THE TRUST AMONG THIS TEAM AND THAT'S CRITICAL.
THAT'S SOMETHING THE COUNCIL IDENTIFIED THAT THEY WANT TO DO SO HELP.
LET ME HELP YOU AND, AND LET ME KNOW, OKAY.
OTHER QUESTIONS, COMMENTS, UH, IT'S WALTON.
I THINK MY PART'S DONE SO GOOD AFTERNOON.
MAYOR PRO 10 THORTON AND OUR NEWEST COUNCIL MEMBERS, CLARK AND KOHLER, AND WELCOME BACK COUNCIL MEMBER SUTTON.
IT'S GOOD TO SEE ALL OF YOU HERE.
I GO BY DOTTIE PALUMBO I'M OF COUNSEL WITH THE BORK HAS LAW FIRM.
I'VE BEEN IN MUNICIPAL LAW SINCE 1987.
I'VE WORKED FOR THE CITIES OF ABILENE, MIDLAND GARLAND.
I WORKED FOR THE TEXAS MUNICIPAL LEAGUE FOR ABOUT SIX YEARS, WORKED FOR THE CITY OF DENTON.
I WAS CITY ATTORNEY OF HIGHLAND VILLAGE.
I WAS CITY ATTORNEY OF GALVESTON, AND IN 2015, I JOINED THE BOARD CAZ LAW FIRM.
SO THE CONTRACT BETWEEN THE LAW FIRM AND THE CITY IS, UH, WITH ALAN
SO HE IS IDENTIFIED AS YOUR CITY ATTORNEY, BUT FOR THE PURPOSES OF YOUR MEETINGS, ALL SERVE AS YOUR CITY ATTORNEY OR CHRISTIAN ROSAS GORILLA WILL BE THE ATTORNEY ATTENDING YOUR MEETINGS.
AND CHRISTIAN ALSO HAS A WIDE VARIETY OF MUNICIPAL LAW EXPERIENCE WORKED FOR LARGE HOME RULE CITY AND, UM, HAS MORE THAN 10 YEARS EXPERIENCE.
SO, AND ALL OUR RESUMES ARE ON THE WEBSITE.
IF YOU WANT TO KNOW ANYTHING MORE ABOUT, YOU KNOW, MY PAST, UH, TENURE AT DIFFERENT CITIES, I'M CERTAINLY AVAILABLE TO MEET AND DISCUSS ANYTHING WITH YOU.
THE WAY THAT THE CONTRACT READS IS IN LINE WITH THE CHARTER, THE CITY COUNCIL APPOINTS THE CITY ATTORNEY.
THERE'S NO RESTRICTIONS IN THE USE OF, UM, THE WORK HAS LAW FIRM.
SO ANY COUNCIL MEMBER CAN CONTACT ME AS, UM, A CITY ATTORNEY REPRESENTATIVE OR CHRISTIAN OR ALLEN OR KIDS.
WE ARE THE THREE PRIMARY ATTORNEYS THAT SERVE AT THE PLEASURE OF THE HEDO CITY COUNCIL.
DOES ANYBODY HAVE ANY QUESTIONS ABOUT THE CHARTER AND OUR FUNCTION AS YOUR CITY ATTORNEY? DO YOU WANT TO SAY ANYTHING ABOUT BRITTANY'S FUNCTION, BRITTANY, WHAT YOU WILL RECEIVE? UM, EMAILS FROM BRITTANY SHE'S OUR PARALEGAL LAW CLERK.
UM, SHE KEEPS TRACT WITH THE CITY STAFF, HAVE THE PRIMARY LEGAL DOCUMENTS THAT GO TO ALL OF THE COUNCIL.
AND OUR PRACTICES IS WHEN WE GET A QUESTION, WE'LL LET ALL THE COUNCIL KNOW.
SO WE TRY TO KEEP ALL THE INFORMATION TO COUNCIL, UM, THE SAME AND IN REAL TIME AS POSSIBLE SOMETIMES BEFORE COUNCIL MEETING, WE'LL GET A QUESTION, SOMETHING LIKE THAT.
IT'LL COME OUT AT THE COUNCIL MEETING.
WELL, WHEN DID YOU LEARN THAT INFORMATION? WELL, AN HOUR AGO.
SO WE CAN SEND YOU ALL AN EMAIL, BUT WE'RE TELLING YOU NOW, AND TYPICALLY IN, UH, ON YOUR AGENDA IN PENDING LEGAL WE'LL DISCUSS COUNCIL LEGAL REQUESTS AND, UM, PENDING CLAIMS OR PROJECTS.
UM, AND THAT'S ON THE AGENDAS FOR THE COUNCIL TO MAKE SURE THAT THE CITY ATTORNEY IS AWARE OF THEIR LEGAL REQUESTS AND THAT EVERYBODY KNOWS.
SO WHAT I'M GOING TO BE VISITING WITH YOU ABOUT TODAY IS THE OPEN MEETINGS ACT.
UM, YOU ARE REQUIRED TO TAKE YOUR TRAINING WITHIN 90 DAYS OF TAKING OFFICE.
SO, AND THAT'S EVEN IF YOU WERE REELECTED, UH, IT USED TO BE WHEN THIS LAW FIRST CAME OUT AND THEN YOU GOT REELECTED, MOST, UM, ATTORNEYS
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HAD THE OPINION THAT YOU DIDN'T NEED TO TAKE THE, UM, TRAINING AGAIN.BUT THE ATTORNEY GENERAL'S OFFICE HAS SAID, YOU NEED TO TAKE THE TRAINING AGAIN, EVEN IF YOU'RE REELECTED.
SO WITHIN THE FIRST 90 DAYS, IF YOU GO TO ANY TRAININGS, TYPICALLY THAT WILL SATISFY THAT TRAINING REQUIREMENT FOR THE OPEN MEETING SECT.
SO, BECAUSE I'VE SERVED ON OTHER BOARDS AND COMMISSIONS EVERY JANUARY, I'D TAKE IT AGAIN JUST TO HAVE IT.
SO DO I STILL NEED TO DO IT AGAIN, CORRECT.
I THINK IT'S BEING DONE TOMORROW WITH THAT.
DID YOU SIGN UP FOR THE TRAINING TOMORROW? OH, IS THAT WHAT THAT IS RIGHT NOW? AND OUR LAW FIRM IS DOING THAT TRAINING TOMORROW AND BOTH OF YOU ARE SIGNED UP AND THAT WILL SATISFY THAT REQUIREMENT.
YOU'LL GET A CERTIFICATE AT THE END OF THE TRAINING, AND THEN YOU'LL FILE THAT WITH ANGELA, THE CITY SECRETARY.
SO UNDER THE OPEN MEETINGS ACT, THE RULE IS EVERY REGULAR SPECIAL CALLED MEETING OF THE GOVERNMENTAL BODY.
YOU, THE CITY COUNCIL AND MOST BOARDS AND COMMISSIONS MUST BE OPEN TO THE PUBLIC AND FOLLOW THE REQUIREMENTS OF THE ACT.
SO IT DOESN'T APPLY TO PURELY SOCIAL GATHERINGS, CONVENTIONS WORKSHOPS, BUT IF CITY BUSINESS IS INCIDENTAL TO THE PURPOSE OF THE GATHERING, SOMETIMES YOU'LL SEE A POSTING NOTICE OF POSSIBLE QUORUM.
SO IF, UM, CITY COUNCIL MEMBERS LET THE CITY MANAGER CITY SECRETARY KNOW THAT THEY MAY BE ATTENDING A CON COMMISSIONER'S COURT MEETING, WE MIGHT POST NOTICE A POSSIBLE FORM, EVEN THOUGH IT MAY NOT BE A QUORUM ATTENDING, BUT JUST IN CASE A QUORUM SHOWS UP, THERE ARE EXCEPTIONS, UH, THE RECEIVING LEGAL ADVICE PURCHASING OR LEASING REAL PROPERTY SECURITY MEASURES.
THIS IS A SECURITY DEVICE OR A SECURITY AUDIT, UM, PERSONNEL MATTERS, ECONOMIC DEVELOPMENT AND CERTAIN HOMELAND SECURITY MATTERS.
AND SO YOU'LL SEE ON YOUR AGENDA, AS YOU SEE, UH, ON YOUR AGENDA THIS EVENING, WILL YOU LIST ALL THE EXCEPTIONS, JUST IN CASE SOME ITEM ON THE AGENDA MAY BE SOMETHING WHERE A LEGAL QUESTION OR ANOTHER QUESTION WHERE YOU CAN GO INTO CLOSED SESSION ARISES IN THE MEETING.
IT GIVES THE COUNCIL THE OPTION AND THE PUBLIC WOULD KNOW THAT WE WOULD GO INTO A CLOSE MEETING.
YOUR REQUIREMENTS ARE TO ANNOUNCE THE, THAT YOU'RE GOING INTO A CLOSE MEETING UNDER THE PROPERLY POSTED AGENDA ITEM AND IDENTIFIED THE SECTION OR SECTIONS THAT YOU'RE GOING TO BE GOING UNDER FOR THE CLOSED OR EXECUTIVE SESSION.
SO IF ANYBODY HAS ANY QUESTIONS, I'LL DO A BRIEF PAUSE.
IF I DON'T GET ANY, ANY QUESTIONS WE'LL JUST MOVE ON.
SO WHEN YOU'RE IN YOUR CLOSED SESSION, YOU MUST KEEP A CERTIFIED AGENDA OR, UM, TAPE RECORD THE EXECUTIVE SESSION.
THERE IS AN EXCEPTION FOR RECEIVING LEGAL ADVICE THAT YOU DO NOT HAVE TO KEEP A CERTIFIED AGENDA OR TAPE RECORDING WHERE WE DON'T MEET THIS REQUIREMENT, BUT I'M SURE IN THE NEAR FUTURE WILL BE A HOME RULE CITY WITH A POPULATION OF 50,000 OR MORE.
AND IT, UH, THERE IS A REQUIREMENT IN THE LAW NOW THAT, THAT THOSE CITIES POPULATION MUST MAKE A VIDEO AND AUDIO RECORDING OF EACH REGULARLY SCHEDULED OPEN MEETING AND HAVE THAT AVAILABLE FOR THE PUBLIC.
WE DO THIS, UH, FOR THE, THE CITY DOES THIS AND PUTS IT ON THE WEBSITE, BUT IT'S NOT REQUIRED UNTIL YOU REACH 50,000 IN POPULATION.
SO, UM, UH, THERE'S PENALTIES FOR VIOLATING THE OPEN MEETINGS ACT.
UM, TYPICALLY THE PENALTY RANGES, UH, IN THE CLASS B MISDEMEANOR RANGE COULD BE A FINE UP TO $2,000 OR A PRISON FOR SIX MONTHS IN JAIL, TYPICALLY THAT, UM, THOSE ARE PENALTIES.
SO THE, WHAT YOU COULD DO TO GET A PENALTY UNDER THE ACT IS KNOWINGLY ENGAGING IN ONE COMMUNICATION, AMONG A SERIES OF COMMUNICATIONS THAT OCCUR OUTSIDE OF MEETING AND CONCERN PUBLIC BUSINESS, IN WHICH THE MEMBERS ENGAGED INDIVIDUAL COMMUNICATIONS THAT CONSTITUTE FEWER THAN A QUORUM, BUT THE MA MEMBERS ENGAGING IN A SERIES OF COMMUNICATIONS CONSTITUTE A QUORUM.
SO THIS IS WHAT'S KNOWN AS THE WALKING QUORUM.
SO IF TWO OF YOU GET TOGETHER, TALK ABOUT CITY BUSINESS, ENLIST, A THIRD PERSON TO TALK ABOUT THE SAME CITY BUSINESS, AND THEN THERE'S ANOTHER, THAT WOULD CONSTITUTE YOUR QUORUM.
THEN THAT IS A POTENTIAL VIOLATION OF THE ACT THAT, UM, HAS TO BE, UM, KNOWINGLY ENGAGING IN A SERIES OF COMMUNICATION.
SO YOU HAVE TO HAVE, UH, THEY HAVE TO PROVE MORE THAN JUST, YOU KNOW, HEY, WE WERE JUST TALKING ABOUT SOMETHING AND THEY WERE TALKING
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ABOUT THE SAME THING.THERE'S JUST SO HAPPENED TO BE FOUR OF US THERE.
AND YOU KNOW WHAT? WE GOT SOME CITY BUSINESS DONE.
WELL, THAT'S REALLY NOT WHAT YOU SHOULD BE DOING.
YOU NEED TO ENJOY YOURSELF AND NOT THINK ABOUT CITY BUSINESS.
SO, UM, ANOTHER VIOLATION OF THE ACT IS CALLING OR PARTICIPATING IN AN ILLEGAL CLOSE MEETING.
SO IF YOU WERE AT A MEETING AND YOU DIDN'T ANNOUNCE, OR YOU DIDN'T GO INTO A CLOSED MEETING UNDER A PROPER SECTION THAT WOULD CONSTITUTE A VIOLATION OF THE ACT.
AND THEN IF YOU DISCLOSE THE CERTIFIED AGENDA OR THE TAPE RECORDER, THAT COULD BE A VIOLATION OF THE ACT.
AND REMEMBER THOSE PENALTIES, UM, FINES UP TO 2000 OR SIX MONTHS IN JAIL, THERE ARE DEFENSES IF, UM, YOU'RE ACTING IN RELIANCE ON A COURT ORDER OR A WRITTEN OPINION OF A COURT OF RECORD, YOU CAN POINT TO, HEY, THIS COURT ALLOWED THIS TYPE OF, UM, CITY TO GO INTO THIS MEETING UNDER THE EXCEPTION IN THE OPEN MEETINGS ACT, OR A WRITTEN ATTORNEY GENERAL'S OPINION OR WRITTEN OPINION OF THE ATTORNEY FOR THE GOVERNING BODY.
SO SOMETIMES YOU'LL HAVE A MEMO FROM THE CITY ATTORNEY TALKING ABOUT, UM, YOU GOING INTO A SPECIFIC EXECUTIVE SESSION ITEM AND GIVING A LEGAL BRIEFING ON THAT.
AND THAT WOULD CONSTITUTE A DEFENSE THAT YOU RELIED ON THAT WRITTEN OPINION OF THE CITY ATTORNEY TO GO INTO THE CLOSED SESSION.
SO IN YOUR FOLDER, YOU HAVE OPEN MEETINGS, SEX LAWS MADE EASY.
IT'S EASY TO READ TALKS ABOUT HOW THE ACT APPLIES.
THE NOTICE PROVISIONS, THE NOTICE OF PROVISIONS WILL BE PROVIDED BY THE CITY MANAGER AND THE CITY SECRETARY'S OFFICE.
SO WHEN YOU GET TO THE, UM, COUNCIL MEETING, EVERYBODY HAS CHECKED, IT'S BEEN PROPERLY POSTED 72 HOURS IN ADVANCE.
EVERYBODY'S GONE OVER THE AGENDA ITEMS TO MAKE SURE THAT THEY'RE CLEAR.
AND THE PUBLIC HAS NOTICE OF WHAT THE CITY COUNCIL IS GOING TO MEET AT AN OPEN SESSION AND WHAT THE ITEMS ARE THAT COULD MAY BE DISCUSSED IN EXECUTIVE SESSION.
SO I THINK WE'VE COVERED PRETTY MUCH EVERYTHING.
DOES ANYONE HAVE ANY QUESTIONS? WHEN WE STARTED TODAY, WE HAD TO HAVE QUORUM IS FIVE, BUT A LITTLE WHILE AGO, YOU MENTIONED A QUORUM OF FOUR.
SO I'M JUST CURIOUS, WHICH IS THE NUMBER.
SO IF YOUR, YOUR CHARTER SAYS, IF YOU'RE GOING TO TRANSACT BUSINESS AND TRANSACTING BUSINESS IS REALLY NOT INTERPRETED IN YOUR CHARTER, BUT IF YOU LOOKED AT THE COMMON ORDINARY MEETING OF TRANSACTING BUSINESS WOULD BE THAT YOU'RE ATTENDING A MEETING, YOU'RE GOING TO CONSIDER AND DISCUSS SOMETHING, AND THERE COULD POSSIBLY BE A VOTE AND ACTION ON THAT ITEM FOR PURPOSES OF TODAY, WE'RE NOT MEETING TO DO ANY OF THOSE FUNCTIONS.
SO WHEN WE LOOKED AT THE CHARTER BEFORE WE STARTED THE MEETING, WE ASSURED OURSELVES THAT THIS WAS THE TYPE OF MEETING THAT DOESN'T REQUIRE FIVE MEMBERS.
AND THEN WE WOULD JUST DEFAULT TO STATE LAW FOR WHAT CONSTITUTES A QUORUM WOULD UNDER THE OPEN MEETINGS ACT IS A MAJORITY OF THE COUNCIL TO START THE MEETING.
SO EVEN THOUGH WE NEED FIVE PEOPLE TO HAVE A MEETING, SINCE FOUR PEOPLE COULD TAKE ACTION, IT'S, IT'S STILL ILLEGAL UNDER THE OPEN MEETINGS ACT FOR FOUR PEOPLE TO TALK ABOUT IT.
TALK ABOUT AN ISSUE, IS THAT TRUE? SO IF YOU'RE FOUR PEOPLE, UM, UNDER THE OPEN MEETING SEC DEFINITIONS WITH THEIR CRIMINAL PENALTIES, THEY WOULD CONSIDER FOUR OF YOU AS A QUORUM FOR THE PURPOSE OF KNOWINGLY VIOLATING THE ACT AND CIRCUMVENTING IT, YOU KNOW, MANNER LIKE A WALKING QUORUM.
SO WHILE FOR WALKING HORN PURPOSES, IT'S THREE IS OUR MAXIMUM THAT WE CAN WAIT THAT VIOLENT, OR YOU SHOULDN'T BE WALKING AROUND.
YOU GOT TO REALIZE THAT YOU CAN'T GO TO FOUR.
YOU COULD, YOU COULD HAVE GROUPS OF TWO OR GROUPS OF THREE WITHOUT VIOLATING THE ACT.
BUT THE ISSUE IS, EVEN THOUGH IT'S LESS THAN A QUORUM TO JUST MAKE SURE YOU'RE NOT AGREEING TO VOTE IN A CERTAIN MATTER, THAT YOU'RE JUST REALLY RECEIVING INFORMATION OR PASSING ALONG INFORMATION, AND THEN, UH, YOUR CITY MANAGER'S OFFICE.
AND, AND I KNOW THAT OUR ATTORNEY'S OFFICE, WHEN WE GET INFORMATION THAT WE KNOW THE COUNCIL IS CONSIDERING, WE WILL MAKE SURE ALL THE COUNCIL HAS THAT INFORMATION.
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TO THE PUBLIC INFORMATION ACT.SO UNDER STATE LAW, YOU WOULD HAVE TO DO PUBLIC INFORMATION ACT TRAINING WITHIN 90 DAYS, UNLESS YOU APPOINTED SOMEBODY IN THE CITY AS YOUR RECORD RETENTION OFFICER.
SO THE CITY OF HADOW HAS APPOINTED THE CITY SECRETARY AS A RECORD RETENTION OFFICER.
SO Y'ALL DO NOT HAVE TO TAKE PUBLIC INFORMATION, ACT TRAINING, THE SAME KIND OF TAPE THAT YOU WOULD HEAR THE ATTORNEY GENERAL DO WITH THE OPEN MEETINGS ACT TRAINING.
AND THERE WOULD BE NO REQUIREMENT UPON RE-ELECTION HAVE TO TAKE THAT TRAINING AGAIN.
SO YOU, UM, THE PUBLIC INFORMATION ACT, THE PURPOSE OF THE ACT IS TO MAKE SURE THE PUBLIC IS ENTITLED TO THE INFORMATION, UM, UNDER THE LAW.
SO OUR CITY IS SUBJECT TO THE PUBLIC INFORMATION ACT.
WE HAVE, UM, PASSED A PUBLIC INFORMATION POLICY, WHICH SETS OUT THE TYPE OF INFORMATION THAT IS AVAILABLE TO THE PUBLIC.
WE HAVE A FORM THAT SOMEBODY FILLS OUT IF THEY'RE REQUESTING INFORMATION UNDER THE PUBLIC INFORMATION ACT.
AND IF THEY CHECK ON THE FORM THAT WE CAN REDACT INFORMATION, THAT'S CONFIDENTIAL BY LAW, THEN WE WILL GO THROUGH THEIR REQUEST AND THEY MAY RECEIVE SOMETHING WITH ITEMS THAT ARE BLACKED OUT.
AND EVEN IF THEY REQUEST SOMETHING THAT IS CONFIDENTIAL BY LAW, LIKE DRIVER'S LICENSE NUMBERS, BIRTH DATES, FINANCIAL INFORMATION.
SO THEY COULD REQUEST SOMETHING FROM THE CITY AND GET SOMETHING AUTOMATICALLY BLACKED OUT, EVEN IF THEY DIDN'T CHECK THAT THEY WOULD AGREE TO HAVE THE ITEMS REDACTED.
SO WHEN THE REQUEST OR COMES TO THE CITY AND ASKED FOR INFORMATION, UM, THE CITY GOES THROUGH A PROCESS OF LOOKING AT THE INFORMATION THAT THE CITY HAS AND THEN PROVIDES IT TO THE REQUESTER, BUT IT WILL REDACT INFORMATION THAT'S CONFIDENTIAL BY LAW.
OR IF THE REQUESTER HAS CHECKED ON THE FORM TO GO AHEAD AND REDACT, LIKE ATTORNEY, CLIENT PRIVILEGED INFORMATION, THINGS LIKE THAT, THAT WILL BE REDACTED.
AND SO THE PURPOSE OF THAT IS TO TRY TO GET THE INFORMATION OUT TO THE REQUESTER AS, UH, IN COMPLIANCE WITH THE LAW AND PART OF YOUR PUBLIC INFORMATION ACT, POLICY ALSO DEALS WITH COUNCIL REQUESTS.
AND SO I DON'T THINK THAT WE'VE PROVIDED THE PUBLIC INFORMATION ACT POLICY, BUT WE'LL GET THAT TO COUNCIL.
SO IF YOU HAVE A REQUEST FOR INFORMATION, YOU GO THROUGH THE CITY MANAGER'S OFFICE AND THEY'LL PROVIDE THE INFORMATION TO YOU.
THAT'S BASICALLY THE PUBLIC INFORMATION ACT.
ARE THERE ANY QUESTIONS ON THAT? THE POLICY REALLY SETS FORTH IN DETAIL HOW THE PUBLIC HAS PROVIDED THE INFORMATION AND HOW COUNCIL'S PROVIDED THE INFORMATION UPON THEIR REQUEST.
I, I COULD HAVE THOUGHT ABOUT THIS, AND THIS IS MORE MAYBE A BUDGET ISSUE OR, UM, IT MAY BE TOO DIFFICULT TO EVEN TO MONETIZE IT, BUT IT WOULD BE INTERESTING TO SEE LIKE A LINE ITEM IN THE BUDGET THAT SAYS HOW MUCH MONEY IS SPENT ON PIRS.
I DON'T KNOW IF IT WOULD EVEN BE POSSIBLE BECAUSE I KNOW I MADE A REQUEST FOR SOME, BUT, YOU KNOW, YOU KEPT IT TO CALCULATE WHAT STAFF DID IT WITH THE LEGAL FEES FOR IT WAS IN ALL OF THAT.
SO THAT MIGHT JUST BE TOO CUMBERSOME AND SPEND MORE TAXPAYER MONEY, JUST TRYING TO FIGURE OUT HOW MUCH THE SPRITE, WHEN, WHEN I WAS THE CITY ATTORNEY FOR A CITY, I WOULD JUST QUANTIFY HOW MANY PUBLIC INFO, BECAUSE, UM, IT ALL GOES THROUGH A, UM, SOFTWARE SYSTEM.
AND I THINK WE COULD QUANTIFY HOW MANY RE WE RECEIVE, HOW MANY IT'S PROVIDED TO THE REQUESTER.
AND THEN HOW MANY GOES FOR ATTORNEY GENERAL OPINION REQUEST? I DON'T KNOW IF WE COULD PULL FROM OUR RECORDS, HOW MUCH, UM, TIME, CAUSE WE DON'T SORT IT OUT THAT WAY.
BUT WE DO HAVE, UM, BRITTANY LONG ASSISTING THE CITY SECRETARY WITH MAKING SURE WE, UM, COMPLY WITH THE ACT AND GET THE INFORMATION OUT AS REQUIRED BY LAW.
AND ANOTHER THING I WAS KICKING AROUND AND CITY MANAGER TURNER, AND I TALKED ABOUT IT, UM, SINCE, AND, AND WE PROBABLY CAN'T DO IT, BUT JUST THE THOUGHT, UM, IS IT POSSIBLE TO HAVE A FEE SET FORWARD FOR PEOPLE THAT AREN'T CITIZENS OF HUDDLE AND PAY TAXES? TH THE, UM, ATTORNEY GENERAL HAS A FEE SCHEDULE THAT WE IMPLEMENT AND WE CAN'T, UM, SAY WE CAN'T DISCRIMINATE AGAINST TAXPAYERS AND NON TAXPAYERS.
[00:40:02]
WE CHARGE ACCORDING TO THE FEE SCHEDULE THAT THE ATTORNEY GENERAL ALLOWS US TO UNDER THE LAW.CAUSE I KNOW WE'VE HAD A THING WHERE WE WAIVE ALL KINDS OF FEES.
SO WE ARE USING THE FEE SCHEDULE THAT'S PROVIDED BY STATE LAW IS WHAT'S ON THE BOOKS FOR OUR, YEAH.
SOMETIMES THEY GET THE INFORMATION ELECTRONICALLY WHERE THERE'S NO FEE BECAUSE IT'S ELECTRONIC.
SO THAT MAY BE PEOPLE THINK MAYBE THE FEES ARE WAY THIN, BUT THERE'S AN EXCEPTION FOR PROVIDING ELECTRONIC INFORMATION.
THERE'S ALSO A PROVISION IN THE ACT THAT IF YOU CAN POINT THE REQUESTER TO A WEBSITE WHERE THE INFORMATION IS THAT THEY CAN THAT, AND THEY CAN GO THERE AND JUST DOWNLOAD EVERYTHING THAT WE DO TO DO THAT TOO.
SO ANYTHING ELSE ABOUT PUBLIC INFORMATION? THERE'S A, UM, THIS IS THE 2001 UPDATE OF THE LAWS AND IT'S VERY THOROUGH HERE.
SO IF YOU LOOK OVER THIS AND HAVE ANY OTHER QUESTIONS YOU CAN, AND YOU WANT MORE OF AN EXPLANATION, YOU CAN CONTACT US.
THERE IS ONE THING THAT DAN INFORMED ME OF MY FIRST MEETING, AS ANY NOTES THAT YOU TAKE DURING THE MEETING ARE SUBJECT TO A PUBLIC INFORMATION REQUEST, CORRECT? TO BE RETAINED.
THAT'S THAT, THAT WAS NEW TO ME.
IF YOU'RE MAKING NOTES ON YOUR COUNCIL AGENDA TO KEEP THOSE, UH, BELIEVE A TWO PERIOD OF TIME, AND THEN YOU CAN, UM, DELETE THOSE NOTES EMAILS.
YOU TYPICALLY KEEP A YEAR, BUT IF IT'S AN EMAIL ABOUT ATTENDANCE SOMEPLACE, YOU CAN DELETE IT WHEN IT'S NO LONGER USEFUL.
SO, SO WHEN WE GET EMAILED TO OUR INBOX AND YOU HIT DELETE, JUST SO THAT IT'S NOT THERE, IT STILL STAYED ON THE SERVER.
SO YOU'RE NOT IN VIOLATED BECAUSE OTHERWISE YOUR BOX GETS CLUTTERED AND YOU WANT TO KEEP IT NEAT.
OR DO WE HAVE TO LIKE MAKE A SPECIAL FOLDER AND JUST DRAG EVERYTHING OVER? OR HOW DOES THAT WORK? MY UNDERSTANDING THAT THOSE ARE MAINTAINED BY THE CITY, I WILL VERIFY THAT.
AND THEN WHEN YOU, WHEN YOU LEAVE SERVICE, CAUSE WE'VE JUST HAD THIS, UM, REMINDER TO THE IT DEPARTMENT TO PULL EVERYTHING FROM THAT COUNCIL MEMBER SERVICE AND SAVE THAT AND WE'LL TYPICALLY SAVE IT FOR, UM, I THOUGHT IT WAS MAYBE A TWO YEAR PERIOD OF TIME, BUT I'VE HEARD NO IT'S SAVED FOREVER.
SO IT'S UP TO EACH CITY AS FAR AS HOW LONG THEY SAVED THAT.
E-MAILS UM, THEN IF WE NEED TO KEEP ON ANY NOTES OR WHATEVER, IS THERE ANY WAY WE CAN HAVE COUNCIL MEMBER BOXES OR SOMETHING, WE CAN DROP THIS STUFF ONTO AT THE END OF THE COUNCIL MEETING SO WE CAN MAKE SURE IT'S RETAINED.
I'M HAVING A HARD TIME HEARING.
SO IF WE DO MAKE NOTES, CAUSE I DO ALL THE TIME SO THAT WE HAVE IN A WAY TO KEEP THAT WHERE IT DOESN'T GET LOST OR WHATEVER CAN WE HAVE, DO WE HAVE SOME BOXES OR FILE FOLDERS OR SOMETHING THAT WE CAN THEN TURN INTO THE CITY SECRETARY AT THE END OF EACH COUNCIL MEETING MEMBERS.
SO IT GETS STORED AND IF THAT NEEDS TO GET SCANNED OR SOMETHING, I'M JUST CURIOUS WHAT THE LEVEL OF, SO WE DON'T HAVE LOSS OF DOCUMENTATION.
UM, LET ME TALK WITH THE CITY SECRETARY, BUT WE DON'T HAVE THAT RIGHT NOW.
EACH INDIVIDUAL MEMBERS RESPONSIBLE FOR KEEPING THOSE NOTES.
AND AT THE END OF YOUR SERVICE, YOU WOULD TURN IN ALL YOUR DOCUMENTATION TO THE CITY SECRETARY.
BUT THAT'S JUST A GOOD REMINDER THAT, YOU KNOW, WHEN YOU ARE MAKING NOTES AND YOU ARE, UM, SENDING EMAILS TO LOOK AT IT AND THINK TO YOURSELF, WELL, IF MY MOM READ THIS, WOULD SHE SLAPPED ME UPSIDE THE FACE.
SO THAT'S A GOOD, A GOOD STANDARD TO MAKE SURE YOU REVIEW BEFORE YOU SEND.
AND THEN AS YOU'RE, UM, TAKING NOTES DURING A CITY COUNCIL MEETING, UM, TRY TO REFRAIN FROM DRAWING IMAGES OF PEOPLE.
AND THEN, THEN, THEN YOUR TEXT MESSAGES, UM, ARE SUBJECT TO THE ACT.
SO YOU'LL HAVE A CITY CELL PHONE, IF YOU DO TEXT, UM, IF IT'S A TEXT TO, UM, CAN YOU MEET ME OR DO SOMETHING LIKE THAT? YOU CAN DELETE THAT TEXT BECAUSE THAT, YOU KNOW, AFTER THE MEETING, THAT'S NO LONGER USEFUL, BUT IF IT'S, UH, A CONVERSATION, UM, IT WILL BE SOMETHING THAT YOU NEED TO PRESERVE.
AND IF YOU TEXT ME, USUALLY I'LL JUST SAY, CALL ME BECAUSE, AND I DON'T DO LEGAL OPINIONS ON TEXTS.
SOME ATTORNEYS DO, SOME ATTORNEYS, UM, PROVIDE A LOT OF INFORMATION IN THEIR TEXTS.
MY PRACTICE IS ALWAYS BEEN VERY, UM, UH,
[00:45:01]
JUST TO SAY, PICK UP THE PHONE AND CALL ME RATHER THAN PUT IT IN A TEXT BECAUSE SOMETIMES AS YOU'RE TEXTING AND YOU THINK YOU'RE CLEAR IN WHAT YOU'RE SAYING COULD BE MISINTERPRETED.SO IT'S BETTER TO HAVE A CONVERSATION WITH YOUR ATTORNEY THAN RECEIVE A TEXT MESSAGE.
SO THE NEXT PART THAT WE'RE GOING TO TALK ABOUT IS CONFLICTS OF INTEREST IS THAT WHAT'S NEXT ON OUR AGENDA.
SO THE EASIER WAY FOR ME TO EXPLAIN THIS IS TO PASS OUT YOUR AFFIDAVIT.
SO I'VE, UM, WHEN YOU DO HAVE A CONFLICT OF INTEREST UNDER CHAPTER 1 71, YOU WILL BE, UM, FILING AN AFFIDAVIT AND ANGELA HAS THESE AFFIDAVITS.
SO THIS FOLLOWS THE STATE LAW, YOU'LL IDENTIFY THE AGENDA ITEM OR THE BUSINESS ENTITY.
AND IF YOU OWN 10% OF MORE OF THE VOTING STOCK OR SHARES OF THE BUSINESS ENTITY OR 10% OR MORE THE FAIR MARKET VALUE OF THE BUSINESS ENTITY, 15,000 OR MORE, THE FAIR MARKET VALUE OF THE BUSINESS ENTITY, OR RECEIVE FUNDS THAT EXCEED 10% OF GROSS INCOME.
SO IF IT'S SOMETHING TO DO WITH YOUR EMPLOYER, YOU WOULD CHECK THAT BOX OR EQUITABLE LEGAL OWNERSHIP AND REAL PROPERTY, FAIR MARKET VALUE, 20, 2500 OR MORE, THAT WOULD BE LIKE YOUR REAL PROPERTY OR YOUR HOME.
SO WHERE THAT COMES INTO PLAY IS IF YOU'RE 200 FEET, UM, FROM LIKE A ZONING REQUEST OR SOMETIMES A DEVELOPMENT AGREEMENT, WE'VE LOOKED AT THAT AND COUNCIL MEMBERS HAVE FILED THIS AFFIDAVIT AND ABSTAINED.
SO THE QUESTION IS, WELL, WHAT DOES IT MEAN? WHEN DO I HAVE TO FILE THIS? AND WHEN DO I HAVE TO ABSTAIN WITH THE LAW SAYS YOU FILED THIS AFFIDAVIT BEFORE A VOTE IS TAKEN.
AND THE REASON WHY YOU WANT TO HAVE YOUR AFFIDAVIT ON FILE IS IT'S A CLASS, A MISDEMEANOR.
IF YOU HAVE A CONFLICT OF INTEREST OF ONE OF THESE ITEMS, BUT THAT DOESN'T MEAN THAT AS THE AGENDA ITEM IS CALLED AND DISCUSSION OCCURS THAT YOU HAVE TO REFRAIN FROM DISCUSSING.
NOW, SOME CITIES IN THEIR PROCEDURAL RULES GO BEYOND WHAT STATE LAW SAYS, AND THEY HAVE SPECIFIC RULES.
LIKE IF AN ITEM COMES UP, THE COUNCIL MEMBER HAS A CONFLICT OF INTEREST.
COUNCIL MEMBERS REQUIRED TO LEAVE THE DIOCESE AND GO SIT IN THE AUDIENCE.
AND WE LOOKED AT THIS ONE TIME, IT CAME UP AND, UM, WE HAD BEEN, UM, FILING THESE AFFIDAVITS WHEN THE AGENDA ITEM CAME UP.
BUT THEN THERE WAS A QUESTION ABOUT, WELL, CAN I DISCUSS, CAN I SAY ANYTHING? WHEN WE TOOK A CLOSER LOOK AT IT, IT JUST SAYS BEFORE A VOTE IS TAKEN.
SO IT'S UP TO THE COUNCIL MEMBER.
IF YOU PREFER TO FILE YOUR AFFIDAVIT BEFORE DISCUSSION IS STARTING, YOU CAN GO AHEAD AND FILE.
IF YOU WANT TO WAIT AND SAY SOMETHING DURING THE DISCUSSION, AND THEN, UM, HAVE YOUR AFFIDAVIT FILED WITH THE CITY SECRETARY THAT TRIGGERS THE POINT WHERE YOU HAVE TO REFRAIN FROM FURTHER DISCUSSION AND THE VOTE.
THERE IS A SPACE AT THE BOTTOM THAT SAYS, ALTERNATIVELY, IF I DON'T HAVE A CONFLICT OF INTEREST, I'M GOING TO ABSTAIN.
THIS IS BECAUSE IN YOUR ETHICS ORDINANCE, THERE IS A PROVISION WHERE YOUR ORDINANCE PRETTY MUCH FOLLOWS A CHAPTER 1 71, BUT THERE IS A PORTION OF IT THAT, UH, TALKED ABOUT A DIRECT FINANCIAL INTEREST, WHICH IS THE OLD COMMON LAW.
IF YOU HAD ANY KIND OF INTEREST, YOU HAD TO ABSTAIN FROM VOTING.
SO THE WE'VE PUT THIS ON HERE.
SO YOU CAN, IF YOU THINK YOU HAVE A DIRECT INTEREST IN SOMETHING ON THE AGENDA, YOU CAN GO AHEAD AND CHECK THIS FILE.
SO THE PUBLIC KNOWS THAT YOU IDENTIFIED YOUR, UH, DIRECT INTEREST AND, UH, FILED FOR AFFIDAVIT.
NOW, THERE ARE TIMES WHERE YOU MAY SERVE ON A DIFFERENT BOARD.
UH, MAYBE YOUR CHURCH MAY BE A NONPROFIT GROUP AND THAT ITEM IS COMING TO THE CITY.
WE HAVE A, UM, PROCESS WHERE WE CALL AGENCY REQUESTS, OUTSIDE AGENCIES IN THE CITY COME AND REQUEST FOR FUNDING BY THE CITY.
AND IF YOU FEEL THAT BECAUSE OF YOUR SERVICE OR MEMBERSHIP, THAT YOU WANT TO IDENTIFY, THAT
[00:50:01]
YOU WOULD PUT THIS ON THE AFFIDAVIT TO MAKE IT CLEAR TO THE PUBLIC WHILE YOU'RE NOT GOING TO BE PARTICIPATING IN THE VOTE ON THAT.SO THOSE ARE YOUR OPTIONS FOR YOUR CONFLICTS OF INTEREST.
ANYBODY HAVE ANY QUESTION? UM, THE ONLY QUESTION I HAVE, AND LIKE I SAID, IT'S A SEMANTIC THING WHEN YOU SIGN THIS, YOU'RE SEEING IT FOR THAT DAY, THAT YOU'LL, AND IT SAYS I SHALL ABSTAIN FROM ANY DISCUSSION OR DECISION IN VOLUME BUSINESS, UNLESS MAJORITY.
AND IT SAYS UPON FILING THIS AFFIDAVIT, BUT IT SEEMS TO ME THAT IF YOU'RE GOING TO FILE THE AFFIDAVIT RIGHT.
FOR THE VOTE, BUT THEN YOU STILL DO THE DISCUSSION, BUT THEN SAY, BUT SEE, NOW I'M NOT GOING TO DO ANY MORE DISCUSSION.
IT SEEMS LIKE THAT'S KIND OF NOT GOOD ENOUGH.
I, I'M JUST CURIOUS IF THAT'S, WELL, THE REASON WHY IT'S WRITTEN THAT WAY IS BECAUSE YOU'LL, YOU'LL HAVE, UM, THE PRESIDING OFFICER CALL FOR THE VOTE.
AND SO YOU WANT TO GET THIS IN BEFORE THE VOTE, BUT, BUT SOMETIMES THERE COULD BE SOME FURTHER DISCUSSION.
SO THE, SO THAT'S WHY IT'S WRITTEN THAT WAY, BECAUSE THERE MAY BE SOME FURTHER DISCUSSION BECAUSE THE PRESIDING OFFICERS CALLED FOR THE VOTE.
AND YOU JUST WANT TO MAKE SURE YOU DIDN'T INADVERTENTLY VOTE AND NOT HAVE YOUR AFFIDAVIT ON FILE OR, OR, YOU KNOW, BE CAUGHT IN THE, IN THE, UM, IN THAT AREA.
SO THESE CAN BE FILLED OUT THE NIGHT OF THE MEETING AND JUST GIVEN TO THE CITY SECRETARY, RIGHT? IF YOU HAVE AN AGENDA ITEM WHERE YOU KNOW, YOU'RE GOING TO STAIN AND YOU DON'T WANT TO PARTICIPATE IN THE DISCUSSION, YOU CAN GO AHEAD AND FILL IT OUT, GIVE IT TO ANGELA.
AND, AND WHEN THE ITEM COMES UP, YOU CAN IDENTIFY THAT YOU'VE DONE THAT.
OR YOU CAN FILL IT OUT BEFORE, HAVE IT, UH, SIGNED AND THEN HOLD IT UNTIL THE TIME OF THE VOTE.
SO I HAVE A QUESTION, I GUESS, SINCE WE DON'T ACTUALLY OWN ANY OF IT FOR ALL THESE DIFFERENT CORPORATIONS THAT THE CITY HAS, LIKE THE COTTONWOOD CORPORATION, THE RIVER SIDE CORPORATION, THERE'S THE EDC BOARD.
IF YOU'RE ON THOSE, THAT'S NOT A CONFLICT OF INTEREST BECAUSE, YOU KNOW, FROM THE OTHER BOARD, CAUSE I'M JUST CURIOUS CAUSE RIGHT, BECAUSE YOU DON'T OWN, YOU D YEAH.
IT WOULD BE, FOR EXAMPLE, IF, UM, SOME, UH, BIG BOX CAME TO THE CITY WAS DOING AN ECONOMIC DEVELOPMENT AGREEMENT AND YOU WERE LUCKY ENOUGH TO OWN MORE THAN 10% OF THE VOTING STOCK.
I THINK THE FACT THAT YOU'RE PROHIBITED BY LAW FROM BENEFITING, FROM BEING ON THOSE CORPORATIONS OR THE EDC.
THAT LEADS ME TO A QUESTION ACTUALLY.
SO SAY HEB COMES IN HERE AND IT'S WANTING TO DO SOMETHING NEW AND HERETO AND WE NEED TO VOTE ON IT.
SHOULD I SAY, YEAH, YOU'D BE THAT BECAUSE SHE WOULD RECEIVE YOUR FUNDS THAT EXCEED 10% OF GROSS INCOME.
SO ARE WE GOOD ON THE AFFIDAVIT? OKAY.
NOW WE'RE GOING TO SEE HOW YOUR FAMILY MEMBERS CAN GET YOU IN TROUBLE.
SO HERE'S, HERE'S YOUR CHART? OH BOY.
SO THE END, PROBABLY ISAAC AND ANGELA.
AT THE LAST MINUTE, I THOUGHT, WHEN I LOOKED AT THE MATERIALS, I WAS JUST LIKE, WELL, THEY DON'T HAVE THE CHART.
SO YOUR RELATIVES LIKE CONSTANT QUIDDITY BY BLOOD OR YOUR RELATIVES BY AFFINITY.
MARRIAGE CAN GET YOU IN TROUBLE IF THEY HAVE ANY OF THESE.
SO MAYBE YOU HAVE A SON THAT'S OVER THERE IN CALIFORNIA WORKING FOR IBM OR SOMETHING LIKE THAT.
AND IBM COMES OVER HERE AND THAT PERSON OWNS A LOT OF STOCK.
SO YOU WOULD, YOU WOULD CHECK THAT BECAUSE THAT YOUR SON IS IN THE, UH, FIRST DEGREE.
SO, AND THIS, THIS WOULD SOMEHOW APPLY TO THE, WITH THIS POTENTIAL CONFLICT OF INTEREST.
SO YOU HAVE A CONFLICT OF INTEREST IF YOUR FAMILY MEMBERS GOT IT.
AND THE FIRST DEGREE, SECOND, IS IT, WHAT IS IT? FIRST DEGREE OF AFFINITY AND SECOND DEGREE OF, UM, KINSON QUIDDITY LET ME, AND I'LL TELL YOU THE REFERENCE IN HERE.
[00:55:12]
WELL, THEY DIDN'T, IT'S ON PAGE FOUR, IT'S THE SECOND FULL PARAGRAPH.YOU HAVE A SUBSTANTIAL INTEREST.
IF THE OFFICIAL'S RELATIVE IS WITHIN THE FIRST DEGREE OF LIQUIDITY, BLOOD OR AFFINITY.
AND THIS CHART WILL TELL YOU WHO THOSE PEOPLE ARE.
SO THERE'S ANOTHER PROVISION IN THE LOCAL GOVERNMENT CODE, WHERE IF YOU RECEIVE GIFTS FROM, UH, FAMILY RELATIONSHIPS, UM, AND, AND VENDORS, YOU HAVE TO DISCLOSE, UM, THOSE GIFTS.
SO THE GENERAL RULE IS IF IT'S, UH, WORTH $50 OR LESS, THAT'S, UM, NOT CONSIDERED SOMETHING THAT WOULD TRIGGER A CRIMINAL LAW OR THIS, THE VENDOR LAW.
BUT IF YOU RECEIVED SUCCESSIVE, UM, AMOUNTS THAT, UH, AMOUNT TO, AND THIS IS ON PAGE 6, 2500 IN THE PRECEDING 12 MONTHS, THEN YOU HAVE TO IDENTIFY THOSE GIFTS.
AND UNDER 1 76, YOU FILED A STATEMENT.
IF THE VENDOR GIFT HAS AN AGGREGATE VALUE OF MORE THAN A HUNDRED IN THE PRECEDING 12 MONTHS.
THE, THE TAKEAWAY FROM THIS IS DON'T ACCEPT ANYTHING FROM ANYBODY, BUT IF YOU DO, UM, ACCEPT SOMETHING AND MAKE SURE YOU KNOW, WHAT ITS VALUE IS, WE HAD A CITY COUNCIL, ONE TIME TALK ABOUT GIFTS THAT THEY RECEIVED.
AND THE COUNCIL MEMBER SAID, YES, I JUST TURNED IT INTO THE CITY MANAGER BECAUSE I THOUGHT IT WAS OVER $50.
AND SOMEBODY ON COUNCIL SAID, WELL, I WENT OVER TO SAM'S CLUB AND I'VE FOUND IT FOR UNDER $50.
SO, SO YOU CAN, IF IT'S JUST THE VALUE.
SO THE VALUE THAT YOU FIND IT'S UNDER $50, THAT'S A GIFT THAT DOESN'T TRIGGER, UM, THESE, UH, INCOMES AND GIFTS.
SO WE HAVE THE, I THINK THIS THERE'S A, A RODEO THING AND IT'S A COMING UP AND THE, THE TITLE COMPANY IS PROVIDING THE FOOD FOR THE EVENT.
SO HOW DOES THAT WORK? CAUSE IT SAYS FOOD ACCEPTED AS A GUEST.
SO ARE YOU THEN CONSIDERED A GUEST FOR ATTENDING THAT? OR THE QUESTION IS, IS, IS THAT TITLE COMPANY DOING BUSINESS WITH THE CITY? SO I DON'T KNOW.
AND PROBABLY NOT, I DON'T KNOW.
WE DON'T TYPICALLY WE DON'T HAVE A SPECIFIC TITLE COMPANY.
THAT'S SOMETHING THAT WE'RE JUST STARTING TO TALK ABOUT.
BUT WHEN WE, LIKE, FOR EXAMPLE, ON AN AGENDA, YOU'LL LOOK AT DONATION OF REAL PROPERTY WHO'S EVER DONATING THE REAL PROPERTY.
THEY WILL HAVE TO GET THE TITLE COMMITMENT AND ASSURE THE CITY THAT THERE'S NO, THAT IT'S CLEAR TITLE ON THEIR GIFT DONATION.
CAUSE YEAH, CAUSE I MEAN, WE SEND IT OUT TO THING IT'S, YOU KNOW, IT'S AND WE'VE INVITED PEOPLE FROM THE COMMUNITY.
IT'S, YOU KNOW, IT'S PURPOSE SPONSORED BY AUSTIN TITLE.
IT'S THE RETAIL, THE HUDDLE RETAIL.
AND I DON'T THINK WE DON'T HAVE ANY AUSTIN TITLE, UH, CONTRACTS NOW SINCE, AND FIND OUT IF THEY'RE SOMEHOW, BECAUSE THEY'RE LIKE, HOW DO YOU KNOW IF THEY'RE $50 IS WHAT THEY VALUED THE REP FOOD? I MEAN, YOU'D HOPE NOT.
IT'S, IT'S REALLY KIND OF WHAT, MY EXAMPLE THAT I GET YOUR RESEARCH ON THE VALUE OF THE GIFT.
IF LIKE, IF YOU FIND IT AT A DISCOUNT STORE AND, UM, THAT'S ALL YOU NEED IS JUST A REFERENCE POINT TO BE ABLE TO KEEP THE GIFT.
IF ANYBODY QUESTIONS IT, IT'S NOT A GIFT THEY'RE GOING TO HAVE LUNCH PROVIDED SOME SAYING, HOW DO I FIGURE OUT THAT IT'S PROBABLY NOMINAL, IT'S PROBABLY UNDER $50, BUT YOU
[01:00:01]
WOULD WANT TO CHECK WITH YOUR COUNSEL FOR THE EDC, BECAUSE I DON'T KNOW IF THE EDC DOES BUSINESS WITH THAT TITLE COMPANY.I JUST DIDN'T WANNA GET IN TROUBLE WITH ANYTHING.
BUT MAYBE IF YOU LIKE GO OUT TO DINNER WITH SOMEBODY FROM AUSTIN TITLE AND YOU'LL HAVE WINE AND A NICE DINNER AND IT'S OVER $50, THEN YOU'D HAVE TO PROBABLY PAY IT BACK.
THAT IS A REPORTING REQUIREMENT.
SO HOW DOES THAT WORK WITH CAMPAIGN CON CONTRIBUTIONS? SO CAMPAIGN CONTRIBUTIONS ARE ALL THROUGH THE TEXAS ETHICS COMMISSION.
SO IT'S NOT CONSIDERED SOMETHING THAT YOU'RE GIVEN FOR YOUR CITY SERVICE.
AND THEN A LOT OF THIS APPLIES TO THE VENDORS THEY DISCLOSED.
SO THEN THE QUESTION IS SAY WE FOUND OUT IT THAT RODE IT AROUND UP THINKING THAT I DOUBT IT WOULD BE, BUT SOMEHOW THEY WERE DOING, IT WAS 55 BUCKS.
THEN HOW WOULD I THEN REPORT THAT I HAD A LUNCH THERE AND IT WAS OVER THE $50? LIKE WHAT DO YOU REPORT DO YOU REPORT? CAUSE YOU KNOW, I DO THE CAMPAIGN REPORTS BEFORE.
UM, BUT I'M JUST SAYING, WHAT'S THE REPORTING REQUIREMENT? WHO DO YOU REPORT TO? HOW DO YOU DO THAT? I'D HOPE IT WILL NEVER EVEN COME UP.
BUT I JUST WANT TO KNOW, LIKE, WHAT DO YOU DO EITHER SET GUIDELINES, I GUESS YOU FILED A STATEMENT.
UM, IT HAS TO BE MORE THAN 2,500 IN THE 12 MONTH PERIOD OF TIME.
AND THEN YOU WOULD FILE YOUR DISCLOSURE AT THE END OF THE BUDGET YEAR.
IT'S BEEN A, IT'S BEEN A MINUTE FOR ME HAVING DONE THIS, BUT TYPICALLY WHAT HAPPENS AND I HOPE I'M NOT REMEMBERING FLORIDA IS, UH, TOWARDS THE END OF THE YEAR, YOU'LL GET A PACKET AND YOU'LL NEED TO FILL IT OUT.
AND IT'S A FINANCIAL DISCLOSURE PACKET THAT YOU'LL HAVE TO FILL OUT.
UM, I'M NOT SURE IF THAT, WHERE IT HAPPENS HERE, WE'LL NEED TO CHECK.
SO, SO WHAT WE DO, WHAT WE DO HERE IS ON PAGE NINE, THERE ARE CITIES THAT ARE A POPULATION OF A HUNDRED THOUSAND OR MORE.
THEY FILE A FINANCIAL DISCLOSURE, BUT HERE FOR CADEAU WE DO A FINANCIAL DISCLOSURE AND IT'S TYPICALLY, UH, IN THE SUMMER AND THE CITY MANAGER DOES IT, THE CITY ATTORNEY DOES IT, UM, THE CITY COUNCIL DOES IT.
SO THE, UM, BECAUSE ALAN BORK HAS, DOES THIS, IF YOU HAVE ANY QUESTIONS ON YOUR FINANCIAL DISCLOSURE, HE WOULD BE THE ATTORNEY YOU WOULD BE ASKING.
SO I BELIEVE IT'S ACTUALLY DUE BY APRIL 30TH.
IS IT APRIL? I THOUGHT IT WAS THE ORDINANCE IF THERE'S A CITY ORDINANCE ON IT.
SO IT'S EASY TO LOOK UP, BUT I THOUGHT THAT'S WHAT IT SAID.
UM, UH, AND WE'LL, WE'LL FIND OUT.
I, FOR SOME REASON I THOUGHT IT WAS JULY.
IT WAS LIKE RIGHT BEFORE THE BUDGET, DURING BUDGET DISCUSSIONS.
AND, UH, AND ANOTHER THING IS BECAUSE YOU GET ELECTED IN MAY AND THAT'S WHY I THOUGHT IT WAS IN THE SUMMER, BUT WILL THE CANDIDATES NEED TO FILE THAT TOO? I BELIEVE.
I THINK WE NEED TO FIX SOME OF THE TIMING OF IT AND EVERYTHING BECAUSE THE WAY THE ORDINANCE IS WRITTEN RIGHT NOW, IT DOESN'T MAKE ANY SENSE BECAUSE SOME OF IT WOULD BE DIFFICULT TO EVEN DO IN THE TIMEFRAME.
SO IS THAT SOMETHING THAT, WOULD WE HAVE AN AGENDA ITEM TO HAVE CITY STAFF OR WOULD THAT BE LEGAL TO GO LOOK THROUGH THE, YOU MIGHT TALK TO ISAAC ABOUT AN AGENDA ITEM.
THERE'S SOME OTHER THINGS THAT WE'VE POINTED OUT IN THE ETHICS ORDINANCE.
SO THIS MAY BE SOMETHING THAT YOU WANT TO LOOK AT ALL TOGETHER AND HAVE THE ETHICS COMMISSION LOOK AT IT.
SO IN YOUR CONFLICTS, ON PAGE 13, THEY TALK ABOUT PLAT APPROVAL SO WE TALKED ABOUT ZONING CASES THAT COME UP IT'S YOUR HOME IS WITHIN 200 FEET, OR IF THERE'S SOMETHING WITHIN THE 200 FEET AND, UM, FOUR PLATTS, IT'S A LITTLE BIT DIFFERENT.
SO IF YOU WOULD HAVE A SUBSTANTIAL INTEREST IN A SUBDIVIDED TRACT, IF YOU HAVE AN EQUITABLE OR LEGAL OWNERSHIP IN THE TRACK WITH FAIR MARKET VALUE OF 2,500 OR MORE, OR YOU'RE THE DEVELOPER, OR YOU OWN
[01:05:01]
10% OR MORE OF THE VOTING STOCK IN THAT PARTICULAR, UM, DEVELOPMENT, OR YOU RECEIVE FUNDS FROM THE BUSINESS ENTITY THAT EXCEED 10%.SO IF YOU'RE CONSIDERING A PLAT AND ANY OF ITEMS ARE TRIGGERED, YOU WOULD FOLLOW YOUR CONFLICT OF INTEREST.
UM, AND YOU WOULD NOT BE VOTING ON THE PLANT, BUT WE, WE MOVED PLANTS TO P AND Z NOW, RIGHT? SO THAT HAS TO WORRY ABOUT THIS ONE.
NOW, TYPICALLY THEY DON'T, YOU WOULDN'T SEE A PLANT.
SO THE NEXT CONFLICT IS CITY DEPOSITORIES.
SO YOU DO SELECT A DEPOSITORY FOR YOUR PUT YOUR CITY FUNDS IN.
IF YOU OWN 10% OR MORE IN THE CAPITAL STOCK OF THE BANK, THEN YOU WOULD NOT BE ABLE TO VOTE ON THAT.
YOU CAN'T ON PAGE 15, YOU CAN'T ACT AS A SURETY.
IF YOU HAVE A QUESTION ABOUT WHETHER OR NOT YOU HAVE A CONFLICT OF INTEREST, YOU CAN DISCUSS IT WITH ANY OF THE ATTORNEYS, UH, ALLEN, ME, OR CHRISTIAN.
AND THEN THE LAST ITEM THAT WE'RE GOING TO DISCUSS, IF THERE'S NO OTHER QUESTIONS ON CONFLICTS, WE'LL MOVE TO PROTOCOLS.
AND OF COURSE I HAVE A HANDOUT.
HERE'S THE ISAAC, HERE'S YOUR HANDOUT.
SO WHEN WE, UM, DEVELOPED OUR PROTOCOLS, WE HAD A LOT OF DISCUSSION ABOUT ROBERT'S RULES OF ORDER AND, UM, PROCEDURES.
SO THIS IS, UH, ON THE TOP OF IT IS THE ROBERTS RULES, CHEAT SHEET, AND THEN ATTACHED TO IT AS A MEMO THAT WE HAD DONE THAT I JUST THOUGHT MIGHT BE A HELPFUL, UH, EXPLAINING EXECUTIVE SESSION ISSUES.
AND WHEN, YOU KNOW, YOU WANT TO GO INTO EXECUTIVE SESSION, BUT TYPICALLY WHEN YOU WANT TO VOTE ON A MATTER, SOMEBODY WILL MAKE A MOTION.
IF YOU WANT TO AMEND THE MOTION YOU CAN, UM, IN THE DISCUSSION ON THE MOTION, OFFER AN AMENDMENT AMENDMENT, UM, IN ORDER TO, UH, CONSIDER THE AMENDMENT, YOU WOULD HAVE TO HAVE A SECOND VOTE ON THE AMENDMENT FIRST.
AND THEN YOU GO BACK TO THE MAIN MOTION.
NOW, A LOT OF TIMES YOU CAN, UH, SHORT THAT PROCESS BY IF YOU MAKE AN AMENDMENT AND THE MAKER OF THE MOTION TREATS IT AS A FRIENDLY AMENDMENT.
AND SO YOU DON'T, YOU CAN DISPENSE WITH VOTING ON THE AMENDMENT.
SO I HAVE A QUESTION CAUSE I'VE BEEN SITTING IN THE GALLERY, I HAVE YET TO EVER SEE WHAT IS DESCRIBED IN YOUR MEMO, FOLLOWED BY ANYONE.
AND BY THAT, I MEAN ON THE BOTTOM PART OF THE PARLIAMENTARY PROCEDURE.
AND SO THIS IS WHERE I'M WANTING TO FIND OUT.
IT SAYS THAT, YOU KNOW, EACH MEMBER'S ALLOWED TO SPEAK, THEN EACH MEMBER WILL BE ALLOWED TO SPEAK A SECOND TIME THAT'S ROBERT'S RULES.
SO THAT'S MEMOIR WORDS WRITTEN TO REFERENCE THAT A LOT OF TIMES THEY WERE HAVING, UM, DEBATES AND TURNING TO EACH OTHER AND DEBATING.
AND THEN WE HAD THE ROBERTS RULES TRAINING SO THAT THE QUESTIONS GO TO THE PRESIDING OFFICER, ALLOW EVERYBODY TO SPEAK ONE TIME, SPEAK AGAIN, TRY TO AVOID, UM, COUNCIL MEMBERS, DEBATING WITH EACH OTHER, UH, PERSONAL ATTACKS, THINGS LIKE THAT.
SO THAT'S KINDA WHERE THAT COMES FROM.
SO MY QUESTION IS ONCE THAT PROCESS HAPPENS TWO TIMES THROUGH, DO WE HAVE, IS THERE A TIME LIMIT ALSO APPLIED PER EACH PERSON ON ROBERT'S RULES IS TYPICALLY LIMITED TO THREE MINUTES? NOT UNLESS YOU WANTED TO IMPOSE ONE.
I HAD A CITY ONE TIME THAT IMPOSED THE 10 MINUTE RULE, YOU CAN ONLY SPEAK 10 MINUTES AND THERE WAS SOMEBODY KEEPING TRACK OF THOSE 10 MINUTES.
AND THEN AFTER THAT, THE PRESIDING OFFICER CUT THEM OFF.
SO ON WHAT WE CURRENTLY HAVE ADOPTED IS IT SHOULD BE THAT CITY.
I'M JUST, I'M JUST ASKING FOR UNDERSTANDING.
NO CITY STAFF GIVES THEIR PRESENTATION, PROBABLY PUBLIC COMMENT ON THAT AGENDA ITEM AFTER STAFF PRESENTS.
SO THAT WAY THEY HAVE THE INFORMATION BEFORE THEY TALK, AT LEAST THAT'S HOW WE DID IT.
I DID IT FROM PLANNING AND ZONING BOARD OF ADJUSTMENT AS CHAIR.
UM, AND THEN EVERY PERSON WOULD TALK
[01:10:01]
ONCE I WOULD SAY, IS THERE ANYBODY ELSE? DO WE GO AGAIN? AND THEN WHEN WE'D SAY, AH, I'M WILLING TO ENTERTAIN A MOTION AND THEN WE WOULD START THAT PROCESS.AND THEN WE WOULD VOTE ON THAT MOTION AND THEN WE'D HAVE ANOTHER ROUND OF DEBATE, WHICH WOULD BE THREE TIMES BACK AND FORTH ON THAT DEBATE.
UH, YOU KNOW, W NOT A DEBATE, BUT, UH, YOU KNOW, ONE MORE TIME AND THEN WE'D CALL FOR VOTE, RIGHT? THAT'S THE PROCESS THAT WE SHOULD BE FOLLOWING, CORRECT.
THAT'S THAT WOULD BE CONSIDERED AN ORDERLY PROCESS.
BUT IF, UM, AND ANY MEMBER WANTS TO CONTINUE TO SPEAK, THEY WOULD ASK FOR RECOGNITION BY THE PRESIDING OFFICER TO CONTINUE.
THERE'S A PROCESS IN THERE TO END DEBATE IF OTHER MEMBERS OF THE BODY FIELD THAT THE BAIT HAS GONE ON ENOUGH.
AND THEN I BELIEVE THAT'S A TWO THIRDS VOTE.
AND THEN ONE OF THE IMPORTANT THINGS IS, IS IF YOU'VE, UH, CONSIDERED SOMETHING ON YOUR AGENDA, YOU DO HAVE THE ABILITY TO, UH, LATER ON IN THE MEETING, RECALL THE ITEM TO RE FOR RECONSIDERATION OR ROBERT'S RULES, PARTICULARLY SAY THAT IF YOU WANT TO RECONSIDER SOMETHING, IT SHOULD BE DONE AT THE NEXT REGULAR MEETING.
ANY QUESTIONS ON ROBERT'S RULES? SO I'M ASSUMING TWO THIRDS MEANS IT ROUNDS UP.
SO FOR OUR THING, IT WOULD MEAN YOU, WE NEED FIVE PEOPLE TO END DEBATE.
AND EVERYTHING ELSE IS JUST SIMPLE MAJORITY.
AND THEN, UM, IF IT'S NOT REALLY THE DUTY OF THE MANAGER OR THE CITY SECRETARY, OR THE CITY ATTORNEY TO INTERJECT THEMSELVES IN YOUR PROCESS, IT'S UP TO YOU TO RAISE A POINT OF ORDER.
IF YOU FEEL LIKE THE MEETING IS NOT GOING ACCORDING TO YOUR RULES.
SO YOU WOULD, AND YOU CAN ASK FOR A RULING RULING FROM LEGAL RULING FROM THE CITY SECRETARY OR THE MANAGER THAT WE'RE NOT TO INTERJECT OURSELVES UNLESS WE'VE BEEN SPECIFICALLY ASKED.
I HAD A CITY THAT WOULD ASK ME TO, UM, POINT OUT IF PERSONAL ATTACKS, IF THE CITY COUNCIL, UM, STARTED, UH, DEBATING FACE TO FACE AND GETTING INTO PERSONAL ATTACKS AND I'LL PUT MY FINGER UP.
SO ANYWAY, WE, BUT OUR COUNCIL HAS TRIED TO ADHERE TO THE RULES AND THE POINT IS TO RAISE THE POINT OF ORDER TO GOVERN YOURSELVES.
WE USE A POINT OF ORDER, LIKE IF SOMEBODY IS IN VIOLATION OF OUR COUNCIL EXPECTATIONS, I MEAN, IS THAT HOW WE WOULD ADDRESS THAT? IF YOU RAISE A POINT ORDER, IF THEY'RE COMPLETELY OFF TOPIC, YOU KNOW, THE AGENDA ITEM, IF IT'S, UM, PART OF YOUR, UM, COUNCIL, UM, OBJECTIVES AND HOW YOU TREAT YOUR COUNCIL MEMBER ON THE DAYAS, YOU COULD RAISE THAT AS A POINT OF ORDER THAT THAT'S NOT, UM, IN ACCORDANCE WITH YOUR RULINGS, YOUR GOVERNINGS GOVERNANCE POLICY SO IN YOUR, UM, PROTOCOLS, IT TALKS ABOUT THE ROLE OF THE MAYOR, MAYOR PRO TEM, THE ROLE OF YOUR COUNCIL MEMBERS THAT YOU'VE ADOPTED ROBERT'S RULES THAT WE WENT OVER.
UM, YOU HAVE YOUR PROCESS FOR APPOINTMENTS.
THERE ARE PROCEDURES FOR, UM, POSITIONS, NOT SUBJECT TO THE NOMINATING COMMITTEE RECOMMENDATIONS.
SO WE'LL FOLLOW THOSE PROCEDURES.
AND W AS WE TALK ABOUT AGENDA DEVELOPMENT REVIEW AND POSTING ISAAC IS ANGELA GONNA ADDRESS THOSE PROCEDURES?
[01:15:30]
SO THAT CONCLUDES MY PART OF THE PRESENTATION.ARE THERE ANY OTHER QUESTIONS THAT YOU WANTED TO ASK AT THIS TIME? OKAY, THANK YOU.
WILL YOU BE WITH TONIGHT? YES.
I'LL BE SHARING WITH JUST AN OVERVIEW OF OUR BOARDS AND COMMISSIONS.
THIS IS ALSO WHEN YOUR BOOK, UM, IT HAS IN YOUR BOOK, DID, UM, A GENERAL OVERVIEW OF WHAT THE COMMITTEE IS AND DOES, AND ITS CURRENT MEMBERS.
AND THAT'S JUST FOR YOUR INFORMATION.
WHAT'S UP ON THE SCREEN NOW IS THEN AT A GLANCE, HOW OFTEN THEY MEET AND WHAT GOVERNING DOCUMENT, UM, FORM THAT COMMITTEE.
AND THIS IS EVERYTHING WE HAVE RIGHT NOW.
THE NOMINATING COMMITTEE OF THE CITY COUNCIL TYPICALLY WILL GET, WE WILL GET IN MY OFFICE APPLICATIONS FOR, UM, COMMUNITY MEMBERS, RESIDENTS WHO WANT TO SERVE ON SOME BOARD OR COMMISSION.
UM, WE'LL STAMP IT AND FORWARD IT ONTO THE NOMINATING COMMITTEE.
THEY WILL CONSIDER THIS PERSON.
THEY WILL, IF THEY THINK THESE PEOPLE ARE A GOOD FIT FOR EITHER WHATEVER COMMITTEE OR COMMISSION, THEY WANT TO BECOME A PART.
IT WILL BE BROUGHT TO CITY COUNCIL AND VOTED ON.
AND FROM THAT POINT ON OUR OFFICE CONTACTS, UM, THE, THE NOMINEE AND WE START THE OMA PROCESS, IF THERE ARE PARTICULAR COMMISSION NEEDS AND OMA MEETS THAT REQUIREMENT, UM, IF IT'S A TASK FORCE, THEY DON'T, IF IT'S COMMISSION OR ADVISORY BOARD, THEY DO.
AND SO THEY ARE REQUIRED ALSO TO GO THROUGH THE OMA TRAINING PROCESS AND THEN THEY BECOME A PART OF THAT COMMITTEE.
AND THAT LIAISON FROM THAT COMMISSION OR ADVISORY BOARD WILL REACH OUT TO THEM DIRECTLY AND SHARE WITH THEM THEIR MEETING SCHEDULE AGENDAS, AND WE'LL BRIEF THEM ON THEIR PROCESSES.
UM, NEXT, WHAT I'D LIKE TO SHARE WITH YOU IS OUR COUNCIL AGENDA PREPARATION SCHEDULE.
THIS IS A BRAND NEW PROCESS FOR US AND IT'S STILL NOT WITHOUT ITS KINKS, BUT IT SEEMS TO BE WORKING IN GENERAL.
WE TRY TO PREP EACH AGENDA ALMOST TWO WEEKS AHEAD OF TIME FOR THAT PARTICULAR MEETING.
SO IF YOU'LL SEE FOR THE JEW ON JUNE 1ST, UM, THESE ARE ALSO IN YOUR, UM, BINDER ON JUNE 1ST, WE REQUIRE FOR THE JUNE 16TH MEETING ALL AGENDA LANGUAGE IN THE, UH, UP INTO CIVIC PARK, WHICH IS OUR LEGISLATIVE MANAGEMENT SYSTEM.
WE REQUIRE THAT IN THERE ON WEDNESDAY, WHICH WOULD HAVE BEEN FOR US FOR THE UPCOMING MEETING.
YES, I'M STILL, I'M THINKING ABOUT JUNE.
SO FOR THIS MEETING, IT WILL BE REQUIRED ON THE FIRST FOR THE 16TH MEETING.
THEN ON THE SIXTH, ALL AGENDA ITEMS WITH ATTACHMENTS WILL NEED TO BE INCLUDED, UM, INCLUDING ANYTHING THAT COMES FROM LEGAL.
IT NEEDS TO BE UPLOADED TO CIVIL CLERK SO THAT THE CITY MANAGER CAN BEGIN HIS REVIEW.
AND ONCE HE STARTS HIS REVIEW, THE TEAM, UM, LEGAL CITY, SECRETARY, CITY MANAGER, AND ASSISTANT CITY MANAGER, WE ALL MEET AND GO THROUGH THE AGENDA LINE BY LINE.
UM, IT CONTINUES THROUGH WORKFLOW EDITING, AMENDMENTS, ANY SUPPLEMENTAL DOCUMENTATION THROUGH THAT WEEK.
AND THEN THE DAY BEFORE THE FRIDAY, WHICH IS THURSDAY, WE MEET WITH THE MAYOR TO GO OVER THE AGENDA.
ONCE AGAIN, ONCE THAT HAS BEEN CLEARED THAT FRIDAY IS WHEN A DRAFT AGENDA WILL BE SENT TO ALL OF YOU.
YOU WILL GET IT BY EMAIL AND YOU WILL ALSO GET ANY OF YOUR DROPBOX.
WE GIVE YOU THIS AHEAD OF TIME SO THAT YOU CAN LOOK THROUGH IT, ASK QUESTIONS.
IF YOU HAVE ANY RECOMMENDATIONS, ANYTHING THAT IS OF A CONCERN, ANYTHING THAT YOU SEE THAT WE MIGHT'VE MISSED, YOU HAVE THE WEEKEND TO REVIEW IT AND GET YOUR INFORMATION, GET YOUR QUESTIONS OR COMMENTS TO CITY MANAGER, ASSISTANT CITY MANAGER, OR, AND THEN ON THE MONDAY BEFORE THE MEETING IS WHEN THE FINAL AGENDA WILL BE SENT OUT AND POSTED,
[01:20:02]
UM, IN GENERAL, IT WILL AGAIN COME TO YOU VIA EMAIL FROM ME OR MY OFFICE, AND WE'LL BE ALL ALWAYS BE PUT INTO YOUR DROPBOX.WHAT GOES DIRECTLY FROM ME INTO YOUR DROPBOX? ANYTHING THAT IS EXECUTIVE SESSION ITEM BACKUP.
I'D NEVER EMAIL THAT FROM MYSELF.
YOU MIGHT GET THAT EMAIL FROM LEGAL.
I ALWAYS PUT EXECUTIVE SESSION ITEMS ONLY IN YOUR BOXES.
YOU'LL NEVER GET AN EMAIL FROM ME FOR THOSE.
I KNOW THAT SOMETIMES CITY COUNCIL MEMBERS HAVE ITEMS THAT THEY WOULD LIKE TO SEE ON THE AGENDA.
UM, F THE MEETINGS YOU MAY SAY, I'D LIKE TO SEE AS A FUTURE AGENDA ITEM, WHATEVER WE WRITE THAT DOWN, AND WE KEEP A RUNNING LIST OF THINGS.
AND WHAT WE'VE STARTED DOING IS PLOTTING OUT FOR TWO MONTHS WORTH OF MEETINGS.
SO YOU'LL SEE EVERYTHING HERE.
UM, WHAT WE PLUG INTO THESE AGENDAS, MAYBE SPREAD OUT OVER THE NEXT TWO MONTHS.
IT JUST DEPENDS ON THE TIMING OF PROJECTS, WHAT WE THINK WE CAN GET DONE IN TIME FOR WHATEVER MEETING IS COMING UP.
BUT WE ARE PLANNING THESE THINGS OUT NOW TWO MONTHS AHEAD OF TIME.
UM, ANY QUESTIONS ON THAT, MR. MAYOR PRO TEM, UH, THE REASON THAT WE ARE DOING THIS IS IT WAS, UH, MAYBE TWO OR THREE MONTHS AGO THAT A LOT OF ITEMS ON THE AGENDA WERE BEING PUT ON THE AGENDA.
AND THERE WAS LITTLE TO NO BACKUP MATERIALS, OR THE AGENDA SUMMARY SHEET WAS VERY VAGUE.
IT JUST HAD THE CAPTION OF WHAT WAS GOING TO ACTUALLY BE ON THE AGENDA.
YOU AS COUNCIL MEMBERS, DIDN'T HAVE MUCH INFORMATION TO GO ON, ON A NUMBER OF THOSE ITEMS. SO IF YOU KNEW THE BACKGROUND OF IT, YOU WERE THAT MUCH FURTHER AHEAD, BUT IF YOU DIDN'T KNOW THE BACKGROUND OF IT, SOMETIMES YOU WOULD NOT HAVE A LOT OF INFORMATION UNTIL THAT COUNCIL MEETING.
AND THAT PUT, UH, THAT PUT YOU ALL.
I THINK IN A POSITION OF ASKING, NEEDING TO ASK MORE QUESTIONS, GETTING MORE INFORMATION AT THE COUNCIL MEETING.
SO IN AN EFFORT TO TRY TO, UH, ONE MAKE SURE THAT WE, AS STAFF HAD TIME TO PREP THESE ITEMS APPROPRIATELY TO GET YOU THE INFORMATION YOU HAD TIME TO REVIEW THE INFORMATION APPROPRIATELY, AND HOPEFULLY TIME TO GET ANY QUESTIONS YOU HAVE TO US AS WELL AS HOPEFULLY EXPEDITE THE MEETING.
SO YOU WOULDN'T HAVE TO ASK AS MANY QUESTIONS CAUSE YOU DIDN'T HAVE THE SUFFICIENT INFORMATION.
UH, WE'VE BEEN WORKING WITH STAFF TO, UH, MAKE SURE YOU GET THE BACKUP INFORMATION, MAKE SURE THE AGENDA SUMMARY SHEET HAS THE INFORMATION.
SO THERE'S A SUMMARIZATION OF WHAT YOU CAN READ IN THE BACKUP, UH, AND THAT YOU HAD THAT IN A TIMELY MANNER.
WHAT IS NOT ON HERE IS THAT THE DAY BEFORE THE MEETING OR THE WEEK OF THE MEETING, I WILL HAVE INDIVIDUAL MEETINGS WITH YOU ALL JUST TO KIND OF HAVE A TWO-WEEK UPDATE ON THINGS THAT ARE GOING ON AND ALSO TO KIND OF LOOK AT THE AGENDA ITEMS. SO BETWEEN ALL OF THOSE, WE'RE TRYING TO DO A BETTER JOB, A MORE THOROUGH JOB ON THE AGENDA PROCESS.
UM, WHAT THAT MEANS, FOR EXAMPLE, IF YOU LOOK AT THE, UH, AFTER TAB SEVEN AND IT'S KIND OF A SUMMARIZATION OF WHAT YOU HAVE IN THAT SHEET, IF YOU LOOK AT TAB SEVEN UNDER THE GREEN SHEET HERE, FOR EXAMPLE, FOR THE, THE MEETING THAT'S COMING UP IN JUNE, JUNE, THE SECOND, YOU'LL SEE ON THE 18TH, WHICH WAS YESTERDAY, DEPARTMENTS WERE SUPPOSED TO HAVE ENTERED IN THE INFORMATION FOR EACH AGENDA ITEM.
NOW WE'VE TALKED ABOUT THESE AGENDA ITEMS AND PRIOR STAFF MEETINGS, BUT EVERY AGENDA ITEM THAT THEY HAVE FOR THE SECOND THEY'RE SUPPOSED TO HAVE ENTERED IN THAT INFORMATION INTO CIVIC CLERK AND MONDAY, UH, THE 23RD, THEY'RE SUPPOSED TO HAVE THE ATTACHMENTS FOR EACH OF THOSE AGENDA ITEMS AND THEY SHOULD'VE GOTTEN LEGAL REVIEW IF THEY NEEDED IT AND, OR THEY SHOULD'VE GOTTEN FINANCIAL REVIEW IF THEY NEEDED IT.
SO ANY REVIEWS OF THOSE MATERIALS SHOULD HAVE TAKEN PLACE BY THE TIME THEY TURN THE MATERIALS IN ON 23RD, THAT GIVES ME AN OVERNIGHT, TYPICALLY OVERNIGHT AND OPPORTUNITY TO REVIEW THE AGENDA.
UM, AND SOME OTHER STAFF MEMBERS, WE GET READY FOR THE MEETING WITH THE MAYOR ON THE 26TH TO REVIEW THAT AGENDA.
AND BECAUSE WE HAVE A HOLIDAY, UM, EXCUSE ME, YOU'LL GET THE DRAFT TO JAYDEN ON THE 26 ALSO BECAUSE WE HAVE THAT HOLIDAY.
SO YOU'LL GET THE DRAFT ON THE 26TH, THE FINAL ON THE 27TH.
SO WHAT WE'RE TRYING TO DO IS MAKE SURE YOU GET AS COMPLETE INFORMATION AS WE CAN GIVE YOU COMPLETE CONCISE INFORMATION THAT WE GET IT TO YOU EARLY ENOUGH FOR YOU TO REVIEW IT.
THE EXCEPTION TO THIS HAPPENS IF THE COUNCIL MEMBER AT A COUNCIL MEETING SAYS, FOR EXAMPLE, SOMEBODY AT TONIGHT'S MEETING SAYS, UM, I WANT X ITEM ON THE NEXT AGENDA OR SAYS IT DURING THE NEXT WEEK, WE WANT X ITEM ON THE AGENDA.
LIKELY WE WON'T HAVE TIME TO PROVIDE ANY BACKUP ON THAT.
SO WHAT YOU WILL SEE IN THAT CASE IS THE AGENDA ITEM THE PERSON HAD ASKED FOR IT, AND VERY LITTLE INFORMATION UNDERNEATH IT.
[01:25:01]
YOU, AS A COUNCIL, I BELIEVE AS PART OF YOUR PROTOCOLS HAVE INDICATED THAT YOU WILL PROVIDE INFORMATION THAT GOES UNDERNEATH THAT ITEM.SOMETIMES I'VE SEEN THAT HAPPEN.
SO THAT'S THE ONLY THING THAT I CAN'T CONTROL FROM THIS SEAT.
BUT WHAT WE'RE TRYING TO DO IS GET YOU IN A BETTER POSITION, PROVIDE YOU WITH BETTER INFORMATION.
AND WE'RE STILL WORKING ON IMPROVING THE PROCESS TOO.
UH, YOU'LL NOTICE FOR EXAMPLE, WHEN YOU ASK QUESTIONS ON OUR MEETINGS ON YESTERDAY, WE'RE TRYING TO GET YOU THE INFORMATION BACK.
UH, I WILL TELL YOU, I MADE A MISTAKE YESTERDAY.
YOU ALL, SOME OF YOU ASKED INFORMATION ABOUT THE REPAIRS AT THE Y I THINK I WAS SUPPOSED TO GIVE IT TO ANGELA SO THAT SHE COULD PUT IT IN A DROPBOX OR SEND IT OUT.
AND I'M NOT SURE I DID IT THE PROPER WAY.
SO I'M GONNA HAVE TO TALK TO HER AND YOU GOT ANSWERS, BUT I WANT TO MAKE SURE WE'RE DOING IT IN THE RIGHT WAY.
SO YOU CAN COUNT ON GETTING THAT FROM HER AND SHE CAN BE RESPONSIBLE FOR PROVIDING YOU THAT INFORMATION.
SO, ANY QUESTIONS ABOUT THAT? UM, SO CAN WE GO THROUGH LIKE AN EXAMPLE OF WHAT WE WOULD DO TO PUT IT INTO CIVIC CLERK OR WHERE THE PROCESS WOULD GO, LIKE FOR AN AGENDA ITEM WE WANTED ADDED.
SO IS THERE ANY WAY YOU, I MEAN, OTHER COUNCIL MEMBERS OBVIOUSLY HAVE DONE THIS BEFORE, BUT IF WE WANTED TO HAVE AN AGENDA ITEM COME UP, YOU KNOW, FOR THE JUNE 22ND MEETING OR THE JUNE 16TH MEETING, UM, MY QUESTION IS, CAN WE GO THROUGH LIKE A, JUST A DUMMY EXAMPLE OF WHAT WE WOULD DO TO DO THAT? YEAH.
I ASKED FOR IT AT THE MEETING, OR I'VE SENT AN EMAIL TO THE CITY MANAGER AND SAID, YES, THERE ARE A COUPLE OF WAYS YOU CAN DO IT.
AND YOU CAN ASK REQUESTED AT THE MEETING AND ITEM AT THE MEETING.
OR YOU CAN SEND AN EMAIL, YOUR PROTOCOLS REQUIRE THAT WHEN YOU DO THE EMAIL REQUESTING AN ITEM ON THE AGENDA, YOU HAVE TO HAVE SOMEONE FROM THE COUNCIL SECONDED THAT THEY CONCUR THAT THAT NEEDS TO BE ON THE AGENDA.
UH, DEPENDING ON WHEN YOU REQUEST IT, WE MAY NOT BE ABLE TO, WE MAY JUST BE ABLE TO COOK, PUT THE ITEM THERE ON THE AGENDA AND NOT, UH, NOT HAVING ANYTHING ON IT.
CAUSE WE MIGHT NOT HAVE TIME TO DO THE RESEARCH.
TYPICALLY COUNCIL MEMBERS DON'T ENTER THAT INTO CIVIC CLARK ITSELF.
THERE'S SOME ITEMS THAT THE CITY SECRETARY WILL PROVIDE YOU THE FORMAT, WHICH IS WHAT SHE DOES FOR ME.
I DON'T GO INTO CIVIL CLERK BECAUSE I'D HAVE TO LEARN A NEW SYSTEM.
BUT, UH, SHE PROVIDES ME THE FORMAT SOMETIMES WHERE SOMETIMES SHE'LL QUITE CANDIDLY DO IT TO BE KIND, BUT SHE'LL PROVIDE THE FORMAT.
WE TRY TO FILL IT IN AND SEND IT BACK TO HER AND SHE FINISHES IT OFF.
SO THEN I UNDERSTAND IN A MEETING HOW WE COULD SAY, HEY, WELL, LET'S GET AN AGENDA ITEM ON THIS.
AND THEN THAT JUST MAGICALLY HAPPENS.
BUT WHEN WE DO THE EMAIL, SO BECAUSE YOU DON'T HAVE A QUORUM OR WHATEVER, IS IT, YOU ALWAYS COPY THE MAYOR AND THE MAYOR PRO TEM ON YOUR REQUEST, OR WHAT IS THE PROCESS THAT WE'RE GOING TO HAVE, OR WE, OR YOU WILL THEN REACH OUT TO THE MAYOR AND THE MAYOR PRO TEM TO GET A SECOND ON AN EMAIL.
I MEAN, I'M JUST CURIOUS, HOW HAS THAT PROCESS, YOU KNOW, IF TWO, IF TWO MEMBERS WANT IT, IT'S GOING TO GET ON AN AGENDA.
THERE MAY BE A QUESTION OF WHICH AGENDA IT GETS.
AS A MATTER OF FACT, YOU CAN ASK, IF YOU GOT TWO MEMBERS ON IT, YOU CAN ASK THAT IT'D BE PUT ON A CERTAIN AGENDA AND WE'LL PUT IT ON THERE.
UM, BUT I, I WOULD HOPE THAT YOU FEEL FREE TO COME BACK AND SAY, CAN WE HAVE, YOU KNOW, SIX WEEKS FOR THIS? CAN WE HAVE A MONTH FOR THIS, WHATEVER YOU NEED, BUT THEN THAT ISN'T NEGOTIATION BECAUSE AS A COUNCIL MEMBER, YOU CAN SAY, NO, YOU HAVE THAT RIGHT.
AND SO WHAT WE HAVE BEEN ABLE TO DO, UH, YOU CAN SAY WHICH AGENDA YOU WANTED ON.
WE HAVE BEEN HAVING THOSE DIALOGUES AND DISCUSSIONS BECAUSE WE'RE PLANNING THE AGENDAS OUT.
SO IF I'M COUNTING ON AN AGENDA TO BE ABLE TO HAVE SOME TIME TO DESK, DESK BUDGET FOR, AND THERE'S ANOTHER BIG TOPIC, I'M GOING TO MENTION THAT TILL YOU SAY, NOPE, I ABSOLUTELY WANT ON US AGENDA PERIOD.
AND SO-AND-SO SECOND IT'LL GO ON THAT AGENDA.
THE OTHER THING THAT WE'VE DONE THOUGH, TALKED WITH COUNCIL MEMBERS, UH, I SENSE THAT THERE WAS SOME DESIRE TO MAKE SURE THAT CERTAIN INFORMATION IS FLOWING OR CERTAIN PROJECTS ARE HAVING, UH, MAKING PROGRESS.
AND SO WE MAY SAY, LOOK, WE'LL GET YOU THE ANSWER IN AN EMAIL.
CAN WE PUT IT IN THE FRIDAY LETTER? BECAUSE YOU MIGHT WANT TO KNOW THE STATUS OF A PROJECT THAT BE YOUR WEEK.
YOU SAY, CAN WE PUT IN A FRIDAY LETTER THAT GOES TO ALL THE COUNCILS THAT MAY SUFFICE WHAT YOU WANT.
SOMETIMES YOU MAY SAY YOU WANT A SEPARATE MEMO ON THE ITEM AND IT GOES TO THE WHOLE COUNCIL THAT MAY SUFFICE WHAT YOU WANT.
UH, BUT SOMETIMES IF YOU JUST SAY, I WANT IT ON THE AGENDA AT ONE AND ON AN X AGENDA, UH, WE'LL PUT IT ON THERE.
IT DEPENDS ON WHETHER OR NOT WE HAVE ANY MATERIALS OR WE CAN HAVE TIME TO RESEARCH IT, WHETHER OR NOT THERE'LL BE ANYTHING BEHIND IT.
THAT MAKES SENSE QUESTIONS, COMMENTS, CAUSE THIS, THIS IS YOUR AGENDA.
I THINK IT WAS, IT'S A BEST PRACTICE TO TRY TO BE MINDFUL OF THE SCHEDULE THEY HAVE HERE AND TRY TO FIT INTO THE PROCESS.
UNLESS IT'S SOMETHING THAT WE HAVE TO BECAUSE IT'S TIME CRITICAL BECAUSE OF SOMETHING ELSE, THAT'D BE THE ONLY TIME OTHER THAN THAT, IT'S WHEN IT GETS ON THERE.
AND THEN I KNOW MOST COUNCIL MEMBERS WILL SECOND AN ITEM.
IF YOU WANTED, ANOTHER MAYOR HAS BEEN ON RECORD SAYING, HOW SECOND, ANYTHING I'VE BEEN ON RECORD SAYING, I'LL SECOND, ANYTHING.
SO YOU CAN CONTACT ANYBODY YOU LIKE AND GET A SECOND.
[01:30:01]
SHOULDN'T BE THAT HARD.WE HAVE, UH, RECENTLY INSTITUTED, AS ANGELA MENTIONED, THIS PROCESS OF TRYING TO PLAN OUT FUTURE AGENDAS.
UM, WHEN I SEE YOU ALL HERE AT TWO, ALMOST THREE O'CLOCK IN THE MORNING, I'M JUST CONCERNED.
SO WE'RE TRYING TO PLAN SOME THINGS OUT SO THAT WE KNOW SOME THINGS ARE COMING.
YOU'LL START TO SEE MORE ITEMS ON THE CONSENT AGENDA.
AND SOMETIMES WE GET THAT WHERE YOU DON'T WANT IT ON A CONSIDER AGENDA, THE CYBER BULLYING, FOR EXAMPLE, WHICH WAS A PERFECT EXAMPLE.
FEEL FREE TO EITHER PULL IT OFF THE CONSENT AGENDA.
OR IF THERE'S AN ITEM ON THE CONSENT AGENDA, YOU JUST WANT TO MAKE A STATEMENT ABOUT, OR YOU WANT TO GET A QUICK ANSWER FROM STAFF.
YOU CAN SAY, MR. MAYOR, WOULD YOU PLEASE ALLOW ME TO, UH, MAKE A FEW COMMENTS OR RECEIVE A BRIEF PRESENTATION FROM THE COUNCIL ON ITEM EIGHT UNDER THE CONSENT AGENDA? I DON'T WANT TO PULL IT OFF.
I WANT TO VOTE ON ALL AT THE SAME TIME, BUT I JUST NEED A BRIEF STATEMENT SO THAT THE PUBLIC CAN UNDERSTAND BLAH, BLAH, BLAH.
WE'LL GET STAFF TO MAKE, UH, YOU KNOW, TWO OR THREE OR FOUR SENTENCE STATEMENT ABOUT IT.
AND IT STAYS ON THE CONSENT AGENDA.
SO I, I IMAGINE THAT YOU WOULD PREFER THAT WE FORMALLY MAKE ARGENTA REQUEST TO NOT DO IT UP HERE, UNLESS IT'S SOMETHING THAT COMES UP IMMEDIATELY KIND OF LIKE WHEN WE REQUESTED LET'S GO AHEAD AND MOVE FORWARD WITH DOING THE, UH, TAKE A LOOK AT SCHMIDT TO 1660 AND DO A TRAFFIC STUDY ON THAT.
THAT WAS ONE OF THOSE THINGS THAT CAME UP NATURALLY, YOU KNOW, SO, BUT SO BASICALLY IT'D BE BEST TO NOT JUST SAY, HEY, I WANT THIS ON THE AGENDA AT A MEETING.
I DON'T THE, THE, THE CHALLENGE BECOMES NOT WITH THAT.
THE CHALLENGE BECOMES, IF YOU SAY, I WANT A FULL BLOWN TRAFFIC STUDY BY THE NEXT MEETING AND THEN WHICH YOU ALL HAVEN'T DONE BY THE NEXT MEETING AND THE NEXT MEETING IS FOUR DAYS AWAY.
BUT IF YOU ALL SAY, OR ANY INDIVIDUAL MEMBER SAYS, I WANT, UH, I WOULD LIKE TO HAVE A DISCUSSION WITH THE COUNCIL ABOUT DADA AND, UH, LET US SCHEDULE IT.
AND WE TELL YOU WHEN WE WOULD HAVE IT ON THE AGENDA AND, AND, AND THE THING SOMETIMES IF YOU WANT SOMETHING BY A CERTAIN TIME, UM, YOU MAY JUST HAVE THAT NEED TO HAVE IT BY THAT TIME.
AND, AND JUST LET US KNOW THAT BECAUSE WHAT WE'LL END UP DOING IS PUTTING THINGS ON THE AGENDA.
AND IT'S NOT UNUSUAL FOR THING TO DROP BACK, UH, AN AGENDA OR SOMETHING LIKE THAT.
OR IN RARE CASES BE MOVED UP LIKE THE CONCRETE POUR GOT MOVED UP BECAUSE WE THOUGHT IT WASN'T GOING TO COME TO YOU UNTIL JUNE, BUT IT GOT MOVED UP AND STUFF.
SO WE JUST COMMUNICATING AND TALKING AND STUFF, BUT WE'RE HERE TO GET DONE WHAT YOU NEED TO GET DONE.
SO IT'S OKAY TO ASK, JUST TO, JUST TO CLARIFY WHAT YOU JUST, WHAT YOU SAID TO ASK, UM, THE STAFF TO GIVE LIKE A BRIEF SUMMARY OF A CONSENT ITEM WITHOUT PULLING IT FROM THE CONSENT AGENDA.
SO YOU WOULD, YOU WOULD ASK THE MAYOR ON THE CONSENT AGENDA.
IF, IF YOU CAN MAKE A COMMENT OR ASK STAFF TO MAKE A BRIEF CLARIFICATION ON SOMETHING ON THE CONSENT AGENDA, YOU HAVE THE OPTION OF DOING THAT AND HAVING IT STAY ON THE CONSENT AGENDA AND GETTING IMPROVED WITH THE CONSENT AGENDA.
OR YOU CAN JUST PULL IT OFF THE CONSENT AGENDA FOR INDIVIDUAL CONSIDERATION.
AND THERE'S NO WHATEVER WORKS FOR YOU IS WHAT WHAT'S BEST.
WE'RE JUST TRYING TO ESTABLISH AND PLANNING.
WE PUT TIME AND THOUGHT INTO THIS, BUT WE'RE TRYING TO MAKE THAT PROCESS AND PLANNING THE, THE AGENDA, UH, AS BEST AS WE CAN.
BUT IF YOU HAVE A CERTAIN NEED AS A COUNCIL MEMBER, YOU'RE REPRESENTATIVE OF THE PEOPLE, YOU DO WHAT YOU NEED TO DO.
AND IF YOU, IF YOU KNOW THAT YOU'RE GOING TO WANT A STAFF BRIEFING, IF YOU COULD LET ISAAC KNOW, SO HE COULD LET THE STAFF MEMBER KNOW SO THAT THEY CAN PREPARE SO THAT THEY DON'T JUST COME UP AND, AND BE FRUSTRATED BECAUSE THEY HADN'T HAD THE OPPORTUNITY TO PREPARE SOME REMARKS AND BE READY FOR QUESTIONS.
THE ONLY ONE I WOULD HAVE IN A AND PEOPLE WILL KNOW FROM THE EDC BOARD ONE, IF FINANCIALS EVER GET PUT ON A CONSENT AGENDA, WE WILL WANT A PRESENTATION OR IT WILL GET PULLED OUT.
SO LET ME SHARE WITH YOU WHAT WE'VE DONE AND WE CAN CERTAINLY DO IT HOWEVER YOU WANT TO DO IT.
UM, WE WERE HAVING FINANCIAL PRESENTATIONS EVERY MONTH AND WE DO, I MEAN, YOU GET FINANCIAL, EXCUSE ME, REPORTS FINANCIAL UPDATES EVERY MONTH.
AND THEN YOU GET QUARTERLY PRESENTATIONS.
SO THE MONTHLY ONES WE PUT ON THE CONSENT AGENDA AND THE QUARTERLY ONES GET FULL PRESENTATIONS REASON FOR THAT REASON FOR THAT.
AND LET ME EXPLAIN THAT FULLY.
UM, TYPICALLY THERE ARE, THERE'S NOT A WHOLE LOT OF MOVEMENT FROM MONTH TO MONTH, ESPECIALLY, UM, THERE'S SOME KEY MONTHS THAT YOU CAN KIND OF LOOK AT.
IT'S, UH, OCTOBER'S TYPICALLY KIND OF SLOW STARTING OFF.
UH, YOU REALLY DON'T GET YOUR REVENUE NUMBERS UNTIL JANUARY, UNTIL JANUARY.
SO, UM, AND, AND JUST TRYING TO EXPEDITE THE MEANING, BUT MAKING SURE THAT THE INFORMATION IS OUT THERE THE MONTH TO MONTH, ONCE WE PUT ON CONSENT AGENDA, THE QUARTERLY ONES, UM, MS. RIOS WILL DO A FULL PRESENTATION FOR YOU UNLESS YOU WANT TO DO
[01:35:01]
THAT DIFFERENTLY.THANK YOU FOR LETTING ME TAKE A LITTLE TIME WITH THAT.
FINALLY, WE ENCOURAGE TRAINEE THROUGH TM L AND I'VE JUST PROVIDED SOME LINKS HERE FOR YOU.
AND I'LL FORWARD THIS TO YOU AFTER THE MEETING.
THE ONE THAT IS COMING UP ON JUNE 9TH IS A WEBINAR, AND IT FILLS UP PRETTY QUICKLY, ANY TRAINING THAT YOU LIKE TO DO, JUST SEND ME AN EMAIL, LET ME KNOW.
UM, AND I'LL GET YOU REGISTERED FOR THOSE.
AND I'LL ALSO BE HANDLING YOUR TRAVEL.
IF THERE'S SOMETHING SOMEWHERE YOU LIKE TO GO.
UM, ALSO WHEN WE GET THESE IN OUR OFFICE WILL BE FORWARDING THESE TO YOU.
SOME THAT, YOU KNOW, MAY LOOK UP BE OF INTEREST TO YOU OR NOT.
UM, AGAIN, JUST LET ME KNOW EITHER WAY, AND THEN I'LL DO MY BEST TO GET YOU REGISTERED BEFORE IT FILLS UP.
AND THEN HERE'S SOME RESOURCES ALSO THROUGH TML.
I'LL BE FORWARDING THESE TO YOU AS WELL.
THAT'S IT FROM ME? WAIT, NO ONE TOLD ME I HAD TO GIVE A PRESENTATION.
BEFORE, BEFORE WE MOVE ON, I JUST WANTED TO MENTION WE'RE RETURNING TO A PRACTICE THAT WE HAD BEEN DOING, BUT GOD ADD A PRACTICE, WHICH IS DISPENSING WITH SECOND READING.
SO YOU'LL SEE ON YOUR AGENDA TONIGHT, THAT IS FREE FLEX THE CHARTER.
IF YOU HAVE AN ORDINANCE THAT DOESN'T NEED TO BE PLACED ON AGENDA FOR SECOND READING, YOU CAN DISPENSE WITH IT, UM, AS WELL AFTER FIRST READING.
SO JUST WANTED TO MENTION THAT, UH, GOOD AFTERNOON.
I'M THE ASSISTANT CITY MANAGER.
I'VE BEEN HERE SINCE AUGUST, 2021.
AND I DO WANT TO THANK EACH ONE OF YOU FOR TAKING TIME OUT OF YOUR SCHEDULE TO BE HERE.
I THINK IT'S IMPORTANT FOR COUNCIL TO RECEIVE ORIENTATION AND TRAINING AS THEY BEGIN THEIR SERVICE, OR AS A REFRESHER AS WELL.
AND I'M GLAD TO HAVE, UH, ISAAC, UH, DOTTIE AND ANGELA ON THE, ON THE TEAM AND, AND FOR WHAT THEY'VE SHARED ALREADY.
SO I'M JUST GOING TO GIVE A HIGH LEVEL OVERVIEW OF SOME OF THE CITY SERVICES THAT WE HAVE.
AND AT THE END OF MY COMMENTS, I HAVE, UH, ASHLEY HERE.
TALK ABOUT THE COMP PLAN BRIEFLY AND ANGELA TO TALK HANJI, EXCUSE ME, TO TALK ABOUT THE BUDGET.
UM, SO I'M REFERRING TO THIS LAST PAGE IN THE NOTEBOOK, UH, KIND OF NUMBERED OUT HERE ON, UH, CITY SERVICES.
AND WE'VE KIND OF ALREADY TALKED ABOUT CITY MANAGER'S OFFICE.
UM, NUMBER ONE, NUMBER TWO, AS AN ASSISTANT CITY MANAGER, I'M ALSO KIND OF REFERRING TO THE ORG CHART, WHICH I WAS AT THE BEGINNING.
SO CURRENTLY I PROVIDE OVERSIGHT TO COMMUNITY OUTREACH AND PROGRAMS. UH, THOSE ARE BASICALLY SUPPORT TO EVENTS IS PROBABLY THE MAIN DUTY THEY HAVE AND THEY INTERN OVERSEE THE LIBRARY.
I ALSO OVERSEE DIRECTLY, UH, PARKS AND RECREATION.
UM, THE OTHER, I'M JUST GOING TO MENTION, EVEN THOUGH I HAVE SOME OVERSIGHT FROM THEM IN OUR PARKS FOR RECREATION, WE HAVE A NUMBER OF CITY PARKS, UM, RECREATION.
UH, WE USED TO DO A LOT MORE PRE COVID.
UM, AND WE'RE GETTING BACK INTO THE SWING OF THINGS NOW.
UM, AS FAR AS THE RECREATION SIDE, UM, LEGAL AGAIN IS CONTRACTED OUT THAT WASN'T LISTED ON HERE, BUT LEGAL SERVICES IS DEFINITELY AN OVERVIEW OF CITY SERVICES.
THEY PROVIDE SUPPORT THROUGH THE CONTRACT AND THEN ANGELA, OUR CITY SECRETARY, UM, BASICALLY COVERS THE MEETINGS AND RECORDS OF THE CITY.
UH, NUMBER FOUR, THEIR COMMUNICATION, PUBLIC INFORMATION THAT IS, UH, OVERSEEING OUR SOCIAL MEDIA, UH, UH, HOUSES ARE A PUBLIC INFORMATION OFFICER, UM, ALSO INCLUDES MARKETING AND GIVE SOME SUPPORT TO THE EDC AS WELL.
FIFTH ONE DEVELOPMENT SERVICES, JUST THINK OF THAT AS PLANNING, PLANNING, AND ZONING, UH, THERE OVER PLATS AND ZONING, UH, ALL THINGS, LAND DEVELOPMENT AND BUILDING INSPECTIONS AND, UH, GIS.
UM, SO WE HAVE A NUMBER OF MAPS ON THE CITY WEBSITE.
UM, HOW IS THERE A NUMBER SIX ECONOMIC DEVELOPMENT? THIS IS BOB, UM, WORKING WITH THE EDC BOARD AND THE CITY STAFF, UH, PROMOTING RECRUITING, UM, TRYING TO GET NEW COMMERCIAL RETAIL INDUSTRIAL, UH, TO THE CITY AUTO, UH, ENGINEERING PUBLIC WORKS.
UM, THESE HAVE BUILT THESE, UH, UNDER PUBLIC WORKS HAS BUILDING MAINTENANCE TO MAINTAIN THE CITY FACILITIES THAT DO HAVE FLEET MAINTENANCE TO, UH, MAINTAIN, UH, THE CITY VEHICLES THROUGHOUT OUR DEPARTMENTS.
PUBLIC WORKS ALSO INCLUDES STREETS AND DRAINAGE, UH, OVERSEEING THE MAINTENANCE AND REPAIR OF OUR CITY STREETS.
WE DO KNOW THERE, UH, THROUGHOUT THE CITY, THERE'S ALSO SOME ROADWAYS THAT OUR COUNTY, OR ALSO, UM, UH, MAINTAINED BY THE STATE, UH, UTILITIES, WATER AND SEWER PRIMARILY.
UM, SO YOU, UH, THROUGHOUT THE CITY LIMITS, UM, EVERY WATER AND SEWER LINE MIGHT NOT BE, ESPECIALLY BE THE RESPONSIBILITY OF THE CITY OF HUDDLE FOR WATER AND SEWER.
THERE'S SOMETHING CALLED A CCN, WHICH IS BASICALLY, UH, OVERSIGHT
[01:40:01]
OR RESPONSIBILITY FOR AN AREA FOR WATER OR SEWER.SO AGAIN, IF IT'S WITHIN THE CITY LIMITS OF HUDDLE, THERE COULD BE A CCN JONAH'S ONE THAT ALSO SERVES, UM, WITHIN THE CITY LIMITS.
AND WE DO HAVE MAPS OF THOSE ON THE CITY WEBSITE.
IF YOU'RE INTERESTED IN TO KNOW WHERE EXACTLY IS THE HUDDLE RESPONSIBLE FOR WATER AND SEWER, UM, ALSO ENGINEERING ASSIST, UM, ENGINEERING, OUR PROJECTS, OR WORKING WITH CONSULTANTS AS WE WORK ON, UM, BIGGER PROJECTS FOR THE CITY, FOR EXAMPLE, EXTENDING A WATER SEWER LINE OR UPGRADING, UH, CITY INTERSECTIONS AND STREETS, UH, FINANCIAL SERVICES FINANCE.
UM, THEY OVERSEE AGAIN THE BUDGET, OUR SPENDING, UM, OUR REVENUES.
AND ANGIE'S GOING TO TALK ABOUT THE BUDGET HERE.
THEY ALSO OVERSEE UTILITY BILLING.
SO COLLECTING THE PAYMENTS FOR THOSE, UH, THIS, UM, OUR WATER AND SEWER CUSTOMERS, UH, I TRASH, I MIGHT ALSO ADD OUR SOLID WASTE COLLECTION.
THIS IS THROUGH A CONTRACT, THE CITY DOESN'T DO IT DIRECTLY.
WE CONTRACT THAT OUT, UH, FINANCE ALSO OVERSEAS AT THE TIME, UH, MUNICIPAL COURT AND, UH, INFORMATION TECHNOLOGY.
IT, SO ALL THE TECH THINGS THAT WE NEED TO MAKE THE CITY RUN A NUMBER NINE, THERE ARE HUMAN RESOURCES.
UM, I DON'T THINK THERE'S MUCH EXPLANATION NEEDED THERE HELPING WITH HIRING, UM, UH, TRAINING OUR EMPLOYEES, UH, DISCIPLINE OR OTHERWISE, UH, PUBLIC SAFETY.
SO THE POLICE DEPARTMENT IS UNDER THE CITY.
UM, THIS INCLUDES ANIMAL CONTROL, CODE ENFORCEMENT, CRIMINAL INVESTIGATIONS, PATROL, AND SUPPORT SERVICES.
UM, THE CITY OF HADOW DOES NOT RUN THE FIRE DEPARTMENT OR THE ESD.
THAT'S A COMPLETELY SEPARATE ENTITY, ALTHOUGH WE DO, UH, TRY TO WORK TOGETHER ON EMERGENCY MANAGEMENT RESPONSES OR OTHERWISE, BUT THAT'S AN ENTITY SEPARATE FROM THE CITY OF HOW-TO.
SO THAT'S A BRIEF OVERVIEW ON A HIGH-LEVEL VIEW OF THE CITY SERVICES.
DID YOU HAVE ANY GENERAL QUESTIONS ON THAT? SO LIKE TO GIVE A FEW MINUTES TO ASHLEY FIRST TO TALK ABOUT THE COMP PLAN, A BRIEF OVERVIEW ON THAT, AND THEN ANGIE ON THE, ON THE BUDGET.
UM, I KNOW YOU GOT ABOUT TWO PARAGRAPHS IN YOUR PACKET.
JUST KIND OF WHAT THE PURPOSE OF THE COMP PLAN IS.
IT'S REALLY JUST THE OVERALL VISION FOR THE CITY ON HOW WE WANT IT TO DEVELOP.
SO THAT'S SOMETHING THAT MY STAFF USES WHEN WE'RE LOOKING AT HOW IT'S ALL COMING TOGETHER, BUT THEN WHEN DEVELOPERS ARE COMING IN, THAT'S OUR GUIDING DOCUMENT ON HOW WE'RE GOING TO, UM, DEVELOP THE REST OF THE CITY.
AND SO WE'VE BEEN AT A BREAKNECK PACE.
IT DOESN'T LOOK LIKE WE'RE SLOWING DOWN.
WE'VE GOT A LOT OF FUTURE LAND USE MAP AMENDMENTS COMING IN RIGHT NOW BECAUSE OUR FUTURE LAND USE MAP RIGHT NOW, ISN'T REALLY REFLECTIVE OF WHERE WE WANT TO BE.
UM, WHILE WE'RE IN THE COMP PLAN PROCESS.
SO WE ARE ABOUT, HAD ONE WOULD SAY ABOUT HALFWAY THROUGH WHERE, UM, I KNOW THAT YOU GUYS GOT AN EMAIL RECENTLY, WE'RE GOING TO DO A DOWNTOWN CHARRETTE COMING UP NEXT.
UM, IN THE NEXT TWO WEEKS IN THIS ROOM, WE'RE ALSO GOING TO BE THE SUNSET BASH, ASKING FOR ADDITIONAL INFORMATION ON THAT HOLIDAY WEEKEND THINKING WE'LL GET A LOT OF FAMILIES OUT THERE AND BE ABLE TO, UM, SOLICIT SOME MORE INPUT ON THE OVERALL PLAN.
AND SO AS WE GET INFORMATION, WE'LL BE SHARING IT.
WE CERTAINLY WANT TO SEE PEOPLE COMING OUT TO THOSE EVENTS AND JUST SAYING HI.
UM, BUT OTHERWISE I THINK THE NEXT STEP FOR US IS WE'RE GOING TO START GOING OVER LAND USES AND WHAT WE'RE GOING TO LOOK LIKE IN A MIX OF WHAT WE WANT SO THAT WE CAN FIGURE OUT LONG-TERM, WE'RE GOING TO HAVE AN ECONOMIC ANALYSIS OF THE DEVELOPMENT PATTERNS, SO THAT LONG-TERM WHEN WE BRING IT BACK TO COUNCIL, UM, COUNCIL CAN DECIDE, WHAT DO WE WANT TO LOOK LIKE? WHAT DOES THAT DO TO OUR TAX RATE AND KIND OF START HAVING THOSE CONVERSATIONS, IF WE'RE ALL SINGLE FAMILY, WHAT DOES THAT DO TO OUR TAX RATE? IF WE'RE A GOOD MIX, MAYBE 50, 50, OR 60 40, WHAT DOES THAT LOOK LIKE FOR THE FUTURE OF HADOW? UM, NOT JUST IN PROPERTY TAXES, BUT POTENTIAL SALES TAX AS WELL.
SO IT'S PRETTY MUCH WHERE WE ARE AND UNFORTUNATELY FOR YOU ALL, YOU'RE GOING TO SEE ME A LOT AT COUNCIL.
DO YOU HAVE ANY QUESTIONS? NO.
JUST I'M THINKING WE'RE GOING TO HAVE TO, UM, WE NEED TO APPOINT A NEW COUNCIL MEMBER TO TAKE 2040 COMP PLAN.
WE NEED NEW SEAPAK MEMBERS AND WE NEED NEW PNC MEMBER.
BUT I'M ALSO THE EDC REP ALREADY.
I KNOW IT KIND OF WORKED OUT AND I WAS LIKE, OH, WE'RE FINE, BUT WE'RE NOT, I DON'T KNOW.
WE'RE GOING TO HAVE TO GET YOU TO TALK LOUDER.
YEAH, HE'S USUALLY GOOD ABOUT IT.
AND JUST REMEMBER YOU'RE SPEAKING, YOU'RE NOT ONLY SPEAKING TO THE FOLKS IN THE CHAMBERS WHEN THE COUNCIL MEETINGS ARE OCCURRING.
[01:45:01]
DON'T CATCH IT, IT DOESN'T GET BROADCASTED.UM, IT MAKES IT WEIRD WHEN THE WORDS COME UP.
I'M LIKE, OOH, I DON'T KNOW WHAT THAT ONE WE GOT.
UM, I'LL SEND OUT INFORMATION ON THOSE DATES.
I KNOW THAT YOU GOT THE DOWNTOWN CHARRETTE.
I DON'T THINK WE'VE ACTUALLY SENT ANYTHING OUT ON THE, UM, SUNSET, JUST CAUSE WE'RE GOING TO BE IN THE PAVILION WITH EVERYBODY ELSE.
SO WE DIDN'T REALLY WANT TO SEND ANYTHING OUT ON THAT ONE.
BUT, UM, TO Y'ALL'S POINT AT THE LAST HE PACK, WE ARE GOING TO START GOING OVER LAND USES AND SUCH.
WE'LL PROBABLY SEE SOMETHING SOON.
WE'RE GOING TO HAVE A BOOTH AT 4TH OF JULY CELEBRATION.
I DON'T KNOW IF I CAN GET EVERYBODY THERE.
I DON'T KNOW IF I CAN GET ALL OF THEM TO APPEAR POTENTIALLY WE SHALL SEE NAIL THAT DOWN.
AND YOU ALSO SEE SIDEWALK CHOCOLATE GOING UP IN THE DOWNTOWN AREA FOR THE CHARETTE.
UM, WE SAID YES TO ADVERTISING IN A DIFFERENT WAY.
SO SOME OF THE SIDEWALKS AND OTHER AREAS ARE GOING TO START GETTING SOME ARTWORK, UM, NEXT WEEK.
SO THAT PRIOR TO THAT SHRED PEOPLE THAT ARE JUST WALKING AROUND, WE'RE TRYING TO GET IT IN PRIOR TO, UM, THE FARMER'S MARKET.
SO WHEN PEOPLE ARE WALKING AROUND, YOU'LL JUST SEE IT KIND OF AROUND, NOT ON THE BUILDINGS, THEY'LL BE ON THE GROUND.
UM, BUT WE'RE GOING TO TRY SOMETHING A LITTLE BIT DIFFERENT.
WE'RE STARTING TO GET A LITTLE BIT MORE CREATIVE WITH HOW WE'RE TRYING TO GET PEOPLE TO COME OUT.
THERE WAS ALSO ANOTHER REALLY COOL THING THAT CAME OUT OF THAT 20, 40 COMP PLAN.
THE LAST MEETING WE HAD WAS WHEN WE LOOK AT NEW DEVELOPMENTS, LIKE FOR LIKE A CO-OP OR SOMETHING THAT THEY'LL ACTUALLY CHALK OUT WHAT IT'LL LOOK LIKE.
SO CITIZENS CAN GO WALK THROUGH AND SEE WHAT IT LOOKS LIKE BEFORE IT BECOMES A CONSTRUCTION ZONE.
THE DOWNTOWN ONE IS GOING TO BE REALLY FUN.
IT'S GONNA BE A LOT OF, UM, IT'S REALLY DESIGNED BASED.
SO THEY ACTUALLY WENT OUT AND KIND OF DID A DNA OF WHAT WE HAVE RIGHT NOW.
SO THE ONE WE'RE TALKING ABOUT AND WE'RE GOING TO TRY TO GET INTO DENSITIES AND THINGS LIKE THAT.
WE'RE ACTUALLY LIKE, THIS IS WHAT YOU HAVE.
DO YOU LIKE IT? AND IF YOU DON'T LIKE IT, THEN WHAT DO YOU LIKE? AND THIS IS WHAT IT COULD LOOK LIKE.
AND MAYBE EVEN TRY TO DO A PARKLET AND TAKE UP TWO SPACES.
WE'RE NOT SURE YET WE'RE GOING TO TRY TO TALK TO SOME OF THE DOWNTOWN BUSINESS OWNERS, WORKING WITH CHRISTIE A LOT TO SEE WHAT WE CAN DO OVER THERE, JUST TO KIND OF SHOW, YOU KNOW, OPEN GATHERING SPACES WORK TOO.
SO JUST GIVE PEOPLE A FEW MORE REASONS TO COME DOWNTOWN.
AND THAT'S JUST A PORTION OF THE OVERALL COMP PLAN.
THESE TWO KNOW IT, BUT YOU KNOW, TOO, SO IT'S JUST A PORTION OF THE OVERALL COMP PLAN.
SO WE'RE GETTING A WONDERFUL COMP PLAN AND THEN ALSO REDOING THE DOWNTOWN PLAN SINCE WE'RE GETTING SO MUCH REDEVELOPMENT.
SO NOW YOU HAVE YOUR VERY OWN COPY, JUST LIKE EVERYBODY ELSE DOES.
WE ARE REQUIRED BY A TEXAS LOCAL GOVERNMENT CODE TO ADOPT A BUDGET EACH YEAR BEFORE THE END OF OUR FISCAL YEAR.
SO THIS IS NOT SOMETHING WE DO JUST BECAUSE IT IS REQUIRED BY LAW AND IT HAS TO BE DONE.
AND SO WE ARE STARTING THAT WE'VE BEEN WORKING INTERNALLY ON THAT PROCESS.
STAFF AND MANAGEMENT HAS STARTED.
WE'VE BEEN WORKING ON THAT FOR THE LAST COUPLE OF MONTHS.
WE WILL START THAT PROCESS WITH YOU ON JUNE.
THE SECOND WILL BE THE FIRST MEETING.
WE'LL START TALKING ABOUT THE BUDGET AND YOU'LL SEE IT PROBABLY WE'LL TALK ABOUT IT.
EVERY MEETING UP UNTIL IT'S ADOPTED IN SEPTEMBER.
SO PART OF ADOPTING THE BUDGET IS ALSO ADOPTING THE TAX RATE, WHICH WILL, WE WON'T HAVE A LOT OF INFORMATION.
WE HAVE SOME BUT NOT A LOT TO DISCUSS UNTIL WE GET INTO JULY, WHICH IS WHEN THEY'RE REQUIRED TO SEND THE CERTIFIED ROLLS TO US.
UH, AGAIN, THAT'S ALL DICTATED IN THE TEXT CODE LAW.
UH, SO WE HAVE TWO LAWS THAT IT WE'RE WE'RE WORKING WITH AS WE WORKED THROUGH THIS PROCESS IN THE SUMMER HERE, BUT WE WILL BE, IT'LL BE, UH, SEVERAL MONTHS OF GOING THROUGH THAT AND WORKING THROUGH, TALKING ABOUT ALL THE DIFFERENT DEPARTMENTS, THE DIFFERENT FUNDS AT DIFFERENT AREAS.
WE'LL BE TALKING ABOUT CAPITAL PROJECTS AND UH, OTHER THINGS LIKE THAT.
BUT IT'LL BE, YOU'LL SEE ME EVERY MEETING, UH, THROUGH JUNE, JULY, AUGUST, AND SEPTEMBER AS WE GO THROUGH THIS BUDGET, THIS IS, THIS IS A REALLY IMPORTANT PROCESS.
PROBABLY ONE OF THE BIGGEST ONES THAT YOU GUYS HAVE, UM, YOU KNOW, VERY IMPORTANT FOR WHAT YOU DO.
SO GOOD QUESTIONS ON THE BUDGET.
NO, WE, I BROUGHT IT UP EARLIER.
UM, I DON'T KNOW IF IT'S POSSIBLE.
IT MAY TAKE UP TOO MUCH MAN HOURS, BUT TO GET A LINE ITEM ON WHAT OUR PUBLIC INFORMATION REQUESTS KIND OF COST, YOU KNOW, US, I DON'T KNOW IF WE CAN GET A BREAKDOWN OF THAT, BUT IT COMES YEAH.
I DON'T KNOW IF YOU GUYS CAN DO THAT.
I DON'T KNOW THAT IT REALLY MATTERS SOMETHING TO THINK ABOUT ALL, BUT IF YOU CAN'T CHANGE THE ADOPTED FEE SCHEDULE, WHAT IT CHARGES, IT REALLY DOESN'T MATTER.
[01:50:01]
WASTE.IT'S THAT'S MY THING IS LIKE THINGS THAT WE DO, IF, IF HAVING THAT DATA DOESN'T CHANGE ANYTHING BECAUSE IT'S STATE LAW AFFECTS THE FEED AND YOU'RE REQUIRED BY PUBLIC TO GIVE THE DATA, IT DOESN'T MATTER.
THAT'S, THAT'S HOW I LOOK AT IT.
AND THE OTHER THING WE DO TRY NOT TO SPEND TIME, YOU KNOW, IF WE, IF WE GET ONE, THAT'S GOING TO TAKE A LOT OF TIME.
WE DO TRY TO LET THEM KNOW BEFORE WE SPEND THAT TIME ON ANY OF THOSE PUBLIC INFORMATION, YOUR POLICY SAYS, WE GIVE THEM A COST ESTIMATE.
SO WE ESTIMATE HOW MANY, UM, YOU KNOW, MAN HOURS, IT'S GOING TO BE HOW MUCH WE CAN CHARGE.
AND SOME OF THESE ARE VERY COSTLY.
LIKE THEY HAVE TO PUT UP, I MEAN, I HAVE ONE IN A NOTHER NOTHER CITY THAT WAS LIKE, I DON'T KNOW, $60,000.
AND THEN THEY LIKE CHALLENGED IT.
AND THEN WE CAME BACK AND SAID, OKAY, WELL, IF YOU 40 WOULD BE BASED ON YOUR CHALLENGE AND THEY WENT TO THE AIG, THEN IT WENT TO LITIGATION.
MY COST ESTIMATE WAS IN ACCORDANCE WITH THE STATUTE.
SO, YOU KNOW, IT CAN'T, YOU CAN GET THOSE REQUESTS.
THOSE ARE NOT, IF YOU HAVE SOMEBODY, ESPECIALLY IF THEY'RE, UM, FISHING AROUND TO BE A LITIGANT.
SO YEAH, OTHER ONE I WAS THINKING ABOUT, OH, AND THIS COULD BE A QUESTION FOR YOU TOO.
YOU KNOW, A LOT, WE HAD A LOT OF QUESTIONS ABOUT LEGAL FEES.
I MEAN, OVER THE LAST SIX YEARS, PEOPLE ALWAYS WANT TO KNOW, IS THERE A WAY TO BREAK THAT OUT? UM, AND HAVE IT A LINE ITEM IN OUR, IN OUR, UM, WHEN WE GET OUR FINANCIALS PRESENTED, UM, OR CAN WE HAVE LIKE A QUARTERLY UPDATE OOPS.
FROM THE ATTORNEYS ON WHAT AND HOW, AND THAT WAY IT CAN AVOID, YOU KNOW, GETTING THIS HUGE FILE, LIKE WE ASKED FOR, UM, FROM GEORGE, YOU KNOW, AND THEN YOU HAVE TO NAVIGATE THROUGH ALL THAT.
AND THEN IT'S JUST TOO MUCH TO FIGURE OUT.
THAT MIGHT BE AN OPPORTUNITY FOR US TO LOOK OUT IN THE FUTURE.
NOT NECESSARILY FOR YOU, THAT'S SOMETHING I'M JUST SPITBALLING.
SO DO YOU MEAN KIND OF LIKE IF WE KEEP TRACK OF IT AS WE GO, THEN YOU DON'T HAVE TO GO BACK AND GO THROUGH THIS MASSIVE AMOUNT OF STUFF.
KIND OF LIKE, YOU KNOW, PEOPLE ASK, HOW MUCH HAVE WE SPENT ON THIS LAWSUIT? OR HOW MUCH ARE WE SPENDING HERE? THEN WE ALREADY HAVE KIND OF A BALLPARK FIGURE AND THE CITIZENS KNOW, AND IT'S PUBLIC RECORD, YOU KNOW, THEN, YOU KNOW WHAT I MEAN? IT'S, IT JUST MIGHT MAKE OUR LIVES EASIER.
WHEN PEOPLE ASK US FOR THE INFORMATION AND KNOW WE NEED TO GO THROUGH IT AND KIND OF, AND WE CAN WORK WITH DATA AND TRY TO WORK AND MAKE SURE WE DON'T PROVIDE ANYTHING WE SHOULDN'T.
BUT W HOW WE DO THAT, IT'S LIKE, YOU CAN'T DISCLOSE ANYTHING.
THAT'S STILL UNDER LITIGATION, BUT YEAH.
JUST TO BE TRANSPARENT SINCE THAT'S ON THERE IN YOUR MONTHLY REPORTS, YOU HAVE YOUR LIGHT, YOU START OUT WITH YOUR BUDGET YEAR AND YOU HAVE A CERTAIN AMOUNT FOR LEGAL AND THEN EACH MONTH YOU'LL SEE, YOU KNOW, HOW MUCH LEGAL HAS BEEN SPENT.
SO IT SHOULD BE IN THE MONTHLY FINANCIALS.
YOU'LL SEE, YOU CAN POINT TO LEGAL SERVICES AND WHAT WAS SPENT ON GENERAL LEGAL, BUT THEN YOU HAVE YOUR, UM, DEVELOPMENT FEE AGREEMENTS WHERE THE DEVELOPERS PUT MONEY IN AN ACCOUNT.
SO I DON'T THINK THAT'S IN YOUR MONTHLY FINANCIALS.
AND THEN THE, ALL THE LITIGATION LITIGATION.
WE'LL WORK TO TAKE A LOOK AT THAT AND TALK ABOUT THE BEST WAY TO DO THAT QUESTIONS.
MAYOR PRO TIM, I THINK WE'RE ABOUT AT OUR TIME LIMIT.
THERE'S NO OTHER WE'RE DONE WITH ALL THE PRESENTATIONS.
IT IS 3:55 PM AND WE WILL ADJOURN THIS MEETING.