Dec 01, 2022 City Council

I KNOW , I'M SO SENTIMENT.

COUNCIL, WHEN WE HAD THE SPECIAL CALL JOINT CITY COUNCIL MEETING WITH COTTONWOOD, WE WERE IN EXECUTIVE SESSION.

WE WERE SUPPOSED TO COME OUT AND RECESS THAT MEETING, AND I DON'T BELIEVE THAT WE DID THAT.

SO IF WE COULD JUST RECESS THIS MEETING AND THEN RECONVENE FROM EXECUTIVE FOR THE SPECIAL CALL MEETING AND THEN RECESS THAT UNTIL LATER ON.

YOU'RE, YOU'RE RECONVENING FROM EXECUTIVE SESSION, AND, UH, MY UNDERSTANDING IS YOU WANNA RECESS UNTIL A TIME, UH, LATER THIS EVENING TO, UH, RECONVENE BACK INTO EXECUTIVE SESSION.

SO WE'LL RECESS THE COUNCIL MEETING AT SEVEN 10, RECONVENE THE JOINT MEETING BETWEEN THE CITY COUNCIL AND THE COTTONWOOD LGC.

DO WE WANNA LET PEOPLE MAKE PUBLIC COMMENTS FIRST, MIKE, AND

[00:10:01]

RIGHT? SO THERE'S NO OBJECTIONS.

WE'LL, NOW, RECESS, THE CITY COUNCIL SLASH UM, COTTONWOOD DEVELOPMENT CORPORATION, OR COTTONWOOD LOCAL GOVERNMENT CORPORATION AT SEVEN 11.

IS THAT FOLLOWING ALL THE RULES RIGHT THERE? YEAH.

AND THEN YOU'RE GONNA, UM, RECONVENE, RECONVENE THAT MEETING AFTER THE CITY COUNCIL MEETING, BUT PRIOR TO CITY COUNCIL EXECUTIVE SESSION? YES.

SO THEN WITH THAT, WE'LL RECONVENE THE CITY COUNCIL MEETING AT SEVEN 11.

SEVEN 11, AND NO SLURPEES.

SO , OKAY.

I AM NOW TO, UH, SO THIS IS A THING THAT I, FOR THE PUBLIC, THIS IS SOMETHING THAT I STARTED DOING, UH, LAST COUNCIL, UH, LAST MONTH, IS RECOGNIZING, UH, NEW EMPLOYEES THAT ARE BEING HIRED BY THE CITY AND THEN RECOGNIZING FOLKS INTERNALLY WHO HAVE RECEIVED PROMOTIONS OR RECOGNITION FOR ANY OF THEIR, OF THEIR WORK.

SO I'M GONNA DO THAT NOW AND INTRODUCE EVERYONE.

SO, FIRST UP, UH, DAVID AMSLER, IF YOU CAN COME UP TO THE FRONT.

UM, DAVID'S OFFICIAL TITLE IS ASSISTANT TO THE CITY MANAGER.

HE JOINS US FROM THIS WONDERFUL TOWN SOUTH OF HERE CALLED THE CITY OF KYLE, WHERE HE SERVED AS THE MANAGEMENT ANALYST.

HE HAS A MASTER'S IN PUBLIC ADMINISTRATION FROM THE UNIVERSITY OF TEXAS DALLAS.

AND I'M CONFIDENT THAT HE IS REALLY GONNA GO FAR HERE WITH TEAM HUO OVER THE NEXT SEVERAL YEARS.

NEXT UP IS SHAY YOUNG, OUR NEW GRAPHIC DESIGNER IN THE COMMUNICATIONS DEPARTMENT.

SHAY HAS SPENT THE PAST DECADE AS A COMMUNICATIONS AND MARKETING EXECUTIVE IN THE SAN FRANCISCO BAY AREA FOR A PRIVATE ONCOLOGY PRACTICE.

SHE USED HER TALENTS AS A GRAPHIC DESIGNER AND HER LOVE OF DATA OF TO END TECHNOLOGY TO HELP PATIENTS NAVIGATE THEIR CANCER JOURNEY.

SHEA SPECIALIZES IN BRA BRAND AWARENESS AND VISUAL STORYTELLING.

SHE'S LIVED IN HU FOR TWO YEARS AND IS A LOCAL ADVOCATE FOR THE ARTS.

AND THE NEXT IS KATHY LEE, LIBRARY, CIRCULATION CLERK.

CATHY HAS BEEN WORKING IN PUBLIC LIBRARY SINCE 1999, STARTING IN MISSOURI WITH THE ST.

LOUIS COUNTY LIBRARY SYSTEM.

SHE MOVED TO HU TO TAKE CARE OF HER GRANDDAUGHTER, AND SHE'S THRILLED TO BE BACK IN THE WORKFORCE WITH HER NEW JOB HERE.

WHILE EVERY LIBRARY IS DIFFERENT, CATHY SAID SHE'S ESPECIALLY IMPRESSED BY HOW FRIENDLY AND HELPFUL HUDDLE STAFF AND PATRONS ARE.

UH, NEXT COLBY MONROE COLBY, UH, JOINED TEAM HUO AS A UTILITY TECHNICIAN IN THE PUBLIC WORKS DEPARTMENT.

HE GRADUATED FROM HIGH SCHOOL AND NEARBY ROCKDALE, AND AFTER HIGH SCHOOL, HE IMMEDIATELY BEGAN WORKING IN THE CONSTRUCTION INDUSTRY.

HE'S VERY EXCITED FOR HIS NEW CAREER OPPORTUNITY WITH THE CITY OF HU.

IF Y'ALL WOULD JOIN ME IN WELCOMING OUR NEW STAFF.

ALLISON, ARE YOU DOING THAT ANNOYING PHOTO THING? THAT'S GONNA BE WHEN EVERYBODY, WHEN EVERYBODY'S DONE.

IF Y'ALL WANNA SLIDE OVER TO THE SIDE THEN.

SO NEXT THAT LEADS ME TO PROMOTIONS.

UH, CARSON MONROE HAS BEEN PROMOTED TO RIGHT OF WAY INSPECTOR, HE'S IN PUBLIC WORKS.

CARSON HAS BEEN WITH THE CITY OF HU FOR FIVE YEARS WORKING AS A UTILITY TECHNICIAN, LIKE HIS BROTHER COLBY.

HE'S VERY EXCITED TO SEE WHAT HIS NEW POSITION HAS IN STORE FOR HIM.

ANGEL KAVANAUGH HAS BEEN PROMOTED TO SENIOR MANAGEMENT ASSISTANT.

SHE'S BEEN WITH THE CITY OF HUDDLE FOR FIVE YEARS AND OVER 25 YEARS IN OPERATIONAL SUPPORT ROLES.

SHE ASSISTS ALL CITY DEPARTMENTS AS NEEDED, BUT SPENDS MOST OF HER EFFORTS IN DEVELOPMENT SERVICES, PARKS, AND REC AND ECONOMIC DEVELOPMENT.

WE'D LIKE TO SAY THAT ANGEL IS VERY WELL NAMED BECAUSE SHE'S SO HELPFUL TO EVERYONE.

, UH, TODD MEER, WHO'S A, WHO'S A PRETTY FAMILIAR FACE AROUND HERE, HAS BEEN PROMOTED TO SENIOR CONSTRUCTION INSPECTOR AND PUBLIC WORKS LIKE CARSON ANGEL AND TODD.

HE'S WORKED AT, UH, FOR THE CITY OF HUDDLE FOR FIVE YEARS.

UH, PRIOR TO JOINING THE TEAM, HE WORKED FOR THE CITY OF TAYLOR FOR 14, WHERE HE INSPECTED CONSTRUCTION PROJECTS.

THERE HE HOLDS A CLASS B WATER DISTRIBUTION LICENSE, AND A CLASS THREE WASTE WATER COLLECTION LICENSE.

ANDREW FELTS ANDREW'S BEEN PROMOTED TO SENIOR COMMUNICATIONS SPECIALISTS IN THE COMMUNICATIONS DEPARTMENT.

HE JOINED THE TEAM OF HUDDLE, UH, EARLIER THIS SPRING.

UH, HE HAS TWO BACHELOR'S DEGREES FROM TCU, ONE IN FINANCE AND THE OTHER IN COMMUNICATIONS.

HE SPENT SEVEN YEAR, UH, SE SEVEN SEASONS IN MARKETING WITH THIS, UH, PLACE CALLED THE ROUND ROCK EXPRESS.

Y'ALL MIGHT HAVE HEARD OF THAT, UH, WHERE, UH, HE WAS, UH, WORKING IN PROMOTIONS.

HE BEGAN HIS CAREER WITH THE EXPRESS AS AN INTERN AND WORKED ALL THE WAY UP TO BECOMING THEIR DIRECTOR OF COMMUNICATIONS.

UH, AMY, UH, VEDA.

I'M HOPING THAT I GOT THAT RIGHT BECAUSE I DIDN'T GET BRIEFED AHEAD OF TIME.

AMY, I'M SORRY.

UH, SHE'S BEEN PROMOTED TO CIRCULATION CLERK LEVEL TWO IN THE PUBLIC LIBRARY.

UH, AMY'S WORKED WITH THE CITY OF HU FOR NEARLY A YEAR.

SHE HAS AN ASSOCIATE OF ARTS DEGREE AND A BACHELOR OF SCIENCE DEGREE IN PSYCHOLOGY.

SHE WORKED PREVIOUSLY IN OTHER LIBRARIES AND QUICKLY PROVED HERSELF TO BE A GREAT ASSET TO THE HUDDLE LIBRARY TEAM.

ALLISON

[00:15:01]

STRECK.

ALLISON HAS BEEN PROMOTED TO DIRECTOR OF COMMUNICATIONS, A NATIVE OF WILLIAMSON COUNTY.

ALLISON HAS TWO BACHELOR'S DEGREES, ONE FROM U UNT AND DENTON, THE OTHER IN JOURNALISM FROM THE UNIVERSITY OF WISCONSIN.

HER CAREER STARTED 20 YEARS AGO AS A NEWSPAPER REPORTER.

ON THE NIGHT, POLICE BEAT THE NIGHT POLICE BEAT.

TODAY'S YOUR ANNIVERSARY.

UH, SHE WAS RECRUITED OUT OF THE NEWSROOM TO BEGIN DIRECTING COMMUNICATIONS FOR A LARGE SCHOOL DISTRICT.

IN 2016, SHE JOINED THE FLUGER FIRE DEPARTMENT TO COORDINATE COMMUNITY OUTREACH.

SHE'S BEEN WITH HUO SINCE 2021 AND THE ROLE OF COMMUNICATIONS MANAGER, BUT WITH THE REORGANIZATION AND, AND ABSORBING THE PUBLIC INFORMATION OFFICER ROLE THAT SHE'S BEEN FILLING FOR THE LAST SIX MONTHS.

SHE'S BEEN PROMOTED TO DIRECTOR, ENCOMPASSING HER DUTIES.

AND THEN LAST, BUT NOT LEAST, LIEUTENANT, NOW, ASSISTANT CHIEF OF POLICE, DWAYNE JONES .

DWAYNE IS A LIFELONG RESIDENT OF HU GRADUATING IN 1994 FROM THE POLICE ACADEMY IN AUSTIN.

UH, HE HOLDS A MASTER PEACE OFFICER LICENSE FROM T COLE.

HE'S BEEN IN THE DEPARTMENT FOR 23 YEARS.

24 AS OF TODAY.

TODAY STARTED MY 20, OH, YESTERDAY WAS YOUR ANNIVERSARY.

WELL, ALL THE SAME 24 YEARS.

WHEN HE JOINED HPD AS A PATROL OFFICER IN NOVEMBER OF 99, THE CITY'S POPULATION WAS 630.

WOW.

IN 2002, DWAYNE WAS PROMOTED TO SERGEANT, AND JUST TWO YEARS LATER, HE WAS PROMOTED TO LIEUTENANT.

OVER THE YEARS THAT FOLLOWED, THE CONTRIBUTIONS THAT DWAYNE'S MADE TO HPD AND THE HUO COMMUNITY ARE COUNTLESS.

HE'S EVEN SERVED AS THE INTERIM POLICE CHIEF ON MULTIPLE OCCASIONS.

HE WENT THROUGH A RIGOROUS PROCESS THIS FALL, SEEKING TO BECOME OUR NEXT ASSISTANT CHIEF OF POLICE.

IT WAS HIGHLY COMPETITIVE WITH STRONG CANDIDATES FROM ACROSS THE STATE HOPING TO BECOME HIPPOS.

BUT IN THE END, THE PANEL, WHICH INCLUDED POLICE OFFICERS AND CHIEFS FROM BEYOND OUR ORAL ORGANIZATION, UH, THEY ALL, UH, SELECTED DWAYNE UNANIMOUSLY TO BE THE NEXT ASSISTANT CHIEF.

SO CHIEF YARBOROUGH AND I ARE VERY THRILLED FOR HIS NEW ROLE.

SO THIS IS EVERYONE, ALL OF OUR NEW HIRES, ALL OF THE NEW PROMOTIONS WHERE FOLKS HAVE BEEN HAVING THEIR WORK RECOGNIZED AND ALL THE HARD WORK THAT THEY'VE BEEN DOING.

SO IF YOU JOIN ME IN JUST CONGRATULATING THEM ALL.

WE'RE THE ONE TOGETHER.

CAN Y'ALL SQUEEZE JUST A LITTLE, JUST A SCO? YEP.

COME ON.

TEAM MAHA.

WE DO LIKE EACH OTHER.

COUNCIL, THAT CONCLUDES MY REPORT.

NEXT, THAT

[6. CITY COUNCIL COMMENTS]

BRINGS US TO ITEM SIX.

ONE, GENERAL COMMENTS FROM CITY COUNCIL.

HAVE ANY COMMENTS FROM CITY COUNCIL? HEARING NONE.

WE'LL MOVE ON TO ITEM SIX TWO.

CITY COUNCIL, LEA LIAISON REPORTS.

DID YOU WANT TO GO AHEAD? I'LL, I'LL ADD SOMETHING IF I THINK OF SOMETHING ELSE.

FROM A FIXED POINT, LIKE TO SAY ONE 30.

UM, SO ON TUESDAY, DAN AND I MET WITH, UH, THE OTHER MEMBERS OF THE, UM, OH, WHAT'S THE NAME OF THE COMPREHENSIVE PLAN? YEAH, THE COMPREHENSIVE PLANNING THING, WHERE WE WENT WITH THE, THE GROUP TO LOOK AT WHAT ARE SOME OF THE METRICS THAT ARE GOING TO BE USED, UM, ON THE DIFFERENT AREAS FROM TRANSPORTATION TO LAND USE MAPS, UH, TO PARKS, UM, TO, UH, ECONOMIC DEVELOPMENT SO THAT WE COULD KIND OF GET, UH, THESE METRICS TO THEN GAUGE HOW THE CITY'S GROWING AND HOW WE'RE DOING IN, UH, ACHIEVING THESE GOALS AS NEEDED.

UM, SO I THINK, UH, ASHLEY, I DON'T KNOW IF SHE'S HERE, UM, WHEN THE PLAN IS TO, UH, TO RELEASE THAT TO THE PUBLIC, I THINK THEY SAID HOPEFULLY.

UM, SO THAT WAS A COUPLE MINUTES LATER.

WHAT THEY'VE BEEN DOING IS DRAFTING CHAPTERS.

THEY'RE SUPPOSED TO GET US SOME MORE DRAFTS OF CHAPTERS COMING UP SHORTLY.

THEN THEY'RE GOING TO BE AT THE CITY CHRISTMAS EVENT ON DECEMBER 10TH.

UM, THEY'LL HAVE A TABLE THERE TO TAKE MORE INPUT FROM, FROM CITY RESIDENTS AT THAT EVENT.

SO, UH, THAT'S A GOOD, SO IF YOU SEE THAT TABLE, STOP BY, SEE WHAT THEY HAVE TO SHOW YOU AND, AND PROVIDE YOUR INPUT.

UM, THEY'RE GOING TO COME BACK, I THINK, EARLY NEXT YEAR AT THIS POINT TO CITY COUNCIL WITH THE DRAFT, GET MORE INPUT, AND THEN TURN THAT AROUND INTO A FINAL PLAN FOR US TO HOPEFULLY ADOPT EARLY NEXT YEAR.

BUT I THINK WE HAD A REALLY GOOD DISCUSSION.

I THOUGHT WE GAVE THEM GOOD GUIDANCE OF WHERE, UM, SOME METRICS THAT THEY NEEDED TO USE BASED ON POPULATION DENSITIES, GET MORE DETAILS OF TYPE OF RETAIL, UH, RELATING TO EVEN SIT DOWN RESTAURANTS, ENTERTAINMENT, UM, AND THEN WALKABILITY AND, UH, TRANSPORTATION.

AND THEN TIME TO GET OUT OF THE ACTUAL CITY LIMITS

[00:20:01]

SO THAT, THAT WAY IT'S A CONSISTENT GEOGRAPHIC, UH, AREA GOING FORWARD TO ALWAYS BENCHMARK, WHICH WOULD KIND OF SHOW THAT WE'VE, YOU KNOW, IMPROVED THE MOBILITY THROUGH THE CITY.

UM, AND, AND ONE OF THE THINGS I REALLY LIKE ABOUT THE, WHAT THEY'RE PLANNING TO PROVIDE TO US, AND WE'VE BEEN PROVIDING INPUT TO, IS THAT IT'S NOT JUST A PLAN THAT GOES AND SITS ON A SHELF.

IT'S A PLAN THAT COMES WITH A SERIES OF ACTIONS IN THE SHORT TERM, THE MIDTERM, THE LONG TERM TO ACHIEVE GOALS.

AND WITH TARGETS FOR WHAT THOSE GOALS WOULD BE, THAT OBVIOUSLY WE'RE STILL LOOKING FOR MORE PUBLIC INPUT TO SHAPE THOSE.

AND THE COUNCIL WILL HAVE THE OPPORTUNITY TO MAKE DECISIONS ON WHAT WE WANT THOSE TARGETS TO BE AND WHICH ONES WE WANNA PRIORITIZE.

BUT THAT'S THE GOAL, IS TO HAVE A PLAN THAT ACTUALLY IS A ROADMAP THAT WE CAN EXECUTE AGAINST, NOT JUST A PLAN THAT JUST LOOKS GOOD AND NEVER GETS EXECUTED.

SO IT, IT WAS A GOOD MEETING, I THINK.

GREAT.

THANKS.

ANY OTHER, ANY OTHER LIAISON REPORTS? ALL RIGHT HERE NOW WE'LL GO TO SIX THREE FUTURE AGENDA ITEMS. WE DO HAVE ONE.

I'VE BEEN WORKING WITH THE MAYOR PROTE.

I DON'T KNOW HOW IT EXACTLY TO BE WORDED, BUT I'M EXPECTING ON THE DECEMBER 15TH MEETING FOR US TO HAVE A LIST DISCUSSION, UH, REGARDING, UM, PAST CITY COUNCIL DECISIONS OVER THE PAST YEAR, AND FOR US TO DISCUSS, UM, WHERE WE'RE AT ON THEM.

AND THEN ALSO IS THERE ANY OTHER ACTION WE WANNA TAKE TO REVISE SOME OF THOSE DECISIONS FOR FUTURE THINGS.

BUT, UH, MORE OF A RECAP OF THE PAST YEAR.

SOUND ABOUT RIGHT? MM-HMM.

, UM, THE OTHER FUTURE AGENDA ITEM THAT I HAD POSTED UP ON OUR NEW FORM, WHICH IS OUT AND, UH, WE ARE STARTING TO POST THERE AS COUNCIL, WHICH WE CAN HAVE DISCUSSION BETWEEN COUNCIL MEETINGS, UM, AND STILL BE WITHIN TOMA.

SO I THINK IT'S GONNA BE A NEW ERA AND HUDDLE OF TRANSPARENCY.

I THINK IT'S REALLY GOOD.

UM, BUT ONE OF THE REQUESTS THAT I HAD IS THAT WE PUT SOME AGENDA ITEM TO CREATE SOME MINIMUM, UM, STANDARDS OF MAYBE, YOU KNOW, WHAT'S OUR NAMING WHAT, UH, SET, UM, THREAD THAT THE ADMINS CREATE TO KEEP, UM, FIXED LOCATIONS OF DIFFERENT TYPES OF TOPICS SUCH AS COMMUNITY EVENTS, UM, YOU KNOW, FUTURE AGENDA ITEMS, UH, EACH MEETING, LIKE HOW THEY'RE GONNA BE LISTED SO THAT IT'S CONSISTENT EVERY YEAR AND PEOPLE CAN SEE IT.

AND THEN, HOW LONG DO WE WANNA LEAVE THE INDIVIDUAL POST UP? LEGALLY, YOU HAVE TO DO AT LEAST 30 DAYS.

DOES THAT MAKE SENSE? DOES IT NEED TO MATCH WITH SOME OTHER TIMES OF WHEN WE PUT UP MEETING MINUTES OR SUCH THAT IT, SO IT'LL CONFORM A LITTLE BETTER, UM, AND BE CONSISTENT.

UM, AND IT'S KIND OF JUST DEFINED.

UM, SO I'D LIKE THAT AS A FUTURE AGENDA ITEM.

NOT A BIG RUSH, BUT SOMETHING THAT WE, WE DO NEED TO GET IN PLACE.

I DO HAVE ONE, AND IT'S SOMETHING I'VE BEEN TALKING WITH THE CITY MANAGER ABOUT FOR A WHILE.

UM, I WANNA GO BACK AND TAKE A LOOK AT THE SPEED LIMITS IN OLD TOWN NOW THAT WE'VE OPENED UP THE ROADS AND THE APARTMENTS ARE GONNA BE, UM, LEASED OUT.

I WOULD, I WOULD GUESS SOON.

I THINK IT'S A PROBLEM WE PROBABLY SHOULD GET AHEAD OF INSTEAD OF RE BEING REACTIONARY.

UM, SO AT THIS TIME, UM, I'VE BEEN KICKING IT AROUND.

IT'S LIKE, IS IT JUST GONNA BE THIS SIDE OF OLD TOWN? IS IT GONNA BE THE OTHER SIDE? IS IT GONNA BE SOUTH AND NORTH? SO I WANNA DIRECT STAFF TO TAKE A LOOK AT WHERE THEY THINK IT WOULD BE MOST BENEFICIAL, UM, TO REDUCE THE SPEED LIMIT TO 25 MILES AN HOUR, UM, WITH ALL THE TRAFFIC, NOT COMPLAINING.

I KNOW EVERYBODY WANTS TO GET WHERE THEY WANNA GO.

UM, UH, JUST KIND OF HAVE, PROVIDE A LITTLE BIT MORE SAFETY IN, YOU KNOW, AN AREA WHERE THE ROADS ARE VERY NARROW AND NO SIDEWALKS.

SO YOU WENT DISCUSSION, POSSIBLE ACTION REGARDING SPEED LIMITS IN THE OLD TOWN AREA AND DIRECT STAFF TO DETERMINE WHAT THAT BOUNDARY WOULD BE.

SO THAT WOULD COME IN DISCUSSION, POSSIBLE ACTION.

NEXT, THAT BRINGS US UP TO PUBLIC COMMENT.

ANY OTHER ITEMS? OKAY,

[7. PUBLIC COMMENT]

FIRST WE HAVE TOM KUMA.

TOM, WHAT HAPPENED TO YOUR LEG? OH, SOMETHING FOR THREE MINUTES STARTING.

UM, HELLO.

I'M TOM CUOMO.

I'M THE CHAIRMAN OF THE EMERGENCY PREPAREDNESS TASK FORCE.

UM, WE ARE HERE WITH HAPPY NEWS FOR THE CITY HU AND THE RESIDENTS TONIGHT.

IT GIVES ME PLEASURE TO FORMALLY PRESENT TO THE COUNCIL AND THE PEOPLE OF THE CITY OF HUTTO HAM RADIOS THAT WERE DONATED BY THE HUO RESOURCE CENTER FOR US AT NO COST TO THE PEOPLE CITY OF HU.

THERE ARE 18 RADIOS THAT WERE GIVEN TO YOU GUYS HERE AS ONE SYMBOLIC THAT WE'LL GIVE TO THE CITY MANAGER.

THANK YOU, TOM.

AND THE RADIOS ARE TO BE DISPERSED AND DONE, TAKEN CARE OF BY THE CITY MANAGER AND THE NEW EMERGENCY MANAGEMENT COORDINATOR, WHOEVER THAT MIGHT BE, AND THEN POSSIBLY GIVEN BACK TO MY TASK FORCE AFTER THEY'RE PROPERLY TRAINED AND FCC LICENSED TO USE THEM IN THE EVENT OF EMERGENCIES.

[00:25:02]

AND GREAT JOB ON, AND NOT COSTING A TAXPAYERS MONEY, BUT IMPROVING, UH, SERVICES.

BRINGS US UP TO THE CONSENT AGENDA ITEMS. WE HAVE ITEMS 8 1 8 2 8 3 8 4, 8 5, 8, 6, 8 7, AND EIGHT EIGHT FOR CONSIDERATION.

WITH THAT, THAT

[8. CONSENT AGENDA ITEMS]

THERE'S NO OBJECTIONS.

SO I'D LIKE TO PULL ITEMS 8 3 8 4 8 5, 8 6 AND 8 8 8.

I'D LIKE TO PULL EIGHT TWO AT EIGHT TWO.

HEARING NO OBJECTIONS.

OH, NO, I OBJECT TO THAT.

I'D, I'D LIKE TO JUST KIND OF GET AN UNDERSTANDING OF WHY WE WANNA PULL A MAJORITY OF THE CONSENT.

CONSENT, SO I'D PREFER A VOTE ON, ON THAT, OR AT LEAST A DISCUSSION ON, ON WHY I, SO TO PULL, THERE'S AN OBJECTION.

SO WE'LL DO A VOTE ON WHETHER OR NOT WE WILL PULL ANY ITEMS OFF OF CONSENT.

AND MY REASONING IS, WELL, I HAVE QUESTIONS AND I HAVE IDEAS ON DIFFERENT WAYS POTENTIALLY THINGS COULD BE DONE ON ITEMS 8 3 8 4.

UM, I HAVE QUESTIONS ON EIGHT FIVE, UM, EIGHT, SIX.

I HAVE A COMPLETELY DIFFERENT IDEA ON EIGHT SIX.

AND THEN I HAVE QUESTIONS ON EIGHT EIGHT REGARDING, UM, WHAT, WHAT IS, WHAT IT IS EXACTLY WE'RE DOING.

COUNCIL MEMBER, IF YOU'D LIKE TO SPEAK.

I DON'T KNOW WHAT YOU WANNA PULL IT TO FOR, WELL, I, I, I CHANGED MY MIND ON EIGHT TWO, SO I WANNA PULL THAT ONE AND VOTE ON IT SEPARATELY.

AND EIGHT SIX, UH, YOU HAD ALREADY REQUESTED, SO I DIDN'T REQUEST AGAIN, BUT I HAD A DIFFERENT IDEA ON THAT.

I DON'T KNOW IF I HAVE THE SAME DIFFERENT IDEA YOU DO OR NOT.

WE MIGHT HAVE, WE MIGHT HAVE BEFOREHAND.

NO, WE HAVE NOT SPOKEN ABOUT ANYTHING AT ALL, SO, WELL, WE DO HAVE THE, UH, ONLINE MESSAGE BOARD, WHICH ONE OF THE REASONS WHY WE SET THAT MESSAGE BOARD UP WAS TO DISCUSS THIS KIND OF STUFF.

WE ONLY HAD IT, WE'VE ONLY HAD IT FOR ONE DAY.

I MEAN, YOU KNOW, IF WE HAVE A LITTLE MORE TIME, I'D BE HAPPY TO HAVE THOSE DISCUSSIONS THERE, BUT WE DIDN'T GET TO HAVE A WHOLE LOT OF TIME TO DISCUSS IT THERE.

NOW, I, I GET YOUR POINT.

I GUESS I'M JUST SAYING THAT IT, UH, IT JUST SEEMED KIND OF STRANGE TO ME THAT WE HAVE ALL THESE CONSENT AND AGENDA ITEMS THAT WE'VE ALL BEEN ABLE TO REVIEW.

I'VE BEEN ABLE TO DISCUSS THEM WITH THE CITY MANAGER.

WE'VE ALL HAD AN OPPORTUNITY, I BELIEVE, TO DISCUSS THEM WITH THE CITY MANAGER.

AND WE HAVE HAD THE MESSAGE BOARD.

GRANTED, IT'S ONLY BEEN UP FOR A COUPLE DAYS, BUT IT HAS BEEN UP.

UM, I DON'T RECALL SEEING, UM, KIND OF A LIST OF CONCERNS FROM THE MAYOR OR FROM COUNCILMAN, UH, THORNTON ON SPECIFICALLY WHAT YOUR QUESTIONS ARE, WHAT YOUR CONCERNS ARE.

I MEAN, MAYBE I HAVE THE SAME CONCERNS.

I DON'T KNOW.

I JUST SEEMED, SEEMED STRANGE TO ME THAT WE WOULD, UM, NOT AT LEAST GIVE SOME KIND OF A HEADS UP THAT, THAT WE WERE GONNA, YOU KNOW, PLAN ON HAVING A BIG LONG DISCUSSION ON THINGS THAT SEEMED TO BE KIND OF CLOSED AND KINDA, I DUNNO, IT JUST, IT JUST, THAT'S WHY I'M QUESTIONING, THAT'S WHY I'M ASKING.

WELL, TO YOUR POINT, UM, I HAVE CONSTRUCTIVE CRITICISM AND FEEDBACK FOR SOME OF THE ITEMS BECAUSE I THINK IT'S INTERESTING THAT THESE AGENDA ITEMS BY LAW SHOULD BE POSTED IN A MANNER TO WHERE THE GENERAL PUBLIC HAS AN IDEA ON WHAT WE'RE GOING TO DISCUSS, AND THEN THEY CAN THEN MAKE A DECISION TO COME UP IN VOICE OPINIONS ONE WAY OR ANOTHER.

IT'S INTERESTING HOW, AS A COUNCIL, WE SPEND MOST OF OUR TIME OUTSIDE OF THE PUBLIC VIEW, TALKING TO THE CITY MANAGER TO GET OUR QUESTIONS ASKED.

AND I THINK SOME OF THEM WE DESERVE WHEN WE'RE SPENDING MONEY CHANGING THINGS, I THINK WE DESERVE FOR AT LEAST THE POTENTIAL FOR QUESTIONS OR TO GIVE INFORMATION TO THE PUBLIC.

I MEAN, IF EVERYBODY WANTS TO JUST APPROVE EVERYTHING AS PRESENTED, THEN AS I TOLD THE CITY MANAGER, THE FAIREST THING TO THE TAXPAYER IS TO DISBAND THE CITY COUNCIL AND JUST ASK THE CITY MANAGER TO PLEASE DO WHATEVER IT IS THEY WANNA DO.

WITHOUT QUESTION, I THINK THE PUBLIC DESERVES A RIGHT TO KNOW WHAT ARE YOUR VIEWS ON SOMETHING.

IF WE ALL AGREE ALL THE TIME, THE DISCUSSION ON SOME OF THESE IS REALLY PRETTY EASY.

AND I THINK SOME OF THEM, SOME PEOPLE ARE ACTUALLY GONNA LIKE THE CHANGE THAT I HAVE, BELIEVE IT OR NOT.

BUT I WILL SAY THE PUBLIC KNOWS WE ARE NOT AFRAID TO HASH OUT AN ISSUE.

WELL, MY ONLY THING WAS, LIKE, FOR EXAMPLE, WHEN YOU SAY EIGHT TWO PULL OUT, IT'S A SECOND READING.

SO IF YOU DO ANY CHANGE FROM IT, THEN YOU'RE, YOU HAVE TO GO BACK AND DO A WHOLE FIRST READING, SECOND READING, YOU VALIDATED, HAD A COUNCIL DISCUSSION FOR OVER AN HOUR ON NOVEMBER 3RD ABOUT IT, THEN IT WAS LAST COUNCIL MEETING, WE VOTED FOR IT.

WELL, THIS IS JUST THE SECOND READING THAT KIND OF SEEMS LIKE SOMETHING THAT SHOULD BE IN CONSENT.

UM, BUT ALL THE REST OF 'EM, I CAN SEE WHERE POSSIBLE YOU MIGHT WANNA TAKE SOMETHING OUT TO FAR.

ALL I WANNA DO IS HAVE A SEPARATE VOTE ON THAT ITEM.

I DON'T WANT TO DISCUSS ANYTHING.

I DON'T, I DON'T NEED TO DISCUSS ANYTHING.

I JUST WANT A SEPARATE VOTE.

HIGHLY COMPENSATED AND THEY NEED TO PERFORM OR LEAVE, THEN I MAY NOT WANNA VOTE.

LIKE, FOR INSTANCE, I MAY NOT AGREE WITH PAYING EMPLOYEES MONEY THAT I DON'T THINK THEY DESERVE PAYOUTS OUT THE DOOR.

AND SO IF I DON'T AGREE TO PAYING EMPLOYEES OUT THE DOOR BECAUSE I THINK THEY'RE

[00:30:01]

OTHER PEOPLE MAY SAY IT'S NOT THAT BIG A DEAL, BUT SINCE I'M CURRENTLY IN LITIGATION BASED ON A PREVIOUS SERIES OF PAYMENTS, I DON'T CHOOSE TO, AND I HAVE TO EITHER VOTE FOR EVERYTHING NO.

BECAUSE OF ONE ITEM OR A SIMPLE PULLOUT.

I READ IT, WE VOTE, WE MOVE ON.

AND THEN I CAN TELL PEOPLE THAT I STILL DON'T SUPPORT IT.

BUT IT'S OKAY IF THE REST OF THE COUNCIL DOES.

I DON'T HOLD THAT AGAINST ANYBODY.

WELL, AND I WANTED TO MAKE A CLARIFICATION.

I OBJECTED TO THE REMOVAL OF THESE FROM CONSENT WITHOUT DISCUSSION.

I AT LEAST WANTED TO HAVE A DISCUSSION HERE SO THAT WE COULD MAKE A MOTION, HAVE A SECOND, AND WE COULD DISCUSS WHY WE WANTED TO REMOVE THEM SO I COULD HAVE A BETTER UNDERSTANDING.

SO I, YOU KNOW, I DON'T KNOW IF MAYBE SOMEBODY TOOK IT WRONG THAT I OBJECTED TO HAVING ANYTHING REMOVED FROM CONSENT.

I DON'T, IN FACT, TO MY KNOWLEDGE, I HAVE NEVER VOTED AGAINST HAVING ANYTHING REMOVED FROM CONSENT.

I JUST OBJECTED TO HAVING IT BLANKET REMOVED AND NOT UNDERSTANDING WHY.

SO I APPRECIATE THE DISCUSSION.

I APPRECIATE THE EXPLANATION BECAUSE THAT'S WHAT I WAS LOOKING FOR, IS TO REALLY KINDA HELP ME UNDERSTAND WHY I THINK A COMMENT ON THE MESSAGE BOARD WOULD'VE HELPED WITH THAT TO WHERE, IF, IF THERE WAS A COMMENT SAYING, HEY, I'M, I'M PLANNING ON REMOVING MOST OF THESE FROM CONSENT, AND HERE'S KIND OF, YOU KNOW, HERE'S MY THINKING.

I, I, I WOULDN'T HAVE HAD THIS QUESTION OF HERE NOW.

SO I, I GUESS THAT'S, THAT, THAT'S THE KIND OF THE POINT I'M MAKING.

I'LL JUST, I'LL JUST SAY THAT I PLAN ON HEAVILY USING THE MESSAGE BOARD.

IT'S JUST ONLY BEEN THE SECOND DAY.

AND I'VE HAD A BUSY, AND I AGREE, I THINK.

THAT'S WHY I THINK FOR THIS FIRST, WE'RE LIKE GOING BACK AND FORTH.

SO WHAT ARE YOU GONNA DO? SO LET'S KEEP ITEM 8, 8 2 STILL ON THERE.

AND SO THERE'S A MOTION TO REMOVE 8 2 8 3 4 8 5, 8 6, AND EIGHT EIGHT FROM CONSENT.

IS THERE ANY OTHER DISCUSSION ABOUT REMOVING THOSE? SO WHICH ONES WERE THEY AGAIN? 8 2, 8 3 8, 4, 8, 5, 8, 6, AND EIGHT.

EIGHT.

ALL IT RIGHT.

HEARING NO OTHER DISCUSSION.

WE ARE VOTING TO REMOVE THEM.

UH, PLEASE CALL THE VOTE COUNCIL MEMBER AUTHORITY.

COUNCIL MEMBER? AYE.

MAYOR PROTE GORDON.

THAT LEAVES ITEMS EIGHT ONE AND EIGHT SEVEN UP.

FOR CONSIDERATION, WE'LL ENTERTAIN A MOTION.

I MAKE A MOTION TO APPROVE 81 AND 87 AS PRESENTED.

SECOND MOTION BY COUNCIL MEMBER CLARK, SECONDED BY COUNCIL MEMBER KENZIE APPROVING ITEMS EIGHT ONE AND 87 AS PRESENTED.

ANY DISCUSSION ON THE, THE MOTION? HEARING NONE, PLEASE CALL THE VOTE.

MAYOR SNYDER.

TWO CONSIDERATION POSSIBLE ACTION ON ORDINANCE NUMBER OH DASH 2022 DASH 55 OF THE CITY OF HU TEXAS AMENDING THE BUDGET FOR THE FISCAL YEAR OF OCTOBER 1ST, 2022 THROUGH SEPTEMBER 30TH, 2022, BY APPROPRIATING AND SETTING THE ASIDE FUNDS FOR SEPARATION PAY NOT TO EXCEED $50,000, PLACING ADDITIONAL RESTRICTIONS ON SAID FUNDS, FINDING MUNICIPAL PURPOSES, PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE.

SEVEN ZERO BRINGS A

[8.2. Consideration and possible action on Ordinance No. O-2022-055 of the City of Hutto, Texas amending the Budget for the Fiscal Year of October 1, 2022 through September 30, 2022 by appropriating and setting aside funds for separation pay not to exceed $50,000.00; placing additional restrictions on said funds; finding municipal purposes; providing for severability; and providing for an effective date. (Second Reading) (Finance)]

CITY ATTORNEY.

UM, ONE OF MY QUESTIONS WAS, IS IT OKAY THAT I THINK IT'S SUPPOSED TO BE THROUGH SEPTEMBER 30TH, 2023? DOES THAT MATTER IF WE'RE NOT QUITE REFERENCING THE RIGHT FISCAL YEAR? IT'S JUST A CLERICAL ERROR.

I THINK THAT IT'S CLEAR THAT IT'S THE BUDGET FOR THE FISCAL YEAR.

TAKEN THE, THE TIME TO MAKE SURE THAT IF WE ARE GONNA DO THESE, THAT THEY'RE BEING DONE LEGALLY.

AND I ALREADY SPOKE ON MY ISSUES WITH THIS.

ANY DISCUSSION ON EIGHT TWO OR ACTION TO BE HAD AND IN, IN THE MOTION IF SOMEBODY WOULD CLARIFY THE CLERICAL ERROR, IF SOMEBODY'S GONNA MOVE TO HAVE THIS APPROVED? SO I'LL MOVE TO APPROVE.

8.2 IS PRESENTED WITH THE CORRECTION OF THE CORRECT, THE CLERICAL ERROR, UH, CORRECTING SEPTEMBER 30TH, 2022 TO BECOME SEPTEMBER 30TH, 2023.

WAIT A SECOND.

SECOND BY COUNCIL MEMBER MCKENZIE, ANY DISCUSSION ON THE MOTION? JUST SO IT'S CLEAR, ANYTIME HE IS COME UP, I'LL ALWAYS VOTE NO AND DO WHATEVER I CAN TO NOT LET IT PASS.

AND I'LL JUST COMMENT.

I'M REALLY GRATEFUL FOR WHAT THE CITY MANAGER HAS DONE IN THIS REGARD.

I KNOW THAT THERE HAVE BEEN SEPARATION AGREEMENTS IN THE PAST THAT HAVE BEEN DONE COMPLETELY IN PROPERLY, COMPLETELY INCORRECTLY.

UM, NOT FOLLOWING THE LAW.

WE'VE IDENTIFIED THOSE, WE'VE TURNED THOSE OVER TO THE CITY OR THE COUNTY ATTORNEY, I BELIEVE.

UM, AND I'M JUST REALLY GLAD THAT, UH, THAT OUR CITY MANAGER HAS

[00:35:01]

THEY'RE, WE'RE FOLLOWING THE LAW.

WE'RE BEING COMPLETELY TRANSPARENT.

THE CITY COUNCIL'S INVOLVED.

UH, WE'RE SETTING ASIDE SPECIFIC FUNDS FOR IT.

SO I'M GRATEFUL FOR THAT PORTION OF IT BECAUSE WHEN IT FIRST CAME UP, I WAS A LITTLE WORRIED ABOUT IT.

BUT I'M REALLY GRATEFUL FOR, UH, THE WORK THAT YOU'VE DONE ON IT.

CITY MANAGER.

ANY OTHER DISCUSSION? HEARING NONE, PLEASE CALL THE VOTE.

COUNCIL MEMBER KINZIE AYE.

COUNCIL MEMBER KOHLER AYE.

COUNCIL MEMBER CLARK.

COUNCIL MEMBER THORNTON DAY.

WE HAVE ITEM EIGHT, THREE CONSIDERATION AND POSSIBLE ACTION TO AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH STRATEGIC GOVERNMENT RESOURCES FOR THE PROVISION OF INTERIM FINANCE DIRECTORS SERVICES.

FIVE TWO.

[8.3. Consideration and possible action to authorize the City Manager to execute a contract with Strategic Government Resources (SGR) for the provision of Interim Finance Director services (City Manager James Earp)]

MY ONLY IDEA FOR COUNSELORS, WE HAD AN INTERIM A YEAR AGO.

THIS PERSON DID EXTREMELY WELL.

THEY HAPPEN TO BE REPRESENTED BY SGR.

THEY ALREADY HAVE, UM, AN IN DEPTH AND, UM, GREAT KNOWLEDGE OF OUR CITY AND SOME OF THE HISTORY.

SO FROM A CATCHING UP STANDPOINT, THIS PARTICULAR PERSON, SHOULD THEY WANT TO COME HERE, WOULD NOT HAVE TO SPEND TWO OR THREE MONTHS, JUST GRAB, GRASPING WHAT WE DID AS A CITY.

AND SO I OFFER THAT AS AN IDEA.

I THINK MOST OF THE COUNCIL KNOWS WHO I'M TALKING ABOUT.

I DON'T WANNA PUT THE NAME OUT THERE, BUT, UM, I THROW THAT OUT THERE BECAUSE THAT'S A PERSON WHO CAN START DAY ONE.

ALSO HAS CITY MANAGER EXPERIENCE.

AND THIS IS EXPERIENCE IN BIG TIME CITIES.

SO WHILE WE HAVE BIG TIME PROBLEMS, THEY'RE PROBABLY TYPICAL FOR BIG CITIES.

BUT THAT WAS MY ITEM FOR DISCUSSION THAT I'D LIKE US TO ALMOST, UM, WELL, MAYOR, WE'RE, WE'RE REACHING OUT TO WENDELL WITH SGR AND HE'S PROVIDING US ADDITIONAL NAMES FOR CONSIDERATION.

SO I, I ASSUME IF THE PERSON THAT YOU'RE DESCRIBING IS AVAILABLE, UH, AND INTERESTED, THEN THAT WILL BE ONE OF THE NAMES THAT WENDELL WOULD, WOULD PUT FORWARD TO US TO CONSIDER POTENTIALLY, OR, AND THAT'S WHAT I'M THINKING.

CAN WE JUST REACH OUT TO THE PERSON? MM-HMM.

, AND I'M NOT SAYING CUT SGR OUT, BUT POTENTIALLY CUT SG OUT CUZ IT COSTS MONEY.

YOU CAN'T CUT SDR OUT ON THAT PERSON.

THERE WAS A CONSIDERATION OF THAT PERSON EARLIER AND WE DID CHECK WITH THE PERSON WHO IS UNDER CONTRACT WITH XDR EXCLUSIVELY.

SO, OKAY.

AND THEY'RE ALSO, PART OF IT IS TO USE SG TO HELP FIND ANOTHER CANDIDATE.

SO GETTING RID OF THEM, NOT FOR JUST HAVING THE INTERIM.

THAT'S NOT SOLVING THE, THE LONG TERM SOLUTION EITHER, POTENTIALLY.

YEP.

SO THAT'S ALL I HAVE FOR THAT ITEM.

MOTION TO APPROVE.

8.3 IS PRESENTED.

SECOND MOTION BY COUNCIL MEMBER KENZIE, SECOND BY COUNCIL MEMBER SUTTON APPROVING.

EIGHT THREE IS PRESENTED IN DISCUSSION ON THE MOTION.

HEARING NONE, PLEASE CALL THE VOTE COUNCIL MEMBER KENZIE.

COUNCIL MEMBER CLARK.

NEXT HAVE ITEM 8 4 20 23

[8.4. 2023 City Holiday Calendar (Irene Talioaga)]

CITY HOLIDAY CALENDAR.

AND WE GOT TO WRITE DOWN A DATE.

I THINK IT'S OCTOBER OR IT'S THE SECOND TUESDAY OF OCTOBER.

MONDAY.

SECOND MONDAY.

SO MY MOTION IS TO APPROVE THE INDIGENOUS PEOPLE'S DAY AS A REGULAR OCCURRING HOLIDAY EVERY YEAR GOING FORWARD ON THE SECOND MONDAY OF OCTOBER.

AND THIS COMING 2023.

IT'S MONDAY, OCTOBER THE NINTH.

AND I BELIEVE THE ORIGINAL, WELL, WAIT, SO THAT'S MY MOTION.

DOES THE MOTION NEED TO INCLUDE APPROVING THE REST OF THE HOLIDAY CALENDAR? ARE WE EXPECTING AMENDMENT THE ENTIRE THING? OR JUST IF, IF YOU ADD THAT, THAT'S EFFECTIVELY THE SAME THING AT MY ESTIMATION AS APPROVING THE REST BECAUSE THE REST HAVE ALREADY PREVIOUSLY BEEN ADOPTED.

UNLESS YOU SPECIFICALLY EXCLUDE ONE OF THE DATES THAT'S ON THE LIST.

UH, IS THERE A SECOND? SECOND.

I THINK ON, ON THE AGENDA, THIS IS WHERE I THINK WE NEED TO MAKE SURE THAT THE PUBLIC KNOWS WHAT WE'RE TALKING ABOUT.

THE REASON I PULLED THIS ITEM A COUPLE, ONE, IT SOUNDED LIKE WE WERE JUST DOING IT FOR ONE DAY IN 2023.

AND LIKE WE DID WITH, UM, JUNETEENTH, INSTEAD OF MAKING IT A DECISION EVERY YEAR, MY HOPE IS TO MAKE IT A REOCCURRING REGULAR, UM, REGULAR HOLIDAY.

AND THEN THE OTHER ONE IS, UM, FROM THE PRESENTATION STANDPOINT,

[00:40:03]

THEY MAY NOT ALL DIG INTO THE PACKET, BUT IF I SAW IT AS A 2023 CITY HOLIDAY CALENDAR, THEN I YAWN AND MOVE ON.

IF I KNOW THAT SPECIFICALLY TALKING ABOUT INDIGENOUS PEOPLE'S DAY, I MAY THEN MAKE IT A POINT TO COME UP AND SPEAK, UM, BECAUSE I THINK IT SHOULD HAPPEN, OR I THINK IT SHOULDN'T HAPPEN.

BUT IT'S JUST MORE OF A, SO THAT WE'RE NOT ASKING YOU, UM, TYPE THING.

DULY NOTED.

WELL, AND TO THAT POINT, UH, YOU KNOW, WE GO ABOVE AND BEYOND IN POSTING THE ENTIRE PACKETS.

72 HOURS AHEAD OF THE TIME.

I THINK THERE'S A LOT OF CITIES THAT FOLLOW THE MINIMUM STATE LAW, WHICH IS YOU JUST HAVE TO POST THE AGENDA.

AND SO PEOPLE HAVE TO KIND OF FIGURE OUT WHAT WE'RE, WHAT WE'RE DOING.

UM, THIS AGENDA HAS BEEN POSTED SINCE MONDAY EVENING WITH THE DETAIL ON IT.

ANY CITY, ANY CITIZEN CAN PULL UP ITEM 8.4 AND SEE THAT IT TALKS ABOUT INDIGENOUS PEOPLE'S DAY AND HAVING, HAVING BE ADDED.

UM, ANY CITIZEN WHO READS THAT AND HAS A QUESTION IS WELCOME TO COME AND TO FILL OUT A FORM AND TO MAKE PUBLIC COMMENT.

I MEAN, I THINK THE WAY WE'RE DOING IT, UM, EVEN IF SOMETHING'S ON CONSENT DOES NOT PREVENT A CITIZEN FROM COMING TO CITY COUNCIL.

JUST WANNA MAKE THAT CLEAR FOR ANY CITIZEN.

IF YOU SEE SOMETHING ON THE, THE CONSENT AGENDA ITEM THAT YOU HAVE A QUESTION ABOUT, UM, YOU CAN REACH OUT TO ANY COUNCIL MEMBER, YOU CAN TALK TO US BEFORE THE MEETING.

YOU CAN COME TO THE MEETING, FILL OUT, UM, A REQUEST FORM TO MAKE THEIR YOUR COMMENTS AND YOU CAN COME AND COMMENT ON THAT ITEM.

AND WE WERE MORE THAN GLAD TO PULL IT OFF.

AND SO IT'S, THERE'S NOTHING, YOU KNOW, PREVENTING, I DON'T THINK IT'S, IT'S PUTTING SOMETHING ON CONSENT IS EQUIVALENT TO LIKE, YOU KNOW, KIND OF HIDING IT FROM THE CITIZENS OR PREVENTING CITIZENS FROM SEEING WHAT'S GOING ON.

I DO THINK WE'RE GOING ABOVE AND BEYOND.

UM, THAT, AND AND ANY CITIZEN WHO READS THE PACKET AND WHO UNDERSTANDS IT CAN, CAN EASILY COME AND SPEAK ON IT.

AND IT COULD JUST BE A NOTE, YOU KNOW, MAKING A CHANGE TO THE HOLIDAY CALENDAR AND ADDING, YOU KNOW, IT COULD JUST BE ON THE AGENDA, BUT I AGREE, WE PUT IT OUT THERE AND, UM, I REMEMBER AS A CITIZEN GOING THROUGH THE PACKET.

SO, UM, BUT UM, IT COULD JUST BE AN EASY FIX OF SAYING, HEY, WE'RE GONNA MAKE A CHANGE OR ADD SOMETHING TO THE HOLIDAY CALENDAR.

THIS IS WHAT WE'RE ADDING.

AND IT COULD STILL STAY ON CONSENT.

THAT JUST THOUGHT.

85 CONSIDERATION AND POSSIBLE ACTION ORDINANCE NUMBER OH DASH 20 22 56 TO AMEND THE FRANCHISE AGREEMENT WITH A CADING AMBULANCE SERVICE OF TEXAS LLC TO REVISE THE RATES FOR 2023.

ANY OTHER DISCUSSION ON THE MOTION? NO.

HEARING NONE, PLEASE CALL THE VOTE COUNCIL MEMBER KOLAR AYE.

COUNCIL MEMBER THORNTON.

[8.5. Consideration and possible action on Ordinance No. O-2022-056 to amend the franchise agreement with Acadian Ambulance Service of Texas, LLC, to revise the rates for 2023. (First Reading) (Legal)]

I JUST WANTED MORE INFORMATION, UM, CAUSE I THINK WE JUST PASSED THIS.

SO NOW THAT WE'RE REVISING IT, THEY WENT INCLUDED IN THEIR RATES, THE OLD RATES WHEN WE PASSED IT.

AND THIS IS JUST UPDATING THE ORDINANCE WITH THEIR, UH, CURRENT RATES.

AND WHEN I WENT AND LOOKED AT THE SCHEDULE THAT THANK YOU CITY MANAGER I FOR SENDING THAT OUT AND GETTING THAT, THANK YOU RANDALL FOR CALLING DURING THAT TIME.

BUT, UM, THE INCREASE IN THE RATES FROM THE ORIGINAL TO THE ONES NOW THAT THEY'RE PROPOSED, UM, KIND OF, I MEAN THEY'RE NOT EXTREME, BUT THEY ARE HIGHER, BUT IT KIND OF FALLS IN LINE WITH INFLATION, GAS PRICES, COST OF PAYING THE EMPLOYEES.

I THINK IT'S, IT'S, I DIDN'T DO THE MATH.

MAYBE SOMEBODY ELSE.

ABOUT 12 AND A HALF PERCENT.

I FIGURED RANDALL MIGHT HAVE DONE THAT, BUT, UM, I, UH, I THINK IT MAKES, IT MAKES SENSE THAT THEY HAD TO GO UP ON THEIR RIGHTS.

SO FOR THE COUNCIL'S EDIFICATION, I MIGHT REMIND YOU THAT WHEN, WHEN CHRISTIAN WAS STILL HERE, HE, HE TOLD THE COUNCIL THAT ACADIAN HAD ASKED FOR THEIR FEE SCHEDULE TO BE UPDATED DURING THE FRANCHISE AGREEMENT CONTRACT.

BUT THEY SUBMITTED THAT AFTER FIRST READING BETWEEN FIRST READING AND SECOND READING.

AND IF WE HAD ADDED IN THE FEE SCHEDULE AT THAT POINT IN TIME, IT WOULD'VE STARTED THE FRANCHISE PROCESS OVER.

SO CHRISTIAN ADVISED THEM THAT HE WOULD NOT ALLOW THEM TO SWAP OUT THE FEE SCHEDULE THAT THEY WOULD HAVE TO SUBMIT AFTER THE ADOPTION OF THE FRANCHISE AGREEMENT, THE NEW FEE REQUEST.

AND THAT'S WHY THIS ITEM IS BACK ON THE AGENDA WITH THE, WITH THE, JUST THE FEE SCHEDULE FOR 2022 GOING FORWARD.

SO WHAT I'D LIKE TO SEE ON THIS IS WHEN WE'RE EIGHT FIVE, THE GEN REPORT, THERE'S NOT A SINGLE, SO FOR THE PUBLIC MM-HMM.

, THEY SEE A REVISION AND I KNOW WE ALL KNOW WHAT'S GOING ON CUZ WE'VE ALL SAID WE KNOW WHAT'S GOING ON.

BUT THE PUBLIC COULD GO THROUGH THE PACKET TO THE MAYOR POT TE'S POINT.

IT HAS THE ITEM, THERE'S NO BACKGROUND, THERE'S NO SUMMARY OF REQUESTS, NO STAFF REVIEW,

[00:45:01]

NO FISCAL NOTES, AND THEN THERE'S AN ORDINANCE UP IN IT.

AND SO IF WE'RE GOING TO HAVE THINGS ON CONSENT PERSONALLY, WE LIKE TO SEE AS EITHER A DETAILED THING TO A PERSON CAN LOOK AT IT.

I DON'T WANNA HAVE PEOPLE DIG THROUGH A THOUSAND PAGES TO FIND YES SIR, BECAUSE WE GET PAID TO DO THAT.

BUT THEN ON THESE THINGS, THIS IS WHERE WE JUST GOT DONE SAYING ALL THE INFORMATION'S IN A PACKET AND HERE'S ONE, THERE'S NOTHING.

SO IF IT'S BECAUSE OF A ISSUE THAT, UM, TIMING, I GET IT.

NOT THAT ANYBODY, YOU KNOW, BLEW ME UP OVER THE PAST WEEK AND SAID, WHAT ARE YOU GUYS DOING? UM, BUT JUST AS WE TRY TO MAKE MORE EFFICIENCY, THAT'S THE REASON I, AND MAYOR, I DON'T DISAGREE.

AND I, AND I APOLOGIZE THAT IN OUR REVIEW OF THE PACKET THAT WE DIDN'T CATCH, THAT THIS IS, THIS IS ONE THAT IS, IS KIND OF OPERATING OUTSIDE OF THE NORMAL PROCESSES AND UM, WE'LL DO A BETTER JOB OF MAKING SURE, CUZ I'VE ALREADY DIRECTED STAFF TO UM, MAKE SURE THAT THEY'RE DOING THEIR, THEIR STAFF MEMO, IF YOU WILL.

AT THE VERY LEAST, A, A BRIEF DESCRIPTION OF WHAT THE ITEM IS ABOUT AND ENTAILING THE FISCAL NOTES WHERE WE JUST STARTED GETTING SOME OF THOSE IN AT THE LAST COUNCIL MEETING.

SO THAT'S RELATIVELY NEW STILL.

BUT FINANCE IS TRYING TO GET TO THE POINT OF EVERY TIME THERE IS MONEY ASSOCIATED THERE BEING A FISCAL NOTE GOING FORWARD.

AND ALL A FISCAL NOTE IS FOR THE PUBLIC'S BENEFIT IS SIMPLY STATING THAT THE FINANCE DEPARTMENT HAS LOOKED AND CERTIFIED THAT THE EXPENSE IS APPROPRIATE, IS BUDGETED, THERE'S MONEY, UH, HERE'S WHAT THE BALANCE WILL BE AFTER WE PAY FOR X, Y, OR Z.

SO, AND JUST TO KIND OF GO OFF OF MAYOR PROTE GORDON'S STATEMENT, UM, ALL OF US UP HERE ON COUNSELOR ARE HERE TO REPRESENT THE RESIDENTS OF HUO.

SO PLEASE FEEL FREE TO REACH OUT TO US.

UM, IF THIS IS UNCLEAR LIKE IT IS PRESENTED, UM, UH, ON THE AGENDA, UM, PLEASE FEEL FREE TO REACH OUT TO US AND FOR SOME CLARIFICATION OR GUIDANCE AND UNDERSTANDING IT AND THE HISTORY OF IT AS WELL.

UM, WE'RE ALL HERE TO, UM, YOU KNOW, ANSWER ANY QUESTIONS.

SO THAT'S ALL I HAVE TO ADD.

MY ONE THING ON THIS ONE, AND LIKE I SAID, WE UNDERSTAND THE HISTORICAL THING, BUT IF I'M APPROVING A FRANCHISE AGREEMENT AND THEN THEY'RE WANTING TO COME BACK AND TIE IN LEGALLY, I'M SAYING THEIR RATES, IT'S LIKE, WELL WOULD WE, IF THE RATES WERE SO EXORBITANT, WOULD WE HAVE APPROVED THE FRANCHISE AGREEMENT IF THE RATES WEREN'T IN LINE WITH WHAT WE THOUGHT THEY SHOULD BE? AND THERE NEEDS TO BE NEGOTIATION.

IF YOU WANNA KEEP THE FRANCHISE, MAYBE WE NEED TO HAVE A NEGOTIATION WHERE NOW WE'VE ALREADY APPROVED THE FRANCHISE AGREEMENT.

IT'S A VERY GOOD POINT.

SO THAT, THAT'S MY ONE AND THAT'S WHAT I PUT OUT ON THE, UH, ON THE FORUM.

BUT THEY'RE, THEY'RE A BUSINESS.

SO S A CITY COUNCIL, WE CAN'T SAY LIKE IF IT'S EXORBITANT, YES WE CAN BE LIKE, OH, THIS IS TOO MUCH.

BUT THEY'RE A BUSINESS, RUNNING THEIR BUSINESS.

THEY SET THEIR PRICES, WE DON'T KNOW THE BUSINESS THAT ARE, THAT THEY'RE IN.

WE DON'T, WE COULD CHOOSE NOT TO ACCEPT THEIR FRANCHISE AGREEMENT WITH US.

THAT'S FRANCHISE AGREEMENT.

COULD GO WITH AN ENTIRELY DIFFERENT PROVIDER COMPANY.

WE GO WITH A DIFFERENT PROVIDER CUZ THEY'RE TOO EXPENSIVE.

THAT'S WHAT I'M SAYING.

BUT WE'VE ALREADY ACCEPTED THEM.

SO NOW WE HAVE A CONTRACT WITH THEM, WITH THE CITY.

WELL I THINK THE RISK THAT THEY HAD IS THAT WE WOULD NOT APPROVE THE NEW FEES.

THEY'D STUCK WITH THE OLD FEES.

THAT'S TRUE.

CAN WE DENY THE WHOLE FRANCHISE AGREEMENT BASED ON THIS VOTE TONIGHT? NOT THE FRANCHISE.

THIS YOU WOULD JUST DENY THE RIGHT INCREASE AND THEN YOU'D GO BACK TO THEM AND SAY, WE'RE GONNA RENEGOTIATE THE RATE INCREASE.

IF YOU THINK IT'S TOO HIGH TO COUNCIL MEMBER CLARK'S POINT, WE, WE HIRE LOBBY FIRMS TO GO BACK AND FORTH WITH ALL THE OTHER PROVIDERS AND SO ON THIS ONE, WE'RE JUST TAKING WHAT THEY GIVE US AND SOMETHING TELLS ME THAT IF YOU SAY NO, WE WANNA DO A 9% INCREASE, UM, OTHERWISE HE'LL FIND SOMEBODY ELSE, WOULD THEY TAKE NINE? I MEAN, THAT'S WHAT WE HIRE THE BRACA GUY FOR, IS TO NEGOTIATE FOR US.

AND HERE'S OUR ABILITY TO NEGOTIATE A SERVICE AGREEMENT.

I DON'T FOR THE PEOPLE THAT YOU WOULD, YOU WOULD BE NEGOTIATING JUST THE RATES YOU WOULD SAY, RIGHT.

PROVE TO ME LIKE THEY DO IN THE ENCORE AND THE OTHER, UH, UTILITIES THAT THIS IS JUSTIFIED.

AND YOU'D LOOK OVER THEIR PAPERWORK AND IF YOU DIDN'T AGREE, YOU'D SAY YOUR RATE INCREASE SHOULDN'T BE 12%, IT SHOULD BE EIGHT BECAUSE THAT'S THE INFLATIONARY, UH, INCREASE.

I'M SO GLAD WE DISCUSSED THIS.

WELL, I HAVE SOMETHING TO ADD THAT MY BROCHURE BUBBLE, UM, TWO THINGS.

IF THAT'S THE WAY WE FELT, THEN THAT'S WHAT WE SHOULD HAVE SAID AT THE LAST MEETING.

INSTEAD OF ESSENTIALLY WASTING ALL OF THE STAFF TIME, LAWYER'S TIME TO DO ALL OF THAT, IF NOW WE WANT TO COME UP IN HERE AND UNDO THAT AND THEN REDO AND THEN GO BACK AND DO THE FEE SCHEDULE.

AND SECOND OF ALL, UM, MOST OF THEIR TRANSPORT CHARGES ARE BILLED TO MEDICAID.

AND MEDICAID SETS HOW MUCH THEY WILL PAY.

SO SOME OF THIS ISN'T NECESSARILY THEM JUST BEING A GREEDY BUSINESS INDUSTRY TRYING TO GET MORE FUNDS DUE TO INFLATION.

SOME OF IT IS THAT MEDICAID SETS THE PRICE OF WHAT THEY WILL PAY.

SO OBVIOUSLY THEY'RE NOT GONNA CHARGE SOMETHING THAT THEY KNOW THEY'RE NOT GONNA BE ABLE TO RECOUP THE FUNDS FOR.

SO THAT'S TYPICALLY WHERE THEY WOULD SET THEIR RATES.

UM, SO I, TO ME THE FEES DIDN'T SEEM THAT FAR OFF FROM, FROM WHAT IT WAS BEFORE.

IT DIDN'T RAISE A RED FLAG TO ME WHEN I, WHEN I READ IT, I'D JUST LIKE TO ASK OUR CITY MANAGER OR WHOEVER ELSE

[00:50:01]

REVIEWED THIS, ANY BIG RED FLAGS COME UP FOR YOU? ANY CONCERNS WITH THEY'RE TRYING TO, BECAUSE THEY'RE NOT CHARGING THE CITY FOR ANY OF THIS.

THIS IS ALL BEING CHARGED TO THE CONSTITUENTS, THE CONSTITUENTS THAT USE IT.

SO IT'S NOT MONEY COMING FROM THE CITY, IT IS COMING FROM THE CONSTITUENTS AND A VAST MAJORITY OF IT INSURANCE IS PAYING FOR, UM, ANY, SO MY, MY HIGHLY SOPHISTICATED ANALYTICAL, UH, SKILLS WERE TO DO EXACTLY WHAT MOST OF Y'ALL DID DID, WHICH WAS LOOK AT IT AND SEE IF ANYTHING STOOD OUT TO ME.

SO I USED TO SIT ON A BOARD FOR AN EMS SERVICE AND I HAD ACCESS TO ALL KINDS OF DATA.

I COULD, I KNEW EXACTLY WHAT WAS WITHIN THERI, THE REALM OF, OF A REASON WHEN IT CAME TO CHARGING AND TO COUNCIL MEMBER KINSEY'S POINT, THEY ACTUALLY DO SET THEIR RATES HIGHER THAN WHAT MEDICAID WILL PAY BECAUSE WHENEVER THEY GET A PRIVATE PAY, THEY WILL BE ABLE TO RECOUP MORE, BUT WHEN THEY DO MEDICAID, THEY GET LESS.

SO IT ENDS UP BEING, YOU KNOW, THEY END UP KIND OF NETTING DEPENDING ON WHAT THEIR, THEIR, UH, DIVISION OF THEIR, OF THEIR CALLS ARE.

BUT I DON'T HAVE ACCESS TO ANY DATA FOR THESE FOLKS BECAUSE THEY'RE PRIVATE.

SO THE BEST I CAN DO FOR YOU IS SAY, WELL ONE, I DON'T KNOW WHAT YOU SHOULD CHARGE FOR MEDICINES ANYWAY.

SO I HAVE ZERO BENEFIT THERE.

ALL I CAN DO IS LOOK AT IT AND SAY IT'S 10 TO 12% AND EVIDENTLY IT'S 12 AND A 5%.

EXACTLY.

UH, DID THAT SEEM UNREASONABLE KNOWING THAT INFLATION'S EIGHT AND A HALF TO 10% THIS LAST YEAR? NO, NOT SO MUCH.

SO UNFORTUNATELY I CAN'T OFFER MUCH MORE OF A PROFESSIONAL INSIGHT THAN THAT WHEN IT COMES TO THIS.

NOW IF WE WANT TO GO OUT AND FIND, UH, SOMEONE WHO NEGOTIATES, UH, FRANCHISE FEES FOR AMBULANCES PROFESSIONALLY AND PAY THEM TO HELP NEGOTIATE FOR, FOR BETTER RATES FOR THE FOLKS WHO HAVE TO PAY FOR THE TRANSPORT SERVICE, WE, WE COULD CERTAINLY DO THAT.

SO I WOULD JUST SAY THAT IN THE FUTURE IT'S BETTER TO DO IT ALL AT THE SAME TIME BECAUSE IF THEY WANT TO INCREASE THEIR RATES, THEN IT'S NATURAL TO SAY OKAY, THE FRANCHISE FEE SHOULD PROBABLY INCREASE AT THE SAME TIME.

WELL THE FRANCHISE FEE WILL IS A PERCENTAGE.

SO IF THEY INCREASE THE RATES, YOU WILL GET THAT ADDITIONAL FRANCHISE.

SEE, I I THOUGHT I ASKED ABOUT THAT.

I THOUGHT IT WAS FLAT.

NO, I DON'T, I DON'T REMEMBER ANSWERING THAT ONE.

SOMEONE ELSE? YOU, I MEAN, YEAH, I DON'T REMEMBER ANSWERING THAT QUESTION.

I THOUGHT WE WERE DISCUSSING THAT ONE.

OKAY, WE'LL WE'LL DOUBLE CHECK THAT, BUT I BELIEVE IT'S A PERCENTAGE.

ANY OTHER DISCUSSION OR ACTION? IT IS INTERESTING THAT IT'S A 50% HIGHER INCREASE IN THAN THE RATE OF INFLATION.

ROUGHLY MOTION TO APPROVE 8.5 IS PRESENTED SECOND MOTION BY CUSTOMER MCKENZIE SECOND BY CUSTOMER KOLAR APPROVING ITEM EIGHT FIVE IS PRESENTED.

ANY OTHER DISCUSSION ON THE MOTION? I JUST WANTED TO SAY LIKE, I DO THINK MAYBE NEXT YEAR WE START LOOKING AT COMPETITIVE BIDS, DO STUFF LIKE THAT.

IN THE MEANTIME, I DON'T WANT US TO NOT HAVE AMBULANCE SERVICES IN CITY OF HU THAT'S SECONDARY'S PLAN.

SO I I WANNA APPROVE IT AS YOU KNOW.

SO THAT, THAT WAS MY I ONE STATEMENT.

SO TO MAKE SURE I UNDERSTAND, YOU WOULD LIKE TO GO OUT TO BID NEXT YEAR FOR, FOR TRANSPORT SERVICES, AMBULATORY TRANSPORT SERVICES? YES.

JUST SO WE CAN AT LEAST SEE WHAT THE MARKET IS, WHAT THE COST OF THAT.

WELL, I I THINK THERE'S TWO OPTIONS, RIGHT? THERE'S ONE TRYING TO GIVE SOMEBODY AN EXCLUSIVE FRANCHISE, WHICH IS WHY YOU'D GO OUT BID IF YOU'RE GONNA DO THAT.

AND THE OTHER IS JUST LOOKING FOR PROPOSALS AND JUST TRYING TO HAVE MORE THAN ONE PROVIDER THAT ALL PAY FRANCHISE FEES, RIGHT? THERE'S THERE'S TWO DIFFERENT WAYS TO APPROACH THAT.

YES.

I, I AGREE.

AND I'D HAVE TO DEFER TO BECAUSE UM, I'M NOT SURE CHARTER HERE ALLOWS FOR EXCLUSIVE FRANCHISE ON ALL THINGS OR NOT.

IT, IT DOESN'T, IT DOESN'T ADDRESS IT.

I DON'T THINK IT DOESN'T ADDRESS IT AT ALL.

YOU WOULD THEN, SO, SO YOU COULD HAVE NON-EXCLUSIVE FRANCHISES.

WHAT IS THE FRANCHISE PAYMENTS FOR LAST YEAR? I DON'T KNOW THE ANSWER TO THAT, CHRISTINA.

I'M NOT SURE EITHER.

I MEAN, UH, WA ARE WE TALKING $5,000? ARE WE TALKING LIKE 500,000? I DON'T KNOW.

I DIDN'T LOOK.

DEFINITELY NOT 5,000 .

UM, I DUNNO.

I CAN DO BACK TO YOU TOMORROW.

YEAH, WE CAN SHARE IT AROUND.

AND THE AGREEMENT YOU APPROVED WAS FOR FIVE YEARS AND I BELIEVE IT WAS A RENEWAL CUZ THEY HAD BEEN IN EXISTENCE AND THEY WERE COMING TO THE END OF THEIR FIVE YEAR PERIOD.

IT'S NOT BE APPROVED.

THIS, THERE WON'T BE A CHANGE FOR FIVE YEARS.

WHICH MEANS THAT THAT'S PROBABLY WHY THEY'RE ASKING FOR THIS RATE CUZ THEY, THEY CAN COME AND ASK FOR A RATE INCREASE UNDER THE FRANCHISE AGREEMENT, BUT THEY HAVE, YOU HAVE TO APPROVE IT.

SO I THINK WE GO WITH FIVE YEARS THAT THIS RATE PUT IT IN THERE, GOOD FAITH STARTED AND THEN MAYBE WE DON'T CHANGE THE RATES FOR A COUPLE YEARS OR SOMETHING DEPENDING

[00:55:01]

ON HOW THE MARKET GOES.

WHAT'S THE FIRST READING? SO WE HAVE TIME FOR A SECOND ONE.

ANY OTHER DISCUSSION ON EIGHT FIVE OR ON THE MOTION TO PASS? HEARING NONE, PLEASE CALL THE VOTE.

MAYOR SNYDER MAY.

EIGHT SIX, CONSIDERATION POSSIBLE ACTION ORDINANCE NUMBER OH DASH 22 DASH 0 5 7 TO AMEND SECTION 1.0 2.032 OF THE CODE OF ORDINANCES REGARDING COUNCIL WORK SESSIONS.

MOTION PASSES SIX ONE.

NEXT WE HAVE ITEM

[8.6. Consideration and possible action on Ordinance No. O-2022-057 to amend Section 1.02.032 of the Code of Ordinances regarding council work sessions.]

SO MY THOUGHT ON THIS WAS THE ORIGINAL ORDINANCE WAS PUTTING US IN A BOX OF HAVING THE MEETINGS THE SECOND AND FOURTH THURSDAYS AT 7:00 PM THE AMENDMENT IS PUTTING US IN A DIFFERENT BOX OF HAVING THEM FIRST AND THIRD AT 6:00 PM I DUNNO WHY WE NEED TO BE IN A BOX FOR THE WORK SESSIONS.

THEN THE VERY NEXT, UH, ORDINANCE, THE VERY NEXT, UH, CHAPTER IN THE ORDINANCE OR VERY NEXT SECTION IN THE ORDINANCE SAYS THAT WE CAN CALL WORK SESSIONS ANYTIME WE WANT TO, UH, FOR, FOR WHATEVER REASON.

SO I DON'T KNOW WHY WE AMEND THIS.

I THINK WE SHOULD JUST REPEAL THIS SECTION.

BLESS YOU.

SO THAT WAS KIND OF WHERE I WAS GOING WITH THIS.

I'VE NEVER BEEN A FAN OF WORK SESSIONS BECAUSE I FEEL LIKE, CORRECT ME IF I'M WRONG, A SPECIAL CALLED COUNSEL MEETING.

YOU CAN DO THE EXACT SAME THING THAT YOU CAN DO IN A WORK SESSION EXCEPT FOR YOU GET THE ADDED BENEFIT OF ACTION.

SO WE COULD GET INFORMATION, GET FIRED UP, COME OUT, TAKE ACTION BASED ON INFORMATION WE'VE BEEN GIVEN.

WHEREAS IN A WORK SESSION WE DOWNLOAD, WE CAN'T DO ANYTHING UNTIL WE HAVE A NEXT MEETING.

AND SO IT SEEMS LIKE IF IT'S, IF YOU CAN DO THE EXACT SAME THING IN A SPECIAL MEETING, WHY WOULD WE NOT JUST CALL A SPECIAL MEETING AT SIX O'CLOCK AT SIX O'CLOCK HOURS AND THEN WE HAVE FLEXIBILITY TO DO ANYTHING, WHEREAS KIND OF TO THE CUSTOMER'S POINT A WORK SESSION, WE'RE KIND OF HAMSTRUNG ON CERTAIN THINGS.

BUT I MEAN, FOR ME, I DON'T, WE DO GET A LOT OF INFORMATION IN THAT HOUR AND THEN TO COME OUT AND MAKE A DECISION IMMEDIATELY AFTERWARDS CUZ WE'RE FIRED UP DOESN'T SEEM LIKE THE BEST WAY TO, THAT.

I WOULD PREFER TO RUN MEETINGS.

I LIKE TO GET ALL THE INFORMATION AND DIGEST BECAUSE WE'VE ALREADY DOWNLOADED USUALLY A HUNDRED, 200, 300 PAGES OF PACKETS FOR THIS AGENDA.

AND THEN JUST HAVE ANOTHER HOUR LONG MEETING.

AND THEN TO COME OUT HERE AND MAKE A KNEE-JERK REACTION SEEMS LIKE A, A BAD IDEA IN A LONG RUN.

I MEAN, IF IT'S SOMETHING THAT WE'VE DISCUSSED THREE AND FOUR TIMES AND WE COME AND MAKE A DECISION ON THAT, THAT'S DIFFERENT.

BUT IF IT'S A WORK SESSION THAT WE REALLY HAVEN'T DISCUSSED THE TOPIC ON, A LOT OF US DO RESEARCH OUTSIDE OF HERE AND OTHER MEETINGS AND HAVE QUESTIONS FOR ME THAT WOULD SEEM A VERY, UM, IMMATURE WAY TO HANDLE WORK SESSIONS VERSUS JUST, JUST LOOKING FOR THAT ACTION AND NEEDING THAT, NEEDING THAT REACTION.

SOMETIMES IT'S BETTER TO DIGEST AND SETTLE AND REALLY THINK ALL THE WAY AROUND THE PROBLEM THAN JUST MY GUT WRENCH WOULD, IS ESSENTIALLY WHAT I BELIEVE YOU'RE TRYING TO SAY.

SO, NO, WAIT A MINUTE.

I'M NOT ALL TRYING TO SAY THAT.

I'M NOT SAYING WE HAVE TO COME OUT AND TAKE ACTION.

WHEN YOU RECEIVE SO MUCH INFORMATION.

, I'M SAYING YOU SHOULD HAVE THE OPPORTUNITY.

FOR INSTANCE, WE JUST HAD A MEETING ON, UH, FINANCIAL DISCLOSURES AND SO WE KIND OF IN A WAY DIRECTED THE CITY ATTORNEY TO BRING US BACK SOMETHING WITHOUT ACTUALLY HAVING A VOTE.

AND SO AFTER THAT DISCUSSION, NOW THE CITY ATTORNEY'S GONNA BRING US BACK WHAT SHE FEELS LIKE IS WHAT WE'RE LOOKING FOR TO VOTE ON.

AND WHAT I WOULD LIKE TO HAVE IS IF YOU'RE GONNA HAVE THE WORK SESSION, WE GET DONE, WE GET THE DOWNLOADED INFORMATION.

AND TONIGHT TO ME IS A PERFECT EXAMPLE WHERE WE COULD HAVE THEN DIRECTED SPECIFICALLY CERTAIN THINGS WE WANT IN THE AGREEMENT, WHEREAS NOW THE ATTORNEY WILL BRING US BACK WHAT SHE THINKS WE WANT, ONLY FOR US TO THEN DELIBERATE IT AND THEN SAY, THAT'S NOT WHAT WE WANTED.

SO IT'S NOT EVERY TIME YOU MAKE A DECISION OR EVERY TIME YOU MAKE THIS GUT WRENCHING, UH, DECISION, HOW MANY TIMES HAVE WE DISCUSSED PERSONAL FINANCIALS? SO THIS WASN'T THE FIRST TIME WE'VE DISCUSSED IT.

AND I THINK THAT WAS WHAT WE HAD SAID THAT WE WANTED, WAS TO FORMULATE AND GIVE BETTER DIRECTION BECAUSE ALL OF US WERE RUNNING IN DIFFERENT DIRECTIONS AND IT WAS HARD FOR THEM TO REALLY CAPTURE WHAT WE WERE DOING.

SO I, I THINK WHAT WE, WE DID IS EXACTLY WHAT THE WORK SESSION IS SUPPOSED TO DO, IS TO BE KIND OF A, A THINK TANK.

WE DIDN'T GIVE ANY DIRECTION OUT OF IT.

SO MAYOR AND COUNCIL, IF I CAN JUST FORMULATE, YOU'RE NOT SUPPOSED TO GIVE DIRECTION.

IF I CAN, UM, INTERJECT UNDER OTHER BUSINESS, SOME CITIES WILL PUT A AGENDA ITEM CONSIDERATION AND POSSIBLE ACTION ON WORK SESSION ITEM.

AND THEN THEY'LL LIST OUT THE WORK SESSION ITEM TO GIVE YOU AN OPPORTUNITY TO, IN THE COUNCIL MEETING, DO WHAT YOU WANNA DO.

IS THERE BEING HONEST, IS THERE A REASON TO HAVE A WORK SESSION VERSUS A SPECIAL MEETING? IS THERE SOME KIND OF LEGAL REASON WHY YOU WANT A WORK SESSION? IT IT'S USUALLY A TOPIC WHERE YOU GET A LOT OF INFORMATION AND IT'S HARD TO MAKE A DECISION

[01:00:01]

BUT YOU DON'T HAVE TO MAKE A DECISION IN A SPECIAL COLD MEETING.

YOU CAN JUST TAKE NO ACTION.

CORRECT.

I I DO THINK IT'S USEFUL FOR THE PUBLIC TO KNOW THAT IT'S A WORK SESSION AND NO ACTION IS GONNA BE TAKEN AND TO KNOW THAT THEY CAN LISTEN AND KNOW THAT NOTHING'S GONNA HAPPEN THAT NIGHT.

AND THEN WE'LL HAVE TIME TO THEN REACH OUT TO THEIR COUNCIL MEMBERS AND DISCUSS WHAT THEIR CONCERNS ARE BASED ON THE INFORMATION THEY ALL HEARD AT THE SAME TIME IN THE PUBLIC.

AND THEN WE KNOW IT'S A FUTURE ITEM.

FOR EXAMPLE, WE, THE REASON WE WANT TO HAVE THESE WORK SESSIONS IN MY OPINION, IS THERE ARE LARGE TOPICS THAT ARE GONNA BE COMING FORWARD TO THE CITY AND PEOPLE HAVE QUESTIONED WHETHER COUNCIL MEMBERS ARE ENGAGED OR THEY KNOW STUFF.

THIS IS ONE WAYS THEY KNOW BUDGET.

WE'RE GONNA HAVE MULTIPLE WORK SESSIONS ON BUDGET OVER THE YEAR.

WE'RE GONNA HAVE MULTIPLE WORK SESSIONS ON STRATEGIC PLANNING.

WE'RE GONNA HAVE MULTIPLE WORK SESSIONS ON OTHER TOPICS, WASTEWATER, ROAD IMPROVEMENTS, STUFF LIKE THAT.

SO HAVING THOSE WORK SESSIONS, KNOWING THAT YOU'RE GONNA GET A BUNCH OF INFORMATION, WE'RE GONNA BE ABLE TO DEBATE, BUT WE'RE NOT GONNA MAKE A DECISION THAT NIGHT TILL THEN WE GET TO THEN HAVE A WEEK AT MINIMUM OR TWO WEEKS TILL THE NEXT COUNCIL MEETING BEFORE ANYTHING IS GONNA HAPPEN ON THAT ITEM.

AND PEOPLE KNOWING THAT THAT PROTECTION'S IN PLACE IS IMPORTANT.

THE ONLY REASON THIS THING WAS BEING UPDATED WAS BECAUSE A CITIZEN PUT OUT ON A SOCIAL MEDIA THAT WE CURRENTLY WERE SAYING THAT WE WERE NORMALLY GONNA HAVE THESE WORK SESSIONS ON SECOND AND FOURTH AND WE SHOULD CHANGE THE ORDINANCE TO AT LEAST MATCH WHAT, UM, WE'RE DOING IN PRACTICE.

EVEN THOUGH TECHNICALLY WE CAN STILL CALL ONE AT ANY OTHER TIMES.

BUT I THINK HAVING A CODIFIED WORK SESSION EXPECTATION FOR ALL FUTURE COUNCIL MEMBERS AS AN ORDINANCE THAT'S ON PLACE MAKES SENSE.

UM, AND THEN IT'S NOT JUST AD HOC, IT DOESN'T GET DONE.

SOME COUNCIL MEMBERS OR FUTURE COUNCILS LATER THAN THINK THEY'RE NOT NECESSARY WHEN THEY'VE BEEN GOOD, THEY THEN AT THAT POINT WOULD HAVE TO TAKE ACTION TO REPEAL TO NOT HAVE THEM.

BUT I, I THINK WE SHOULD, WE SHOULD HAVE PRESENT, APPROVE THIS AS PRESENTED.

BUT THAT'S, THAT'S WHY I'M THINKING THEY, IT NEEDS IT.

AND WHY, WHY IT MAKES SENSE.

AND THAT'S WHERE I WAS COMING FROM TOO.

I'M THE ONE THAT ASKED FOR THIS ITEM TO BE PUT ON THERE.

CAUSE I SAW THAT SAME CITIZEN COMMENT SAYING, WELL, YOU KNOW, YOU'RE NOT SUPPOSED TO HOLD 'EM ON WHERE YOU'RE HOLDING 'EM.

YOU'RE HOLDING 'EM ON THE WRONG DAY.

MADE A GREAT POINT.

AND SO I THOUGHT, WELL, LET'S FIX IT.

AND THEN I THOUGHT, WELL, DO WE NEED THESE? LIKE, SO I WENT BACK AND FORTH ON, ON THAT.

BUT WHERE I LANDED WAS KIND OF WHAT COUNCILMAN THORNTON SAID WAS, THESE ARE, I THINK, REALLY BENEFICIAL FOR THE CITIZENS TO KNOW AND TO BE ABLE TO PLAN AND TO KNOW WHAT WE'RE GONNA BE TALKING ABOUT.

AND IT'S, IT'S, I THINK IT INCREASES, UM, CITIZEN PARTICIPATION IN A WAY.

AND IT INCREASES THEIR ABILITY TO KIND OF KNOW THAT WE'RE GONNA BE ABLE TO BE TALKING ABOUT A BIG ITEM WITHOUT MAKING A DECISION AND THAT IT'LL, IT'LL COME UP IN THE FUTURE.

AND SO THAT'S WHY I KIND OF LANDED ON, YOU KNOW, THIS IS KIND OF WHAT I ASKED FOR.

INSTEAD OF JUST SAYING GET RID OF IT.

CAUSE I, I KINDA WENT THROUGH MY MIND TOO.

WELL, AND I'M NOT TRYING TO GET RID OF WORK SESSIONS, I'M JUST SAYING I DON'T THINK WE SHOULD HAVE AN ORDINANCE THAT LOCKS THEM IN AT 6:00 PM FIRST AND THURSDAYS.

BUT I CAN ALSO DO 'EM AT OTHER TIMES.

IT HELPS PLAN IT, IT HELPS THE CITIZENS KNOW THAT IF WE'RE GONNA HAVE A WORK SESSION, THEY CAN PLAN TO COME EARLY ON A THURSDAY.

THAT, THAT'S WHERE I WAS COMING FROM.

IT, IT JUST HELPS THE CITIZENS KNOW THAT ON A REGULAR BASIS, IF WE ARE GONNA HAVE A WORK SESSION, THEY CAN BLOCK OUT THEIR TIME TO COME IN PERSON IF THEY WANT TO OR TUNE IN IF THEY WANT TO.

IF WE DO IT JUST KIND OF WHENEVER WE WANT, THEN THERE'S JUST SIX O'CLOCK WORK FOR EVERYBODY.

CUZ SOMETIMES I FEEL LIKE WE GO OVER PRETTY COMPLEX ITEMS AND YOU HAVE 45 MINUTES TO TAKE IT ALL, ASK YOUR QUESTIONS AND THEN YOU'RE DONE.

I MEAN, POTENTIALLY, I MEAN, BUT THEN IF YOU NEED TO HAVE AN ADDITIONAL ONE BECAUSE IT'S A BIG ITEM, WE COULD THEN SCHEDULE A SPECIAL ONE FOR THE FOLLOWING THURSDAY AND THEN HAVE IT AGAIN AT THE GENERAL.

I LIKE THE IDEA THAT THE CITIZENS KNOW EVERY, FROM NOW ON THE PLAN IS THAT EVERY TUESDAY OR EVERY THURSDAY OF COUNCIL MEETING, WE'RE ALSO GONNA DISCUSS SOME FUTURE TOPIC LATER.

IF WE NEED MORE THAN THAT, WE CAN SCHEDULE ANOTHER ONE.

SEEMS LIKE WE'RE CRUSHING A LOT OF INFORMATION.

, YOU KNOW, CUZ THAT'S NOT PREVENTED.

IT'S JUST, BUT HAVING THAT SET TIME AND THEN YOU'RE ALSO STILL RESPECTING OTHER PEOPLE'S TIME OF EVERY OTHER THURSDAY, NOT EVERY THURSDAY OF HAVING A MEETING EVERY WEEK.

SO WE'RE GONNA HAVE TO FIND A WAY TO START THE COUNCIL MEETINGS AT SEVEN O'CLOCK BECAUSE WE HARDLY EVER START THEM ON TIME.

AND SO I RUSH DOWN, WE HAVE IT, I DON'T, I HAVEN'T HAD A CHANCE TO TALK TO THE CITY SECRETARY TO SEE WHO'S GIVEN INVOCATION.

AND SO TO ME, WE START A FEW MINUTES LATE, IT'S RUSHED.

I DON'T KNOW WHO'S SPEAKING AND EVERYTHING.

AND SO IF WE'RE GONNA DO IT, WE'RE GONNA HAVE TO HAVE BASICALLY 45 MINUTES, WE HAVE TIME TO THEN MAKE SURE WE HAVE A PLAN.

CUZ OTHERWISE, NOW WE'RE THE PEOPLE WHO CAME AT SEVEN TO SPEAK.

I MEAN, I LOOK LIKE AN IDIOT BECAUSE I, I DON'T KNOW WHAT'S GOING ON BECAUSE BY THE TIME THE CITY SECRETARY GETS HERE, WE'RE IMMEDIATELY GOING UPSTAIRS.

I RUSH DOWN THE STEPS, EVERYBODY SITS DOWN, WE BANG THE GAVEL AND WE GO, THERE NEEDS TO BE A LITTLE BIT OF TIME IN THERE FOR US TO BE ABLE TO MAKE SURE EVERYTHING IS PLANNED AND GONNA OPERATE CORRECTLY.

SO AS LONG AS WE'RE GOOD DOING THAT, I DON'T MIND SIX, BUT IT

[01:05:01]

AND THEN THE NEXT MEETING AND WHAT HAPPENS IS THE NEXT MEETING WE HAVE IT ON CONSENT AGENDA.

I MEAN WE, WE HAD WASTEWATER PROJECTS AND WITHIN TWO MEETINGS IT'S CONSENT, WE'RE PASSING 2 MILLION IN SPENDING.

BUT IT WASN'T JUST THEN WE'D ALSO DISCUSS IT DURING BUDGET CYCLE TOO.

YEAH, WE'VE BEEN DISCUSSING CYCLE'S BEEN A COUPLE MILES.

ALL THE PROJECTS JULY OF LAST YEAR, WE'VE BEEN DISCUSSING, WELL I COULD ARGUE WE'VE BEEN DISCUSSING FOR THREE YEARS.

FAIR POINT.

BUT ANYWAY, I JUST BRING THAT UP IF EVERYBODY'S OKAY.

CUZ I'LL START JOURNEYING THE WORK SESSIONS AT 6 45 TO MAKE SURE I'M NOT MAKING THE CITIZENS WAIT.

BECAUSE IF WE NEED TO HAVE A SECOND MEETING, THEN A CITY COUNCIL MEMBER I GUESS CAN TELL THE CITY MANAGER WE NEED MORE TIME.

YEAH, I AGREE WITH THAT.

I, I THINK THAT WE SHOULDN'T BE RUSHED COMING IN HERE FOR THE MAIN MEETING.

I THINK WE SHOULD HAVE ADJOURNMENT AT SIX 50.

IT'S NOT AN HOUR.

AND ALSO IT SAYS IN THE, UH, AMENDED LANGUAGE, IT SAYS IF NEEDED SHALL BE SET TO BE HELD IF NEEDED.

SO MAYBE WE DON'T HAVE A TOPIC, RIGHT.

BECAUSE WE DON'T WANNA BE PUT IN THIS BOX OF WE'RE GONNA HAVE A WORK SESSION EVERY SINGLE, UM, COUNCIL MEETING.

SO IT DOESN'T, BUT IT DOES JUST KIND OF ALIGN IT WITH OUR COUNCIL MEETING SO THAT IT'S THE HOUR BEFORE.

SO I WILL MAKE A MOTION TO APPROVE, TO APPROVE THE ORDINANCE CHANGE WITH THE CHANGE OF CHANGING THE WORD SHALL TO MAY OH.

INSTEAD OF SHALL BE SET TO HELD IF NEEDED.

JUST SAY MAY TO BE SET DOWN RIGHT.

JUST JUST SO THAT WE DON'T GET COMPLAINTS ABOUT WELL IT SAYS YOU SHALL HOLDING THAT DAY.

SO THEN WE HAVE TO DO IT.

THERE YOU GO.

MOTION BY COUNCIL MEMBER THORNTON APPROVING THE ORDINANCE IS PRESENTED.

CHANGING THE WORD SHALL TO MAY SECOND THERE.

SECOND BY MAYOR PROM.

GORDON.

ANY FURTHER, ANY FURTHER DISCUSSION ON THE MOTION? AND I DUNNO THAT IT NEEDS TO BE IN HERE, BUT I WOULD JUST IN ORDER TO, TO MAKE OUR TIME MORE EFFICIENT, JUST TO INVESTIGATE IF THERE'S ANY WAY THAT WE CAN JUST START UP THERE INSTEAD OF HAVING TO START DOWN HERE, GOING UP, COME DOWN.

IF THERE'S A WAY THAT WE COULD JUST POST, POST AS LONG AS IT'S OPEN, WE SHOULD BE ABLE TO POST IT THERE.

WE CAN JUST POST IT UP THERE.

OR JUST MOVE THE WHOLE THING DOWN HERE.

I'M FINE WITH THAT TOO.

THEN WE DON'T TO HAVE, WE SAY FIVE MINUTES DOING THAT.

SO, SO I'VE BEEN TRYING TO ACCOMPLISH A COUPLE THINGS BY INTRODUCING THE WORKSHOPS TO Y'ALL.

ONE WAS HAVING AN OPPORTUNITY FOR Y'ALL TO SEE THINGS BEFORE YOU WOULD HAVE TO BE DECIDING ON THE PARTICULAR ITEM.

THE SECOND ONE WAS TO GET Y'ALL ON THE LEVEL WITH THE STAFF AND THE OTHER PEOPLE WHO ARE GONNA BE PRESENTING.

BECAUSE WHEN YOU'RE BEHIND A DICE, IT'S A POSITION OF POWER.

I MEAN, I KNOW YOU ALL HAVE THAT POWER ALL THE TIME ANYWAY, BUT THE WORKSHOP SESSION IS MEANT TO FEEL MORE CASUAL, MORE CASUAL, MORE CALM, MORE EXCHANGE OF INFORMATION.

UNLESS I'M STANDING HERE ON THE HOT SEAT PRESENTING TO A BODY OF, OF OF PEOPLE.

THAT DOESN'T MEAN WE CAN'T DO IT THAT WAY, BUT THAT'S WHAT I'VE BEEN TRYING TO YOU CAN SIT DOWN THERE.

WE CAN, WE CAN.

BUT THEN THERE'S IS THAT UP HERE? YEAH, THERE'S SET UP TIME, YOU KNOW, FOR SWITCHING OUT TABLES AND STUFF.

BUT, BUT WE COULD, WE COULD START, WE COULD POST FOR THE MEETING TO ACTUALLY START UP THERE AND THAT WOULD SAVE THAT AT LEAST FIVE OR SIX MINUTES AND THEN WE CAN MAKE SURE THAT WE'RE, THAT WE'RE ALL THE PRESENTERS KNOW THAT THEY'RE WRAPPING UP BY 6 45 PERIOD.

UM, AND THEN YOU'RE ALWAYS HERE EARLY TOO, MAYOR.

SO, I MEAN THERE'S MAYBE SOME OF THE PRE PREP STUFF WE CAN DO AT LEAST AHEAD OF TIME WITH YOU.

SO THAT WAY YOU FEEL, AND THEN WHOEVER SIGNS UP BETWEEN, YOU KNOW, NOW AND, UH, THE WORKSHOP AND THE ACTUAL MEETING STARTING, YOU KNOW, THE CITY SECRETARY WILL HAVE PREPPED FOR YOU.

SO I THINK JUST, AND, AND SOME OF THIS IS LEARNING AS WE GO TOO.

LIKE WHAT'S WORKING, WHAT'S NOT WORKING AND WHAT DO WE NEED TO TWEAK? SO I DO LIKE STARTING UPSTAIRS AT SIX.

ANOTHER TIME.

SUCKER IS JUST EVERYBODY MAKING THEIR DINNER MM-HMM.

BECAUSE WE USUALLY DON'T START TILL 6 10, 6 15.

AND SO THEN YOU CAN GO UP IF THERE, IF THERE'S GONNA BE FOOD.

IT'S BEEN SITTING THERE COLD.

I DON'T, YOU CAN HAVE, I MEAN I DON'T THINK WE'VE EVEN EATEN THE LAST COUPLE OF MEETINGS.

NO, BUT WHAT HIS POINT IS, IF WE START UP THERE, YOU COULD HAVE YOUR FOOD BE READY.

WE OPEN THE MEETING AND WE START THE MEETING STARTS AT SIX IF YOU DON'T HAVE FOOD OR YEAH.

BE BOB, BEEN EARLY EVEN BECAUSE YOU KNOW, WE CAN, WE CAN GET THE FOOD DELIVERED AT FIVE 30 OR WHAT HAVE YOU.

CAN'T TALK ABOUT CITY BUSINESS BEFOREHAND.

YOU HERE BY FIVE 30 BECAUSE YOU'RE GONNA STAY TILL ONE.

I'M FINE WITH THAT.

I, THE ONLY THING I WOULD SAY IS WE WANT PEOPLE TO SERVE AND BE ON COUNCIL.

AND I DON'T KNOW ABOUT EVERYBODY UP HERE, BUT MOST PEOPLE THAT LIVE IN HUDA WORK A FULL-TIME JOB AND IT'S USUALLY NOT IN HU SO TO MAKE IT, IF YOU GET OFF AROUND 5, 5 15 FROM ROUND ROCK AND IT'S 25 MINUTE DRIVE AND THEN YOUR RUSHING HERE CAME STRAIGHT FROM WORK AND THEN EXPECTED TO BE HERE.

I'M JUST SAYING AT THE FURTHER MORE THAT WE PUSH IT EARLIER AND EARLIER, IT JUST MAKES ME A LITTLE BIT NERVOUS AS TO PEOPLE BEING ABLE TO DO THE TIME COMMITMENT TO BE ON COUNCIL.

THIS IS THE EXPECTATION THAT, WELL, WE ACTUALLY WANT

[01:10:01]

AND IF IT'S JUST, ANYWAYS, I JUST WANTED TO LET THAT BE KNOWN THAT WE, THE MORE AND MORE THAT WE INCH IT TOWARDS THAT 5 45 AND FIVE 30 TIMEFRAME, THAT ESSENTIALLY NOT EVERYBODY HAS A FLEXIBLE JOB.

NOT EVERYBODY WORKS FROM HOME.

SO IT REALLY BECOMES A, A BURDEN.

AND THEN WITH TRAFFIC AND WHETHER IT'S ROUND ROCK OR GEORGETOWN, WHEREVER IT'S ABOUT 20, 25 MINUTES.

SO I JUST WANTED TO PUT THAT OUT THERE AND NOT TO MAKE THAT EXPECTATION THAT YOU NEED TO BE HERE AT FIVE 30 BECAUSE I KNOW A LOT OF PEOPLE COULDN'T MAKE THAT.

ESPECIALLY IF THEY WORK A REGULAR OR FULL-TIME JOB.

I AGREE WITH YOU.

I DON'T KNOW ANYBODY SAY ANYTHING ABOUT FIVE 30 THOUGH.

I THINK WE'RE ALL SIX.

SO IN ORDER TO MAKE YOUR, IF YOU, IF YOU WANT TO EAT, IF YOU WANNA DO ANYTHING, YOU CAN EAT.

YOU JUST NEED TO MAKE YOUR PLATE BEFORE SIX.

CAUSE THAT'S THE OTHER THING.

CITIZENS COME IN AT SIX AND THEY SIT THERE AND YOU'VE GOT SEVEN COUNCIL MEMBERS RUN AROUND GETTING LASAGNA AND GETTING FOOD WHEN IT'S SUPPOSED TO START AT SIX.

IF YOU'RE GONNA HAVE WHERE I COME FROM, IF YOU'RE GONNA HAVE A WORK SESSION AT SIX, YOU STARTED AT SIX, NOT AT SIX.

WE START HERE, WE GO UPSTAIRS, WE GET FOOD, ALL THE EMPLOYEES ARE WATCHING US, THE CITIZENS THAT CAME THERE WATCHING US.

AND THEN WE GET OUR PLATE, WE SIT DOWN, WE DOWNLOAD FOR 25 MINUTES AND WE COME DOWN.

OH, I DON'T DISAGREE WITH YOU.

I THINK, YEAH, THE EATING THING IS KIND OF A WEIRD TIMEFRAME.

I'M NOT DISAGREEING WITH YOU ON THAT, BUT I'M JUST, I DON'T THINK ANYBODY'S SAYING ANYTHING ABOUT FIVE 30.

SO I THINK YOU CAN STILL COME AT SIX AND BE FINE.

BUT ALSO THE EXPECTATION IS THAT YOU WANT THEM TO COME AND BE READY AND RUN.

SO I'M JUST SAYING, LIKE FOR ME, I WORK A FULL-TIME JOB.

IT'S VERY HARD TO BE HAVE EATEN BEFORE THE MEETING.

IF I'M LITERALLY GETTING OFF 20 MINUTES BEFORE AND I'M EXPECTED TO BE COMPREHENDIBLE WITHOUT EATING SINCE SAY LUNCHTIME.

AND OUR MEETINGS GO UNTIL ONE OR 2:00 AM BEFORE WE GO BACK UP THERE.

I'M JUST SAYING, I DON'T KNOW IF THAT'S A FAIR EXPECTATION FOR ANY HUMAN BEING.

WE HAVE THESE MEETINGS FOR SEVEN AND EIGHT HOURS SOMETIMES WITH A 10 MINUTE BATHROOM BREAK.

SO SHOULD WE DO SECOND AND FOURTH THURSDAYS AND KEEP IT THERE? NO, NO.

I THINK THAT YOU'RE MISSING MY POINT ENTIRELY.

I'M JUST SAYING THAT MAYBE THERE NEEDS TO BE SOME OTHER WAY THAT WE DO THAT.

AND IT SOUNDED LIKE YOU WERE PROPOSING MOVING IT UP EARLIER.

NO, HE WAS JUST SAYING YOU NEED TO MOVE IT UP.

NO, BE BE PREPARED AT SIX O'CLOCK.

COMMENT THAT STARTS IS SIX O'CLOCK A GOOD TIME? IS THAT, YOU KNOW, AND ALL THAT, ALL I'M PROPOSING IS MM-HMM.

, WE START AT SIX O'CLOCK.

NO, I'M, I'M I'M FINE WITH THAT.

BUT THE COMMENT WAS MADE IS SIX O'CLOCK EARLY ENOUGH? SHOULD WE START DOING IT EARLIER? CAUSE THAT'S A LOT OF INFORMATION TO DOWNLOAD.

I, ALL RIGHT.

SO THE MOTION'S APPROVING CHANGE APPROVING IS PRESENTED.

CHANGE THE WORD SHALL TO MAY BY COUNCIL MAYOR THORNTON SECOND BY MAYOR PROTO GORDON.

, ANY DISCUSSION ON, ON THAT MOTION? ALL RIGHT.

HEARING NONE, PLEASE CALL THE VOTE.

MAYOR SNYDER.

COUNCIL MEMBER CLERK.

MAYOR PORT TIM GORDON.

SEVEN ZERO.

UH, MOVE TO WA UH, DISPENSE WITH THE SECOND READING.

SECOND WITH THE CHANGE.

WITH THE CHANGES AS, UH, WITH THE CHANGE OF THE WORD SHELL TO MAY.

ANY DISCUSSION ON DISPENSING THE SECOND READING? HEARING NONE, PLEASE CALL THE VOTE COUNCIL MEMBER THORNTON AYE.

COUNCIL MEMBER COLAR AYE.

EIGHT EIGHT CONSIDERATION POSSIBLE ACTION TO AUTHORIZE THE CITY MANAGER TO EXECUTE A THREE YEAR CONTRACT WITH A CLEAR GOV INC.

COUNCIL MEMBER CLARK.

[8.8. Consideration and possible action to authorize the City Manager to execute a threeyear contract with ClearGov Inc. for the provision of budgeting software services and directing a future budget amendment.]

FOR THE PROVISION OF BUDGETING SOFTWARE SERVICES AND DIRECTING A FUTURE BUDGET AMENDMENT.

SO, BECAUSE IT'S $106,000 IT, WHAT OTHER, I GUESS I'M LOOKING FOR IS A DISCUSSION OR I GUESS A PRESENTATION WHAT THIS IS GONNA PROVIDE US, WHAT OTHER OPTIONS WOULD OR WOULD NOT PROVIDE US WHY WE WENT WITH, UH, CLEAR GOV.

I KNOW WE USE HIM I THINK FOR SOME OTHER SERVICE.

UH, I DON'T THINK SO.

WE DON'T.

SOFTWARE PROVIDERS FOR BUDGETING SOFTWARE THAT WAS ASSESSED BY STAFF.

UM, BUT WHAT IT IS WE'RE GETTING OUT OF IT, WILL IT HELP US IN OUR PRESENTATIONS? CUZ ONE OF THE PROGRAMS I LIKE FOR PRESENTATIONS, UM, HOW YOU SAY IT IS I S S U U.

AND SO I WANNA MAKE SURE THAT IF WHATEVER WE'RE GONNA HAVE PRESENTING THAT THE PROGRAM THAT'S MAKING THE INFORMATION GOES SEAMLESSLY SO THAT WE THEN DON'T HAVE, I'VE SEEN IT WHERE ONE PROGRAM WILL DO ONE THING AND THEN A SECOND PROGRAM THAT THEY DON'T, THEY DON'T TALK.

SO I SURE.

I JUST WANNA HEAR MORE ABOUT HOW WE CAME TO THIS AND WHAT THE PLAN HERE IS.

THANK YOU, MAYOR.

SO, UH, BEFORE THE COUNCIL IS A, IS A THREE YEAR CONTRACT FOR, FOR CLEAR GOV.

CLEAR GOV IS ONE OF THREE

[01:15:01]

UH, THE, THE STAFF REPRESENTATIVES WERE, UH, DISPERSED BETWEEN MY OFFICE, UH, FINANCE DEPARTMENT.

UH, THERE WAS THREE OR FOUR PEOPLE WHO ALL ASSESSED THE VARIOUS DIFFERENT SOFTWARE PROGRAMS. UM, OF THE THREE THAT WERE, THAT WERE, UH, ASSESSED AND WENT THROUGH DEMOS WITH, UH, TWO BECAME KIND OF THE FRONT RUNNERS OF, OF THE FAVORITES OF, OF THE STAFF.

AND, UH, OF THOSE TWO THERE WAS, THEY BOTH BASICALLY DO THE SAME THING, WHICH IS, UM, AND THIS IS SUCH A BIG STEP FORWARD.

I'M NOT SURE THAT THE PUBLIC AS A WHOLE WOULD REALLY UNDERSTAND WHAT BUDGETING SOFTWARE ALLOWS AND WHAT ADDITIONAL BENEFITS IT, IT ENTAILS.

AND IT BRINGS, UM, IF, IF ANYONE IS INTERESTED, YOU CAN GO TO THE CITY WEBSITE FOR THE CITY OF EL CAMPO, TEXAS, THEY HAVE BEEN USING, UH, CLEAR GOV AND THEY'RE TRANSPARENT, UH, YOU KNOW, THEIR TRANSPARENCY PAGES AND EVERYTHING ELSE.

THAT'S ALL CLEAR GOV.

WHAT IT ALLOWS IS A, IS A MULTIPLE OF THINGS, AND I'LL GET TO YOUR, TO YOUR POINT ABOUT HOW ALL THE SYSTEMS TALK TO EACH OTHER TOWARD THE END, BECAUSE THAT WAS ONE OF THE DEFINING DIFFERENCES BETWEEN THE LAST TWO.

BUT WHAT THE BUDGETING SOFTWARE DOES IS TODAY AS IT STANDS, UH, AND AS COUNCIL KNOWS AND THIS, AND THE, AND THE PUBLIC KNOWS NOW, IS THAT ALL OF OUR BUDGETING IS DONE BY AN EXCEL SPREADSHEET.

AND THAT'S DONE BY HAND.

IT'S DONE MANUALLY, NOT, IT'S NOT MAPPED NECESSARILY TO ANYTHING IN PARTICULAR.

SO IT'S, IT'S, THAT'S WHERE THERE'S EASY, UH, IT'S EASY TO HAVE PROBLEMS OR ISSUES OR INCONSISTENCIES WITH THE NUMBERS.

WHAT A BUDGETING END.

AND THERE'S NO, UH, THERE'S NO REAL ABILITY FOR THE DEPARTMENTS TO ENGAGE WITH THAT DATA AT THE DEPARTMENT LEVEL WITH WHATEVER IS IN THEIR BUDGET.

THE BUDGET ENDS UP BEING A PDF PRINTOUT OF WHAT IS APPROVED AND WHAT HAS BEEN SPENT UP TO DATE AND HOW MUCH IS LEFT.

THAT'S HOW THE DEPARTMENTS ARE INTERACTING WITH THEIR BUDGET AS OF TODAY.

WHAT BUDGETING SOFTWARE DOES IS IT TAKES THAT STATIC PROCESS AND MAKES IT DYNAMIC.

MEANING I CAN ACTUALLY LOG IN AND SEE IN REAL TIME, AT LEAST AS FAR AS THE BILLS HAVE BEEN POSTED TO THE ACCOUNTS AND THE ACCOUNTS HAVE BEEN UPDATED.

I CAN SEE IN REAL TIME EXACTLY WHAT MONEY IS IN WHICH LINE ITEM.

I CAN SUBMIT REQUESTS TO FINANCE AND UP THE CHAIN OF COMMAND, HEY, I NEED TO PROPOSE MOVING MONEY FROM THIS LINE ITEM TO THAT LINE ITEM FOR THIS REASON.

UM, THEY CAN, AND THEN THAT GOES APPROVAL PROCESSES, RIGHT? SO THE, THE CONTROL BECOMES MUCH MORE ENGAGED THAT THE DEPARTMENT LEVEL WITH A BUDGETING SOFTWARE LIKE THIS.

SO IT'S NOT JUST FOR PREPARING THE BUDGET, IT'S ALSO FOR MANAGING THE BUDGET, BUT THE PREPARATION OF THE BUDGET, WHAT IT ALLOWS IS FOR THE, THE, WELL LET ME BEFORE I GET TO PREPARATION, I SHOULD STILL TALK, UH, MANAGEMENT, BECAUSE YOUR CIPS, SO THIS HAS BEEN A QUESTION THAT'S COME UP A NUMBER READY, WHICH IS, HEY, WE HAVE THIS C I P PROJECT, UH, YOU KNOW, US 79 AND 1660, YOU KNOW, WHERE ARE WE AT? YOU KNOW, WHERE, WHERE'S THE PROCESS? HAVE WE AWARDED THAT CONTRACT? HOW MUCH WORK HAS GOTTEN DONE? YOU KNOW, THE TYPICAL QUESTIONS THAT GO ALONG WITH A C I P, HOW'S IT BEING FUNDED? IS IT COMING FROM BOND FUNDS? IS IT COMING FROM TIAS? YOU KNOW, WHERE IS IT COMING FROM? SO THE BUDGET SOFTWARE ALLOWS YOU TO MAKE ALL OF THOSE DECISIONS TO PUT ALL THAT DATA IN THERE.

AND THEN FOR THAT DATA TO FLOW THROUGH TO YOUR WEB PORTAL.

SO THE PUBLIC CAN THEN PULL UP A C I P PAGE.

THEY CAN SEE, OH LOOK, HERE IT IS, HERE'S WHAT STATUS IT'S IN, HERE'S WHERE IT'S GETTING PAID FROM, SO ON AND SO FORTH.

YOU CAN SEE ALL THIS ON THE CITY OF EL CAMPO.

AND THE REASON I CHOSE EL CAMPO IS BECAUSE WHENEVER THEY DID THE DEMO FOR US, THEY TOLD US AL CAMPO HAD BEEN USING THEM THE LONGEST.

SO THEY HAD THE MOST AMOUNT OF INFORMATION AVAILABLE.

NOW, SOFTWARE'S ONLY AS GOOD AS THE DATA YOU PUT INTO IT.

SO IF YOU'RE NOT UPDATING THE INFORMATION, IF YOU'RE NOT, IF YOU'RE NOT GIVING IT THE INFORMATION, IT'S NOT GOING TO HAVE A ROBUST AMOUNT OF INFORMATION FOR YOU TWO.

SEE, BUT I CAN TELL YOU HOW MUCH Y'ALL CAN SEE RIGHT NOW AND HOW MUCH THE PUBLIC CAN SEE RIGHT NOW, WHICH IS BASICALLY ZERO.

SO AT THE VERY LEAST YOU'LL BE GETTING THE OVERALL STUFF AND THEN AS WE DEVELOP MORE CAPABILITIES, IT'LL GET MORE AND MORE AND MORE DETAILED.

SO NOW TO THE MANAGEMENT ASPECT, AND THIS IS THE BUDGET PREPARATION PART.

BUDGETING SOFTWARE ALLOWS YOU TO RUN WHAT IFS.

IT ALLOWS YOU TO PUT IN INDIVIDUAL MODULES OF, HEY, YOU KNOW WHAT, IF WE DO THIS PARTICULAR TYPE OF C I P PROJECT AND WE WANT TO PAY FOR IT OUT OF BONDS, OR WHAT IF WE WANT TO DO THIS PROJECT OVER HERE? OR WHAT IF WE WANNA DO A 3%, YOU KNOW, INCREASE FOR SALARIES? AND INSTEAD OF IT BEING VERY COMPLICATED AND HAVING TO BE CALCULATED BY HAND EVERYWHERE, IT'S A MATTER OF CREATING A, A, UH, SAMPLE IF YOU WILL.

YOU KNOW, A CASE STUDY IF YOU WILL.

AND THEN TELLING IT WHAT CHANGES YOU WANT IT TO MAKE.

AND THEN BAM, IT WILL EFFECTIVELY

[01:20:01]

RUN ALL THE NUMBERS FOR YOU.

SO WHEN WE GO TO BUDGET PREPARATION, IT ALLOWS DEPARTMENTS TO PUT IN SUBMITTALS, HEY, I WOULD LIKE TO REQUEST THIS PERSON, I'D LIKE TO REQUEST THIS PIECE OF EQUIPMENT.

AND THE SYSTEM ALREADY KNOWS THIS IS THE CLASSIFICATION OF THAT EMPLOYEE, THIS IS HOW MUCH THAT EMPLOYEE COSTS.

ALL THAT STUFF GETS ROLLED IN CAUSE IT'S ALL BEING DONE BY HAND RIGHT NOW TODAY.

SO IT'S A LOT OF UPFRONT WORK.

NOW TO THE POINT OF THE INTEGRATION PART, SO OUR FINANCIALS, EVERYTHING THAT WE RUN OUR BILLS THROUGH, THE THINGS THAT WE CUT CHECKS THROUGH IS A SYSTEM CALLED INCODE.

INCODE DOES NOT HAVE, TYLER DOES NOT HAVE A NATIVE BUDGETING SOFTWARE THAT WORKS WELL AND, AND TALKS TOS IT ITSELF.

SO YOU END UP WITH A THIRD PARTY BUDGETING SOFTWARE NO MATTER WHAT.

SO AT THAT POINT IN TIME, YOU HAVE TO DECIDE ARE YOU GOING TO DEVELOP A, ARE YOU GONNA CHOOSE A THIRD PARTY SOFTWARE THAT HAS A COMPUTER PROGRAM WRITTEN TO STAND BETWEEN END CODE AND THE PROGRAM? THAT BASICALLY IS WHAT'S CALLED AN INTEGRATION WHERE IT WILL PULL DATA OUT OF YOUR DATABASE AND INCODE AND IT WILL INJECT IT INTO THE DATABASE IN THE THIRD PARTY.

AND THAT WAS AN OPTION.

THAT WAS NOT THE OPTION THAT WE WENT WITH, WHICH IS CLEAR GO.

THAT WAS A DIFFERENT COMPETITOR WHO WOULD COME IN AND WRITE AND INTEGRATION AND THAT BASICALLY AUTOMATES IT.

THE BENEFIT OF AUTOMATING IT IS THAT YOU CAN HAVE THAT DATA UPDATED EVERY 15 SECONDS IF YOU WANT IT TO BECAUSE IT'S JUST A COMPUTER PROGRAM THAT RUNS IN THE, IN THE BACKGROUND.

THE DOWNSIDE TO THE INTEGRATIONS ARE ONE, THEY'RE VERY, UH, LABOR INTENSIVE UPFRONT TO GET BUILT.

SO IT'S A, THAT'S A HUGE CAPITAL OUTLAY, USUALLY RELATIVELY COMPARED TO THE COST OF THE SOFTWARE.

THE SECOND THING IS, IS THAT EVERY TIME YOUR END CODE OR YOUR FINANCIALS GOES THROUGH AN UPGRADE OR AN UPDATE, THE INTEGRATION BREAKS.

EVERY TIME THE THIRD PARTY SOFTWARE GOES THROUGH AN UPDATE OR AN UPGRADE, THE INTEGRATION BREAKS.

SO YOU'RE CONSTANTLY IN THE SITUATION OF HAVING A BROKEN INTEGRATION THAT YOU'RE HAVING TO PAY TO CONTINUALLY HAVE REWORKED IN ORDER TO MAKE IT WORK.

AND IN THE IN BETWEEN IT DOESN'T.

SO THAT'S THE DOWNSIDE TO THE INTEGRATION.

SO THE BENEFIT IS AUTOMATED FAST DOWNSIDE, EXPENSIVE AND BREAKS OFTEN THE OPTION THAT WE CHOSE TO GO WITH CLEAR GOV DOES NOT DO IT THAT WAY.

CLEAR GOV TAKES OUR BATCH DATA, WE WANNA SEND IT DAILY, WE CAN, BUT THEY TAKE OUR BATCH DATA AND THEN THEY IMPORT THE BATCH DATA THEMSELVES.

SO IT'S NOT AN INTEGRATION, IT'S A PERSON BASICALLY THAT SITS IN BETWEEN.

SO THE BENEFIT THERE IS IS THAT WELL AS IN, AS IN CODE UPGRADES AND EVERYTHING ELSE, YOU DON'T BREAK THE INTEGRATION AS THEIR SOFTWARE UPGRADES.

YOU DON'T BREAK THE INTEGRATION.

THE DOWNSIDE IS YOU'RE HAVING A PERSON IN THERE AND THEN YOU'RE INTRODUCING THE OPPORTUNITY FOR ERROR.

SO, SO THAT'S THE TRADE OFF.

IT'S CHEAPER, IT'S FASTER AND YOU DON'T HAVE TO DEAL WITH THE INTEGRATION ISSUES, BUT YOU HAVE THE POTENTIAL FOR THERE TO BE ERROR.

SO THEREFORE YOU HAVE TO DO ADDITIONAL QUALITY CHECKS AND SO ON AND, AND SO FORTH.

SO OF THE TWO THAT WE, THAT WE LOOKED AT, UM, CLEAR GOV AND THE COMPETITOR THAT WE LOOKED AT BASICALLY ARE PROVIDE THE SAME SERVICE.

THEY PROVIDE ALL OF THE BUDGETING AND YOU CAN PRODUCE THE BUDGET BOOK FROM THE SOFTWARE ITSELF.

SO RATHER THAN HAVING TO GO EXPORT ALL THAT TO EXCEL AND THEN GO BUILD A PDF AND SO ON AND SO FORTH, BOTH OF THE SOFTWARES PRODUCE THEIR OWN BUDGET BOOKS AT THE VERY END OF THE WORK.

SO FOR THE MOST PART, YOU HAVE BOTH THE SAME PRODUCTS, UH, ONE'S MORE EXPENSIVE AND HAS THE INTEGRATION ONE'S CHEAPER AND TAKES LONGER TO IMPLEMENT ONE'S.

ONE WAS SOMEWHAT CHEAPER RELATIVELY SPEAKING, AND UH, FASTER ON IMPLEMENTATION.

UH, AND AND THAT'S ULTIMATELY WHERE WE DECIDED TO GO FOR THE PROPOSAL.

NOW IT'S A HUNDRED AND SOMETHING THOUSAND DOLLARS, BUT THAT'S SPREAD OVER THREE YEARS.

SO IT'S $27,000 FOR THE FIRST YEAR, WHICH INCLUDES ALL THE TRAINING THAT WE NEED.

NOT ADDITIONAL HOURS FOR TRAINING.

SO THEY DON'T CHARGE US.

THEY'RE, I ASKED THEM 15 DIFFERENT WAYS TO SUNDAY, UH, BUT THEY SAID THAT'S HOW THEY HAVE IT BUILT INTO THEIR PRICING MODEL.

SO YOU ASK FOR TRAINING, YOU GET TRAINING, UH, AND THEN THEY, IF YOU WANT, IF YOU WANT TO SPEND, YOU KNOW, THOUSANDS AND THOUSANDS OF TRAINING HOURS, YOU CAN UH, OBVIOUSLY THEY GO ON GOOD FAITH THAT PEOPLE AREN'T GONNA DO THAT.

BUT, UM, SO THAT'S IT.

SO IT'S, IT'S A MULTI-YEAR CONTRACT, WHICH IS WHAT MAKES IT THE OVER A HUNDRED THOUSAND AND IT'S, IT'S 20 SOMETHING THOUSAND EACH INDIVIDUAL YEAR.

AND UM, THE FIRST YEAR I THINK WAS A LITTLE BIT MORE BECAUSE OF THE IMPLEMENTATION ASPECT.

SO THAT'S WHERE WE'RE AT AND I'M GLAD WE'RE TALKING ABOUT THIS CUZ THAT SOUNDS EXCITING.

SO RIGHT NOW WE'RE USING EXCEL TO RUN A 20 TO 80 MILLION BUDGET.

AND YOU'RE SAYING THAT COMING UP THERE MAY BE A PROCESS ONCE WE GET ALL TRAINED TO WHERE THE BUDGET IS LIVE TO WHERE AS IT'S UPDATED THE PUBLIC, JUST LIKE THE CHECKBOOK, THE PUBLIC CAN COME IN

[01:25:01]

AND SEE ON THE BUDGET.

SO THEN WE DON'T EVEN NEED QUARTERLY UPDATES OR ANYTHING AS A COUNCIL, WE CAN JUST GO ON THE WEBSITE AND GET OUR OWN UPDATE.

YOU CAN, EXCEPT I THINK YOUR CHARTER REQUIRES THAT YOU GET A NO, I MEAN, I MEAN THERE'S A QUARTERLY FINANCIAL, I MEAN IF, IF WE WANTED TO SEE HOW MUCH HAS BN SPENT AT THE 1660S 79 INTERSECTION, INSTEAD OF ASKING YOU, WE COULD JUST GO ON THE, YOU CAN GO LOG IN AND LOOK, YOU CAN GO TO THE WEBSITE AND LOOK YOURSELF.

YEAH, AND JUST TO CLARIFY, JAMES, ISN'T IT THREE YEARS AND THEN PLUS 10 MONTHS TOO, SO IT'S ALMOST FOUR YEARS FOR THE YEAH, I THINK, I THINK RIGHT THERE, I THINK THAT'S TRUE.

THAT'S, THAT'S HOW YOU GET OVER THE A HUNDRED THOUSAND BECAUSE THEY WERE 20 SOMETHING THOUSAND EACH YEAR.

CAUSE WE'RE GETTING LIKE THE PRORATED FOR 10 MONTHS.

AND SO WE'RE ACTUALLY, IT'S ALMOST FOUR, FOUR YEARS THERE MAY BE A CHANCE HERE'S A REALLY QUICK BUDGET SEASON LIKE PROCESS IF WE DON'T HAVE TO GO THROUGH LINE BY LINE AND FIGURE OUT THAT ADDITION SUBTRACTING WELL, SO TO BE, TO SET REALISTIC EXPECTATIONS.

IF, IF I HIT THE PART OF THE REASON THIS IS BEFORE YOU NOW IS BECAUSE I'M TRYING TO FORCE THEM TO START THE INTEGRATION.

WELL IT'S NOT AN INTEGRATION THAT'S NOT THE RIGHT TERM, BUT THEY HAVE TO GET OUR CHART OF ACCOUNTS INTO THEIR SYSTEM.

SO I WANTED TO KICK OFF GETTING THAT STARTED BEFORE THE HOLIDAY.

EVEN IF IT'S JUST THEM STARTING TO THE CONVERSATIONS.

CUZ Y'ALL KNOW HOW THESE THINGS GO.

YOU SPEND TWO OR THREE WEEKS JUST TALKING TO EACH OTHER BEFORE ANYTHING STARTS HAPPENING.

SO MY GOAL WAS TO GET IT KICKED OFF BEFORE THE HOLIDAY.

SO BY END OF FEBRUARY OR OR MIDDLE OF MARCH, WHICH IS PRETTY AGGRESSIVE BECAUSE IT'S A 14 WEEK, UH, IMPLEMENTATION SCHEDULE, IT, IT'S PRETTY AGGRESSIVE.

BUT MY GOAL IS BY THE TIME THAT COUNCIL'S READY TO DO YOUR STRATEGIC PLANNING, OUR BUDGET SOFTWARE WILL WILL BE HERE AND BE BE READY.

SO AS SOON AS STRATEGIC PLANNING'S OVER WITH STAFF CAN START WORKING BUDGET NUMBERS, YOU KNOW, FOR COUNCIL TO BE SEEING IN APRIL AND MAY AND JUNE.

SO THANK YOU MAYOR FOR PULLING THAT.

CAUSE I WAS GONNA ASK TO PULL IT AS WELL SO THAT THERE WAS A CLEAR EXPLANATION ON THE SOFTWARE AND HOW IT WORKS AND WHAT THE, THE BENEFITS OF IT WAS.

SO THANK YOU AND NAME AND STREETS FIO WHEN THIS GETS, UH, YEAH, , ALL THIS GET STUFF.

I DID WANNA LET THE PUBLIC KNOW, IF YOU GO TO CLEAR GOV.COM, YOU CAN, IT BRINGS UP AND THEN YOU CAN PUT IN YOUR TOWN'S PROFILE.

SO YOU CAN PUT IN HU AND YOU CAN SEE THE PUBLIC DATA THAT THEY JUST PULL IN SO YOU CAN KIND OF SEE A LITTLE BIT OF STUFF.

AND THEN IF YOU TYPE IN THE EL APO, YOU CAN SEE WHERE WE'RE TRYING TO GET TO, WHICH HAS PROJECTS DEBT, THE CHECKBOOK IS ONLINE THERE AS WELL.

UM, SO THERE'S A LOT MORE FEATURES.

SO YOU CAN KIND OF SEE THE WHERE WE ARE TODAY FOR OUR LEVEL VERSUS WHAT IT CAN GET TO.

AND I POSTED THE LINK ON THE FORUM, SO IF YOU WANT TO CLICK THERE AND DON'T HAVE TO TYPE IT IN, YOU CAN GO TO OUR CITY FORUM AND I PUT THE WEBSITE THERE UNDER, WHEN I DISCUSSED THE AGENDA ITEM ONLINE.

AND MAYOR, IF I MIGHT, UM, THERE'S ONE OTHER POINT I WANNA MAKE ON THIS PARTICULAR ITEM.

AND THAT'S THE LAST PHRASE, WHICH IS DIRECTING A FUTURE FUTURE BUDGET AMENDMENT.

SO THIS IS NOT A PARTICULAR SOFTWARE THAT WAS CONSIDERED IN THE BUDGET WHENEVER COUNCIL AUTHORIZED THE BUDGET RATHER THAN MY STYLE IS NOT TO DO A BUDGET AMENDMENT EVERY SINGLE TIME IT IS TO PRESENT THE ITEM.

AND IF COUNCIL WANTS TO, WANTS TO FUND IT, WE WILL COLLECT THOSE.

AND THEN AT MID BUDGET YEAR, WHICH IS MARCH TIMEFRAME FOR US, THEN WE BRING FORWARD AN ACTUAL BUDGET AMENDMENT THAT HAS THE ITEMS THAT COUNSEL HAS DIRECTED TO, TO BE APPROVED TO BE SPENT.

WE DO THAT FOR A COUPLE OF REASONS.

AUDITORS DON'T PARTICULARLY LIKE HAVING A WHOLE BUNCH OF AMENDMENTS TO THE BUDGET, RIGHT? THEY DON'T PARTICULARLY LIKE THAT.

THEY DON'T MIND IT WHENEVER IT'S ONE BUDGET AMENDMENT THAT HAS MULTIPLE THINGS.

BUT WHEN IT'S BUDGET AMENDMENT, BUDGET AMENDMENT, BUDGET AMENDMENT, THAT, THAT IS A LITTLE BIT MORE COMPLICATED IN THE AUDIT SIDE.

SO IT HELPS THAT, BUT IT ALSO HELPS STAFF BE ABLE TO PLAN BETTER BECAUSE A BUDGET IS A MANAGEMENT GUIDELINE.

THAT'S WHAT IT IS.

THERE'S YOU NOT TO EXCEED NUMBERS, BUT IT'S, BUT IT'S A GUIDE DOCUMENT.

SO THINGS IN THE REAL WORLD DON'T EVER HAPPEN THE WAY THAT WE ANTICIPATE THAT THEY WILL.

SO THAT ALLOWS US THE FLEXIBILITY TO BE ABLE TO BRING TO YOU THESE TYPE OF ITEMS WHERE I SAY, LOOK, THIS IS SOMETHING WE REALLY NEED TO DO.

IT WASN'T ANTICIPATED.

UM, I THINK WE SHOULD DO IT.

HERE'S HOW WE'LL PAY FOR IT, Y'ALL DECIDE.

AND IF YOU DECIDE, THEN YOU'RE DIRECTING THE FUTURE BUDGET AMENDMENT, WHICH WILL OCCUR MID-YEAR.

AND THEN IF IT HAPPENS TO HAPPEN AFTER MARCH, THEN IT OCCURS AT THE END OF THE BUDGET YEAR WHENEVER WE'RE DOING THE BUDGET CLEANUP THAT WE DO ANYWAY DURING, THAT'S MY, THAT'S WHAT I'M INTENDING TO DO UNLESS Y'ALL DIRECT ME OTHERWISE.

PERSONALLY I LIKE TO SEE QUARTERLY BUDGET AMENDMENTS AT THE VERY MINIMUM BECAUSE IT'S SIX MONTHS.

I'M, THERE'S NO WAY I'M GONNA REMEMBER WHAT WE DID AND DID NOT APPROVE THROUGHOUT THE PREVIOUS SIX MONTHS.

BUT I GET IT.

YOU, YOU DON'T WANT ONE EVERY SINGLE TIME.

UM, BUT I CAN MAKE THAT PART AN AMENDMENT TO THE MOTION IF NEED BE.

I WAS JUST GONNA SAY, IF WE DON'T HAVE TO HAVE THE ACTUAL BUDGET AMENDMENT ON QUARTERLY, BUT AT LEAST HAVE A, A FINANCIAL SAYING THIS IS WHAT THE CURRENT AMOUNT OF THE BUDGET AMENDMENT WOULD BE IF WE STRUCK IT THIS DATE AND THEN, AND THIS IS WHAT'S IN IT.

ANY OTHER DISCUSSION OR ACTION ON THIS ITEM? WELL,

[01:30:01]

AND THEN THAT'S YOUR DOCUMENT OF A QUARTERLY UPDATE.

AND THEN WE STILL DO THE SEMI-ANNUAL ACTUAL AUDIT IS HOW I WOULD THINK WOULD BE A, A LITTLE BIT BETTER CLEANUP THAT MEETS WHAT HE'S SAYING WITH THE AUDITOR, BUT ALSO YOURS WITH HAVING THE OVERSIGHT AND SEEING IT, THE WORK.

WE DO MONTHLY BUDGET AMENDMENTS, BUT UM, I FIND REGULARLY THAT PRIVATE AND PUBLIC DO NOT QUITE OPERATE THE SAME.

UM, YEAH, PART OF THE REASON IS WHEN WE AMEND OUR BUDGET, IT REQUIRES TWO SEPARATE READINGS.

SO IF WE DO IT MONTHLY, BASICALLY WE'RE AMENDING THE BUDGET EVERY SINGLE MEETING THAT WE EVER HAVE.

AND THAT'S JUST NOT A GOOD WAY FOR, FOR US TO MANAGE THE BUDGET ANYWAY.

BUT IT, LOOK, WE CAN DO, YOU DON'T HAVE TO PUT IT INTO YOUR MOTION.

WE CAN, WE CAN DO ANYTHING THAT Y'ALL WANT TO DO.

MY INTENT IS TO DO IT AT MID-YEAR AND AT THE END OF YEAR, UNLESS Y'ALL DIRECT OTHERWISE.

SO IF YOU WANT REPORTS OR IF YOU WANT QUARTERLY UPDATES, WE CAN DO ANY OF THOSE TYPES OF OPTIONS.

I JUST PREFER NOT TO HAVE TO DO IT EVERY SINGLE TIME THAT THERE IS AN AN ITEM.

NOT THAT I EXPECT THERE TO BE A LOT, BUT YOU KNOW, I, I WANT TO LAY OUT WHY I'M DOING THE THINGS THAT I'M DOING SO Y'ALL AT LEAST UNDERSTAND MY METHODOLOGY.

CHECKING BY COUNCILMAN MCKENZIE.

MAKE A MOTION TO APPROVE 8.8 AS PRESENTED MOTIONED BY COUNCIL MEMBER CLARK APPROVING.

EIGHT.

EIGHT AS PRESENTED.

DO WE HAVE A SECOND? SECOND.

ANY DISCUSSION ON THE MOTION? HEARING NONE, PLEASE CALL THE VOTE COUNCIL MEMBER CLARK.

COUNCIL MEMBER MCKENZIE.

I MAYOR TIM GORDON.

COUNCIL MEMBER COLAR AYE.

HOUSE MEMBER THORNTON.

HOUSE MEMBER SUTTON AYE.

MAYOR SNYDER.

TO ITEM NINE ONE CONSIDERATION AND POSSIBLE ACTION REGARDING POSSIBLE APPOINTMENTS, REAPPOINTMENTS AND OR REMOVALS TO CITY BOARDS, COMMISSIONS, TASK FORCES, ECONOMIC DEVELOPMENT CORPORATIONS, LOCAL GOVERNMENT CORPORATIONS IN TAX INCREMENT REINVESTMENT ZONE BOARDS, CITY COUNCIL LIAISONS, AND AREA GOVERNMENT APPOINTMENTS.

MOTION PASSE IS SEVEN ZERO.

RIGHT? THAT BRINGS

[9.1. Consideration and possible action regarding possible appointments, re-appointments and/or removals to City Boards, Commissions, Task Forces, Economic Development Corporations, Local Government Corporations and Tax Increment Reinvestment Zone Boards, City Council Liaisons, and Area Government appointments.]

UH, SO MAYOR, THE NOMINATING COMMITTEE DID NOT MEET THIS WEEK.

UM, DOTTIE, I DID RECEIVE YOUR EMAIL.

I APOLOGIZE I DIDN'T GET BACK TO YOU ON THAT.

SO YOU JUST HAD, UH, A COMMENT BACK TO US ON THE APPOINTMENT OF A CHAIRMAN FOR THE TOURS NUMBER ONE.

CORRECT.

COULD YOU KIND OF, WE COULD NOT FIND THE BYLAWS AND TYPICALLY THE BYLAWS SAY, UH, THE, UM, COUNCIL APPOINT THE CHAIRMAN EVERY YEAR AND THAT'S WHAT WE'RE DRAFTING AND PROPOSING FOR TUR THREE.

SO IF WE CAN'T FIND THE BYLAWS FOR TE ONE, WE'LL, UM, WE'LL BRING SOME WHEN THE BOARD MEETS, BRING A RATIFICATION OF BYLAWS, UM, AND HAVE THAT IN THERE.

THAT COUNCIL APPOINTS THE CHAIRMAN.

SO WE DON'T NEED TO TAKE ANY ACTION TONIGHT? NO.

BUT I JUST WANTED TO FOLLOW UP ON THAT FROM LAST MEETING.

ANY OTHER ITEMS FOR THIS HEARING? NONE.

WE'LL GO ON.

DO, DO WE NEED TO RECESS? YES.

HOW ARE WE DOING THIS? RECESS.

THE MEETING.

RECESS.

THIS MEETING THEN WE'RE GONNA RECONVENE THE SPECIAL CALLED MEETINGS AND THEN, UM, RECESS OUT OF THERE INTO EXECUTIVE SESSION, RECESS, RECONVENE THE JOINT MEETING.

WE'LL GO BACK IN THE BACK DOOR BUSINESS, COME BACK OUT HERE, END IT, AND THEN RECONVENE CITY COUNCIL AND GO BACK.

CORRECT.

SO THERE'S NO OBJECTIONS.

WE'LL RECESS THE CITY COUNCIL MEETING AT 8:34 PM AND ALL RIGHT, NOW THERE'S NO OBJECTIONS.

WE WILL RECONVENE CITY COUNCIL AT 10:38 PM I DO THAT, RIGHT? DO MM-HMM.

AT THAT.

WE'LL HEAD BACK INTO EXECUTIVE SESSION AT 10 39.

SO NOW

[10. EXECUTIVE SESSION]

WE'LL GO OVER ITEM TEN ONE.

RECEIVE LEGAL ADVICE PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 51 0.0 71 RELATED TO PENNY LEGAL REQUESTS, POTENTIAL CLAIMS, THE CITY COUNCIL LEGAL REQUESTS.

ITEM TEN TWO, RECEIVE LEGAL ADVICE AND DISCUSS POTENTIAL ACQUISITION OF REAL ESTATE PURSUANT TO TEXAS GOVERNMENT CODE SECTIONS 5 51 0 71 AND 5 51 0 72 RELATED TO RIGHT AWAY ACQUISITIONS AT 1660 LEMAR LOOP.

ITEM TEN THREE, RECEIVED LEGAL, LEGAL ADVICE PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 51 0 71 RELATED ETHICS COMPLAINTS FILED ON NOVEMBER 7TH, 2022 REGARDING COUNCIL COMPENSATION IN THE TEXAS CONSTITUTION THAT WERE SUBSEQUENTLY WITHDRAWN BY THE COMPLAINANT AND POTENTIAL RELEASE OF A CONFIDENTIAL ATTORNEY-CLIENT MEMORANDUM REGARDING THESE COMPLAINTS.

AND

[01:35:01]

FINAL, FINALLY, UH, ITEM TEN FOUR, RECEIVE LEGAL ADVICE PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 5 1 0 71 RELATED TO AUTHORIZING THE CITY ATTORNEY TO REQUEST THAT THE COUNTY ATTORNEY SUBMIT A REQUEST TO THE ATTORNEY GENERAL ON BEHALF OF THE CITY OF HU RELATING TO AUTHORITY TO REQUIRE FINANCIAL DISCLOSURES FOR ELECTED AND APPOINTED OFFICIALS, BOARDS, COMMISSIONS, AND LOCAL GOVERNMENT CORPORATIONS AND ECONOMIC DEVELOPMENT CORPORATIONS CREATED BY THE CITY TIMES 10 40.

ALL RIGHT, WE GOING UPSTAIRS FOR SOME CHINESE FOR THE RECORD, COLD CHINESE SURE KNOW IT WAS NICE SWEAT EARLIER.

RIGHT? IT'S 1137.

WE'RE BACK FROM EXECUTIVE SESSION, NO ACTION WAS TAKEN.

NEXT ITEM,

[11. ACTION RELATIVE TO EXECUTIVE SESSION]

CONSIDERATION, POSSIBLE ACTION RELATED TO LEGAL ADVICE RECEIVED PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 51 0.071 RELATED TO PENDING LEGAL REQUESTS, POTENTIAL CLAIMS AND CITY COUNCIL LEGAL REQUESTS, THERE'S NO ACTION REQUIRED.

RIGHT NEXT WE HAVE ITEM 11, TWO CONSIDERATION AND POSSIBLE ACTION RELATED TO LEGAL ADVICE RECEIVED IN DISCUSSIONS OF POTENTIAL ACQUISITIONS OF REAL ESTATE PURSUANT TO TEXAS GOVERNMENT.

CODE SECTIONS 5 51 0 7 1 AND 5 51 0.072 RELATED TO RIGHT AWAY ACQUISITIONS AT 1660 IN LIME LOOP.

AND I MOVED TO DIRECT AND I MOVED TO DIRECT STAFF TO PROVIDE AN OFFER, OFFER LETTER TO THE PROPERTY OWNERS AND OBTAIN A POSSESSION USE AGREEMENT AND ADHERE TO THE STATUTORY DEADLINES TO ACQUIRE THE RIGHT OF WAY FOR THE 1660 LIMBER LOOP PROJECT.

SECOND, THIS MOTION BY MAYOR SNYDER.

SECOND BY COUNCIL MEMBER THORNTON.

ANY DISCUSSION ON THE MOTION? HEARING NONE, PLEASE CALL THE VOTE MAYOR PORT GORDON.

COUNCIL MEMBER SUTON AYE.

COUNCIL MEMBER KENZIE.

NEXT WE HAVE ITEM 11, THREE CONSIDERATION AND POSSIBLE ACTION ON LEGAL ADVICE RECEIVED PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 51 0 71 RELATED TO ETHICS COMPLAINTS FILED ON NOVEMBER 7TH, 2022 REGARDING COUNSEL COMPENSATION AND THE TEXAS CONSTITUTION THAT WERE SUBSEQUENTLY WITHDRAWN BY THE COMPLAINANT AND POTENTIAL RELEASE OF A CONFIDENTIAL ATTORNEY-CLIENT MEMORANDUM REGARDING THESE COMPLAINTS.

MAYOR, I MAKE A MOTION TO RELEASE THE CONFIDENTIAL ATTORNEY CLIENT MEMORANDUM AND REFERENCED CITIZEN COMPLAINTS RELATED TO COUNSEL COMPENSATION AND THE TEXAS CONSTITUTION MOTION BY MAYOR PROTE GORDON.

DO WE HAVE A SECOND? SECOND.

SECOND BY COUNCIL MEMBER SUTTON.

ANY DISCUSSION ON THE MOTION? HEARING NONE, PLEASE CALL THE VOTE COUNCIL MEMBER KENZIE AYE.

MAYOR PROTEM GORDON AYE.

COUNCIL MEMBER COLE COLAR.

HOUSE MEMBER SUTTON AYE.

NEXT WE HAVE ITEM 11 FOUR, CONSIDERATION POSSIBLE ACTION ON LEGAL ADVICE RECEIVED PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 51 0 7 1 RELATED TO AUTHORIZING THE CITY ATTORNEY TO REQUEST THAT THE COUNTY ATTORNEYS SUBMIT A REQUEST TO THE ATTORNEY GENERAL ON BEHALF OF THE CITY OF HU RELATING TO AUTHORITY TO REQUIRE FINANCIAL DISCLOSURES FOR ELECTED AND APPOINTED OFFICIALS, BOARDS, COMMISSIONS, AND LOCAL GOVERNMENT CORPORATIONS AND ECONOMIC DEVELOPMENT CORPORATION CREATED BY THE CITY.

ANY ITEMS THERE? RIGHT? HEARING NONE IF THERE'S NO OTHER ITEMS TO DISCUSS, SO NO LETTER.

OH, I MAKE A MOTION THAT WE SEND THE LETTER AS DISCUSSED IN EXECUTIVE SESSION TO THE COUNTY ATTORNEY.

I'LL SECOND WISH.

BY COUNCIL MEMBER CLARK SECOND BY COUNCIL MEMBER KOLAR.

THAT'S WITH THE, UH, CHANGE RIGHT.

AS IT AS DISCUSSED IN EXECUTIVE SESSION.

ANY DISCUSSION ON THE MOTION? HEARING NONE, PLEASE CALL THE VOTE.

MAYOR SCHNEIDER.

COUNCIL MEMBER COLAR AYE.

ANY UH, THERE'S NO OTHER ITEMS TO DISCUSS, WE WILL ADJOURN 11:42 PM ON DECEMBER 1ST.

SEVEN ZERO.

[01:40:01]