7.1. Public Hearing on a tax abatement agreement with Hutto Data Center Campus LLC, a joint venture between affiliates of Dallas-based Skybox Datacenters LLC and San Francisco-based Prologis, Inc (Legal)

[7.1. Public Hearing on a tax abatement agreement with Hutto Data Center Campus LLC, a joint venture between affiliates of Dallas-based Skybox Datacenters LLC and San Francisco-based Prologis, Inc (Legal) ]

ALL RIGHT. PUBLIC COMMENT.

MOVE ON TO ITEM 7-1 PUBLIC HEARING IS ON TAX ABATEMENT WITH HUTTO DATACENTER LLC AFFILIATE OF SKYBOX LLC AND SAN FRANCISCO

[00:20:01]

BASED PROLOGIS, INC. OPEN UP THE PUBLIC HEARING AT 7:46. IS THERE ANYONE THAT WISHES TO SPEAK ON THIS ITEM? SEEING NO ONE WE WILL CLOSE THE PUBLIC HEARING AT 7:47 P.M. AND MOVE ON TO HI TEAM 7-2,

[7.2. Consideration and possible action on Resolution No. R-2023-164 approving a tax abatement agreement with Hutto Data Center Campus LLC, a joint venture between affiliates of Dallas-based Skybox Datacenters LLC and San Francisco-based Prologis, Inc. and authorizing the City Manager to execute the agreement (Legal)]

CONSIDERATION POSSIBLE ACTION ON RESOLUTION R-TWTH-164 APPROVING TAX ABATEMENT AGREEMENT WITH HUTTO DATACENTER LLC JOINT VENTURE OF SKYBOX LLC AND PROLOGIS, INC. AND AUTHORIZE CITY MANAGER TO EXECUTE THE AGREEMENT.

ANY DISCUSSION ON THIS ITEM? >> I MAKE A MOTION TO APPROVE

RESOLUTION R-2023-164. >> FIRST BUN THORNTON SECOND BY GORDON. RESOLUTION NUMBER R-2023-164.

DO WE HAVE ANY DISCUSSION ON THE MOTION?

CALL A VOTE. >> KOLAR.

[7.3. Consideration of a public hearing and possible action on Ordinance No. O-2023-040 for the proposed Specific Use Permit request for the property known as 3250 Limmer Loop, to allow outdoor recreation facility use (UDC 10.304.6) (Ashley Bailey)]

>> MOTION PASSES, 6-0. NEXT WE HAVE ITEM 7-3 CONSIDERATION AFTER PUBLIC HEARING AND POSSIBLE ACTION ON ORDINANCES NUMBER 0-2023040 FOR THE SPECIFIC USE REQUEST FOR THE PROPERTY TO HOWE OUTDOOR RECREATION FACILITIES.

>> GOOD EVENING, MAYOR AND COUNCIL FOR THE RECORD ASHLEY BAILEY DEVELOPMENT SERVICES DIRECTOR.

THE ITEM BEFORE YOU TONIGHT YOU'VE SEEN THE MAJORITY OF YOU HAVE SEEN THIS SPECIFIC USE PERMIT THAT WAS APPROVED SEVERAL YEARS AGO. THIS IS AN EXPANSION AND THEIR SUCCESSFUL AND HAVE NOW APPLIED TO EXPAND THEIR BUSINESS.

SO. THE PROPERTY IS DOESN'TLY ZONED GENERAL BUSINESS OR B-2. IT'S ALSO ON THE SAME SITE AS CHRIST THE ROCK CHURCH THAT WAS BUILT IN 2020 AND THE ADJACENT USES ARE ESSENTIALLY ALL RESIDENTIAL, EXCEPT FOR THE SMALLER SURROUNDING COMMERCIAL PROPERTY.

SO THE APPLICANT IS WORKING WITH THE PROPERTY OWNER AND HAS BEEN ABOUT THE LAST ABOUT YEAR AND A HALF TO USE A PORTION OF THE PROPERTY TO ADD ON THE TO THE EXISTING OUTDOOR GYM AND WORKOUT CENTER THIS WAS ORIGINALLY PROVED IN FEBRUARY, AND MARCH OF 2022 AND THIS WAS JUST TO USE THE TWO METAL CONTAINERS ALREADY OUT THERE. THIS WOULD EXPAND TO HAVE ANOTHER WORK SPACE CONTAINER POSSIBLY A POLE BARN AND POSSIBLE OTHER AMENITIES FOR THEIR MEMBERS.

THEY DO HAVE A SIMILAR ESTABLISHMENT STILL IN THE ROUND ROCK EMT AND THIS IS BECAUSE OUTDOOR RECREATION FACILITIES ARE REQUIRED TO HAVE A PERMIT [INAUDIBLE] . WE DO HAVE CONDITIONS WITH THIS BECAUSE OF THE [INAUDIBLE] MAINLY BECAUSE THIS IS NEXT DOOR RESIDENTIAL ZONING DISTRICT THERE.

ARE A FEW REQUIREMENTS FIRST I WANT TO POINT OUT THE SCREENING AND THE MASONRY WALL WAS REMOVED AS PART OF AND APPROVED VARIANCE THAT IS IN THE PACKET. THAT'S ONE WE HAD A DISCUSSION ON. THAT'S IN YOUR PACKET.

THEY DO HAVE HOURS THAT THEY HAVE TO OPEN OPERATE.

THEY'VE BEEN OPERATING IN THOSE HOURS AND CANNOT HAVE LOUDSPEAKER EQUIPMENT FACING RESIDENTIAL MOVING FORWARD.

SO CAN YOU SEE HERE THE STAR IS PRETTY MUCH WHERE THE LOCATION IS. THEY WILL BE DIPPING A LITTLE DOWN INTO HERE WITH THE NEW BUILDINGS BUT WITH THE SPECIFIC USE PERMIT AND WHAT CONDITIONS YOU'LL SEE AS PART OF PLANNING AND ZONING COMMISSION RECOMMENDATION AND THEY WANT TO MAKE SURE THE BUILDINGS STAY BEHIND THE FRONT LINE OF THE FIRST DRIVE. THERE WAS A PRETTY GOOD DISCUSSION WHERE EXACTLY CAN WE LOCATE THESE.

WE MUST UNDERSTAND THE SITE IS CON STRAINED BECAUSE OF OVERHEADLINES SHOW WE WANT TO GIVE THEM FLEXIBILITY TO USE THE ENTIRE PROPERTY IF POSSIBLE. SO YOU CAN SEE HERE THIS IS ACTUALLY THE OTHER SITE AND HERE IS THE CHURCH.

>> HERE'S ABOUT WHERE THEY'RE GOING TO BE.

THIS IS THAT DRIVE-BY WHERE YOU CAN DRIVE UP TO THE CHURCH SO THE POLE BARN COULD BE OUT HERE BUT IT'S REALLY BEHIND THE FRONT PLANE OF THE FULL DEVELOPMENT. HERE'S A PICTURE OF WHAT WE HAVE OUT THERE RIGHT NOW JUST AS PART OF HUTTO BUSINESS THAT WOULD

[00:25:01]

ACTUALLY BE EXPANDING. >> COULD IT BE MORE OF PORTABLE

LIKE THAT? >> CORRECT.

YOU CAN SEE IT'S REALLY WELL KEPT.

THEY DO NOT WORK ON SUNDAYS AND I'LL GET TO THE OPERATING HOURS, THEY DO MONDAY-FRIDAY, 6-9 A.M., AND THEY'RE NOT WORKING ON SUNDAYS. THERE'S NO PARKING ON THE GRASS.

THEY'VE BEEN OBSERVING THAT THEY DON'T HAVE THE LOUDSPEAKERS WE HAVE NOT HAD ANY COMPLAINTS TO, MY KNOWLEDGE.

I'VE ASKED. WE HAVE NOT HAD COMPLAINTS WITH NOISE WITH THE SUP IN PLACE AND THE ONLY LAST CONDITION IS IT HAS TO BE LOCATED BEHIND THAT FRONT DRIVE EXISTING PARKING LOT. WE KNOW THE USE IS GOING TO MORPH A BIT. WE DIDN'T WANT TO LOCK THEM INTO BEING BEHIND THAT FRONT BUILDING SPACE.

THERE ISN'T ENOUGH PACE. BUT WITH THAT PLANNING AND ZONING COMMISSION RECOMMENDED APPROVAL OF THIS WITH THE FOUR CONDITIONS AND THIS IS A PUBLIC HEARING.

>> OKAY, KNOB OBJECTIONS FROM COUNCIL OPEN UP TO PUBLIC HEARING FIRST AND THEN DISCUSS IT.

NO OBJECTIONS, OPEN THE PUBLIC HEARING AT 7:52 P.M. IS THERE ANYONE FROM THE PUBLIC THAT WISHES TO COME UP AND SPEAK ON THIS ITEM? SEEING NO ONE, I WILL CLOSE THE PUBLIC HEARING AT 7:53 AND OPEN THIS UP FOR COUNCIL DISCUSSION

OR ACTION. >> MAYOR, I MAKE A MOTION TO APPROVE ORDINANCES 0-2023-040 FOR THE SPECIFIC USE PERMIT FOR THE PROPERTY KNOWN AS 3250 LOOP TO ALLOW OUTDOOR RECREATIONAL FACILITY WITH RECOMMENDED BY PLANNING ZONE.

>> SECOND. >> ONE DAY YOU'LL GET IT RIGHT.

>> IT'S EARLY. >> I'M WAITING FOR IT.

>> ALL RIGHT. >> ALL I'D SAY IF YOU HAVEN'T HAD THE PLEASURE TO GO OUT THERE, I'VE SEEN THEM.

THEY DO A LOT OF ACTIVITIES, KICK BOXING IS ONE.

THERE'S OTHER PEOPLE WORKING OUT.

THERE'S A PRETTY GOOD AMOUNT OF PEOPLE THAT COME OUT AND THEY'RE ALWAYS WILLING TO SHOW YOU AROUND, BE INVOLVED.

TO ME THIS IS UNDERNEATH THAT POWER, WHAT DO YOU CALL IT?

>> THE TRANSMISSION LINE. >> MAJOR TRANSMISSION LINE SO YOU CAN'T GO VERTICAL BUT IT'S A GOOD USE OF THE SPACE.

>> THEY'RE GREAT WITH THE COMMUNITY.

>> YES. >> THIS IS PROOF THAT AS LOG AS THIS IS EXPANDING AND SUCCESSFUL IN OUR COMMUNITY, IT'S GREAT.

>> I LOVE IT. >> THANK YOU GUYS.

>> AND THEN MAYBE ONE DAY THEY'LL HAVE A BIG BUILDING SOMEWHERE ELSE. THE FUTURE IS --

>> MAKE IT A REAL BUILDING. >> EXACTLY.

[INAUDIBLE] >> IDEA OR DISCUSSION?

>> OH, I HAVE A QUICK QUESTION AS FAR AS THE POLE BARN.

THAT AN OPTIONAL THINGS BUT THEY'RE ASKING TO DO IT JUST IN

CASE DOWN THE LINE YOU KNOW? >> SPECIFIC USE PERMITS UNFORTUNATELY THEY'RE VERY SPECIFIC, SO INSTEAD OF HAVING THEM COME BACK IF THEY DECIDE THAT'S SOMETHING THEY WANT TO DO WE JUST WANTED TO PUT IT INTO THIS RIGHT NOW BECAUSE THAT COULD BE DOWN THE LINE. IF THEY DON'T WANT TO DO IT IT DOESN'T NEGATE THAT THE IF THEY DID WANT TO THEY HAVE TO COME BACK AGAIN. IT'S 35 DAYS TO GET TO THE PROCESS SO TIME AND MONEY WAS EASIER TO ASK ONCE.

>> PERFECT THANK YOU. [INAUDIBLE]

>> ANY OTHER COMMENTS? HEARING NONE, PLEASE CALL THE

>> AYE. >> COUNCILMEMBER GORDON.

[7.4. Consideration and possible action on Resolution No. R-2023-162 for a Local Park Grant Program Application and authorizing the City Manager to act on behalf of the City and to submit the Application to the Texas Parks and Wildlife Department for improvements to Fritz Park (Jeff White)]

>> MOTION PASSES 6-0. ITEM OF 7-4 CONSIDERATION POSSIBLE ACTION FOR A LOCAL PARK GRANT PROGRAM APPLICATION AND AUTHORIZING THE CITY MANAGER TO AGO ON BEHALF OF THE CITY.

>> JEFF WYATT DIRECTOR OF PARKS OF RECREATION.

APPROVE 750,000 MATCHING GRANT FROM TEXAS PARKS AND WILDLIFE.

WHY FRITZ PARK? AND OF THE REQUIRED DOCUMENTS WE HAVE SUCH AS THE DEED THE SURVEYS THE MAPS, THE GEOGRAPHY, THE FLOOD PLAINS, AND ALSO BECAUSE THE LAST MEETING COUNCIL APPROVED RESOLUTION . . . AUTHORIZING CONSTRUCTION OF DOCUMENTS AT FRITZ PARK. WHAT IS ELIGIBLE FOR REIMBURSEMENT NEW CONSTRUCTION RENOVATION PROFESSIONAL SERVICES, PROFESSIONAL SERVICES HAS A 12 PERCENT CAP THAT CAN GO TOWARD ARCHITECTURAL EVENING NEAR AND THE REMAINING 660,000

[00:30:05]

FOR NEW CONSTRUCTION AND PARK RENOVATION SUCH AS PLAYGROUNDS SPLASH PADS, NATIVE LANDSCAPING, SPORTS COURTS.

THE TIMELINE FOR THE IS DUE AUGUST 1ST.

THAT'S WHY WE ARE HERE TONIGHT. SEPTEMBER THROUGH NOVEMBER APPLICATION IS UNDER CONSIDERATION.

JANUARY WE KNOW WE GET NOTIFIED IF WE GET AWARDED AND FEBRUARY AND MARCH THEY DO SITE VISITS. IT IS A 50 PERCENT MATCHING GRANT, THE FEDERAL GRANT PROCESS, PROJECTS MUST BE DEDICATED IN PARKLANDS IN PURPOSE PERPETUITY AND OPEN TO THE PUBLIC. WE HAVE A FOUR-YEAR WINDOW TO COMPLETE THE GRANT SHOW IT MUST BE DONE IF AWARDED BY JANUARY, 2028 AND ALL GRANT FUNDS MICE MUST HAVE A LIFE SPAN OF 25 YEARS AND SOME OF THE FUNDS THAT QUALIFY FOR THE MATCHING GROUND OBVIOUSLY VOTER APPROVED BOUNDS, . . . THESE OR CASH IN LIEU OF, DEDICATED PARK LAND, DONATED LAND CASH LABOR MATERIALS OR OTHER GRANTS AWARDED.

FOR THE GRANT MANAGEMENT OVERSIGHT, IT WOULD BE MAINTAINEDPY THE PARKS AND RECREATION STAFF AS WELL AS PARKS ADVISORY BOARD MEMBER HAS ACCESS TO THE SITE AS WELL AS CITY ADMINISTRATION. STAFF IS RECOMMENDING APPROVAL OF THIS AND WE WOULD BE HAPPY TO ANSWER ANY QUESTIONS.

>> THANK YOU. DISCUSSION OR ACTION FROM

COUNCIL. >> MAYOR, I MAKE A MOTION TO PROVE RESOLUTION NUMBER R-2023 FOR APPLICATION TO BE SUBMITTED.

>> MOTION BY COUNCIL MEMBER THOMPSON, SECOND BY COUNCILMEMBER KOLAR. [INAUDIBLE]

>> I JUST SAY I APPRECIATE JEFF YOU PUTTING THE EFFORT TO FIND THE GRANT APPLICATION, BE ABLE TO FILL IT OUT, BRING IT TO US, BECAUSE I THINK IF YOU GET IT DONE AND WE GET SELECTED IT'S THREE QUARTERS OF A MILLION DOLLARS.

>> WHEN YOU GET IT DONE, NOT IDENTIFY.

>> THREE QUARTERS OF A MILLION DOLLARS THE TAXPAYER DOESN'T HAVE TO PAY BUT STILL BENEFITS FROM SO I THINK THAT'S A VERY GOOD USE OF TIME AND ENERGY SPENT PERSONALLY.

>> ALL RIGHT. ANY OTHER DISCUSSION ON THE

ITEM? >> TO ADD A CLARIFICATION QUESTION WE A MIGHT FOR A SIMILAR GRANT BEFORE, WHICH THEN EXPIRED BECAUSE WE DIDN'T USE IT AND IT WAS ALWAYS FOR FRITZ

PARK, CORRECT? >> YES, SIR.

>> WE HAVE HAD ONE AWARDED FOR THIS TYPE OF PROJECT BEFORE SO I THINK THE LIKELIHOOD OF THIS PASSING IS HIGHER.

>> WE HAVE ACTUALLY BEEN AWARDED THREE TIMES AND ONE WE WEREN'T ABLE TO COMPLETE IT. THE TWO OTHER ONES WERE FOR HUTTO LAKE PARK IN 2011 AND FRITZ PARK IN 2005.

>> COOL. >> THAT'S WHY I BROUGHT IN SLIDE

TO YOUR ATTENTION. >> HOPEFULLY GET IT DONE THIS

TIME. >> ALL RIGHT.

ANY OTHER DISCUSSION? HEARING NONE, PLEASE CALL THE

[8.1. Consideration and possible action regarding possible appointments, re-appointments and/or removals to City Boards, Commissions, Task Forces, Economic Development Corporations, Local Government Corporations and Tax Increment Reinvestment Zone Boards, City Council Liaisons, and Area Government appointments.]

>> AYE. >> PASSES 6-0.

>> POSSIBLE ACTION REGARDING POSSIBLE APPOINTMENTS APPOINTMENTS OR REMOVING TO . . . LOCAL GOVERNMENT CORPORATIONS AND TAX INCREMENT REASON INVESTMENT . . . AND AREA

GOVERNMENT APPOINTMENTS. >> DID WE MAKE -- DID WE SET A TIME OR DATE TO TALK ABOUT ABOUT THE NOMINATION FOR LIAISONS, WHAT THE, IF WE ARE GOING TO RELOOK AT BOARDS AND COMMISSIONS AND WHAT WE ARE ASKING THEM TO DO? DID WE SET A TIME WHEN WE WERE GOING TO DO THAT OR DID WE LEAVE

IT? >> I REMEMBER WE SAID WE WERE

GOING TO DO A WORKSHOP. >> SHOW CAN WE SET LIKE AN

ACTUAL TIME TO DO A WORKSHOP? >> I THINK IT'S SET.

>> IF I REMEMBER RIGHT. >> IT'S SET FOR AUGUST 3RD.

IT'S THE AUGUST 3RD WORKSHOP 6:00.

>> AND WHAT ARE WE COVERING IN THAT WORKSHOP?

>> MAYOR PRO TEM WHATEVER I'M TOLD YOU WANT TO COVER WE WILL

BE COVERING. >> YOU'VE NOT BEEN GIVEN THE

DETAIL? >> I DON'T THINK THE NOMINATING COMMITTEE, I THINK THE NOMINATING COMMITTEE WOULD PROBABLY THAT I CAN THAT RESPONSIBILITY ON.

BUT, I'M NOT SURE AN HOUR WOULD BE SUFFICIENT FOR LOOKING AT ALL THE BOARDS AND COMMISSIONS, LOOKING AT WHAT THEY DO, COMING BACK WITH RECOMMENDATIONS AS WELL AS YOU KNOW, BOXING IT OUT FOR WHO IS GOING TO BE THE LIAISON OVER WHICH BOARD AND

[00:35:03]

COMMISSION. SO, DO WE HAVE ANOTHER TIME THAT WE COULD DO IT WHERE WE COULD ACTUALLY GET SOMETHING DOWN?

>> WELL M-COUNCILMEMBER SO WE HAVE DEDICATED WORKSHOP TIME SLOTS FOR 6:00 EVERY COUNCIL MEETING.

>> RIGHT. >> SO THAT IS WHAT IS ON THE STANDING CALENDAR UNLESS I'M DIRECTED OTHERWISE TO CREATE A SPECIAL DATE OUTSIDE THAT CALENDAR.

I WOULD WARN YOU BEFORE PICKING A DATE THAT YOU CLOSELY REVIEW THE BUDGET CALENDAR EXTRA BUDGET MEETINGS TO MAKE SURE YOU'RE NOT TRYING TO DUPLICATE THE TIME EFFORT BUT IF THE COUNCIL WOULD LIKE TO HAVE A SPECIAL WORKSHOP TIME THEN THE COUNCIL WOULD REQUEST TO HAVE A MEETING CALLED FOR THE PURPOSES OF THIS AND

THAT'S ALL WE WOULD TALK ABOUT. >> CAN WE PUSH IT TO SEPTEMBER AFTER WE GET THE BUDGET WORK SHOPTS DONE?

>> I NEIL BAD FOR HOUR BOYS IN COMMISSIONS TO HAVE ALL THIS

TIME. >> ARE THEY NOT FULL?

>> I'M NOT SAYING THEY'RE NOT FULL.

I'M SAYING, WHAT ARE WE ASKING THEM TO DO.

>> SAME THING THEY'VE BEEN DOING DOING.

I WOULD HEIGHT TO RUSH THROUGH IT IF WE COULD TAKE THE TIME TO ACTUALLY DEVELOP A SYSTEM AND A PLAN BUT I WANT TO -- WE HAVE A LOT OF TIME DEDICATED TO THE BUDGET WHICH IS TOP PRIORITY RIGHT NOW, SO I'M WONDERING IF THIS COULD BE PUT ON HOLD FOR A

MONTH. >> I DON'T KNOW IF I WOULD LIKE BEING A CITIZEN THAT'S VOLUNTEERING FOR A BOARD OF COMMISSION AND JUST KIND OF SPINNING MY WHEELS.

>> WOULD YOU NOT BE OPERATING BEFORE? ARE THEY OPERATING AS THEY HAVE BEEN BEFORE OR NOT OPERATING AT

ALL? >> WELL, WE JUST HAD A COMMISSION HAD THAT DIDN'T MAKE QUORUM.

I VENTURE TO SAY WE SHOULD RELOOK AT WHAT WE ARE ASKING THEM TO DO SO MAKE SURE THAT EVERYBODY IS ON THE SAME PAGE,

BRINGING US. >> 100 PERCENT AGREE AND LIKE

YOU SAID AN HOUR WILL NOT DO IT. >> RIGHT.

>> SO IT WOULD BE DIFFICULT TO FIND THE TIME TO CHIME IN THE I'M WRONG, I'D RATHERED US FOCUS ON THE BUDGET AND GET THAT DONE RIGHT AND THEN TAKE A LOOK AT THIS BECAUSE THEY MEET ONCE A MONTH. SO IT WOULD BE ONE MORE MEETING AND THEN WE WOULD HAVE TIME TO HAVE SOMETHING OUTLINED.

>> MAYOR, PRO TEM. IF I WOULD RECALL CORRECTLY, THIS ITEM THE WORKSHOP WAS MORE ABOUT TALKING, US TALKING ABOUT THE PROCESS IN WHICH WE ARE SELECTING BOARDS, NOT WHAT THE BOARDS NECESSARILY DO AND THEN THE PROCESS OF HOW WE PICK LIAISONS, NOT NECESSARILY, AND THERE WAS A THIRD ITEM TO GO BACK THROUGH AND SEE WHAT THE BOARD, WHAT WE HAVE TASKED THEM

AS A COUNCIL TO DO. >> I HONESTLY DON'T REMEMBER.

I REMEMBER THE LIAISONS BEING PART OF IT I REMEMBER TALK ABOUT BECAUSE WE HAD CONCERN THAT'S WHY WE DIDN'T APPOINT LIAISONS BECAUSE THERE WAS CONCERN ABOUT WHAT IS THE ROLE OF THE LIAISON. I KNOW THAT EVERY BOARD AND COMMISSION HAS BEEN CREATED BY ORDINANCE AND THERE IS AN ORDINANCE THAT KIND OF GIVES THEM THEIR DUTIES RESPONSIBILITIES THE BOUND WITHIN THEY CAN WORK.

THOSE ARE PUBLISH. THOSE ARE AVAILABLE.

WE COULD EASILY GIVE THOSE TO BOARDS AND COMMISSIONS IF THERE'S A QUESTIONED AND THEY COULD BE READING THAT COMPARING OH, THIS IS WHAT I'M SUPPOSED TO BE DOING.

SOME OF THEM ARE REQUIRED TO GIVE A REPORT TO THE CITY COUNCIL ONCE A YEAR AND REALLY AREN'T HAPPENING SO THERE'S A LOT OF STUFF THAT COULD BE HAPPENING THAT ISN'T SO MAYBE WE COULD START THERE AND GIVE THEM A COPY OF THE ORDINANCE AND ASK THEM TO READ IT AND STUDY IT IN THE MEANTIME.

I'M HAPPY TO DO AT LEAST AN OTHER WORKSHOP TO GET IT GOING.

>> IS IT OKAY DOING AN HOUR WORKSHOP ON LEYSHON'S, PROCESS OF SELECTING MEMBERS MORE THE COMMISSION AND MEANTIME THE CITY GIVE THE BOARD AND COMMISSIONS WHAT THEIR ORDINANCE WAS TO ESTABLISH THERE ARE BOARD AND THEN WE GET THROUGH THOSE FIRST

TWO THINGS COME BACK AND REVISE. >> MAKE LIKE A GOOD PLAN.

>> IT'S NOT WHAT I WANT BUT I WILL AGREE TO THAT.

>> WHAT DO YOU WANT? >> YOU KNOW, IT'S ALL GOOD.

IT'S ALL GOOD. I AGREE WITH YOU, MAYOR.

LET'S DO THAT. >> NOT TO REEL US IN HERE BECAUSE I LIKE GOING BY THE TRACKS WE CAME ON.

BUT IF WE HAVE APPOINTMENTS PRE-APPOINTMENTS OR REMOVING

MOVES. >> AND TO THAT POINT, WE DIDN'T HAVE ANY APPOINTMENTS BALLS WE DIDN'T KNOW WHAT WE WERE DOING AS FAR AS THAT MEETING SO WE DIDN'T KNOW SHOULD WE WAIT, SHOULD WE NOT. THAT'S WHY WE DON'T HAVE ANY MOTAMOYS THONT BECAUSE WE DIDN'T KNOW.

>> SO THE 7 OF US COULD BE PREPARED FOR DISCUSSION ON LIAISONS, WHAT WE WANT THEM TO DO, THINK THEY SHOULD DO AND THEN THE PROCESS, IF THERE'S ANY CHANGES WE WANT TO CHANGE AND THE PROCESS SELECTING MEMBERS HAPPENED WE CAN FOLLOW UP THE NEXT MEETING IN TERMS OF WHAT THE BOARD SHOULD DO.

>> THOSE TWO THINGS ARE DETAILED IN THE COUNCIL PROTOCOLS, SO WE COULD REVIEW THOSE AHEAD OF THE MEETING.

[8.2. Consideration and possible action regarding Emergency Preparedness Task Force (Mayor Mike Snyder)]

[00:40:02]

>> YES. OKAY.

MOVE ON ITEM 8-2 CONSIDERATION POSSIBLE ACTION REGARDING EMERGENCY PREPAREDNESS TASK FORCE.

I TALKED TO CITY MANAGER ABOUT I CAN'T REMEMBER WHO BROUGHT UP POTENTIALLY DISBANDING THE TASK FORCE.

BUT WHEN IT FIRST CAME UP, MY INITIAL REACTION WAS, HAD WE HAD TALKED TO ANYBODY? IT WAS JUST OFF THE, I FELT HIKE IT WAS NEWS TO ME BEING LIAISON THERE BUT I'VE SINCE TALKED TO, I DON'T REMEMBER WHAT THE TITLE IS THE.

>> EMERGENCY MANAGEMENT COORDINATOR.

>> AND I TALKED TO THE CITY MANAGER AND IT SOUNDS LIKE SINCE WE, CORRECT ME IF I'M WRONG, SINCE WE'VE HIRED A COORDINATOR THAT SOME OF THE ORIGINAL REASONS THE COUNCIL MAY HAVE STARTED THIS TASK FORCE ARE NO LONGER NEEDED LIKE THEY WERE ONCE BEFORE BUT THE BILL WOULD STILL NEED VOLUME TOORS FOR DIFFERENT -- I REMEMBER THE ACRONYM, BUT VOLUNTEERS FOR DIDN'T PROGRAMS COME UP SO WE CAN CHOOSE TO DISBAND THE TASK FORCE AND WE ARE NOT DISBANDING OUR NEED FOR EMERGENCY PREPAREDNESS. WE HAVE A DEPARTMENT AND HE WILL BE COORDINATING WITH HIM AND HIS VOLUNTEERS AND YOU'RE OKAY WITH

MANAGING VOLUNTEERS. >> MAYOR THAT'S EXACTLY CORRECT.

THE EMERGENCY MANAGEMENT REALLY DOES REQUIRE AN ACTIVE CAT RAY OF VOLUNTEERS WHO ARE CERTIFIED AND TRAINED ON THE VARIOUS DIFFERENT ASPECTS OF EMERGENCY MANAGEMENT.

IT CAN BE NORMAL CITIZENS BUT THEY GO THROUGH RIGOROUS TRAINING AND CERTIFICATION PROGRAM TO BE ABLE TO DO DIFFERENT TYPES OF ACTIVITIES. SO I WOULD EXPECT THE EMERGENCY MANAGEMENT COORDINATOR TO EMBRACE THE NOTION OF PROPPING UP AND FORMING THE VOLUME SIDE AND START WORKING FEEL THROUGH THE VAIRIES CERTIFICATIONS THEY NEED IN ORDER TO BE DEPLOYED.

>> OKAY. >> ANY DISCUSSION WE HAVE ON

THIS ITEM? >> WHY IS THIS BEING BROUGHT UP? THE DISBANNEDMENT OR DISSOLUTION OF THE EMERGENCY CREW?

>> I DON'T NO WHO BROUGHT IT DISBANDING IT.

SINCE THAT HAPPENED WE DIDN'T TAKE ACTION THAT MEETING, A,AND I BROUGHT IT BACK UP BECAUSE I CAN'T REMEMBER WHO FIRST INITIATED IT BUT TALKING TO THE CITY MANAGER IT MAY NOT BE NEEDED ANYMORE SO I BROUGHT IT BACK UP.

>> SO DO ANY OF THESE PEOPLE KNOW THAT WE ARE TALKING THONT

ABOUT DISBANDING IT? >> I WASN'T AT THE LAST MEETING.

>> WHO IS THE LIAISON FOR IT? >> IT'S A TASK FORCE THE IT'S NOT A BOARD FOR COMMISSION. SO TASK FORCE JAMES CAN PROBABLY EXPLAIN IT BETTER AS TO WHAT THEY DO BUT IT'S KIND OF THE PRE-PREP FOR A BOARD OR COMMISSION.

YOU CAN SPEAK TO THAT. GO AHEAD.

SO THERE ARE NO LIAISONS BECAUSE IT'S NOT AN OFFICIAL BOARD OR

COMMISSION. >> NO, THERE IS.

>> THERE ARE LIAISONS. >> THAT'S RIGHT.

YOU ARE THE LIAISON. >> REMEMBER, CLUSTER DUCK.

[LAUGHTER]. >> WONDERING WHY.

>> DISREGARD AND OKAY, JAMES I GET IT.

>> SO, COUNCILMEMBER KOLAR WHAT YOU'RE REFERRING TO IS TASK FORCES ARE USUALLY MEANT TO LIVE A DESIGNATED TIME SPAN.

>> RIGHT. >> USUALLY YOU'RE POPPING THEM UP FOR A SPECIFIC REASON AND YOU'RE EMPOWERING THEM FOR A SPECIFIC REASON AND 24E RUN THEIR COURSE HAND YOU DISBAND

THEM. >> RIGHT.

>> SO THAT'S EFFECTIVELY WHERE WE ARE AT IS THE PURPOSE IT WAS PROPPED U7 FOR HAS RAN ITS COURSE AND NOW IT'S TIME TO LOOK

AT. >> SHOW DO WE NOT GET ANY, I GUESS, DO WE NOT GET ANY PRESENTATION BY THEM UNDERSTANDING LIKE ARE THEY ABLE TO SPEAK ON --

>> SO, WE HAVE THAT OPPORTUNITY. WE HAVE THE HAM RADIO LICENSING OPPORTUNITY. AND THEN WE HAVE, AND I FORGET THE ACRONYM FOR THIS BUT THERE'S A LIST OF PEOPLE THAT NEED TO GO OUT AND DO DOOR TO DOOR CHECKS FOR HOME BOUND FOLKS WHENEVER WE POWER OR WATER OUTAGES THOSE SORTS OF THINGS TO DO THE CHECKS SO THAT'S WHERE WE ARE DIRECTING THIS TOWARD NOW.

>> SO WE WANT TO DISSOLVE THIS AND CREATE A VOLUNTEER BASE FOR

EMERGENCY SITUATIONS? >> YES.

>> WE HAVE ONE LIKE THAT. BOARD CHAIRS IS ON IT.

DO YOU KNOW WHAT I'M TALKING ABOUT?

>> NO. >> BORCHARS, IT'S SOMETHING.

[00:45:06]

>> IT'S RAISING MONEY. >> RAISING MONEY FOR THEM?

>> YES, THIS IS MORE HANDS ON GOING OUT.

>> AND DOING IT? >> I THINK IT'S SUPPORT FOR THE EMERGENCY MANAGEMENT COORDINATOR.

>> SO, IF I'M A CITIZEN AND I'M INTERESTED IN HELPING FOR EMERGENCY MANAGEMENT. WHAT HAPPENS IS THERE'S AN EMERGENCY AND I COME AND PSYCHOLOGICAL TEAR AND I DON'T REALLY KNOW WHAT I DON'T KNOW. I HAVEN'T BEEN TRAINED ON THE INCIDENT COMMAND. I HAVEN'T BEEN TRAINED ON NIMS. I HAVEN'T BEEN TRAINED ON HOW TO FOND TO TRAUMATIC SITUATIONS.

SO THE FEDERAL GOVERNMENT EFFECTIVELY CREATED A CERTIFIED EMERGENCY RESPONSE TEAMS FOR CITIZENS CERT, CITIZENS EMERGENCY RESPONSE TEAM. THAT GROUP GO THROUGH I WOULDN'T SAY RIGOROUS TRAINING TO BE DEPLOYED POTENTIALLY IF YOU WERE TRAINED TO RUN A SHELTER. SO NOW YOU'VE BEEN SHELTER-TRAINED. YOU COULD BE POTENTIALLY DEPLOYED TO DO SEARCH AND RESCUE, IF YOU'VE BEEN TRAINED ON HOW TO DO THAT. YOU COULD BE TRAINED ON PROPPING UP THE EOC TRACKING THE FINANCIALS.

SO THERE'S DIFFERENT THINGS THAT YOU CAN DO WHENEVER YOU'RE CERTIFIED AND THAT'S WHAT THE CERT TEAM.

THERE'S A STEER TEAM. SOMEONE IS MESSAGING ME STEER.

I DON'T REMEMBER WHAT STEER STANDS FOR.

>> I DON'T REMEMBER. I BELIEVE IT'S THE HOME BOUND.

>> THAT'S RIGHT. >> I GUESS MY REASONING FOR QUESTION IS JUST, THERE'S NO INFORMATION IN THE PACKET.

IT JUST SAYS WHAT IT SAYS, AND YOU KNOW, MAYOR, YOUR NAME IS ATTACHED TO IT, SO I JUST DON'T KNOW WHAT CONSIDERATION POSSIBLE ACTION TAKING ACTION ON WHAT? I MEAN, THE BOARD AND COMMISSION IS NOT HERE. I MEAN, I UNDERSTAND IF THEY'VE RUN THEIR COURSE, GREAT. SO WHAT DID THEY DO? I MEAN I'D JUST LIKE TO UNDERSTAND THAT.

>> SURE. SO A COUPLE THINGS.

ONE, I BELIEVE THEY PRESENTED TWO OR THREE MONTHS AGO, WE HAD

A PRESENTATION ALONG THAT. >> IT WAS AT THE CLUSTER DUCK

PRESENTATION. >> MAYBE THAT OR AFTER THAT, BUT IT MAY HAVE BEEN COUNCILMEMBER CLARK BUT I THOUGHT IT WAS YOU THAT FIRST BROUGHT IT UP IN THE REMOVES AND EVERYTHING SO AT THE TIME I IT WAS LIKE HAS ANYBODY TALKED TO THEM? HAS ANYBODY TALKED TO THE CITY MANAGER, THE EMERGENCY MANAGEMENT COORDINATOR AND SO, MY NAME IS ON THIS I SET THE AGENDA AND WHATEVER COUNCILMEMBER BROUGHT IT UP TO DISSOLVE IT BEFORE I ASKED US NOT TO DO IT AT THE TIME UNTIL WE HAVE HAD TALKED TO I'M. I'VE HAD A CHANCE TO TALK TO CITY MANAGEMENT BECAUSE IT'S THE FIRST TIME I HEARD OF IT.

TALKED TO THE EMERGENCY MANAGEMENT COORDINATOR, THE MAYOR PRO TEM. MOST OF WHAT THIS WAS ORIGINALLY DESIGNED FOR WE ACTUALLY HIRED AN ENTIRE FULL-TIME FTE-4 SO WE CAN HAVE THE BOARD COME UP AND PRESENT.

THEY WOULD TAKE ACTION. THIS IS MORE OF A CONTINUING DISCUSSION OF WHOEVER STARTED IT BEFORE BECAUSE I KEEP MAKING NOTES AND I GO, CITY MANAGER GOT TO BRING THIS ONE BACK BY BECAUSE SOME ONE BROUGHT IN UP, SO WE ARE NOT GOING TO LEAVE IT

LAYING OUT THERE. >> WELL YEAH, I APPRECIATE WHAT YOU'RE DOING. I GUESS IF THEY'VE RUN THEIR COURSE, I WOULD LIKE TO UNDERSTAND WHAT THEY DID, SO I KNOW YOU SAID I PROBABLY MADE THE MOTION.

I DON'T REMEMBER MAKING THAT MOTION BUT I COULD BE WRONG.

BUT I'D LIKE FOR THEM TO AT LEAST PRESENT WHAT THEY DID ESPECIALLY THIS THEY'VE RUN THEIR COURSE.

THEY SHOULD HAVE SOMETHING TO SHOW NEWS IS SO I'M LOOKING AT THE WEB SITE AND IT SHOWS JUNE 30TH IS WHEN ALL THEIR TERMS HAVE EXPIRED. 1, 2, 3, 4, 5, 6, 7 SO THERE WAS A TEAM OF 7. IS THAT ACCURATE?

>> I DON'T THINK THAT'S 100 PERCENT ACCURATE.

THEY WERE SUPPOSED TO HAVE STAGGERING TERMS. I PULLED UP THE RESOLUTION THAT CREATED IT.

IT TALKED ABOUT HAVING STAGGERED TERMS SO THEY DON'T EXPIRE THE

SAME TIME. >> SO HAVE THEY MET?

>> THEY'VE MET ONCE A MONTH. THIRD WEDNESDAY OR SECOND

WEDNESDAY OR TUESDAY. >> YEAH, I'M WITH COUNCILMEMBER THOMPSON MAYBE TALK TO THEM BEFORE WE DISSOLVE THEIR TASK

FORCE. >> THEY WOULD LIKE TO COME UP AND PRESENT WITH EMERGENCY MANAGEMENT COORDINATOR.

>> YEAH. I DON'T WANT TO JUST DISSOLVE

THEM. >> MY THOUGHT TOO IS IT SOUNDS LIKE WE'VE TALKED TO BILL AND WE HAVE TALKED TO CITY STAFF BUT NO ONE HAS HAD THAT CONVERSATION WITH THEM ABOUT THE POSSIBILITY OF DIFFICULTIES SOLVING THEM. I'M LOOKING AT THE RESOLUTION.

HALF OF THE THINGS IS WHAT WE'VE HIRED BILL TO DO SO THEY DON'T NEED TO DO IT BUT THERE ARE OTHER THINGS THEY COULD BE DOING AND IT THINK IT COULD BE GREAT IF WE WERE READY TO DISSOLVE GET

[00:50:06]

RID OF THE TASK FORCE AND HAVE SOMETHING READY IN PLACE TO IMPLEMENT THE CERT PROGRAM SO WE ARE REPLACING ONE THING WITH ANOTHER AND ALLOW THESE PEOPLE THIS THEY WANT TO CONTINUE IF WE

DO DECIDE IT'S TIME TO DISSOLVE. >> MAYBE THE FIRST ONES TO APPLY

FOR THE CERT PROGRAM. >> TO GO INTO THE CERT PROGRAM AND START WORKING THAT WAY. AS I WILL RECALL I WAS THE ONE THAT SUGGESTED HAVING THIS TASK FORCE AND IT CAME OUT OF THE SNOW BID EVENT WHATEVER WE WERE CALLING THAT THING AND MY THOUGHT WAS TO HAVE IT BE REALLY NOT STAFFED FACING BUT MORE CITIZEN FACING THAT THESE ARE CITIZENS HELPING THEIR FELLOW SITTENS, HOW CAN YOU BE PREPARED.

IT TOOK THE CITY SEVERAL DAYS TO SPIN YOU'RE RESOURCES AND GET OUR FEET UNDER THEMSELVES, HOW DO CITIZENS TAKE CARE OF THEMSELVES 2-3 DAYS IN THE MEAN TIMED AND NOT BE FREEZING IN THEIR HOMES AND FIGURE THINGS OUT.

>> PROPER TRAINING. >> SO, NO OBJECTIONS.

WE WILL ASK THE BOARD AND THE EMERGENCY MANAGEMENT COORDINATOR TO COME BEFORE COUNCIL ON AUGUST 17TH BECAUSE I THINK AUGUST 3RD I THINK WE HAVE A FEW OTHER ITEMS THAT WE HAVE ALREADY ADDED TO THAT. ANY OBJECTION TO THAT?

>> NO, SIR. >> THAT'S WHY WE HAVE SKRG OF POSSIBLE ACTIONS SO WE CAN DISCUSS AND MOVE FROM THERE.

[9.1. Consideration and possible action on Ordinance No. O-2023-044 amending Chapter 24.06.003 section 2 of the Code of Ordinances for industrial waste discharged into the sewer system (Rick Coronado)]

ALL RIGHT. NO OTHER CONTINUOUS, WE WILL MOVE ON. 9-1 CONSIDERATION POSSIBLE ACTION ON ORDINANCE . . . FOR INDUSTRIAL WASTE DISCHARGED INTO THE WEATHER IS SYSTEM. PROBABLY NOT AS BAD AS IT

SOUNDS. >> GOOD EVENING.

MAYOR. MAYOR PRO TEM.

COUNCIL MEMBERS, RICK CORONADO DIRECTOR OF PUN WORKS.

IVE RECOMMENDATION FOR ORDINANCE CHANGE RELATED TO INDUSTRIAL WASTE DISCHARGE INTO OUR SANITARY WEATHER IS SYSTEM, JUST WAY OF BACKGROUND I WANT TO GIVE YOU A SENSE OF WHAT THIS MEANS.

THIS IS A LOCAL ORDINANCE CHANGE.

IT'S REALLY A CLARIFICATION ON ONE OF THE CHEMICALS DISCHARGED INTO OUR SANITARY WEATHER IS SYSTEM.

I WOULD JUST GIVE A BACKGROUND OF MY EXPERIENCE AND HOW I'M APPLYING THIS TO CITY OF HUTTO, COME FROM THE CITY OF AUSTIN, THEY HAVE LOCAL AUTHORITY OVER ANY INDUSTRIAL PRE-TREATMENT PROGRAMS AND CURRENTLY THE CITY OF HUTTO IS NOT REQUIRED TO HAVE AN INDUSTRIAL PRE-TREATMENT PROGRAM SO THERE'S TWO PARTS OF THIS. SOMEONE A STATE AND FEDERAL REGULATIONS PART AND THERE'S A LOCAL REQUIREMENT INTO WHAT WE ARE ADDRESSING THE LOCAL RIFRMTS FOR THE CITY OF HUTTO.

ONE OF THE CLARITY OCCASION I'M BRINGING FORWARD IS THE ROCKET-PROPELLED FLUORIDE REFERENCING WATER SYSTEMS OR WATER BODIES OR WATER SUPPLY AND THAT'S KIND OF VAGUE TERMS. SO I HAVE REACHED OUT THE TO BRAZOS RIVER AUTHORITY AND WHAT THAT GIVES AS A RANGE FOR A LIMIT FOR MOST INDUSTRIAL USERS, SO THE RECOMMENDATION IN FRONT OF YOU IS A 10 MILLIGRAM PER LITER DISCHARGE REQUIREMENT WHICH IS IN MORE THE DRINKING WATER SYSTEM IT'S ABOUT LESS THAN 4.

SO, IF YOU WERE TO HAVE A LIMIT FOR DRINKING WATER SYSTEM WHICH IS DIFFERENT THAN WHAT IS DIGS CHARGED WITH THE WASTE WATER SYSTEM, CURRENTLY YOUR CURRENT WHAT I WOULD CALL THE WATER QUALITY REPORT FOR DRINKING WATER WILL SHOW LESS THAN 4.

THE REGION HAS ANYWHERE FROM 8 MILLIGRAM PER LITER TO 1 MILLIGRAM PER LITER RANGE. CITY OF AUSTIN HAD 65.

FOR SOME OF THE INDUSTRIES THAT COME INTO THIS AREA YOU'LL SEE THAT TYPE OF RANGE, BUT THIS DOESN'T HAVE A DIRECT IMPACT TO TREATMENT BECAUSE WE DON'T TREAT IN IN A WASTE WATER SYSTEM.

SO WHAT I PRESENTED TO YOU IS THERE'S TWO PARTS TO.

THIS ONE IS LIKE I MENTIONED LOCAL LIMIT CHANGE AND IN SOME STATE OR FUTURE AS THE SYSTEM FOR HUTTO GROWS, THE STATE WILL REQUIRE THE CITY TO ENTER INTO A PRE-TREATMENT PROGRAM SUCH AS

[00:55:04]

GEORGETOWN CURRENTLY AND TAYLOR ARE GOING THROUGH THE PROCESS OF ESTABLISHING THEIR OWN LOCAL OR INDUSTRIAL PRE-TREATMENT PROGRAM SO THERE ARE SOME TRIGERS THAT HAPPENED.

ONE IS GROWTH OF THE SYSTEM AND IF YOU HAVE INDUSTRIAL SYSTEMS THAT COME INTO A CITY, THAT MAY TRIGGER THAT AS WELL.

SO, I'M PREPARING THE SYSTEM OR AT LEAST SOME OF THE AMENDMENTS FOR THE CHEMICAL FLUORIDE. SO WITH THAT I'LL GIVE YOU TIME

FOR ANY QUESTIONS YOU MAY HAVE. >> AND I'LL ADD FOR THE COUNCIL, I DON'T WANT TO SAY THIS IS WHAT STARTED IT, BUT THERE IS OR MAY BE A COMPANY THAT WAS LOOKING AT HUTTO AND I THINK ONE OF THE ISSUES THAT THEY ENCOUNTERED WAS THE FLUORIDE WAS SET UP WHENEVER THIS ORDINANCE WAS THAT IT WAS SET UP IN A MANNER THAT NO OTHER CITY WAS QUITE THAT LOW. AND SO, WE HAD A MEETING AND I THINK RICK SAID HE TWO LOOK AT WHAT OTHER CITIES ARE DOING, MAKE SURE EVERYTHING IS SAFE, IS IT SET TOO LOW AND I DIDN'T THINK ABOUT WHAT YOU SAID IN TERMS OF CONTAINING PUBLIC WATER SUPPLY IS KIND OF A VAGUE TERM, BUT ACTUALLY HAVING A NUMBER ASSOCIATED WITH IT, SOMETHING YOU CAN MEASURE BECAUSE I CAN IMAGINE IF SOME ONE WANTED TO EXCEED THE WATER SUPPLY OF HUTTO WATER SUPPLY THEY COULD I GUESS MEASURE IT AGAINST ANY CITY THEY WANT, THE WAY WE HAVE IT WRITTEN.

>> YEAH, IT'S HARD TO DETERMINE WHAT THE BASIS WAS WHEN IN WAS FIRST ESTABLISHED BUT AT LEAST THERE'S SOME CLARITY ON WHAT THAT NEEDS TO BE. IF THE STATE DELEGATES THAT AUTHORITY DOWN TO THE CITY, THERE IS A POTENTIAL THAT IN THE FUTURE WE CAN ESTABLISH WHAT THAT NEEDS TO BE IN A MORE REFINED WAY, BUT THAT WOULD REQUIRE TESTING FOR THE SYSTEM.

CHEMICAL TESTS, LAB TESTS. >> SO, THE LOCAL LIMITS IS 65 MILLIGRAMS IS WHAT I'M SEEING. IS THAT WHAT WE CURRENTLY HAVE OR WHAT WE TAUNT TO CHANGE IT TO?

>> NO, THAT REFERENCES THE CITY OF AUSTIN HAS A 65 LIMIT.

AND CITY OF MAYNOR HAS TAKEN THAT EXAMPLE AS WELL.

THE BRA SII OS CITY HAS A RANGE TO A HUNDRED.

ALL I'M DOING IS DEFINING MORE ON THE LOWER FRIEND THE SPRUNL

WHATEVER IS IN THE REGION. >> SO IS THIS TO SATISFY WE ARE

CURRENTLY AT 10. >> CURRENTLY 4 GOING TO 10.

>> WE ARE STILL BELOW. >> I WOULDN'T SAY WE ARE AT 4.

I WOULD SAY WE ARE CURRENTLY AT WHATEVER THE PUBLIC WATER SYSTEM

WHICH THAT HAPPENS TO BE A 4. >> ACTUALLY IT'S THE MAXIMUM YOU CAN HAVE IN FLUORIDE IN DRINKING WATER IS 4.

SO WHEN YOU ACTUALLY TAKE THE MEASUREMENTS IT'S PROBABLY HALF

THAT. >> RICK, WILL THIS RETROACTIVELY AFFECT ANY BUSINESSES THAT ARE CURRENTLY IN THE CITY.

>> NOT THE WAY IT'S LAID OUT HERE, BECAUSE WE DON'T HAVE ANY OTHER INDUSTRIAL -- WE DON'T HAVE ANY INDUSTRIAL USERS THAT WE HAVE ON BOOKS THAT WERE MEASURING.

>> OKAY. SO THIS IS GOING FORWARD?

>> THIS IS GOING FORWARD. >> OKAY.

COOL. >> SO WHAT ARE FEDERAL LIMITS TO THIS? OBVIOUSLY WE ARE NOT GOING HIGH, BECAUSE CITY BOSTON HAS WHATEVER THE NUMBER IS 65.

I GUESS WHAT ARE THE FEDERAL LIMITS TO THAT?

>> SO, LET ME EXPLAIN A LITTLE ABOUT THAT.

>> SEE THE PROPORTION WHO ARE DOES IT DEPEND ON THE USER.

>> CORRECT. >> GOT YOU.

>> SO IT'S GOING TO DEPEND ON A CATEGORY OF USERS, SO YOU MAY BE IN METAL FINISHING. YOU MIGHT BE IN SEMICONDUCTOR.

YOU MIGHT BE IN EACH ONE OF THOSE INDUSTRIES HAS THEIR OWN REQUIREMENTS AND FEDERAL STANDARDS, WHICH ARE NOW

DELEGATED TO THE STATE. >> THANK YOU.

>> I READ IN THERE THE RECOMMENDED 10 IS LOWER THAN THE

REGIONAL AND FEDERAL HIM IT. >> IT IS ON THE LOWER SPECTRUM

OF WHAT'S IN THE REGION. >> SO THIS INDUSTRIAL USER POTENTIALLY IT'S NOT I GUESS A HIGH FLUORIDE PRODUCING? I MEAN IT IS BECAUSE WE WOULD HAVE TO INCREASE.

IT'S NOT DRASTIC USER OF FLUORIDE PUTTING IT IN THE WASTE

WATER? >> WHAT HIVE BEEN TOLD THERE'S ENOUGH MITIGATION SYSTEMS IN PLACE THIS COULD BE ACHIEVABLE.

[01:00:04]

TREATMENT TECHNIQUES IN PLACE THIS COULD BE ACHIEVABLE.

>> MAYOR, I MAKE A MOTION TO APPROVE 9-1, OR 9.1 AS WRITTEN.

>> MOTION BY COUNCIL MEN MLB THOMPSON, SECOND BY COUNCILMEMBER KOLAR. ANY OTHER DISCUSSION ON THE

MOTION? I. >> QUESTION PASSES 6-0.

[10.1. Consideration and possible action regarding Resolution No. R-2023-159 of Hutto Economic Development Corporation recommendation to City Council regarding the review and possible update to the current Impact Fee Ordinance (Bob Farley)]

>> NEXT RESOLUTION . . . OF HUTTO ECONOMIC DEVELOPMENT CORPORATIONS RECOMMENDATION TO THE CITY COUNCIL RECORDING THE REVIEW AND POSSIBLE UPDATE TO THE CURRENT IMPACT FEE

ORDINANCE. >> GOOD EVENING MAYOR AND COUNCIL, BOB FARLEY ECONOMIC DEVELOPMENT DIRECTOR.

AS EDC GOES ABOUT REVIEWING OPPORTUNITIES COMING TO US FROM OUTSIDE THE MARKET COMING IN FOR THE FIRST TIME INSIDE THE MARKET EXPANDING WE OFTEN GET INTO DISCUSSIONS NOT ALWAYS ABOUT INCENTIVES BUT CERTAIN LID THEIR COST STRUCTURE AS THEY BEGIN TO LOOK AT EXPANSION OPPORTUNITIES AND IT BECAME CLEAR TO US AFTER A NUMBER OF THESE HAD COME FORWARD ALMOST DIDN'T MAKE ANY DIFFERENCE WHETHER IT WAS RETAIL RESTAURANT INDUSTRIAL WHATEVER AS THEY CALCULATED OUT THEIR IMPACT FEES THEY WERE SEEING RATES THAT WERE HIGH OTHER SIGNIFICANT HI HIGHER THAN WHAT THEY WERE SEEING IN OTHER PARTS OF THE REGION.

AND SO, THE EDC BOARD AFTER REVIEWING A NUMBER OF THESE HAD SORT TWO OF ISSUES TO DEAL WITH. ONE WAS TWO THEY ADDRESS THOSE CONSTRAINTS BY DOING A 380 AGREEMENT OR SOME KIND OF INCENTIVIZATION TO GET THE RATES BACK TO NORMAL OR WOULD THEY HAD WANT TO COME BACK THOUGHT COUNCIL AND SAY IT'S TIME TO TAKE A DEEPER LOOK HOW THE CURRENT IMPACT FEES ARE CALCULATED. I THINK IT'S FAIR TO SAY THERE'S PROBABLY NOT A USE ERROR DEVELOPER ANYWHERE IN TEXAS THAT THINGS IMPACT FEES ARE TOO LOW. SO GOING INTO THE DEBATE IT MAKES SENSE THERE'S ALWAYS GOT TO BE A BALANCED AND WE'VE GOT TO PAY FOR DEVELOPMENT COSTS THAT A CITY LIKE OURS HAS TO ABSORB BUT IT'S ALSO TRUE WHEN A COMPANY HAS TO EXPAND THEY LOOK AT COST VARIABLES FROM ONE LOCATION TO ANOTHER.

THINGS CONTINUE TO BECOME VERY WHO HAVE YOU TO THEM THEY'RE SEVERELY OUT OF WHACK THEY LOOK FOR REDRESS.

EDC WANTED TO GO ON RECORD SAYING IT'S IMPORTANT TO TAKE A LOOK A LOOK AT THIS IN SOME HORGD FASHION.

WE DO WHAT COUNCIL WANTS FROM THE STANDPOINT OF SETTING RATES BUT I THINK IT'S FAIR AND REASONABLE TO TAKE A HARD LOOK AT WHERE WE ARE TODAY AND SEE IF THERE ARE WAYS WE CAN MITIGATE

SOME OF THOSE COSTS. >> MAYOR COUNCIL IF I MIGHT.

>> YES. >> SO, IT IS TIME FOR US TO UPDATE OUR IMPACT FEES ANYWAY. THEY WERE LAST2018.

SO, THE CITY EVENING NEAR HAS REQUESTED, I SEE YOU MAKING A FACE AND I SEE YOU THINKING SO THEY WERE LAST UPDATED IN 2018.

>> WATER AND WASTE WATER, DECEMBER 2020 IS THE LAST

REPORT. >> OKAY.

WELL, EITHER WAY, THE CITY EVENING NEAR HAD REQUESTED FOR ME TO CONSIDER IN THE BUDGET A RENEWAL AFTER NOW THAT WE HAVE COMPLETED THE WATER MASTER PLAIN THE WASTE WATER MASTER PLAN WHICH CHANGES WHAT THE IMPACT FEES WOULD BE COVERING FOR TO INCLUDE THAT IN THE BUDGET SO HE HAS REQUESTED AN UPDATE TO THE IMPACT FEE. UH-OH.

I BETTER QUIT TALKING. LOOKS LIKE I'M DIGGING MYSELF IN

A HOLE. >> NO, SIR, YOU ARE CORRECT WE YOU DID REQUEST WE DO A IMPACT, SO WHAT THE IMPACT FEES ARE BASED UPON IS NOT THE CURRENT CITY'S MASTER PLAN SO WE NEED TO BRING THOSE TWO IN ALIGNMENT AND DO UPDATE TO REFLECT OUR CURRENT MASTER PLAN ITEMS WHICH WOULD BUILD INTO OUR CIP WE ARE GETTING READY TO PUT INTO PLACE AS THE BUDGETS PROCESS UNFOLDS.

>> SHOW WHAT HAPPENS IF WE DON'T DO THAT? WHAT DOES THAT DO? DOES IT JUST POTENTIALLY WE COULD BE HIGHER BUT WE ARE NOT TAKING ADVANTAGE OF IT? WHAT HAPPENS IF WE TO DO A NEW STUD TOY UPDATE?

>> IF YOU DON'T DO A NEW STUDY TO UPDATE, I CAN'T GET INTO THE

LEGAL RAMIFICATIONS. >> I CAN ANSWER THAT IN ORDER TO PAY THE IMPACT FEE FOR THAT, THE PROJECT HAS TO BE IN THE STUDY

[01:05:04]

SO WE HAVE SEVERAL DEVELOPMENTS WHERE THE FACILITIES WERE LEFT OUT OF THE LAST IMPACT FEE UPDATE IN 2020, SO WE NEED TO INCLUDE THOSE FACILITIES AND NOW THAT WE HAVE UPDATED AWARD AND WASTE WATER MASTER PLAN WE NEED TO PUT THOSE IN THERE TO MAKE SURE THAT WHEN THE NEW DEVELOPMENT COMES AND FEES ARE CHARGED WE CAN ACTUALLY USE THAT FEE FOR THE CIP PROJECT.

IT HAS TO BE IN THE CALCULATION. ALSO YOUR TRANSPORTATION IMPACT FEES WERE NOT UPDATED. I THINK PAST IN 2019.

>> EVIDENTLY. I DON'T KNOW.

>> I BELIEVE THOSE WERE DONE IN 2020.

I THINK WE DID ONE IN THE SPRING FEBRUARY MARCH AND ONE CAME

AFTER THAT IN APRIL. >> IT JUST KIND OF REDUCED IT.

THE TRANSPORTATION IMPACT FEE, WE DIDN'T ACTUALLY LOOK AT WHAT PROJECTS WE WERE CHARGING THE FEE FOR.

>> I BELIEVE YOU'RE CORRECT DOTTIE WHAT THE CITY HAD DONE IS IMPLEMENTED DONE A MOBILITY MASTER PLAN AND DID A TRAFFIC IMPACT IN 2018ISH AND BECAUSE THEY GOT SO MUCH BACKLASH FROM DEVELOPERS THEY PUT THE TRAFFIC IMPACT FEE ON HOLD AND THEN THIS 2021 -- FORGIVE ME. I WASN'T HERE.

THEY UPDATED CHANGED THE FEED AND REINSTITUTED IT.

>> THEY DIDN'T UPDATE IT. >> THEY LOWERED THE RATE.

>> THERE WAS NO STUDY DONE. >> CORRECT, SO THAT'S ALSO SOMETHING THAT I'M ASKING FOR IS TO DO A NEW MOW BILLEDTY MASTER PLAN SO WE CAN TURN AND AND UPDATE THE TRAFFIC FEES BASED ON

THE PROJECTS WE ARE DOING. >> SHOW THE ASK IF EDC IS WE

JUST LOOK AT IT. >> TAKE A LOOK FROM A POLICY STANDPOINT. AS I SAID PERHAPS WE CAN'T DO MUCH ABOUT THE RATES AT THE END OF THE DAY.

>> I GUESS THIS WOULD BE A JUSTIFY LIKE YOU SAY THEY GO UP, FROM WHAT THEY CURRENTLY ARE AND DEVELOPERS WOULD JUST HAVE TO SHOW WHAT THEY ARE OBVIOUSLY PENDING CITY PARTICIPATION.

>> RIGHT. >> I WOULD SAY MY GOAL IS TO PROVIDE CLARITY TO THE EDC TO SAY WE'VE LOOKED AT IT, IT'S SET FOR THESE REASONS AND ALSO THERE ARE MULTIPLE WAYS TO CALCULATE HOW TO SET THOSE RATES, EVEN ONCE YOU HAVE THE PROJECTS SO I DO THINK WE NEED TO TAKE A LOOK AT IS THIS REALLY THE RIGHT WAY TO SET IT BECAUSE THAT WAS ONE OF THE MAJOR THINGS TO SET THE CALCULATION OF HOW THE RATE WAS SET SO AS LONG HAS WE DO THAT WE LOOK AT IT, WE DECIDE OKAY THIS IS THE FAIR THE WAY IT SHOULD BE, THIS IS PAYING FOR REAL PROJECTS SO IT'S A REAL IMPACT FEE BECAUSE WE WANTED DEVELOPMENT TO PAY FOR ITSELF.

WE DON'T WANT IT TO FALL ON EVERYBODY ELSE'S BACK.

SO ONCE WE CAN DO ALL THOSE THINGS WE CAN MAKE A CLEAR STATEMENT WE TELL EDC THIS IS WHERE WE ARE AT, THAT'S A LEVEL

PLAYING FIELD FOR EVERYBODY. >> DO WE ACCOMPLISH THIS IN

ANOTHER WORK SESSION? >> NO, THIS ISSING IN THAT HAS TO BE DONE PROFESSIONALLY OUTSIDE COME BACK WITH REPORT REVIEW IT IT AND ADJUST THOSE THINGS BUT THERE'S REQUIREMENTS ON THAT THEY HAVE TO COME BACK AND TELL US THESE ARE ALL THE PROJECTS YOU HAVE THIS IS HOW MUCH IT COST AND THIS IS WHAT YOU'RE ALLOWED TO SET YOUR RATE TO.

>> THERE'S LIKE A MAXIMUM HAND WE COULD GO DOWN IF WE CHOSE TO BUT THEIR BASICALLY IS A MAXIMUM BASED ON HOW MUCH THE TRAFFIC

COSTS. >> I BELIEVE THAT'S WHAT YOU DID WITH THE TRAFFIC IMPACT FEES ORIGINALLY SET TO MAXIMUM AND WE DID THE REVISED FEE YOU REVISED IT DOWN.

>> AND YOU HAVE TO APPOINT A CAPITAL IMPROVEMENTS ADVISORY COMMITTEE. IT'S A PROCESS TO AMEND YOUR

IMPACT FEES. >> LET ME ASK THIS.

AS I REMEMBER ON EDC THE ISSUE WAS, NOT NECESSARILY JUST SEPARATING THAT WE NEED TO UPDATE.

THE ISSUE WAS, THE TWOFOLD, THE WAY THE FEES ARE BEING CALCULATED, NO ONE HAS IT CLEAR, YOU CAN'T JUST GO ON LINE HAND GO I KNOW WHAT MY FEE IS SO THAT WE DON'T NEED NECESSARILY A NEW STUDY FOR. SO THE SECOND PART IF THAT IS IT, MAYBE WHAT WE CAN DO THE FIRST MEETING IN SEPTEMBER WE AS A COUNCIL CAN DISCUSS AND ACT OUTSIDE THE WORK SESSION BECAUSE IT SHOULDN'T TAKE LONG HOW WE ARE CALCULATING THE IMPACT FEES AND ONCE WE HAVE THAT, BECAUSE THE PROCESS OF UPDATING THIS IS GOING TO BE LIKE NINE MONTHS LATE INFRARED NOW SO IF THAT SOUNDS LIKE A DIFFERENT PROBLEM THE REAL PROBLEM IS HOW DO YOU CALCULATE IT AND WE CAN SET THE CALCULATION WHERE IT'S MORE MAINSTREAM WITH OTHER CITIES AND WE HAD CAN LOOK AT THAT.

>> YOU CAN ALWAYS LOWER YOUR FEES WITHOUT DOING THE STUDY.

[01:10:01]

>> AND I THENGD YOU'RE ALSO TALKING ABOUT JUST GIVING DIRECTION INTO THE STUDY THIS IS A METHODOLOGY WE WANT TO USE FOR

CALCULATING THE FEES. >> THE WAY WE CALCULATE THEM IS NOT DICK EIGHT BY THE IMPACT FEE STUDY.

THAT WAS DONE BECAUSE OF THAT SPECIFIC CONSULTANT SAID THAT WAS THE MOST ACCURATE WAY TO DETERMINE THEM SO THAT'S WHAT WE ADOPTED SO JUST FOR EVERYBODY'S AWARENESS WHAT WE DO RIGHT NOW TO THE MAYOR'S POINT, MOST CITIES JUST SAY, YOUR IMPACT FEES ARE BASED ON YOUR METER SIZE SO IF YOU HAVE AN 8 INCH METER YOU HAVE EXAM NUMBER OF IMPACT FEES.

THAT'S AN AVERAGING MEDZ HAD MOST CITIES USE BECAUSE IT'S SIMPLE. THE WAY WE ADOPTED OURS WAS IT'S BASED THE LUE, WHICH IS A LIVING UNIT EQUIVALENT CALCULATED BY HOW MUCH YOU'RE PROBABLED TO USE.

SO FOR EXAMPLE IF IT WAS A HOME IT'S ROUGHLY 250 GALLONS PER DAY. PER PERSON.

RIGHT? SO NO, IT'S 250 GALLONS PER UNIT SO WE EQUATE THAT FLOW RATE WHICH IS WE CAN SINGLE FAMILY HOME WE CONSIDER AS ALING UNIT EQUIVALENT SO WE CONVERT THAT TO THE FLOWS FOR INDUSTRIAL BUILDING A COMMERCIAL BUILDING A RESTAURANT WHATEVER IT IS SO WE COME UP WITH THE LUE NUMBER BASED ON KNOW RATES THAT ARE DICTATED BY INDUSTRY STANDARDS AND WE SAY OKAY THAT'S HOW MANY LU'S TIMES THIS NUMBER OF DOLLARS PER LUE HOW WE COME UP WITH THE FOONGT FEES SO IT'S NOT CLEAR CUT SIMPLE FOR THE DEVELOPMENT ENGINEERS TO DO WHAT MOST CITIES DO 8 INCH MEETSERS $20,000 WHATEVER THE NUMBER S.

SO WE CAN LOOK AT CHANGING THE WAY WE CALCULATE THEM IF THE COUNCIL WANTS TO US DO THAT I DON'T THINK WE NEED A FULL IMPACT FEE STUDY REWRITE TO CHANGE THE WAY WE CALCULATE THEM. I THINK WE CAN DO THAT BY A SIMPLE AMENDING THE ORDINANCE INTO CORRECT.

>> BUT TO YOUR POINT FROM A MONEY STANDPOINT, DO WE KNOW HOW MANY PROJECTS WE WANT TO COLLECT IMPACT FEES FOR THAT ARE NOT ON THE CURRENT STUDY? IS IT WORTH THE TIME AND THE MONEY? BECAUSE I'M SURE THE UPDATES WE ARE NOT TALKING 20-GRAND. WE ARE PROBABLY TALKING HUNDREDS OF THOUSANDS TO UPDATE ALL THIS. CAN WE WAIT ANOTHER YEAR OR SIX

MONTHS? >> I WOULD ADVISE YOU NOT TO WAIT SIX MONTHS TO A YEAR. YOU'RE TALKING YOUR CIP YOUR MASTER PLAN THAT WE JUST ADOPTED AND MILLIONS OF DOLLARS IN IMPROVEMENTS THAT WE NEED TO MAKE TO OUR SYSTEM JUST TO GET IT TO WHERE I NEEDS TO BE PACED ON WHAT THE MASTER PLAN IS PROJECTING OUT SO YOU'RE TALKING ABOUT WATER TOWERS YOU'RE TALKING WATER LINES YOU'RE TALKING WASTE WATER LINES TREATMENT PLAN UPGRADES, THE WORKS.

RIGHT? SO, I WOULD SAY THAT WE CAN DO THIS IN A BHULTY STEP PROCESS AND WE ADDRESS THE CALCULATION PROBLEM IF THAT'S REAL PROBLEM RIGHT NOW AND WE MAKE IT SIMPLER AND PUT IT ON OUR WEB SITE AND BE DONE BUT I WOULD HIGHLY RECOMMEND WE GO AHEAD AND DO THE IMPACT FEE UPDATE BASED ON THE CURRENT MASTER PLAN JUST TO MAKE SURE.

YOU GUYS CAN SET THE RATE TO WHATEVER YOU WANT TO BUT AT LEAST YOU KNOW WHAT THE NUMBER NEEDS TO BE IN ORDER TO TRY TO

RECAP TOUR THOSE COSTS. >> I LIKE THAT.

>> I THINK THERE WERE A LOT OF EXPENSIVE PROJECTS REMOVED FROM THE PRIOR MASTER PLAN AND REPLACED WITH NEW PROJECTS SO NONE OF THOSE NEW PROJECTS CAN BE ACCOUNTED FOR.

>> I THINK THEY'RE PRETTY EXPENSIVE EXPENSIVE SOME OF THE THINGS WE ARE DOING THE STORAGE TANKS AND PIPELINES I DON'T THINK WAS IN THE PRIOR MASTER PLAN.

>> CAN YOU BE READY BY SEPTEMBER 7TH FOR DISCUSSION WITH COUNCIL A NEW WAY OF CALCULATING THOSE FEES?

>> WHY SEPTEMBER 7TH? IS THAT --

>> AUGUST 3RD. WE HAD DON'T PLAN VERY MUCH BUT AUGUST IS A PRETTY HECTIC MONTH WITH BUDGETS SO MY THOUGHT IS HOG 3RD IS ALREADY BUSY FROM A PREVIOUS MIGHTING.

AUGUST 17TH WE WILL START GETTING THERE.

BY SEPTEMBER WE ARE OUT OF THE BUDGET, JUST APPROVING AND SO, OTHER THAN A PROJECT THAT COMES IN THE NEXT FOUR WEEKS, IT SHOULDN'T BED TOO MUCH IMPACT BECAUSE THEY REALLY ONLY PAY THE FEE. THEY DON'T PAY WHEN THEY COME INTO THE CITY TALKING ABOUT THE PROJECT.

THEY TALK WHEN THEY -- I FORGET WHAT IT IS, WHEN THEY PICK UP

THEIR BUILDING PERMIT. >> IT'S USUALLY WHEN THEY PULL THEIR METER OR PERMIT BUT USUALLY WHEN REQUESTING METERS

[01:15:06]

WHEN THEY PLAY. >> IS THERE ISSUE WITH COUNCIL IF WE COVER UPDATES TO THE STUDY IN THE BUDGET AND WE COVER DO WE WANT TO RECALCULATE THE WAY WE ARE DOING IT SENT 7TH.

THAT WAY WE CAN GIVE DIRECTION TO EDC AND IN BUDGET IT PROCESS DISCUSS THE NEW STAUDIES UPDATING.

>> IS THAT AN AMENDMENT TO 10.1? TONIGHT.1 SAYS WE ARE LOOKING AT THAT DIRECTING THEM TO REVIEW AND POSSIBLY UPDATE.

>> NO, IT'S NEWS IS YEAH, WE ARE RECEIVING COUNCILMEMBER WE ARE RECEIVING RESOLUTION FROM THE EDC TO THE CITY COUNCIL REQUESTING YOU REREVIEW YOUR IMPACT FEES.

>> I DON'T THINK WE NEED ACTION IF THERE'S NO OBJECTION.

WE CAN JUST SET THE ITEM FOR SEPTEMBER SEVENTH.

>> THIS IS WORDED DIFFERENT BUT YEAH.

>> ALL RIGHT, WE WILL DO THAT SEPTEMBER 7TH.

WE WILL DO A DISCUSSION AND ACTION ON -- HOWEVER YOU GUYS WANT TO COUNT IT, THE CALCULATION OF THE RATES.

AND WE WILL PICK UP WHETHER OR NOT WE DO A STUDY OR REVERSUS TO THE STUDY WE WILL DO THAT IN THE BUDGET.

>> BOB, PLEASE TELL THE EDC I LIKE THE RESOLUTION.

IT SEEMS MORE FORMAL BUT I THINK IT SENDS MESSAGES TO CITY COUNCIL THAT HEY WE VIEW THIS AS AN ISSUE, PLEASE LOOK AT IT.

IT'S A LOT BETTER THAN COMMUNICATION-WISE WE HAVE DONE IN THE PAST WHERE SOMEBODY HAS COFFEE AND TELLS THE OTHER GUY CAN YOU GO LOOK AT THIS. I THINK IT SHOWS US GROWING UP

AS A CITY. >> THANK YOU.

[10.2. Consideration and possible action to adopt a formal process for annual and semiannual reviews of the City Manager (Councilmember Peter Gordon)]

>> ALL RIGHT. THANKS.

ALL RIGHT. MOVE ON TO ITEM 10-2 CONSIDERATION POSITION ACTION TO ADOPT A FORMAL PROCESS FOR ANNUAL AND SEMIANNUAL REVIEWS OF THE CITY MANAGER.

WE HAVE A PUBLIC COMMENT FOR THAT ITEM.

ROBIN SUTTON. >> ONE QUICK COMMENT ON THIS, I THINK IT'S REALLY OPPORTUNISTIC THAT WE COME UP WITH A FORMAL PROCESS, WHAT I WOULD LIKE TO SEE ADDED TO THE REVIEW IS THAT WE HAVE A PEER REVIEW AT A DIRECTOR LEVEL, THE CITY MANAGER DIRECTOR LEVEL REVIEW SO WE KIND OF GET THE INPUT OF THOSE REPORTS DIRECTLY TO THE CITY MANAGER AND GET THEIR INPUT.

THAT'S ALL. >> THANK YOU, MA'AM.

ALL RIGHT. SO WITH THAT, UP TO THE MAYOR

PRO TEM. >> SO I SUGGESTED THIS.

I'VE BEEN THROUGH NOW TWO DIFFERENT OPPORTUNITIES TO REVIEW CITY MANAGERS, THE FORMAT AND THE FORM THAT WE USED WAS ANTIQUATED AT BEST. I THINK IT WAS PRETTY OLD.

AND SO, I JUST REALLY DIDN'T LIKE IT.

I DIDN'T THINK IT GAVE AS YOU REALLY ACCURATE PICTURE AND I DON'T THINK IT GAVE THE CITY MANAGER AN ACCURATE PICKED TOUR HOW WELL HE WAS DOING AS IT RELATES TO THE GOALS THAT WE HAVE SET FOR HIM AND IT WAS JUST THE CALIBRATION PROCESS THAT WE WENT THROUGH AS A COUNCIL WAS VERY, YOU KNOW, IT WASN'T EASY.

IT WASN'T KIND AFTER CLEAN PROCESS.

WHAT I WANTED TO DO IS SUGGEST A NEW PROCESS.

THE PROCESS THAT I PUT IN THE PACKET IS ONE THAT I'VE BEEN USED TO OVER THE LAST FEW YEARS. I'VE BEEN AN EMPLOYEE OF DELL THE LAST FEW YEARS. THEY MOVED AWAY FROM THE 1-5 RANKINGS WHICH IS WHAT WE HAVE USE FORCED AR NUMBER OF YEARS AND GONE TO THERE PROCESS SO I THOUGHT IT SIMPLIFIES IT BUT IT ALSO GIVES A LOT MORE CLEAR FEEDBACK TO THE CITY MANAGER.

YOU KNOW, ONE OF THE BASIC WAYS DID CAN DO THAT IS DO GETS PEER FEEDBACK SO THAT'S PART OF THE PROCESS TO GET FEEDBACK FROM HIS DIRECT REPORTS FROM A SUBSET OF PEOPLE DOWN TO THE INDIVIDUAL CONTRIBUTE HORSE CAN GIVE FEEDBACK ON A CITY MANAGER WHO TYPICALLY WOULDN'T EVER BE ASKED HOW IS THE CITY MANAGER DOING, AND THE BASIC FORMAT IS YOU RECEIVE FEEDBACK FROM THESE INDIVIDUALS ON WHAT'S CALLED A START-STOP CONTINUUM SO BASICALLY THEY LIST OUT THE THINGS THAT THEY THINK THE CITY MANAGER SHOULD START DOING THAT HE ISN'T DOING, THINGS THAT HE SHOULD STOP DOING THAT HE SHOULDN'T BE DOING OR WHATEVER AND A CONTINUE THINGS THAT HE'S CURRENTLY DOING THEY THINK EASE DOING WEDNESDAY AND THEY WOULD LOVE TO SEE HIM CONTINUE TO DO THOSE THINGS SO STARTED STOP CONTINUE.

CITY MANAGER WOULD DO SELF EVALUATION BASED OFF THE GOALS WE HAVE SET FORWARD HIM HAND WE HAVE DONE THAT IN THE STRATEGIC

[01:20:05]

PLANNING SESSION LAST MARCH SO WE HAVE GOT THE FIVE PILLARS WE HAVE SET AND UNDER EACH ONE WE HAD SPECIFIC GOALS WE FELT THE CITY MANAGER SHOULD WORK ON AND ACCOMPLISH THROUGHOUT THE NEXT YEAR SO I THOUGHT THAT WOULD BE A GREAT WAY FOR HIM 20 DO A SELF EVALUATION AND SAY HERE'S THE GOALS YOU SET FOR ME AND I'VE EITHER MET THEY HAD OR FAILED ENSHORT OR WORKING TOWARD THEM OR WHATEVER AND WE AS A CITY COUNCIL HAVE ABE OPPORTUNITY TO READ AL OF THAT. WE WOULD GET COPIES OF ALL THE START STOP CONTINUES AT DELL THOSE ARE ALL DONE BASE THICK NAMES ARE STRIPPED OUT SO WE DON'T KNOW WHO GAVE THE FEEDBACK, THOSE ARE ANONYMOUS AND WE ALSO SEE THE CITY MANAGERS SELF EVALUATION AND WE HAVE AN OPPORTUNITY TO THEN AS A GROUP KIND OF CALIBRATE IT DISCUSS IT YOU KNOW, DO WE AGREE WITH IT, DO WE SEE PATTERNS, THAT'S ONE OF THE THINGS THAT MY MANAGER LOOKS FOR FOR INSTANCE, HE LOOKS FOR PATTED AMERICANS THE FEEDBACK THE 360 PEER FEEDBACK F. THERE'S A LOT OF PATTERNS HE DOES A GOOD JOB OF RESPONDING TO EMAILS OR I CAN NEVER FIND PETE WHERE I'M LOOKING FOR HIM THROWS ARE THE THINGS HE'S LOOKING FOR. SO I THOUGHT THIS WOULD BE A GREAT SPRINGBOARD FOR DISCUSSION.

WE COULD ADOPT IT PRETTY CLOSE TO WHAT IT'S HERE.

WE COULD MODIFY IT A LITTLE BIT, THROAT IT OUT, DO SOMETHING TOTALLY DIFFERENT BUT I THOUGHT IT WOULD BE A GREAT STARTING

POINT FOR DISCUSSION. >> THANK YOU.

ALL RIGHT. DISCUSSION FROM COUNCIL.

>> I PROBABLY SHOULD HAVE LOOKED AT WHAT YOU GUYS USED PREVIOUSLY BEFORE TODAY BUT I DIDN'T SO THAT'S MY MISTAKE BUT ARE YOU HAD LIKE WOULD THESE BE OPEN ENDED QUESTIONS TO STAFF? OR ARE WE CREATING A MATRIX? THERE'S PLATFORMS CAN YOU USE WHERE YOU PLUG IN SMART GOALS AND TRACK THEM EVERY THREE MONTHS HAND WHEN YOU COME INTO YOUR, ANNUAL' VIEW YOU'VE TRACKED YOUR GOALS 3 MONTHS SO YOU KNOW WHICH ONES YOU'VE HIT AND WORKING ON AND PUT IN POINTS THIS IS WHAT I'VE DONE SO FAR THIS IS WHAT I HAVE LEFT TO DO BUT IT'S ALL IN A MATRIX SO EVERYBODY SEES IT AND THEN FOR STAFF AND IS IT OPEN ENDED OR IS THIS LIKE A CLIMATE AND CULTURE SURVEY WE CREATE AND SEND OUT TO THEM SO THEY CAN KIND OF CHECK OFF THE BOXES UPON HISS SMART GOALS AND WHAT THEY FEEL ABOUT THAT? I PROBABLY SHOULD HAVE LOOKED AT WHAT'S BEEN DONE BEFORE.

>> BEFORE WE NEVER ASKED EMPLOYEES AT ALL.

IT'S ONLY BEEN COUNCIL THAT HAS REVIEWED IT.

WE HAVE NOT ASKED FOR FEEDBACK AT ALL.

SO THIS WOULD BE SOMETHING VERY NEW.

>> WE NEED TO REDO THIS PROCESS. >> THE OTHER THING I HAD PROPOSED HERD AND USED TO IN MY PROFESSIONAL CAREER IS MY PEERS DON'T JUDGE ME AGAINST MY GOALS. THAT'S WHAT ME MANAGER DOES.

MY PEERS JUDGE ME ON OBSERVATIONS WHAT IS PETER DOING WELL, WHAT THE IS HE NOT DOING WELL, VERY BASIC SIMPLE OUTSIDE

OBJECTION INVESTIGATIONS. >> SO WE NEEDS A SURVEY AND THAT WOULD BE HOW YOU COLLABORATE AND THEN DO YOUR YOUR CALIBRATION SO EVERYBODY GETS THE SAME SURVEY AND HOW MANY EMPLOYEES DO YOU HAVE, SIR? A MILLION?

>> I THINK TODAY WE ARE AROUND 150 POSITIONS WITH ABOUT TEN

VACANCIES. >> SO YOU'VE GOT 150 POSITIONS.

YOU HAVE YOUR CLIMATE CULTURE SURVEY THAT WE CREATE.

HIVE DONE A MILLION SURVEYS AND THEN YOU CALIBRATE THOSE SURVEYS BASED ON THE SAME QUESTIONS FOR EVERY EMPLOYEE AND THEN IT'S KINDS OF LIKE YOU CAN EVEN DO IT IN GOOGLE FORUMS AND IT COMES IN A PIE CHART SO THEY'RE ALL BEING ASKED THE SAME QUESTIONS AND CAN YOU ALLOW FOR OPEN ENDED RESPONSE BUT IT WOULD HATE TO ASK TELL ME HOW YOU FEEL AND GET OPEN ENDED RESPONSE.

DOES THAT MAKE SENSE? >> WE DO SURVEYS ALL THE SOME

TIME. >> YOU'RE DOING SURVEYS OR ARE THOSE DONE WITH LIKE AN ANNUAL EMPLOYEE REVIEW?

>> WE DO THE SURVEYS AND THAT GOES INTO WHAT WE WANT TO STOP START AND CONTINUE BASED ON THE FEEDBACK THAT WE GET FROM THE SURVEYS SO IT'S LIKE A CYCLE THAT CONTINUES.

DO YOU GET WHAT I'M SAYING? SO I'D LOVE THE START STOPPING CONTINUE AND IF WE SEE ON THIS RANK, WE HAVE 45 EMPLOYEES THAT SAY THIS IS GREAT, AND THEN WE HAVE THE REST WHO SAY IT'S NOT SO WE NEED TO GO BACK AND LOOK AT WHAT WE ARE DOING IN THAT

PROCESS. >> AND THE THOUGHT TOO WASN'T THAT WE WOULD HAVE EVERY SINGLE EMPLOYEE REVIEW HIM.

[01:25:01]

MY THOUGHT IS IT WOULD BE A SUBSET.

IT WOULD BE ALL HIS DIRECTOR REPORTS AND WHAT DID I PUT IN HERE? ALL THE FIRST LINE MANAGERS, A SUBSET OF INDIVIDUAL CONTRIBUTEERS THAT WOULD BE ON A ROTATING BASIS SO NOT WHERE EVERYBODY EMPLOYEE IS GIVING FEEDBACK BUT JUST SO YOU CAN GET A GOOD FIELD HOW VISIT CONTRIBUTORS FEEL HOW A FEW FIRST LINE MANAGERS FEEL.

IT'S NOT EVERY SINGLE EMPLOYEE. >> AND AT THE SAME TIME, YOU'RE NOT -- YOU'RE GIVING A VOICE INSTEAD OF A NUMERICAL? BECAUSE I THINK A SURVEY PROVIDES SOME SORT OF WRITTEN RESPONSE THAT CAN BE INTERPRETED A CERTAIN WAY, AND THAT MAY NOT BE, YOU KNOW, WHAT THE YOU WANT TO SELECT, BUT THAT'S THE ONLY SELECTION THAT'S THERE. THAT KIND OF GOES WITH YOUR TRAIN OF THOUGHT. AND SO, BEING ABLE TO I THINK IT'S POINT NUMBER, POINT NUMBER D, HR TO COMPILE ALL FIELD BACK AND PUT IN A REPORT PROVIDED TO CITY COUNCIL THAT GIVES US AN OPPORTUNITY TO READ AND TO UNDERSTAND WHERE THESE EMPLOYEES ARE COMING FROM VS. I GUESS AND EQUATING IT TO A NUMBER OR A PIE

CHART. >> MINE WOULD BE LIKE PERCENTAGE BASED. AND YOU'RE WANTING MORE OF THE

ANECDOTAL EVIDENCE I'M GUESSING. >> CORRECT BECAUSE THAT'S SOME GOOD FEED BACKED AND LIKED COUNCILMEMBER OR MAYOR PRO TEM GORDON SAID I HAD WOULD BE ANONYMOUS SO THAT WAY HE COULD REALLY SELF EVALUATE BASED ON THE FEEDBACK THAT HE'S GETTING.

>> SO, WOULD WE GIVE THEM SPECIFIC, LIKE LOOKING AT OUR STRATEGIC PILLARS, ARE WE GIVING THEM SPECIFIC QUESTIONS ON EACH

MEASURE? >> NO.

>> TO GIVE US ANECDOTAL SNEFD. >> MY PROPOSAL IS THE EMPLOYEES ALL THEY GET IS AN EMAIL THAT SAYS, TELL US WHAT THE CITY MANAGER SHOULD START DOING. ANYTHING.

COMPLETELY TOTALLY OPEN ENDED. WHAT IS HE NOT DOING THAT YOU THINK HE SHOULD BE DOING. TELL US WHAT HE IS DOING THAT HE SHOULD NOT BE DOING ANYMORE. HE SHOULD STOP THAT THE THIRD THING IS WHAT IS HE DOING WELL THAT YOU TWO LIKE TO SEE HIM CONTINUE. THAT'S WHERE USUALLY MOST OF THE COMMENTS TYPICALLY FALL HERE'S WHAT HE'S DOING HERE'S WHAT I'M OBSERVED HAD HIM DOING WELL AND I HOPE HE CONTINUES TO DO THIS COMPLETELY OPEN ENDED FOR INSTANCE WITH MY ANNUAL REVIEW I PROVIDE A LIST OF 8-10 NAMES TO MY MANAGER AND SAY HERE'S PEOPLE CAN YOU REACH OUT THE TO TO GIVE ME A 360 REVIEWED HAND THEY GET

A START STOP CONTINUE. >> IT'S NOT A REVIEW.

IT'S LIKE A REFERENCE. >> THAT PART OF IT IS BUT WE ARE SUPPOSED TO REVIEW HIS PERFORMANCE.

>> WE REVIEW HIS PERFORMANCE. WE ARE NOT ASKING HIS EMPLOYEES

TO REVIEW IT. >> THAT IS A COMMON THING YOU GET PEER REVIEWS THAT ARE GENERAL AND THE BOSS REVIEWS YOUR IS PERFORMANCE AND WE HAD ARE THE BOSSES IN THIS CASE SO WE KNOW WHAT THE GOALS ARE WHERE EVERYBODY IN THE CITY MAY NOT KNOW WHAT THE GOALS SO IT'S HARD TO REVIEW IF YOU ACHIEVE? OF THE GOALS. SOME OF THEM ARE SPECIFIC.

>> I GUESS I'M LOOKING AT IT FROM A DIFFERENT PERSPECTIVE.

YOU KNOW WHEN I REVIEW UP TO 160 EMPLOYEES A YEAR BASED ON NUMBERS, GIVING ONE LIKE JUST QUESTIONS TELL US HOW YOU DEAL CAN OPEN PANDORA'S BOX THINGS YOU ARE NOT LOOKING FOR.

>> NOT WHAT I WANT. >> WE ARE ONLY REVIEWING PERSON.

>> I WANT ALL THERE. >> ALL RIGHT.

BECAUSE WE ARE NOT OPERATING IN THE CITY.

>> PANDORA'S BOX BE OPENED. >> START STOP CONTINUOUS TO HELP GIVE US AN IDEA OF WHAT OTHER PEOPLE THINK ABOUT WHAT HE'S DOING. WE HAVE A LOT MORE DETAIL IF YOU LOOK AT NUMBER 2 WE ARE GOING TO BE SAYING WE WANTS YOU, JAMES, CITY MANAGER ERB TO TELL US ON EVERY SINGLE GOAL HOW YOU DID.

HA, B, C, D, E, HOW DID YOU DO AND WE LOOK AT IT AND SAY I DON'T KNOW. THAT'S WHERE WE GET INTO THAT

WHOLE THING. >> BASED ON THOSE GOALS.

I'LL TRY AND MEET THE CREW AND BE WRAP MY HEAD AROUND THESE

OPEN ENDED QUESTIONS. >> YES, IF WE DECIDE LIKE A 1-5 WE HAVE TO DEFINE LIKE WHAT 1 IS, 2 IS, 3 IS, LIKE WITH A PARAGRAPH WHAT THAT IS SO WE ALL ARE ON THE SAME PAGE BECAUSE WHAT WE FOUND LAST TIME, BECAUSE I'VE FOUND IS THAT EVERYBODY WAS ALL OVER THE PLACE, LIKE WITH THEIR JUDGMENT BECAUSE THERE'S DIFFERENT STANDARDS. EVERYBODY HAS THEIR OWN.

[01:30:02]

>> THAT'S WHAT I'M AFRAID TO HAVE 7 PEOPLE UP HERE WITH DIFFERENT PERCEPTIONS AND RANGING THE JUDGMENT ON' VALLEY

WAIGTSDZ. >> YES.

I GUESS WE WILL HAVE TO SEE HOW IT GOES AND NUMBER 4 I LOVE IS THAT WE GET TOGETHER, WE DISCUSS IT BEFORE WE GET IT BACK TO HIM SO THAT WE KNOW AS A GROUP THESE ARE THE THINGS WE DECIDED THAT WE WOULD LIKE TO SEE START, STOP AND CONTINUE.

RIGHT? I GUESS THAT'S WHAT NUMBER 4 IS

WE TOGETHER DEAD SIDE ON IN. >> BUT IT'S GOING TO MAKE IT IN MY OPINION EASIER BECAUSE IT'S ACTUAL VERBIAGE RATHER THAN NUMBERS AND AS COUNCILMEMBER KOLAR SID RANGE CAN BE FROM REALLY BAD TO REALLY GOOD. IT'S A NUMBER.

>> STARTED, STOP AND CONTINUE WOULD BE BASETH ON THE STRATEGIC PLAN SO I GET THAT. I GUESS I WOULD HAVE TO SEE THE QUESTIONS, THE OPEN AND END ENDEDED QUESTIONS WE ARE ASKING, THOSE FEW FOLKS THAT ARE DIRECT REPORTS.

DO YOU HAVE THOSE? >> THE QUESTIONS ARE WHAT DOES HE START DOING, WHAT THE DOES HE STOP DOING, WHAT THE DOES HE CONTINUE DOING. THOSE ARE THE QUESTIONS THEY GET. THAT'S ALL THEY GET.

>> CAN I SPEAK TO THE CROWD EMPLOYEES WHICH HIGH BE ABLE TO DO, START, STOP AND CONTINUE? IS THAT SOMETHING THEY WOULD

FELL COMFORTABLE DOING? >> WE ARE NOT GOING TO ASK STAFF THAT. LET ME TRY TO MIX IT UP, BECAUSE

I KNOW EVERYBODY LIKES IT. >> DON'T TALK TO THE STAFF.

GOT IT. >> I'LL GIVE YOU THE OUTLIER HERE. I LIKE THE HOW THE LINE A LOT.

I'D BED VERY NERVOUS HOW MUCH YOU DEPEND ON FEEDBACK FROM EMPLOYEES, BECAUSE IF JAMES LAST 200 EMPLOYEES HE'S REALLY ONLY MANAGING MAKE A DOES END AND THOSE EMPLOYEES ARE MANAGING A DOZEN SO A GOOD MANAGER DOESN'T GET ALL HIGH REMARKS HOW THE OF 10 PEOPLE. SOMEBODY'S ALWAYS GOING TO BE NOT SO GOOD OR HE OR SHE HAS BEEN TOUGH ON HIM.

SOMEONE REALLY LIKES HIM, SOMEONE DOESN'T REALLY LIKE HIM, STARTING THESE QUESTIONS OPEN ENDED I DON'T KNOW WHAT THAT SOLVES BECAUSE I TALK TO JAMES ALL THE TIME.

I'M MORE IN A CONCRETE THING. SO I LIKE TO HE'S GOING TO SELF EVALUATE. AT SOME POINT I DID SAY WE NEED TO COME UP WITH SOME KIND OF GOALS FOR HIM LIKE WHAT DO WE WANT YOU TO DO THIS NEXT YEAR, LIKE PREVIOUS THIS YEAR I'VE ALWAYS DEPENDED ON HERE'S THE BUDGET, DID YOU BUILD EVERYTHING IN THE BUDGET, WE GAVE YOU MONEY FOR IT, DID YOU HIRE EVERYBODY DO EVERYTHING? THAT'S THE ONLY THING I'VE EVER HAD TO BE ON SO THAT'S HOW I'VE ALWAYS GRADED BUT I THINK WE HAVE TO SET SOME GOALS AND THE CITY MANAGER CAN SAY HERE'S HOW I THINK I DID ON WHAT YOU SET AS GOALS AND I THINK THE CITY MANAGER EVALUATION, I'M NOT A BIG FAN OF START STOP CONTINUE BECAUSE IT'S NOT MUCH DIFFERENT IN MY OPINION THAN GRADE YOU 1-5 BECAUSE IT'S VERY SUBJECTIVE SO I SAY YOU NEED TO START DOING THIS, THREE PEOPLE SAY STOP, ONE SAYS CONTINUE.

THAT'S NO DIFFERENT THAN ME GIVING HIM A THREE, YOU GETTING A 5, YOU GETING A ONE. I THINK IT GOT TO BE MORE IN TERMS OF WEAVE A TURNOVER GOAL X AND HIGH HAS TO WORK ON.

THIS THESE FIVE PROJECTS ARE FUNDED.

YOU NAED TO COMPLETE THOSE FIVE PROJECTS IF WE ARE HAT TEND OF THE YEAR AND YOU'VE GOT ONE DONE WE HAVE AT A PROBLEM.

MAYBE HE HAS A GOOD REASON AND THAT WOULD COME UP IN SEARCH -- SELF EVALUATION SO WE NEED TO LOOK AT THAT WE HAVE GOT COUNCILMEMBER COPIES MUCH EMPLOYEE FEEDBACK BUT IF WE MOVE IT MORE TOWARD GOAL WITH SMALL EMPHASIS ON HIS DIRECT REPORTS WE HAVE THIS WHAT IS IT, THAT LIGHTHOUSE NUMBER.

PEOPLE HAVE AN ISSUE AND WE SPEND IN ORDER TIME ON THAT IN HE'S DOING A BAD JOB. I WOULDN'T GET HR INVOLVED IN THE INFORMATION BECAUSE THEY ALL REPORT TO JAILS.

>> OR, COULDN'T HE COME TO US. >> OKAY, SO FIRST LET ME GO BACK. WAS HE GIVING GOALS AT THE LAST

[01:35:03]

EVALUATION? THAT'S THE PROBLEM.

>> THE GOALS ARE SET IN MARCH UNDER THE STRATEGIC PLAN.

IF YOU GO READ THE STRATEGIC PLANS.

>> CITY MANAGER ERB YOU KNOW THE GOALS FROM THE STRATEGIC PLAN.

WERE THOSE EXPRESSED TO YOU, THESE ARE YOUR GOALS?

>> YES THEY WERE. HOWEVER, NOT ALL THE GOALS ACTUALLY PURE CITY MANAGER GOALS.

MOST OF THEM ARE, SO THEY'RE EASY FOR ME TO SHOW PROGRESS OR COMPLETION OR WHAT HAVE YOU, SO WHEN I RUN ACROSS A GOAL THAT IS NOT LIKE SOMETHING THAT I CAN ACTUALLY DO, AND THAT WOULD BY THE ONLY ISSUE. WE HAVE THE LIST AND I THINK IT'S PASTED INTO YOUR COUNCIL FOLDERS FOR THE STRATEGIC PLAN OUTCOME. THAT'S WHAT COUNCILMEMBER OR MAYOR PRO TEM GORDON IS SPEAKING BACK.

>> SO START STOP AND CONTINUE FOR GOING OFF HIS GOALS.

>> YOU'RE GETTING MIXED UP ON THE START TOP CONTINUE.

SO FIRST OF ALL THE REASON WHY I DIDN'T SAY IN HERE TO SET GOALS DURING THE ANNUAL REVIEW PROCESS BECAUSE MY ASSUMPTION WAS THAT WE WOULD SET THE GOALS WHEN WE DO THE STRATEGIC PLAN IN MARCH.

WE COULD DO A BETTER JOB IN MARCH OF SETTING MORE SMART GOALS AND SET THE GOALS THERE. SO THE ANNUAL REVIEW IF WE CONTINUE TO DO THAT ON THE ANNIVERSARY IT'S MORE OF A CHECK IN AT THE ANNUAL AND SEMIANNUAL REVIEW IT'S DID YOU COMPLETE ALL THE GOALS OR WE COULD SET GOALS DURING THE PROCESS TOO

>> WE ALREADY HAD THE PROCESS FOR SETTING GOALS AND WE'VE DONE THAT THIS YEAR AND THERE'S GOALS. I AGREE THEY ARE NOT THE ONES HE CAN RESPOND TO.

THE START, STOP CONTINUE IS INTENDED TO BE A VERY SMALL PORTION OF THE REVIEW.

IT IS TO GIVE YOU A FEEL FOR WHAT OTHERS OBSERVED ABOUT HIM. IT IS NOT A SIGNIFICANT PORTION OF THE REVIEW. MY 360 REVIEW MY MANAGER SEES WHEN HE LOOKS AT THE EIGHT PEOPLE I GAVE HIM NAMES AND HE MAY GET OTHERS AND THINK HE LEFT SO-AND-SO OFF THE LIST.

I'M GOING TO ASK THEM ABOUT PETER. IT IS MORE TO GIVE A GOOD FEEL AND LOOK FOR PATTERNS ON BEHAVIOR. NOT 50 PERCENT PORTION OF THE EVALUATION. JUST TO GET A GOOD FEEL BECAUSE WE'VE NEVER ALLOWED THE

EMPLOYEES TO PARTICIPATE IN THIS. >> THEY SHOULD HAVE A SERVICE.

>> THEY DON'T KNOW WHAT HIS GOALS ARE. IF YOU ASK THE EMPLOYEES HOW DID HE DO AND THEY DID NOT KNOW SO I GUESS OKAY. THEY ARE MARKING THE STUFF OFF BECAUSE THEY DON'T KNOW IF YOU ASK AN EMPLOYEE WHAT HAVE YOU OBSERVED ABOUT THE CITY MANAGER GIVES YOU A TON OF ASPECTS TO LOOK AT. YOU COULD TAKE ALL OF THOSE AND THROW THEM OUT. AND GO OFF TO AND THREE. YOU DON'T HAVE TO GO WITH ANY OF THE FEEDBACK FROM THE STAFF IF YOU DON'T LIKE IT. IT IS GIVING YOU MORE AVENUES TO WEIGH HIS PERFORMANCE VERSUS NUMERICAL. I DID LIKE WITH THE MAYOR WAS SAYING ABOUT IT NOT BEING TRACKED BY HR BECAUSE I THINK THAT IS SOMETHING THAT YOU SHOULD NOT HAVE IN-HOUSE BEING TRACKED AND I THINK THAT SHOULD BE SOMEBODY THAT HAS OUTSIDE

LOOKING IN. I DO LIKE THAT CHANGE. >> AGAIN WE CAN DO ANYTHING.

IT IS A PROCESS FOR US TO GET STUFF BECAUSE EVERYTHING WOULD HAVE TO GO TO THE CITY

SECRETARY WHO WOULD SEND IT TO US. >> IT SHOULD BE ANGELA.

>> I KNOW HR CITY SECRETARY OR CITY ATTORNEY. >> CITY ATTORNEY MAKES THE MOST

SINCE. >> SHE WAS THE ONE THAT DID IT. >> WHAT DO YOU DO?

>> EVIDENTLY WHATEVER SHE WANTS. >> THE PROCESS BEFORE THIS IT WAS SENT TO ME AND VERBATIM I WILL PUT IT WITH MY MEMO WITHOUT REALLY READING IT.

LOOKS CAN YOU TELL ME WHAT WAS SENT TO YOU? WAS IT OPEN ENDED?

>> IT WAS JUST FROM COUNSEL. >> THAT'S RIGHT. >> IT WAS A 20 PAGE THING WITH ALL THESE QUESTIONS. HOW DID HE DO ON THIS? WRITE HIM A 1 TO 5 ON THIS AND

[01:40:03]

1 TO 5 ON THIS. I DON'T KNOW HOW MANY THERE WERE.

HALF OF THEM WERE I DON'T KNOW IF HE HAS DONE THIS. DOES THIS APPLY TO OUR CITY?

I DON'T KNOW I GUESS I WILL GIVE HIM A THREE I HATED IT. >> IT SHOULD BE SMART GOALS AND HE SHOULD KNOW HIS GOALS AND BE ABLE TO TRACK HIS GOALS ON A REGULAR BASIS.

I'M TRYING TO GET A PART OF THIS OPEN ENDED ON STAFF. I'M USED TO SERVING STAFF.

WE SURVEY THEM. BUT OKAY. >> ON THAT NOTE IT IS NOT DIRECTLY RELEVANT TO THE CITY MANAGER SPECIFIC REVIEW. ONE OF THE THINGS I ASKED FOR COMMUNICATIONS TO DO WAS LOOK AT IMPLEMENTING SOMETHING AKIN TO GALLUP POLLS FOR OUR EMPLOYEES. I'VE ASKED THEM TO PUT THAT INTO THE BUDGET REQUEST BECAUSE WE ARE DOING THAT WITH THE CITIZENS BUT I WANT TO BE ABLE TO GAUGE THE EMPLOYEES.

WHAT WE COULD POTENTIALLY DO IF IT IS SUITABLE TO THE COUNCILS GOALS IS MAKE SURE WHATEVER THE SURVEY IS WE CREATE TO GAUGE AND ENGAGEMENT AND ALL THINGS YOU DO FOR EMPLOYEES, THAT YOU

HAVE METRICS THAT YOU COULD USE TO INFER. >> LIKE THE CLIMATE AND CULTURE SURVEY. DONE AT BUSINESSES ACROSS THE WORLD.

>> I HAVE A COUPLE MORE COMMENTS. BE CAREFUL 360 EVALUATION WITH EMPLOYEES. THEY ARE NOT CONFIDENTIAL. IF YOU EVALUATE ENOUGH PEOPLE AND KNOW YOUR PEOPLE EVERYBODY TALKS IN A CERTAIN SLANG OR DIALECT YOU QUICKLY KNOW WHEN ISSUE AND SOMEONE WILL SAY SOMETHING. IF HE WILL SEE THEM HE WILL KNOW I KNOW WHO THAT PERSON IS. IT'S NOT THAT I THINK ANYONE IS BAD BUT WHEN YOU SET PROCESSES UP YOU SET THEM UP FOR EVERY POSSIBLE SCENARIO. I'M USED TO SURVEYS AND EVERYTHING IS SET UP FOR THE WORST POSSIBLE SITUATION THAT WAY IF YOU EVER HAVE A MANAGEMENT PROBLEM YOU DON'T HAVE TO WORRY ABOUT IT. IF YOU SAID ABOUT FOR THE BEST OUTCOME AND JAMES IS GREAT AND ALL OF A SUDDEN JAMES BECOMES NOT GREAT BUT THE SYSTEM IS SET UP FOR NOT ACTUAL FEEDBACK WE TALKED ABOUT THE GOALS. I DID HAVE THIS WILL BE A PROCESS THAT WILL TAKE MONTHS TO COME UP WITH. WHILE THE CURRENT PROCESS IS NOT THE BEST I DO THINK WE NEED TO LOOK AT EVALUATING HIM THE WAY WE DID IT BEFORE.

THAT WAY HE CAN GET FEEDBACK HOWEVER BAD IT IS AND HE GETS FEEDBACK THAT CONSISTENT WITH THE PROCESS HE JUST WENT THROUGH. OTHERWISE WE WILL GO THROUGH AND THIS WILL BE SIX MONTHS FROM NOW AND WE COME UP WITH A NEW PROCESS.

HE'S NOT GETTING FEEDBACK AND I THINK IT'S IMPORTANT FOR PEOPLE TO HAVE FEEDBACK.

>> I THINK WE NEED TO FIND ANOTHER FORMULA FOR WHAT WE USE.

THE STRATEGIC PLAN PAGE 21 OF THE STRATEGIC PLAN IS WHERE IT GETS INTO THE PILLARS.

FOR INSTANCE THE BILL OR COLLABORATE FOR OPERATIONAL EXCELLENCE AND EFFICIENCY.

THERE WERE THREE GOALS. INCORPORATE AND IMPLEMENT A NEW BUDGET CALENDAR NEEDS TO GREAT HUBS WHICH STREAMLINE COLLABORATION PROBLEM-SOLVING WITH KEY STAFF MEMBERS AND IS IMPLEMENT THE PROJECT MANAGEMENT SOFTWARE TO INCREASE EFFICIENCY.

THOSE ARE THREE THINGS WE ASKED HIM TO DO. UNDER MAINTAIN FINANCIAL STABILITY IMPLEMENT CLEAR BUDGETING SOFTWARE EXPLORE AND EXPAND CREATIVE FINANCIAL MEASURES FOR VARIOUS PROJECTS THROUGHOUT THE USE OF PRIVATE PARTNERSHIPS.

STRATEGICALLY MOVE FUNCTIONS IN THE CITY IN-HOUSE TO INCREASE EFFICIENCY AND EFFECTIVENESS WITH THIRD-PARTY CONTRACTS LIKE ENGINEERING. MOVE ENGINEERING FROM THIRD-PARTY CONTRACTS TO IN-HOUSE. IT WAS A GOAL WE GIVE TO HIM.

THESE ARE GOALS I WOULD EXPECT WE WOULD REVIEW AND SAY HERE'S HOW I THINK YOU DID ON AND YOU DID GREAT ON THIS ONE AND MISSED THIS ONE AND HE WOULD SELF REVIEW AND SAY I HIT IT.

MARCH. >> I APOLOGIZE TO THE COUNCIL WHEN WE WENT THROUGH THAT I DO NOT KNOW THOSE WERE THE GOALS WE WERE SUPPOSED TO BE LOOKING AT.

>> THAT'S A GOOD STARTING POINT AND WE CAN ALWAYS NARROW DOWN AND TWEAK DOWN BUT I FEEL LIKE

THAT'S A GREAT STARTING POINT. >> WE SHOULD PUT MORE STRATEGIC VERBIAGE IN THAT.

I DON'T THINK YOU SAID STRATEGIC ENOUGH WE NEED MORE STRATEGIC GOALS.

>> I THINK WHAT THE MAYOR IS PROPOSING WE COULD TRIM IT DOWN A LITTLE BIT TO MAKE IT SIMPLE.

I LIKE ALL THE DIRECT STAFF THE REPORTS TO HIM DOES THE EVALUATION.

WE MAY NOT NECESSARILY NEED THE FIRST LINE MANAGERS. OTHER CONTRIBUTORS AND THINGS

[01:45:04]

OF THAT SORT MAY BE IN THE FUTURE WE WANT TO CHANGE IT AND ADD THOSE PEOPLE BUT FOR NOW WE CAN STICK WITH THE SAME 10, 15 PEOPLE. NOT SURE HOW MANY DEPARTMENT

HEADS YOU HAVE. >> 22. >> THAT'S A GREAT NUMBER OF PEOPLE TO EVALUATE HIM. IT IS GREAT THAT HE SHOULD HAVE TO EVALUATE HIMSELF.

NOT HR BEING INVOLVED I DO AGREE ON THAT. THE CITY ATTORNEY COMPILING THINGS TO KEEP IT ANONYMOUS. AN UNBIASED OBVIOUSLY AND SHE WILL COLLECT AND DISSEMINATE.

I DO HAVE CONCERNS, I LIKE THE START, STOP CONTINUE HOWEVER ON NUMBER THREE EACH COUNCIL MEMBER PROVIDES A START, STOP AND CONTINUE. ALTHOUGH WE RECEIVED ALL THE INFORMATION FROM THE DEPARTMENT HEADS AND THE CITY MANAGER THEN WE INDIVIDUALLY HAVE TO DO THE START, STOP CONTINUE. I COULD BE LIKE JAMES START TAKING A FIVE DAY VACATION TO MEXICO. THE MAYOR IS LIKE JAMES START WORKING ON SUNDAYS EVERY OTHER SUNDAY. AS ADDITIONAL WORK DAY. JUST FOR EXAMPLE.

YOU WOULD BE PULLED IN DIFFERENT DIRECTIONS BECAUSE YOU WANT TO GO BY WHAT EACH OF THE COUNCIL SAYS. SEVEN HEADS WORKS AT THE WAS WE WOULD CALIBRATE THEM AND AGREE

ON WHICH ONES HE SHOULD START, STOP AND CONTINUE. >> WE WOULD HAVE TO HAVE A DISCUSSION ON WHAT WE CAN AGREE ON. THOSE THINGS.

AND THEN I THINK WE NEED TO KEEP IT AS SIMPLE AS WE CAN RIGHT NOW AND WE CAN ALWAYS BUILD IN THE FUTURE. I THINK WE SHOULD START WITH THE GOALS WE'VE ESTABLISHED IN MARCH OF THE STRATEGIC PLANNING. FROM THERE WE CAN GET BIGGER

AND BETTER. >> WOULD WE START WITH KEEPING IT AS IS SINCE THAT'S WHAT HE HAS RIGHT NOW AND EACH OF US TAKE THIS BACK AND USE THIS AS A FOUNDATION AND MAKE OUR EDITS AND COME BACK? IS THAT HOW THIS WORKS? I THINK WE ALL HAVE CHANGES TO

THIS WE WOULD LIKE MADE BEFORE VOTING ON IT. >> I AGREE.

>> I WOULD RATHER DELAY HIS ANNUAL REVIEW A MONTH AND GET THIS FIGURED OUT AND DO IT RIGHT. THAT'S HOW MUCH I HATE THE OLD FORM.

>> 1 TO 5 IS NOT ASSIGNING NUMBERS. >> THE REST OF YOU, AM I

OVERREACTING? >> NO. >> THOSE OF YOU WHO HAVE SEEN

IT. >> TO ME IF YOU SAID START WAS A ONE AND STOP WAS A FIVE AND

CONTINUE THAT IS BASICALLY WHAT WE'VE DONE. >> MAYBE WE CAN MAKE A BLEND OF

THINGS. >> WHAT IF WE SIMPLIFY IT LIKE YOU SAID? THE DIRECT REPORTS ONLY AND THEY DO START, STOP CONTINUE SO WE GET A FEEL WITH HIS DIRECT REPORTS AND WE ONLY DO THE SELF-EVALUATION. WE ONLY DO LETTER A AND MEASURE HIM AGAIN. HE DOES A SELF-EVALUATION AND WE DO AN EVALUATION OF HOW HE DID ON THE GOALS. HE SELF-EVALUATION ON THE GOALS AND WE GET RID OF THE START,

STOP CONTINUE FOR US. >> WOULD YOU DISAGREE WITH ME PUTTING THE GOALS FROM THE PLAN INTO AN ACTUAL TEMPLATE AND A FORM SO WHEN WE LOOK AT IT WE CAN MAKE IT MEASURABLE? HE WILL COMPLETE THIS BY THIS WITH THIS PERSON, DO YOU GET WHAT I'M SAYING?

>> THAT IS THE SIDE. THE CITY COUNCIL SIDE SO WE WILL BE SITTING IN A ROOM TO DISCUSS THOSE GOALS AND WHETHER THEY WERE COMPLETED NOT THE STAFF.

>> I'M TALKING ABOUT ME PUTTING IT INTO A CHART FOR US WE CAN HAVE A BASIS INSTEAD OF A PLANT

DIAGRAM. >> I DON'T MIND YOU DOING THAT COULD I DON'T THINK YOU CAN PUT

DO THIS BY THIS BECAUSE THAT'S NOT WHAT THE GOAL WAS. >> IF WE HAVE OUR GOAL THIS YEAR AFTER WE REVIEW HIM AND MAKE GOALS FOR THE NEXT SPOT WE CAN TURN THOSE INTO SMART GOALS THAT WE HAVE A CONTINUUM JUST TO HAVE A BETTER, I CAN'T BELIEVE IT HASN'T BEEN DONE

ALREADY I'M SHOCKED. >> WE STARTED DOING EVALUATIONS A YEAR AND HALF AGO.

>> THERE'S A LOT WE JUST STARTED DOING. >> HOW ABOUT WE BRING BACK THE NEXT MEETING A LIST AND SEND IT TO THE CITY ATTORNEY OF THE STRATEGIC GOALS WE CAN GREAT HIM AND GRAY JAMES ON HIS STRATEGIC GOALS AND HE HIMSELF GREAT HIM AND KEEP THE

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EMPLOYEES OUT BECAUSE YOU HAVE TO COME UP WITH QUESTIONS FOR HIM AND ROCESS.

WE STICK TO STRATEGIC GOALS. AND I DON'T KNOW HOW YOU FEEL ABOUT THAT JAMES IS I DON'T NOW WE TOLD YOU ONE DAY WE ARE GOING TO GRADE YOU ON N THESE BOOKS EITHER WAIT MY

SELF-DEFENSE MAYOR WOULD BE I'VE HAD SIX MONTHS. >> YOU'VE DONE A LOT IN SIX

MONTHS. >> WE'VE TAKEN THOSE GOALS TO O HEART AND WE'VE BEEN IMPLEMENTING SO FOR THE VAST MAJORITY I CONTROL OVER I FEEL LIKE I CAN AT LEAST RESPOND TO SO I'M FINE WITH USING THOSE THIS GO-ROUND TO GIVE YOU SOME FEEDBACK ON WHERE I THINK I AM

ON THE DIFFERENT STRATEGIC ITEMS FROM MARCH. >> LONG-TERM DO STRATEGIC GOALS NEED TO MARRY UP ABOUT THE SAME TIME WITH THE BUDGET? I WOULD NEED TO GIVE YOU A GOAL

IN MARCH WE HAVEN'T FUNDED. LIKE A UNFUNDED LIABILITY. >> THAT'S A GOOD POINT.

I WOULD THINK ONE I WOULD HOPE THAT I'VE SAID THIS IN DIFFERENT WAYS BUT IN THE SHEPHERD OVER THE ORGANIZATION. YOU GUYS ARE MY SHEPHERD. IN A WAY I WOULD HOPE YOU WOULD SELF REGULATE AND NOT PURPOSELY CHOOSE THINGS THAT ARE NOT FUNDED OR DON'T HAVE COUNSEL SUPPORT OR WHATEVER ELSE WHENEVER YOU DO YOUR STRATEGIC PLAN BIFURCATE IN A WAY THINGS THAT ARE OVERALL ORGANIZATIONAL GOALS THE COUNCIL WANTS TO SEE ESSENTIALLY FUNDED OR SUPPORTED IN THE UPCOMING BUDGET WHICH ITEMS ARE SPECIFIC TO THE CITY MANAGER TO EXECUTE.

I GUESS BACK TO MAYOR PRO TEM! YOU GIVEN ME THESE GOALS IN MARCH FOR MY R MY ANNUAL, MY ANNIVERSARY TO BE THE CHECK IN POINT ON THOSE GOALS SO THAT'S SIX MONTHS AWAY.

LIKE THE DELIVERY WOULD BE, THERE'S POTENTIAL THAT YOU COULD HAVE SOME BUDGET DOLLARS IN THE NEW BUDGET FOR SOME ITEMS BECAUSE IT WOULD BE THE FOLLOWING MARCH BEFORE SOME OF THOSE WOULD BE POTENTIALLY DO. AS FAR AS WE DON'T HAVE TO SET GOALS AT THE STRATEGIC PLAN BUT WE DO HAVE TO DO THE STRATEGIC PLANNING AS A PART OF OUR FISCAL POLICY IN THE SPRING.

YOU ARE LIMITED TO DOING STRATEGIC PLANNING BUT YOU CERTAINLY DO NOT HAVE TO GIVE

ME THE GOALS AT THAT PARTICULAR POINT SHOULD YOU CHOOSE NOT TO. >> CAN I HAVE THAT DONE BY

SUNDAY AND PUT IT IN THE CHAT? WOULD IT BE OKAY? >> YOU CAN PUT ANYTHING YOU

WANT IN THE CHAT. >> I COMMIT TO HAVING IT DONE BY SUNDAY AND I WILL PUT IT IN THE CHAT AND YOU CAN LOOK AT IT AND LET ME KNOW WHAT YOU WANT TO TWEAK AND MAKE CHANGES.

I JUST WANT TO COMMENT ON THE ASKING STAFF ABOUT START, STOP AND CONTINUE I HEARD SOMEONE SAY YOU CANNOT ASK STAFF ARE DISAGREE I THINK COLLABORATING IS VERY IMPORTANT.

IF YOU ASK ME TO TELL HIM WHEN HE HAS TO START, STOP AND CONTINUE I HAVE NO CLUE I'M WONDERING IF OUR STAFF HAS CAPACITY SINCE THEY HAVE NOT DONE ANYTHING LIKE THIS TO KNOW WHAT IT WILL LOOK LIKE TO CREATE A START, STOP AND CONTINUE.

IT IS A LEARNING PROCESS STAFF I DO BELIEVE YOUR INPUT IS IMPORTANT.

>> FROM HERE STAFF CAN YOU TELL ME WHAT YOU GUYS ARE DOING? YOU CAN'T DO THAT.

THEY NEED TO INTRODUCE THEMSELVES. >> I DON'T THINK YOU CAN PUT

ANYTHING IN THE CHAT AND HAVE US RESPOND TO. >> CAN I CLARIFY THE CHAT IS THE ONLINE MESSAGE BOARD WHERE IT IS NOT THE PUBLIC THINKING YOU ARE CHATTING IN VIOLATION

OF THE OPEN MEETING. THE ONLINE MESSAGE BOARD? >> JUST TO CLARIFY?

>> YOU ARE ABLE TO SAY I LIKE THIS IN FIVE PEOPLE SAY IT IS A GREAT IDEA TO PEOPLE SAY I DON'T. YOU CAN HAVE ALL THE CONVERSATION AND THE MESSAGE

GROUP. IT IS PART OF THE OPEN MEETING. >> COUNCILMEMBER DANA WILCOTT SAID CHAT AND THAT TEAMS ARE CALLED CHAT I WANTED TO MAKE SURE WE WERE NOT TALKING ABOUT

CHAT. >> ADDITIONALLY I WOULD SAY WHEN WE CREATED THE TEAM FOR YOU TO SHARE WE LOCKED IT TO WHERE YOU CAN'T ACTUALLY CHAT SO YOU DON'T ACCIDENTALLY VIOLATE. I'M TALKING ABOUT THE MICROSOFT OFFICE TEAM.

>> I HAVE USED THE BUT I LEGALLY CAN'T SHARE WITH THE REST OF THE COUNCIL OF

DOCUMENT.>> YOU WOULD TYPICALLY SEND IT TO DOTTIE OR MYSELF AND WE WOULD DISTRIBUTE IT OUT. LOOKS YOU CAN SEE IT BUT NOT COMMENT? WHAT'S NOT IN TEAMS. YOU ARE TALKING THE MESSAGE BOARD.

>> THE MESSAGE BOARD YOU CAN HAVE CONVERSATION AND POST AND THAT'S WHY THE MESSAGE BOARD IS

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SET UP BECAUSE IT IS TONE COMPLIANT. LOOKS PERFECT.

>> DON'T SAY CHAT. >> WHY ARE YOU CHATTING? WE ARE NOT CHATTING IT IS A

MESSAGE BOARD. >> ANY OTHER DISCUSSION? THANKS EVERYONE.

>> WE ARE NOT GOING TO CHANGE THE PROCESS? >> WE ARE ON PARTISAN IN THE MESSAGE BOARD ATTEMPTED WITH THE STRATEGIC PLANS FOR US TO LOOK AT AND EVALUATE AND WE CAN

START CREATING SMART GOALS. >> WE WILL HAMMER IT OUT ON THE MESSAGE BOARD.

>> WE WILL HAVE A FORM WITH THE PROCESS.>> DO WE NEED ANOTHER ITEM ON THE FUTURE AGENDA?

>> WE DECIDE TO HOLD OFF ON STOPPING TO FIGURE OUT THE PROPER WAY.

OKAY GOOD. THAT MAKES ME FEEL BETTER THANK YOU.

>> WE WILL BRING IT BACK AUGUST 3. SINCE STAFF WON'T HAVE TO DO ANYTHING. JUST A DISCUSSION FROM OUR PART AUGUST 3 AND THE MESSAGE BOARD

OPPORTUNITY. SOUND GOOD? >> MAYOR I WANT TO REMIND EVERYONE I WILL BE PRESENT IN THE BUDGET ON AUGUST 3. THAT'S AT LEAST A GOOD THREE

HOURS SO BE PREPARED. >> WE LEFT TO HANG IT OUT ON THE MESSAGE BOARD.

[10.3. Consideration and possible action relating to amending the City Manager's Contract, including but not limited to, Section 12 and Section 5 of the Agreement (Mayor Mike Snyder)]

>> ITEM MAYOR MIKE SNYDER CONSIDERATION POSSIBLE ACTION RELATED TO AMENDING THE CITY MANAGERS CONTRACT INCLUDING BUT NOT LIMITED TO SECTION 12 OF SECTION 5 OF THE AGREEMENT.

WE HAVE PUBLIC COMMENT. >> COULD EVEN COUNSEL. I FIND THIS ITEM A LITTLE BIT CONCERNING HAVING READ THE LETTERS IN THE PACKET. IT SOUNDS LIKE THE SITUATION IS RESOLVED AND I DON'T UNDERSTAND WHY THIS IS AN AGENDA ITEM. IF IT IS AGENDA ITEM I DO UNDERSTAND WHY IT IS DISCUSSED IN PUBLIC AND NOT IN PRIVATE. HAVING KNOWN HOW MIKE OPERATES HE LIKES TO PUBLICLY HUMILIATE PEOPLE AND ESPECIALLY WITH THE CONTENT OF THESE LETTERS TO DO IT IN FRONT OF STAFF SEEMS TO BE IMMATURE AT BEST. I HAD A CONVERSATION WITH COUNCILMEMBER PETER GORDON AND CITY MANAGER IRKED REGARDING THESE THINGS AND IT SOUNDS LIKE EVERYTHING HAS BEEN RESOLVED. BUT THEN ONE OF THEM WAS CONCERNING WHEN I TALKED TO COUNCILMEMBER, OR MAYOR PRO TEM GORDON HE WAS ASKED TO SIGN THE LETTER IN LIEU OF IT NOT BEING A AGENDA ITEM AND THEN IT BECAME AGENDA ITEM. MAYOR PRO TEM GORDON I APOLOGIZE FOR BRINGING THIS UP BECAUSE YOU TOLD ME THAT BUT I FIND IT I WOULD SAY VERY DISHONEST OF YOU MIKE TO DO THAT TO HIM WHEN YOU SAID IF YOU SIGN THIS I WON'T MAKE IT A AGENDA ITEM. IT IS MY OPINION KNOWING YOU THE WAY I'VE KNOWN YOU AND SEE THE WAY YOU OPERATE THIS IS BASICALLY THE OPPORTUNITY FOR YOU TO PUBLICLY HUMILIATE OUR CITY MANAGER OR SOME OTHER AGENDA YOU HAVE. EITHER THAT OR YOU WILL LET THE ITEM GO AND HAVE NO DISCUSSION IN PUBLIC. THANK YOU.

>> IF I CAN ASK YOU A QUESTION? MISS SUTTON? DO YOU WANT US TO TALK ABOUT

THIS IN PUBLIC OR NOT TALK ABOUT THIS IN PUBLIC? >> I DON'T THINK THIS IS

SOMETHING THAT NEEDS TO BE DISCUSSED IN PUBLIC. >> HERE'S WHAT BROUGHT THIS ON.

I MET WITH TWO COUNCILMEMBERS THAT HAVE BEEN UP FRONT WITH JAMES ON THIS.

THERE WAS SOME PERSON TRYING TO GET A MEETING SET UP AND IT WAS TAKING FOREVER.

HIS CALENDAR WAS FULL UNTIL NOVEMBER. COUNCILMEMBER DAN THORNTON MET WITH HIM AND I'M CONCERNED ABOUT WORK, LIFE BALANCE AND WHAT IS GOING ON.

WHEN I WAS GETTING PREPARED FOR THE MEETING I HAD LOOKED TO SEE WHAT THE CONTRACT SAID.

THERE WAS A NOTE AND I DO NOT SEE THE CONTRACT. I HAD ASKED THE CITY ATTORNEY'S OFFICE FOR THE CONTRACT BUT THERE WAS A REDLINE THAT MENTIONED TEACHING OR SOMETHING. I REMEMBER SOMETHING ABOUT THAT.

I TALKED TO JAMES ABOUT IT IN THE MEETING. HE EXPLAINED WHAT IT WAS AND MY RECOMMENDATION WAS I THINK THE CONTRACT SAYS YOU HAVE TO DISCLOSE IN WRITING TO THE COUNCIL. A COUPLE WEEKS WENT BY AND I DO NOT HEAR ANYTHING BACK AND I TALKED TO MAYOR PRO TEM GORDON ABOUT THE CONCERN. I'M NOT TRYING TO GET RID OF

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