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WE'LL START THE CITY COUNCIL WORK SESSION FOR THURSDAY, AUGUST 3RD, 2023 ORDER.MAYOR, UH, COUNCIL MEMBER CLARK REACHED OUT AND SAID THAT HE WOULD BE RUNNING LATE.
HIS DAUGHTER WAS GETTING A RECOGNITION TONIGHT AND HE WAS TRYING TO SEE HER GET HER PICTURE AND THEN GET HER AS SQUEEZE AS COULD.
SO WHAT, WHAT COUNT WHEN HE GETS HERE.
[3.1. Boards and Commissions Discussion - Discussion on Boards and Commissions including Council Liaisons duties and appointments to Boards and Commissions (City Council)]
BOARDS AND COMMISSIONS.DISCUSSION ON BOARDS AND COMMISSIONS, INCLUDING COUNCIL LIAISON DUTIES AND APPOINTMENTS TO BOARDS AND COMMISSIONS.
I CAN START, I CAN ALWAYS SAY I CAN START NOW.
WHAT'S HIS DOWN BOARD AND COMMISSION DISCUSSION? YEAH, SO COUNCIL LIAISON DUTY.
SO I THINK THERE'S TWO PARTS HERE.
UM, I THINK THERE'S A FEW CONCERNS.
THERE WAS ONE ABOUT, UM, UH, THE WAY THE ORDINANCES ARE WRITTEN, SOME BOARDS AND COMMISSIONS ARE NOT SET UP TO WHERE THEY PICK A CHAIRMAN AND VICE CHAIRMAN EVERY YEAR.
SOME ARE, UM, ALSO SOME OF THE DUTIES OF THE BOARDS AND COMMISSIONS.
NOT EVERYBODY MAY BE ON THE SAME PAGE IN TERMS OF WE ALL MAY HAVE ONE EXPECTATION.
THE BOARDS AND COMMISSIONS MAY HAVE ANOTHER.
SOME OF US MAY HAVE DIFFERENT EXPECTATIONS SO WE CAN TALK ABOUT CERTAIN BOARDS AND, UM, WE HAVE CONCERNS ABOUT, OR THAT WE'D LIKE TO SEE CHANGE BECAUSE CORRECT ME IF I'M WRONG, DODI, BUT WE COULD AMEND ANY ORDINANCE AND SHORT OF BREAKING THE LAW, WE CAN HAVE ANY BOARD DO ANY ADVISORY COMPONENT.
WE JUST HAVE TO AGREE TO IT, VOTE IT AND CHANGE ORDINANCE, SOME SORT OF MUNICIPAL PURPOSE.
I THINK STEP THE, THE THIRD THING IS LIAISON DUTIES.
UM, WITH THOSE TWO, I THINK THERE'S DIFFERENCE OF OPINIONS ON WHAT LIAISONS ARE DOING, WHAT EVERYBODY'S GETTING OUT OF IT, WHAT THE PURPOSE IS.
AND SO I THINK THIS IS MORE OF A GET US ALL ON THE SAME PAGE.
WE MAY NOT ALL AGREE TO IT, BUT GET US ON THE SAME PAGE.
I, I KNOW THAT WE DON'T HAVE AS MUCH PARTICIPATION.
I WOULD LOVE TO SEE LIKE A ONE PAGER WITH, UH, DUTIES FOR EACH FOUR.
LIKE JUST A QUICK, UM, SOMETHING WITH A, IT'S NOT A MEME, BUT AN IMAGE WITH LIKE A PICTURE.
A GRAPHIC WITH LIKE THE DUTIES AND LIKE A NICE PICTURE THAT KIND OF LIKE, HERE'S WHAT'S OPEN INSTEAD OF, OF A WHOLE ORDINANCE AS IT CAN SEEM OVERWHELMING.
EVERY ORDINANCE HAS A SECTION IN IT THAT SAYS KIND OF DUTIES AND RESPONSIBILITIES.
SO THAT SHOULD BE PRETTY EASY TO PULL OUT MM-HMM.
AND TO PUT INTO THAT KIND OF A THING, MAKE A LITTLE GRAPHIC.
WHAT I WAS, WHEN THERE'S AN OPENING WHEN WE WERE ON THE, UH, ALL THREE OF US ACTUALLY WE'RE ON THE NOMINATING COMMITTEE LAST YEAR.
UH, WHAT I TYPICALLY DID WAS THAT WHEN WE WERE SETTING UP AN INTERVIEW FOR SOMEBODY MM-HMM.
AND THAT WAY THEY KIND OF WENT INTO THE INTERVIEW KNOWING WHAT THE JOB, WHAT DESCRIPTION WAS.
AND I MEAN, THAT HELPS THE PEOPLE WHO HAVE ALREADY APPLIED.
BUT I GUESS THIS WOULD HELP MORE PEOPLE TO APPLY POSSIBLY.
WHEN I TALK TO PEOPLE ABOUT JOINING AND THEY'RE LIKE, I DON'T KNOW.
WHAT IS IT? IT'S, IT SEEMS OVERWHELMING.
SO IT'S LIKE, WHAT ALL DO I HAVE TO DO? IT'S ALWAYS THE QUESTION, WHAT ALL DO I HAVE TO DO? SO IT WAS A QUICK BULLET POINTS OF THIS IS THE, THE DUTIES.
AND THEY'D SAY, OH, IT'S NOT SO BAD.
THIS WOULD BE A GOOD OPPORTUNITY TO REVIEW 'EM TO SEE IF MAYBE WE NEED TO ADJUST THEM ANY AS A COUNCIL.
AND YOU KNOW, IT'S FUNNY, LET'S TALK ABOUT THIS.
REMIND ME OF UM, A THING THAT I THINK STARTED SOME OF THIS CONVERSATION A LITTLE BIT.
AND THEN WE KEEP SAYING WE WANT, THIS IS JUST MY OPINION.
WE SAY WE WANT PEOPLE TO BE MORE INVOLVED IN BOARD AND COMMISSIONS, BUT IF YOU LOOK AT OUR BOARDS AND COMMISSIONS, IT'S MADE UP OF THE VAST MAJORITY, THE SAME PEOPLE.
THEY MAYBE MOVE A BOARD COMMISSION, BUT IT'S ALWAYS THE SAME PEOPLE.
AND A LOT OF OUR ROLES ARE BY THE SAME PEOPLE.
AND SOMETIMES THAT'S GOOD AND SOMETIMES THAT'S BAD.
BUT IF WE'RE NOT OPEN TO, I WAS JUST TALKING TO RIGHT BEFORE THE MEETING SOMEONE I SAID, HOW DO YOU TELL PEOPLE WE WANT YOUR INVOLVEMENT, BUT WHEN YOU COME AND GET INVOLVED, YOUR POSITION WON'T BE HERE AND IT WON'T BE THIS, BUT WE CAN HAVE YOU BE OVER HERE ON THIS BOARD.
AND SO I THINK WE NEED TO, ONE OF THE CHANGES I'D LIKE TO SEE IS, I'M NOT ON THE NOMINATING COMMITTEE, SO I DON'T SEE ANY APPLICATIONS
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THAT COME IN, BUT QUITE FRANKLY, I DON'T SEE ANY APPLICATIONS.AND THERE ARE PEOPLE WHO TELL ME THEY APPLY.
AND SO I'D LIKE US TO ALMOST TASK THE CITY SECRETARY WITH RECEIVING THE APPLICATIONS, TAKING OUT, BLOCKING OUT THE ADDRESS AND NAME OF PEOPLE, KEEPING QUALIFICATIONS AND WHAT THEY WANT TO DO AND EXPERIENCE.
AND THEN US TRYING THAT FOR MAYBE A YEAR TO SEE IF, IF, ARE WE SELECTING PEOPLE FOR THE RIGHT BOARDS BASED ON EXPERIENCE LEVEL OR BASED ON COMMITMENT THAT THEY WANNA GO TO TRAINING OR THEY'VE BEEN TO HOW UNIVERSITY OR THINGS LIKE THAT.
BUT THEN THE NOMINATING COMMITTEE IS THE ONE THAT'S REVIEWING 'EM BECAUSE IT CONCERNS ME A LITTLE BIT THAT PEOPLE, AND SOME PEOPLE SAY THEY SUBMIT STUFF AND I DON'T KNOW IF THEY ALWAYS DO, BUT IT CONCERNS ME WHEN PEOPLE ARE SAYING THEY SUBMITTED STUFF, THEY'RE NOT INTERVIEWING, THEY'RE NOT GETTING A CALL.
AND THEN PEOPLE ARE GETTING ON THE BOARD THAT MAYBE HAVE ALREADY SERVED THERE OR THAT MAYBE AREN'T QUALIFIED OR WHATEVER.
AND SO I'M LIKE, HOW ARE WE, HOW ARE WE GOING ABOUT PICKING EVERYBODY? AND SINCE I'VE NEVER DONE THE PROCESS PART OF IT, MAYBE JUST, I'M NOT EVEN DONE UNDERSTAND WHAT WE'RE ACTUALLY DOING.
THE BIGGEST CHALLENGE IS GETTING PEOPLE TO APPLY JUST FROM WHAT I'VE SEEN, BECAUSE I GET ALL OF THE APPLICATIONS THAT I'VE SEEN.
WHEN PEOPLE TELL ME THEY DO, I ACTUALLY SEE THAT THEY DO.
BUT IT IS THE SAME PEOPLE OVER AND OVER.
WE NEED TO FIGURE OUT A WAY TO GET OUT TO NEW PEOPLE TO GET THEM INVOLVED AND TO GET THEM EXCITED ABOUT SERVING.
UM, SO WHAT DO WE DO AS A COUNSELOR? WHAT ARE WE DOING AS A COUNSELOR CURRENTLY TO TALK TO
UM, GOING TO PEOPLE WHO ARE EXPERTS IN THESE AREAS, LIKE SOMEONE WHO HAS PLANNING AND ZONING EXPERIENCE.
SOMEONE WHO HAS WORKS ADVISORY EXPERIENCE.
UM, I THINK THAT'S THE FIRST START.
BUT I WOULDN'T IF, IF I WAS, IF I RECEIVED THIS, I'M LIKE, THAT'S TOO MUCH I CAN DO WITH THAT.
AND IT'S THE SAME THING WHEN I STARTED THE MENTORING PROGRAM FOR
UM, IT WAS, THEY WERE INTIMIDATED.
I DON'T KNOW HOW TO BE A MENTOR.
MY LIFE DOES NOT CONSIST OF ANY EXPERTISE TO KIDS.
SO IT'S LIKE, WELL THIS IS ALL YOU DO.
AND I'M LIKE, OH, I CAN DO THAT.
SO TO KIND OF TAKE THAT IN INTIMIDATION OUT SO THAT IT'S NOT, IT DOESN'T FEEL LIKE YOU'RE, YOU CAN'T DO IT.
AND WHAT WAS THAT THING CALLED? A PHOTO? WHAT LIKE AN DEMOGRAPHIC INFOGRAPHIC.
I THINK THAT QUALIFICATIONS AND EXPERIENCES IS LIKE A GOOD THING TO BASE IT OFF OF, BUT I DON'T THINK IT SHOULD BE LIKE SOLELY CONSIDERED BECAUSE I MEAN, IT CAN BE SOMETHING THAT SOMEONE'S LIKE TRASHING OUT LIKE, HEY PARKS, LIKE I LOVE, I LIKE TO OUTDOOR NAME MY FAMILY.
YOU DON'T HAVE TO HAVE EXPERIENCE IN PARKS.
YOU JUST WANNA BE IN THE SPACE.
TRY TO MAKE IT BETTER FOR THE COMMUNITY.
SO I DON'T THINK THAT, OBVIOUSLY IF IT'S SOMETHING LIKE E D C, OBVIOUSLY THEN THAT MAY PLAY A ROLE INTO YEAH.
QUALIFICATIONS AND EXPERIENCE, RIGHT? E D C.
BUT YOU KNOW, JUST LIKE A DIFFERENT TONE.
THERE'S A DIFFERENT TONE TO THE DIFFERENT BOARDS AND COMMISSIONS.
SO I DON'T THINK WE SHOULD TOTALLY JUST GO BASED OFF OF LIKE QUALIFICATION.
ESPECIALLY 'CAUSE WE WANT PEOPLE TO, THAT PASSION IS WHAT THE PASSION TO KEEP THEM GOING.
SO YEAH, LIKE WE HAD A PA WE HAD A PASSIONATE, UH, A NOW CURRENT PASSIONATE BOARD MEMBER THAT, YOU KNOW, CAME UP, DID PUBLIC COMMENT.
UH, PETER REACHED OUT AND WAS LIKE, HEY, YOU KNOW, YOU'RE SUPER PASSIONATE ABOUT THIS AND YOU KNOW, MAYBE YOU SHOULD DO THIS.
YOU KNOW, AND THEN SHE GOT STARTED WITH IT.
SHE'S LIKE, OKAY, LOVE YOU THEN, YOU KNOW? MM-HMM.
THAT'S NOT WHAT I'M PUSHING FORWARD.
BECAUSE IF YOU HAD A, LET SAY A P AND Z OF SEVEN CIVIL PEOPLE, THAT'S PROBABLY THE WORST THING THE CITY COULD HAVE HAPPENED.
BECAUSE THEN YOU JUST HAVE EXACTLY THE SAME THOUGHT.
AND YOU NEED, TO ME, YOU NEED A DIVERSE, WE HAVE A DIVERSE COMMUNITY.
BUT YOU ALSO DON'T WANT SOMEONE WHO'S LIKE ANTI, LIKE ANTI LIBRARY SERVING ON THE LIBRARY BOARD AS A MEASURE TO MAYBE NOT SAY THEY, SOMEONE REALLY DOESN'T WANNA EXPAND THE LIBRARY.
SO THEY GET ON THERE AND IT'S ALL THEY'RE PUSHING.
WELL, IF YOU ARE GONNA BE ON THE LIBRARY BOARD, YOU SHOULD BE FOR THE LIBRARY.
YOU MAY NOT BE A LIBRARIAN OR HAVE AN ENGLISH MAJOR OR SOMETHING LIKE THAT.
BUT JUST LIKE PARKS, IF YOU'RE ROADS, ROADS, ROADS AND YOU'RE ONLY ON A PARKS FOR A DIFFERENT REASON, THAT'S PROBABLY NOT THE BEST THING.
BUT THEN IF YOU'RE ON THE P N C, I WOULD, I WOULD THINK YOU NEED SOME PLANNING, UM, EXPERIENCE ON SOME OF 'EM.
SOME MAYBE AN ARCHITECT, SOMEONE THAT'S IN DEVELOPMENT, SOMEONE THAT UNDERSTANDS SOME OF IT.
BUT THEN YOU ALSO NEED PEOPLE THAT MAYBE DON'T HAVE THAT EXPERIENCE SO THAT THEN THEY CAN ALSO SAY, WELL, BECAUSE A BUNCH OF, A BUNCH OF TRAINED PEOPLE WILL START TALKING ABOUT THE NEED FOR SAY P UES.
AND LIKE ME PERSONALLY, I HATE, I HATE THOSE 'CAUSE IT'S, TO ME IT TAKES AWAY PART OF YOUR YARD WHERE THE PROFESSIONALS WILL TELL YOU WHY THAT'S
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IMPORTANT TO HAVE THAT.BUT THE VAST MAJORITY OF PEOPLE OUT THERE IN HUD WILL SAY, WHY? I DON'T UNDERSTAND WHY PAPER TAXES AND I CAN'T PLAN ANYTHING 10 FEET ALL THE WAY AROUND MY YARD BECAUSE, SO YOU ALWAYS HAVE THEIR OPINION.
AND THEN SAME WITH THE E D C, YOU DON'T WANT ALL BANKERS AND ALL DEVELOPMENT PEOPLE, BUT IF YOU HAVE SOMEONE THAT IS DEVELOPMENT AND SOMEONE THAT'S BANKING, MAYBE SOMEONE THAT HAS SOME LEGAL EXPERIENCE TO KIND OF BE A COUNTERBALANCED TO THE LEGAL ARGUMENT.
SOMEONE THAT DOESN'T HAVE ANY OF THAT BUT JUST SAYS, HEY, YOU KNOW, JUST FROM A GUY THAT, OR A GIRL THAT DOESN'T KNOW WHAT'S GOING ON OUT THERE, YOUR DECISIONS ARE AFFECTING US THIS WAY.
SO I THINK ALL THAT, AND I THINK THAT'S WHAT YOU GUYS WILL DO.
UM, IF WE CAN FIND A WAY, EITHER THE PHOTOGRAPHIC OR OTHER WAYS TO GET THE WORD OUT MORE, NOW THAT WE HAVE CITIZENS UNIVERSITY, UM, I THINK THIS SHOULD BE, YOU KNOW, JUST A LITTLE OVERVIEW SHOULD BE INCLUDED IN THEIR, UM, IN THAT PROCESS.
UM, 'CAUSE THEY WILL BE THE ONES THAT'LL BE LIKE OUR NEXT LEADERS.
THOSE WILL BE OUR CITY ADVOCATES.
AND THAT WAS KIND OF THE THOUGHT LAST YEAR WAS THAT WE GET EVERYONE TO GO THROUGH CITIZENS UNIVERSITY.
AND THEN WE DO KIND OF A, AN AN ANNUAL APPOINTMENTS OF BOARDS INSTEAD OF DOING IT ALL THE TIME THROUGHOUT THE YEAR.
WE DO THIS, THIS MASSIVE INTERVIEW AND WE INTERVIEW 'EM ALL.
WE DO APPOINTMENTS AROUND THE SAME TIME THAT THEY EXPIRE, WHICH IS JUNE.
AND WE COULD DO THAT AND KIND OF MOVE TO THAT ONCE A YEAR.
UM, WILL THEY GO AND VISIT PARKS AND BOARDS? THEY CAN GET A LIST OF BEING ON THE BOARD.
THIS IS WHAT WOULD HAPPEN WHEN THEY GO TO A PLANNING AND ZONING MEETING.
I'M ASSUMING THEY ATTEND THE MEETINGS.
IF YOU WANTED TO GET ON THIS BOARD, HERE'S A LITTLE QUICK TIP OF JOB DUTIES SO THAT THEY CAN HAVE IT IN THEIR HEAD BEFORE THEY EVEN GET OUT.
AND THEN THE OTHER THING THAT I HAD TALKED TO, UM, WHEN WE REDID, I HELPED REDESIGN THE APPLICATION, SIMPLIFIED.
IT GOT RID OF A COUPLE OF PAGES AND MM-HMM.
AND SO WE, WE KIND OF MADE IT BETTER.
BUT THE ULTIMATE GOAL AT THE TIME WAS TO GET IT TO AN ONLINE FORM TO WHERE YOU'RE NOT DOWNLOADING, FILLING IT OUT, SCANNING IT.
I TALKED TO CITY MANAGER URBAN ABOUT THAT RECENTLY.
AND UH, WE HAD TALKED TO UH, UM, IT AND THEY SAID THAT'S DEFINITELY DOABLE.
IT WOULD JUST NEED TO HAVE, YOU KNOW, AUTHORIZED AND RESOURCES APPLIED TO IT.
WE DOESN'T NEED AN ONLINE MAKE IT EASY.
WE COULD EASILY GET NOTIFIED WHEN THAT'S SUBMITTED.
SO IT'S, IT SUBMITTED AND THE CITY COUNCIL, THE WHOLE ALL SEVEN WOULD GET A PING AND SAY THIS, HERE'S ALL THE APPLICATIONS COULD GO IN.
WE COULD LOG IN, WE COULD SEE 'EM, WE COULD VIEW 'EM, WE KNOW WHEN THEY WERE SUBMITTED.
IF IT'S A YEAR OLD OR A MONTH OLD.
AND THAT, I THINK THAT WOULD SOLVE THAT COMMUNICATION ISSUE TO GET ALL THOSE THERE.
AND WHEN I APPLIED FOR MY FIRST BOARD, I ALMOST DIDN'T BECAUSE OF THAT SEVEN PAGE APPLICATION.
I WAS LIKE, I AM NOT FILLING ALL THIS CRAP OUT TO VOLUNTEER.
IT'S NOW SIX A LITTLE BETTER, BUT IF IT WAS ONLINE, IT'D BE BETTER.
I'M LIKE, I JUST WANNA VOLUNTEER.
I DON'T WANNA FILL OUT MY LIFE STORY.
CAN I ASK A QUESTION? WE USED TO DO EVERY THREE YEARS.
WHY DO WE REAPPOINT EVERY YEAR NOW THAT JUST MAKES IT THUMBS IT UP FOR YOU GUYS, DOESN'T IT? SO WE, WE DO IT STAGGERED.
SO NOT EVERYONE EXPIRES AT THE SAME TIME.
IT'S BASICALLY A, A THIRD OF THE BORDER OF COMMISSION EXPIRES EVERY YEAR.
SO THE, NOT, IT'S STILL THREE YEARS, BUT IT'S STILL THREE YEAR APPOINT AND SOME ARE TWO.
UM, BUT I THINK STATE LAW SAYS B D C B C AND YOU GUYS ARE TALKING ABOUT CERTAIN BOARDS, WHICH BASTROP IS GOING THROUGH RIGHT NOW WITH P AND C, PUTTING IN REQUIREMENTS THAT AT LEAST ONE MEMBER HAVE EXPERIENCE WITH DEVELOPMENT.
ONE MEMBER HAVE EXPERIENCE WITH ZONING LAWS, ONE MEMBER HAVE EXPERIENCE WITH REAL ESTATE LAW AND THEN THEY CAN HAVE LIKE THREE OR FOUR MEMBERS FROM THE COMMUNITY THAT REALLY DON'T HAVE THAT MUCH EXPERIENCE IN THAT TYPE OF THING.
I THINK THAT'S, I THINK THAT'S A GOOD GOAL.
I THINK RIGHT NOW WE JUST NEED TO YEAH, YOU'RE THE BIGGEST PROBLEM IS TRYING TO GET SOMEBODY WHO'S IN THAT POSITION TO VOLUNTEER FOR A BOARD.
SO I, I THINK THE HU UNIVERSITY IS A GREAT LONG-TERM PIPELINE.
I'M NOT SAYING DON'T DO IT, BUT THAT SCARES SOME PEOPLE AWAY BECAUSE THAT'S A BIG COMMITMENT TO JUMP IN AND GO TO EIGHT OR NINE MEETINGS IN A ROW WHERE LIKE THE LIBRARY BOARD MEETS ONCE A QUARTER AND IF YOU JUST WANNA BE ON THE LIBRARY BOARD, DO YOU WANT TO HAVE TO GO AND SIGN UP AND MEET AND GO SEE THE WASTEWATER TREATMENT PLAN AND ALL THESE OTHER THINGS THAT REALLY DON'T MATTER TO YOU IF YOU ONLY CARE ABOUT THE LIBRARY.
WELL, I KNOW, BUT SO I'M SAYING WE NEED TO OPEN UP THOSE PATHS TOO.
WE NEED TO NOT JUST FOCUS ON THE CITIZENS UNIVERSITY, BUT ALSO FOCUS ON, HEY, IF YOU JUST WANT TO JUMP IN ON THE LIBRARY, IF YOU JUST WANT TO JUMP IN ON PARKS, YOU DON'T HAVE TO DO ALL OF THIS.
YOU CAN JUST JUMP IN THERE AND THIS IS WHAT THOSE REQUIREMENTS ARE.
SO I'M TRYING TO STAY ON THINGS, EXPERIENCE ANY OF THAT.
UM, I'M TRYING TO STAY ON A THING.
NOBODY IN HU CITIZEN UNIVERSITY HAD ANY EXPERIENCE THAT YOU GUYS WERE ASKING TO BE A REQUIREMENT.
NOBODY HAD DEVELOPMENT EXPERIENCE.
NOBODY HAD ANY PASSION OF EXACTLY.
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YEAH.WE'RE ALL THEY LEARN, WANTED TO LEARN ABOUT THE CITY.
MOST OF US ARE IN IT, OTHER FIELDS, NONE OF US HAD ANY OF THAT EXPERIENCE.
SO JUST KNOW THAT PULLING FROM H C U WOULD BE GREAT, BUT THAT'S A REQUIREMENT.
IN ADDITION TO THAT, TO HAVE THAT EXPERIENCE, YOU'RE NOT FULL.
SO I STAYED OUT A LOT OF THINGS AND WHEN I FIRST GOT ON COUNCIL, SOMEONE WOULD HAVE A COMPLAINT.
I'D SAY, WELL HERE'S, HERE'S WHERE OR DIFFERENT ON THIS, OR I AGREE WITH YOU, WHATEVER IT WAS.
BUT I ALWAYS SAID, HAVE YOU EVER THOUGHT ABOUT SERVING BECAUSE YOU CARE ENOUGH THAT YOU COMPLAIN? 'CAUSE THERE'S A SMALL GROUP OF PEOPLE THAT COMPLAIN.
AND CANDIDLY, I NEVER OFFERED A TO ANYBODY THAT COMPLIMENT.
BUT I THINK THAT I, I THINK IT'S MOSTLY UPON TESTS.
IF WE'RE OUT THERE REPRESENTING PEOPLE AND WE'RE OUT THERE TALKING TO ALL THESE PEOPLE, THEN I THINK IT'S REALLY A LACK OF OUR EFFORT.
ALL SEVEN OF US, UM, IS WHY WE DON'T HAVE THE AMOUNT OF PEOPLE ON THERE BECAUSE WE'RE MEETING WITH ALL THESE PEOPLE AND HAVING ALL THESE CONVERSATIONS AND THEY'RE TALKING TO US.
EVERYTHING FROM PARKS TO ROADS TO ALL THESE THINGS.
UM, I MEAN, WE, IF YOU, IF YOU GET TO KNOW PEOPLE, YOU'LL KNOW, YOU'LL KNOW THEIR FIELDS ARE IN, WHO'S IN, UM, YOU KNOW, REAL ESTATE.
AND I THINK IT IS GOOD THAT YOU LOOK AND SAY, NOT AS A GOAL, BUT YOU JUST SAY, LOOK, LOOK, WE'LL NEVER GET IT DONE UNLESS WE DECIDE ONE PERSON ON P N C HAS TO BE X.
AND THEN, WE'LL, ALL SEVEN OF US ARE OUT POSTING, WE'RE WORKING ON IT.
BUT IF WE JUST SAY IT'S A GOAL, WE'RE NEVER GONNA HIT THAT GOAL BECAUSE GOALS FREQUENTLY DON'T GET HIT.
BUT, UM, YEAH, I MEAN TO THAT THOUGH, LIKE I, I'VE HAD SOME CHALLENGES JUST LIKE WITH TALK TO PEOPLE LIKE, HEY, LEMME HUDDLE.
LIKE I'VE SMALL TALK, YOU KNOW, WHAT DO YOU LIKE, YOU KNOW, WHAT DO YOU HATE? THINGS LIKE THAT.
JUST, YOU KNOW, GETTING INFORMATION FROM PEOPLE.
AND THEN I'M LIKE, YOU KNOW, WOULD YOU EVER KIND OF CONSIDER LIKE GETTING INVOLVED, LIKE MAKING SOME CHANGES, YOU KNOW, WITH, YOU KNOW, HOW YOU SEE THINGS AND STUFF AND THEY'RE LIKE, OH NO WAY.
YOU KNOW, THINGS LIKE, I'M LIKE, OKAY, COOL.
BUT AT LEAST I'M, I'M OUT THERE.
BUT LIKE, YOU KNOW, WE DO GET SHOT DOWN TOO.
SO IT'S JUST LIKE, YOU GUYS KEEP, KEEP GOING AND, BUT YOU DON'T WANNA BE PUSHY EITHER BECAUSE LIKE OBVIOUSLY PEOPLE DON'T WANNA GET INVOLVED IN GOVERNMENT, YOU KNOW, IF THEY DON'T WANT TO, THAT'S FINE.
I'LL BE HONEST, THE PEOPLE THAT I APPROACH SAY THAT HOW POLITICAL CLIMATE IS STILL SUCH THAT THEY DON'T EVEN WANNA GET INVOLVED BECAUSE THEY DON'T WANNA SEE THEIR NAMES SMEARED ON FACEBOOK.
AND I SWEAR TO YOU, THAT'S THE GOD'S HONEST TRUTH.
THEY'RE LIKE, THERE'S TOO MUCH GOING ON UP THERE.
NOT MY CIRCUS, NOT MY MONKEYS.
YOU KNOW, WHAT'S INTEREST ABOUT THAT? WHEN IT IS, WHEN IT'S UH, ELECTION TIME, EVERYBODY'S WORKING IT, EVERYBODY'S OUT.
WHO SHOULD RUN, WHO SHOULD DO THIS? AND I'M JUST ASKING THE SAME PASSION THAT WE PUT FOR WHO OUGHT SIT IN SEATS, WE SHOULD PUT THAT PASSION FOR WHO SITS IN THE SEATS ON P AND Z WHO SITS IN THE SEAT SEATS ON PARK.
AND IT'S UP TO US TO FIX SOME OF THIS STUFF.
I MEAN, UM, BUT, UH, ONE OTHER QUESTION I HAVE.
WHEN, WHEN YOU GUYS ARE LOOKING AT APPLICATIONS, ARE YOU GETTING JUST, ARE YOU GUYS GETTING LIKE THE 12 PEOPLE THAT HYPOTHETICALLY APPLIED OVER THE PAST 12 OR 15 MONTHS? OR YOU GET THE PEOPLE WHO APPLIED IN THE LAST MONTH.
LIKE WHAT'S YOU'RE ALSO'S UNDERSTANDING OF HOW ARE YOU GOING BACK AND RE-INTERVIEWING PEOPLE THAT APPLIED BEFORE THAT WEREN'T SELECTED? OR IF IT YOU NOT SELECTED, YOU'RE OUTTA THE POOL, ONLY NEWEST, THOSE PEOPLE.
HOW'S THAT WORKING? I TELL YOU, I WORKED LAST YEAR.
I WENT THROUGH AND GLEANED, I WENT THROUGH EVERY ARCHIVE I COULD FIND AND I MADE A LIST OF EVERYONE WHO HAD APPLIED FOR ANY BOARD AND PUT IT ON EXCEL SPREADSHEET.
SO I HAD THE NAME, WHAT BOARDS THEY HAD APPLIED FOR THE YEAR THEY HAD APPLIED AND WHETHER THEY WERE CURRENTLY SERVING OR NOT.
AND SO THEN IF I'D GET A, IF WE'D GET A, AN APPLICATION FOR P AND Z FOR INSTANCE, OR WE KNEW WE HAD A, AN OPENING FOR P AND Z, I WOULD IMMEDIATELY GO TO THIS, GO TO THE LIST, DO WE HAVE ANY APPLICATIONS THAT ARE OLD THAT, THAT HAVEN'T BEEN APPOINTED YET? AND I WOULD REACH OUT TO THEM FIRST AND SAY, ARE YOU STILL INTERESTED? DO YOU WANT TO APPLY? DO YOU WANT AN INTERVIEW? YES OR NO? UM, AND SO LIKE WE HAD, I CAN'T REMEMBER WHICH BOARD IT WAS, BUT WE HAD LIKE THREE OR FOUR.
TWO WE'RE PRETTY OLD APPLICATIONS AND TWO WERE BRAND NEW.
UM, IT MIGHT'VE BEEN E D C IF I REMEMBER RIGHT.
WE HAD A COUPLE OF, WAS THAT A SITUATION KINDA LIKE THAT WITH P AND Z I BELIEVE TOO.
SO THAT, THAT'S HOW WE RAN IT WHEN WE RAN IT A YEAR AGO.
UM, AND I HAD, I HAD THAT LIST AND I PROVIDED THAT LIST TO I THINK RANDALL WHEN WE TRANSITIONED.
IS THAT HOW WE'RE DOING IT THIS YEAR? NEW? NO.
I GUESS IT KIND OF, IT KIND OF CHANGED.
YOU DON'T SAY IT MUCH WHEN HE DOES
AS, AS THE MEMBERS CHANGE ON THAT, THE NOMINATING COMMITTEE, I FEEL LIKE HE IS RUNNING FOR LIKE, OBVIOUSLY PETER, HE KIND OF RUNS, HE, HE'S THE LEADER IN ALL OF IT AND KINDA GETS EVERYTHING SET UP.
HE'S VERY, UH, CAN COMMUNICATE REALLY WELL WITH THE APPLICANTS AND STUFF.
AND DAN AND I OF COURSE WERE THERE TO PARTICIPATE SOMETIMES, YOU KNOW, HE LEANS ON DAN TO CONTACT, YOU KNOW, PEOPLE BETTER RELATIONSHIPS, THINGS LIKE THAT.
AND SO, YOU KNOW, I THINK IT'D BE WHO US TO CREATE A PROCESS.
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NEED A GOOD STANDARD.I SORRY, YOU GONNA SAY THAT
WELL I MEAN WE LOOK AT STUFF CHANGES AS TO WHAT LIKE, LIKE FOR EXAMPLE, P AND Z WHERE YOU WANT PEOPLE WITH A CERTAIN EXPERIENCE.
WE HAVE SOME PEOPLE WHO HAD NO EXPERIENCE AND, AND OKAY THEY WEREN'T GONNA BE ON P Z, BUT HEY, WE NEEDED PEOPLE ON ZBA.
SO WE WENT TO THEM AND WE SAID MM-HMM
SO THINGS LIKE THAT I THINK HELPED HOW WE DID THAT.
THAT'S I THINK WHAT WE, WE CALL IT TOO, YOU KNOW, HOW DID THAT AT LEAST TWO.
WE HAD QUITE A FEW PEOPLE MOVE FROM ZBA TO ZBA TO FIVE YEARS AGO TILL
IT TOOK THEM FIVE YEARS TO MAKE THE JUMP.
TOOK A PERSONAL, THE ONE THING IS THE WAY THE APPLICATION IS NOW.
I FILLED ONE OUT ABOUT A YEAR AGO, BUT EXPRESSED INTEREST OR SOMEONE CAME TO ME ASKING ME TO EXPRESS INTEREST AND I HAD TO FILL OUT AN APPLICATION FOR EACH BOARD OR COMMISSION.
THERE'S NOT ONE, YOU JUST CAN'T FILL OUT THAT ONE PAGE AND CHECK, DO THE CHECK MARK'S DIFFERENT.
YOU HAVE TO FILL EVERYTHING OUT.
SO I HAVE TO GO REGURGITATE THIS 'CAUSE I'D LOSE THE COPIES AT HOME.
TO ME, YOU JUST PUT THE DEMOGRAPHICS OR YOUR PERSON, YOU KNOW, AND WHAT YOU'RE, YOU KNOW, THERE'S SOME THINGS THAT AREN'T GONNA CHANGE.
UM, I TOOK A NONPROFIT BOARD OF DIRECTORS MEETING THROUGH WILCO AND, AND UM, AND UH, FORGET THE BIG CHARITY GROUP.
BUT ANYWAY, IT IS OUT OF POCKET TWO $50 AND LEARN HOW TO RUN BOARDS, YOU KNOW, ALL, YOU KNOW, LEGAL ETHICS, YOU KNOW, UH, DEMOGRAPHICS, REAL ESTATE AND STUFF LIKE THIS.
AND UM, SO THOSE THINGS CAN CHANGE.
BUT IT SEEMS LIKE THERE OUGHT TO BE JUST ONE PAGE.
YOU KNOW, YOU PUT IN YOUR BOILER PLATE THAT SAYS, THIS IS THE INFORMATION OF WHO I AM.
I ADDRESS, I'VE GOT A CITIZEN FROM THIS STATE, I HAVE MOVED AWAY.
AND THEN YOU JUST HAVE ONE PAGE THAT WOULD BE, YOU KNOW, UH, YOU KNOW, ORIGINAL ONE, BUT JUST ONE PAGE THAT YOU CAN, I WANT TO UPDATE, YOU KNOW, THIS APPLICATION PERSON.
I GET AN IDEA, GET AN ID NUMBER.
OR WHAT IF WE DID THE ONLINE VERSION AND WE HAD A DROPDOWN? WHICH OF THESE WOULD YOU BE INTERESTED IN? AND THEN WHEN THE COMMITTEE GETS IT, THEY CAN LOOK AT YOUR EXPERIENCE AND SEE WHAT YOU'RE INTERESTED IN AND THEN BE ABLE TO, SO I HAVE TO GO IN ON A NEW POSITION.
I HAVE TO GO BACK AND DO THAT DROPDOWN AGAIN.
AND IT DEPENDS TO, IT JUST DO ONE OR YOU COULD APPLICATION BE SELECTABLE OR SOMETHING AND MULTI-SELECT YOUR DROPDOWN MENU.
AND THEN Y'ALL GET UPDATED WITH SOMETHING NEW.
AND JIM UP A GOOD POINT ABOUT NOT HAVING THE SAME PERSON ON NUMEROUS BOARDS FOR NUMEROUS YEARS.
IF HE'S INVESTING THE TIME AND ENERGY AND LEARNING MORE ABOUT IT.
I, I THINK THAT'S A GOOD THING.
I DON'T THINK WE SHOULD DISCOUNT PEOPLE LIKE JIM WHO YOU TOOK THAT NONPROFIT CLASS.
SO YOU'RE GETTING YOUR OH YEAH.
EITHER IT FROM WORK OR A HOBBY.
OR THERE'S, YOU KNOW, EVEN INVESTING YOUR TIME AND MONEY ON THAT.
CONSIDER ANOTHER RESOURCE FOR THAT.
WE NEED MORE EMS. DON'T ASK WHAT THAT.
LEMME ASK YOU THIS FROM A PROCESS STANDPOINT SO WE CAN COMMENT LATER.
HOW, HOW OLD IS TOO OLD FOR AN APPLICATION TO BE RE TO TO KEEP IN THE MIX TO WHERE YOU SAY, WELL YOU GOT TO REAPPLY A YEAR.
I THINK SOME PEOPLE CERTAIN THEY MAY MOVE AWAY, SOME PEOPLE'S CIRCUMSTANCES MAY CHANGE.
YOU KNOW, ONE YEAR KEEP APPS A NEW BABY OR SOMETHING.
BACK, BACK, I THINK 18 MONTHS.
I THINK THE OLDEST ONE I FOUND WAS AROUND 18 MONTHS, ALMOST TWO YEARS OLD.
BUT LIKE THEY SAID, A LOT OF 'EM WERE, THEY'RE NOT INTERESTED ANYMORE.
SO, SO YOU KNOW, IT MIGHT BE NICE IF, IF WE'RE GONNA HAVE A SITUATION WHERE THE APPLICATION EXPIRES, IF PART OF THAT EXPIRATION PROCESS IS TO REACH OUT AND TELL THEM YOUR APPLICATION'S EXPIRING.
EITHER DO YOU WANT US TO JUST KEEP IT FOR ANOTHER YEAR OR, OR DID ANYTHING CHANGE? DO YOU WANNA RESUBMIT WHATEVER, WHATEVER WE DO.
BUT SOMETHING, SO, SO WHAT IF WE TOOK THIS A STEP FURTHER AND I BUILD IN TO OUR EMPLOYEE APPLICATION SOFTWARE WHEN PEOPLE WANNA APPLY ONLINE FOR A JOB, WHICH OUR CURRENT DOES NOT EVEN GOOD.
SO WE NEED TO PROCESS UNTIL THE NEW STUFF GETS IMPLEMENTED.
WE ARE IMPLEMENTING IT, BUT WHENEVER IT'S UP AND RUNNING, WE CAN CREATE A JOB DESCRIPTION FOR BOARDS AND COMMISSIONS.
YOU CAN APPLY ONLINE USING THE JOB APPLICATION SOFTWARE.
I CAN GIVE LOGIN CREDENTIALS FOR THAT JOB TO ALL THE COUNCIL.
Y'ALL CAN SEE THE APPLICATIONS, YOU CAN SEE WHO'S APPLIED AND WHEN, I'M SURE WE'LL HAVE TO SET UP THE TEMPLATE IN SUCH A WAY THAT, YOU KNOW, THEY SELECT LIKE YOU'RE TALKING ABOUT WHICH BOARDS AND COMMISSIONS THEY'D BE INTERESTED IN.
AND THEN THAT WAY YOU HAVE IT ALL IN A CENTRAL LOCATION.
IF YOU WANT TO SET UP AN AUTO EMAIL AFTER A YEAR, YOU KNOW, TO SAY, HEY, YOUR APPLICATION'S EXPIRING.
[00:25:01]
KNOW, RENEWING, YOU KNOW, WE CAN, WE CAN AUTOMATE A LOT OF THOSE TYPES OF PROCESSES.AND THEN THAT WAY Y'ALL AREN'T TRYING TO DEAL WITH PDFS THAT YOU'RE DOWNLOADING AND DROPPING INTO A BOX OR NOT SURE WHO CAN SEE THE APPLICATIONS AND WHO CAN'T.
UM, SOMETHING ALONG THAT LINE.
WHAT ABOUT, WHO'S CONTACTING? I MEAN, SHOULD IT BE ELECTED PEOPLE CONTACTING BOARDS OF MEMBERS? OR SHOULD IT BE THE CITY SECRETARY'S OFFICE THAT CONTACTING FOR WHAT PURPOSE? LIKE IF THEY'RE EXPIRING NO, FOR THE INTERVIEW PROCESS, LIKE, HEY, WE'RE GONNA HAVE INTERVIEWS COMING UP.
YEAH, THAT BE THE, I MEAN IT WORKED OUT GREAT.
'CAUSE WE KNEW WHAT OUR, OUR SCHEDULES WERE.
WE DIDN'T HAVE TO, YOU KNOW, COORDINATE FATHER STAFF IF THEY WEREN'T BEING INVOLVED IN IT.
SO WE JUST KIND OF DID IT OURSELVES.
SO HOW DO YOU, SINCE YOU'RE DOING A PROCESS, HOW DO YOU DETERMINE WHO ON THE NOMINATING COMMITTEES GONNA BE IN CHARGE OF EMAILING EVERYBODY, CALLING EVERYBODY, GETTING IT ALL SET UP.
THE COMMITTEE SHOULD DECIDE THAT THE THREE MEMBERS.
SO I SENT, I SENT BRIAN A PRETTY DEEP, I CAN GO OFF OF WHAT I SENT YOU.
'CAUSE BRIAN ASKED, YOU KNOW, WHAT'S THE PROCESS? I'M LIKE, WELL LET WRITE IT OUT
SO I WROTE IT ALL OUT AND SENT HER AN EMAIL.
I CAN CERTAINLY START WITH THAT AND YOU KNOW, COME UP WITH A PROCESS AND SEND IT OUT.
WE COULD LOOK AT IT IS EVERYBODY WHO APPLIES GET INTERVIEWED.
I MEAN I FEEL LIKE, BUT WE INTERVIEWED FORWARD.
WE MET AS LIKE AS OFTEN AS WE COULD.
WHENEVER WE HAD SO MANY APPLICATIONS, WE JUST KIND OF STOPPED ALL 'EM.
SOMETIMES TWO, SOMETIMES IT WAS LIKE SIX I THINK ONE TIME FOR, BUT THE CHAIRS SHOULD, THE CHAIRS SHOULD BE INVOLVED.
BUT I THINK NOW THIS YEAR THEY'RE JUST DOING THE ONE TIME THEY DID THE WHAT, BACK IN MAY.
THEY DID THE ONE TIME KIND OF APPOINTMENT LIKE, COME VISIT NOW SEE THAT, THAT, THAT SUCKS.
THAT THAT'S WHAT HAPPENED THIS YEAR KIND OF THING.
SO THAT'S THE DIFFERENCE OF, I DON'T, I DON'T LIKE THAT AT ALL.
WELL, AND I THINK IT'S OKAY TO, TO TRY TO DO AN EVENT LIKE THAT TO GET OH, A LOT OF PEOPLE IN ONE TIME.
BUT YOU STILL NEED TO DO ONGOING ONES.
AND I THINK I'VE BEEN DOING ONGOING.
I MEAN IT HASN'T BEEN NOTHING THAT I WOULD BRAG ABOUT.
I MEAN THE WHOLE CATCHALL, THAT WAS RIDICULOUS BECAUSE, WAS IT LIKE A JOB FAIR SET UP? MM-HMM.
AND I MEAN THAT'S NOT, TO ME, I THINK THE BOARDS AND COMMISSIONS ARE MORE IMPORTANT THAN THAT.
SO THEY SHOULD BE, UH, SCHEDULED AND FOLLOWED THROUGH AND REALLY, YOU KNOW, METHODICALLY, UH, FIGURED OUT WHO'S GOING TO BE BEST SERVED ON THE BOARD.
I THINK THAT'S, YOU KNOW, JUST SHOWING CITIZENS THAT WE DON'T REALLY CARE.
UM, JUST COME TO A BIG FREE FOR ALL.
UM, I THINK THAT THE CHAIRS SHOULD BE A PART OF THAT MEETING.
UM, BECAUSE THOSE ARE THE ONES THAT WE'RE ENTRUSTING.
IF THEY'RE NOT A PART OF IT AND IT TAKES A MINUTE FOR THEM TO SCHEDULE UP, LIKE THEIR AVAILABILITY.
I THINK WE SHOULD LOOK AT WHO THE CHAIRS ARE AND HONESTLY IF THEY'RE FULFILLING THEIR PURPOSE.
BECAUSE IF YOU'RE GONNA SIT THERE AND, YOU KNOW, NOT SHOW UP TO AN INTERVIEW, BUT THEN YOU WANT TO SIT THERE AND RUN A MEETING, I MEAN, I THINK THAT'S WHY WE HAVE SOME OF THE CHALLENGES THAT WE HAVE ON SOME BOARDS.
SO I THINK THE CHAIRS SHOULD ALWAYS BE PRESENT.
AND THEN I THINK ALSO THAT, YOU KNOW, KIND OF THE PROCESS THAT WE HAVE SHOULD BE DOCUMENTED, WHETHER IT'S ON A WIC SITE OR A SMARTSHEET.
BUT, UM, IT SHOULD BE, YOU KNOW, VIEWABLE FOR EVERYONE.
AND, YOU KNOW, I LIKE YOUR IDEA ABOUT EVERYONE HAVING A LOGIN.
'CAUSE IT SHOULDN'T BE SECRET.
BUT AT THE SAME TIME, THE INTERVIEW SHOULD STICK WITH THE THREE MEMBERS, I THINK.
SO WE'VE GOT TWO BOARD, UM, CHAIRS.
SO HOW HAVE YOU FELT THAT THEY, THEY WORKED WHEN WE WERE INCLUDING YOU IN THE INTERVIEWS? THE INTERVIEW PROCESS I THOUGHT WAS GREAT.
AND I, I THOUGHT THAT WAS A GREAT PROCESS.
I MEAN THAT'S WHERE I PROPOSED FORMING A BENCH WITH THE Z B A.
SO, YOU KNOW, IT, I THINK IT'S A VERY VALUABLE TOOL AND I DEFINITELY LIKED IT A LOT BETTER THAN THE KIND OF OPEN CASTING CALL OF MM-HMM
I MEAN WE DID GET SOME GOOD PEOPLE OUT OF THAT.
NOT TO DYING IT, BUT THE PROCESS OF THE INTERVIEW SEEMS BETTER.
I ONLY DID ONE WITH RICK AND WHO HAD GREAT QUESTIONS.
HE WAS ABLE TO GIVE A LOT OF INSIGHT THAT I WOULDN'T HAVE KNOWN WAS VERY VALUABLE.
I ALSO THINK THAT ZOOM, IT SHOULD NOT BE ON ZOOM.
I THINK IF WE'RE ASKING PEOPLE TO COME AND SERVE, I THINK WE AS COUNCIL PEOPLE NEED TO BE HERE.
AND I ALSO THINK THAT THE PERSON SHOULD HAVE TO BE HERE.
[00:30:01]
DEPENDS ON THE PERSON.I MEAN, YOU HAVE TO SHOW UP TO THE MEETING.
TO BRIAN'S POINT, I MEAN, UM, IF YOU'RE TRYING TO BE RUDE, BUT LIKE THAT'S PART YOU COMMITMENT.
IF YOU'RE GONNA COMMIT TO BEING LIKE A P AND Z, IT IS VERY, I MEAN, WE'VE HAD IT HERE.
IT'S VERY DISRUPTIVE TO HAVE A ZOOM MEMBER BECAUSE YOU'RE, YOU KNOW, WE'RE WAITING, THERE'S FEEDBACK.
CAN YOU SAY THAT AGAIN? AND SO THEN IF YOU'RE TRYING TO PUT A PRESENTATION ON AND YOU WANT THEM TO PAY ATTENTION AND FOLLOW ALONG, 'CAUSE TO ME, I MEAN I'VE ALWAYS SAID TO P AND C AND EDC, YOU'RE LIKE YOUR TWO MOST IMPORTANT BOARDS.
NOT THAT THERE AREN'T OTHER BOARDS ARE IMPORTANT, BUT ONE WRONG DECISION ON P N C, YOU'RE STUCK WITH THAT FOR HISTORICALLY FOREVER.
AND PEOPLE COMPLAIN NOW ABOUT APARTMENTS THAT ARE COMING UP TODAY.
THOSE WERE DECISIONS MADE 10, 15 YEARS AGO.
THAT ONCE YOU ZONE IT FOR MULTI-FAMILY, YOU CAN'T CHANGE YOUR MIND LATER ON AND GO, WELL I CHANGED MY MIND.
YOU'VE ALREADY, YOU'VE ALREADY DONE IT.
AND SO, AND WE HISTORICALLY RELY ON BOARDS FOR SOMETIMES I FEEL LIKE MORE THAN THE RECOMMENDATION, WE SAY, WELL WE SHOULDN'T GO AGAINST THE BOARD.
AND EVERY BOARD CHAIR GETS MAPPED ME AT SOME POINT.
'CAUSE I'M LIKE, I TAKE IT AS ADVISEMENT.
BUT I ALWAYS, LIKE THE COUNCIL HAS MORE INFORMATION THAN ANY BOARD HAS.
AND SO WE UNDERSTAND THE FINANCIAL IMPACTS MORE THAN A BOARD DOES.
AND ALSO SOMETIMES THE LAW, BECAUSE SOME OF THESE BOARDS, THEY DON'T HAVE A CITY ATTORNEY THERE.
AND SO WE UNDERSTAND SOME OF THAT.
SO SOME OF OUR DECISIONS, WE ALSO KNOW ABOUT AN ECONOMIC DEVELOPMENT PROJECT COMING THAT MAYBE WE DON'T WANT TO ZONE SOMETHING A CERTAIN WAY WHERE A P N C MAY NOT KNOW THAT YET BECAUSE THEY'RE NOT ON THE E D C.
AND SO, UM, I THINK IT SHOULD BE OVER ZOOM.
UM, IT SHOULD NOT BE OVER ZOOM, BUT I'VE BENEFITED FROM THE ZOOM AS WELL.
SO I'M NOT SITTING HERE SAYING THAT, YOU KNOW, I THINK IT SHOULD BE OPTIONING IT, BUT YEAH.
AND WE DID ALMOST EVERYTHING IN PERSON, BUT I KNOW THERE WERE AT LEAST ONCE OR TWICE WHERE I WAS ON BY ZOOM BECAUSE I COULDN'T BE HERE FOR THE INTERVIEW.
AND SO I PARTICIPATED THAT WAY.
SO IT'S, I THINK IT SHOULD BE AN OPTION, DEFINITELY A PREFERENCE TO BE IN PERSON.
BUT I, I DUNNO IF WE WANNA TAKE AWAY ALL THE FLEXIBILITY.
IF YOU DON'T, IF YOU WANNA KEEP IT OPEN, YOU'VE GOTTA KEEP IT OPEN.
BECAUSE IF YOU LIKE HARD LINES, THEN THAT'S GONNA LOSE SOME OF THOSE PEOPLE PUSH THAT IN PERSON.
AND IF YOU CAN'T, WELL, AND THEY DO NEED TO KNOW THAT THEY DO HAVE TO BE HERE IN PERSON FOR THE MEETINGS.
THERE'S, THERE'S ORDINANCES TO SAY FOR ATTENDANCE FOR ALMOST EVERY BOARD THAT WE HAVE, THE ONLY ONE THAT I THINK WOULD BE DIFFICULT TO ENFORCE WOULD BE THE ONES THAT MEET, UH, AS NEEDED MM-HMM.
AND THE LIBRARY BOARD, I BELIEVE, LIKE MIKE SAID, IT MEETS ONCE A QUARTER.
THE GENERAL RULE THAT I'VE SEEN IN THE ORDINANCE IS, IS 25% YOU'RE DONE.
SO WE HAVE THE ADVISORY PARKS, ADVISORY BOARD MEETS 12 TIMES A YEAR.
IF YOU MISS FOUR FOR THREE, I'M SORRY, THREE, YOU'RE DONE, YOU CAN BE REMOVED.
BUT ALMOST ALL OF THESE BOARDS TEND TO BE A LITTLE BIT MORE LAX ABOUT THAT BECAUSE WE CAN'T GET PEOPLE TO SERVE ON BOARD.
P AND Z JUST GOT, I MEAN, WE JUST WENT THROUGH, WE JUST WENT THROUGH AN ISSUE WITH P AND Z TWICE THIS YEAR SO FAR AT HIS HABIT WHERE I'VE HAD TO STOP DOING SOMETHING THAT I NORMALLY DO ON TUESDAY.
THE BOARD THAT DID SHOW UP HAD TO BE THERE.
WE HAD AT ONE POINT WE HAD DEVELOPER AND A LAWYER WHO WAS BEING CHARGED.
I MEAN, HE'S, HE'S GETTING MONEY FOR BEING THERE.
AND THEY COULDN'T MAKE QUORUM TWICE.
ONE THE SECOND TIME IT HAPPENED JUST RECENTLY, IT WAS ON A DIRECTIVE FROM CITY COUNCIL TO HAVE THIS CAPITAL IMPROVEMENT PLAN APPROVED FOR THE PARKS ADVISORY BOARD.
THEREFORE, THEREFORE COUNCIL COULDN'T HEAR IT AT THE TIME THAT THEY WANTED TO HEAR IT.
BECAUSE THERE WAS NO QUORUM FOR ANY ACTION TO BE TAKEN CARE OF.
BUT WHAT I'M SAYING IS, IS THAT BASICALLY YOU, YOU HAVE TO SHOW UP TO THE MEETINGS IF YOU'RE GONNA COMMIT TO, TO SERVING ON A BOARD, NO MATTER WHAT THE BOARD IS, YOU DO HAVE TO COMMIT TO BEING THERE.
I THINK IN THE 13 YEARS OR SO THAT I'VE BEEN ON THE PARKS ADVISORY BOARD, I THINK I CAN COUNT ON TWO FINGERS THAT I COULDN'T MAKE IT.
ONE OF 'EM WAS BECAUSE OF COVID, ONE OF THEM WAS BECAUSE OF A VACATION.
LIKE IF YOU HAVE A UNDERSTANDABLE OR JUSTIFIABLE REASON WHY YOU'RE, YOU KNOW, LIKE YOU'RE OUT TOWN, YOU WENT ON VACATION.
BUT IF HAPPENS, OR IF YOU'RE JUST LIKE, IF YOU'RE LIKE A NO-SHOW AND YOU DIDN'T LIKE, HAVE ANY KINDA REASON AND THEN YOU JUST TRY TO SHOW UP THE NEXT MEETING AND LIKE, OKAY, WELL WHAT, WHAT HAPPENED? LIKE, YOU'RE QUIET.
YOU WENT DARK FOR A LITTLE BIT, NOW YOU'RE HERE.
BUT NOT AFTER ONE AFTER THE OTHER.
WELL, AND TO THAT POINT, LIKE WHEN I WAS ON, UH, UH, D AND I, WE HAD A LOT OF PEOPLE THAT SHOWED UP SPORADICALLY DIDN'T SHOW UP.
I THINK, I FEEL LIKE SOME PEOPLE, YOU KNOW, WAITED UNTIL THAT THIRD MEETING
[00:35:01]
TO SHOW UP, MISSED THE FIRST TWO, THEN SHOWED UP.AND SO THAT'S WHAT SPARKED THIS.
'CAUSE SINCE I GOT HERE TODAY, WE'VE TALKED ABOUT THE RECOMMENDATIONS AS FAR AS STAYING, YOU KNOW, WHAT, WHAT ALL OF THAT LOOKS LIKE.
BUT I THINK ONE OF THE THINGS THAT WE SHOULD FOCUS ON IS WHAT, HOW ARE WE, ASIDE FROM THE ORDINANCES, WHAT ARE WE ASKING THESE BOARDS AND COMMISSIONS TO DO? A LOT OF THEM, A LOT OF THEM SHOW UP TO THEIR MEETINGS.
THEY PARTICIPATE, THEY GO HOME.
NO ACTION ITEMS, NO FOLLOW UP, NO FOLLOW THROUGH.
AND SO THAT MAY BE FACTORING INTO, OH DUDE, I'M GONNA SHOW UP ON THE THIRD MEETING.
BUT THEN THAT THIRD MEETING, I'LL COME BACK, GET EVERYTHING I NEED, THEN I WON'T SHOW UP FOR THE NEXT TWO THIRD MEETING.
SO AGAIN, PRESENTATIONS TO COUNCIL ONCE A YEAR, ONCE A QUARTER, UNDERSTANDING WHAT THEIR ACTION ITEMS ARE, WHAT THEY'RE WORKING ON THROUGHOUT THE QUARTER.
UM, TALKING TO THEM ABOUT CHALLENGES, TALKING TO THEM ABOUT, YOU KNOW, THINGS THAT THEY ACCOMPLISHED.
GIVING THEM AN OPPORTUNITY IN COUNCIL MEETINGS TO TALK ABOUT WHAT THEY ACCOMPLISHED AND HOW IT'S GONNA BENEFIT THE COMMUNITY.
WE'RE TALKING A LOT ABOUT HOW WE NEED PEOPLE TO VOLUNTEER.
MAYBE THEY'RE NOT VOLUNTEERING 'CAUSE THEY DON'T THINK ANYTHING'S GONNA BECOME WITH THEIR BOARD OF COMMISSION.
SO I THINK IT'S AN IMPORTANT CONVERSATION.
WHAT WE'RE HAVING, HOW DO WE NOMINATE PEOPLE? HOW DO THEY APPLY THAT WHOLE NINE? BUT AT THE SAME TIME, I THINK WE'RE REALLY MISSING THE BASIC POINT.
WHAT ARE WE ASKING THEM TO DO AND HOW ARE WE FOLLOWING UP ON WHAT WE'RE ASKING THEM TO DO? SO I WROTE DOWN QUARTERLY REPORTS.
WE STARTED OFF ON, ON, WELL, NO, NO, NO.
THAT'S JUST MY, NO, I WROTE THAT DOWN.
I'M SAYING, IS THAT WHAT WE ARE? I WOULDN'T WRITE IT DOWN.
IF SOMEONE ELSE THEN WOULD THINK I'M WRITE DOWN EVERYBODY'S IDEAS.
CAN I BRING NO, WE, WE SHOULD BE HAVING THEM REPORT TO US ON A REGULAR BASIS.
WHATEVER THAT TIMING IS, WE CAN DISCUSS.
BUT SOMETHING WHERE IT'S COMING BACK TO YOU CAN MASTER, I ASSUME THAT WAS HAPPENING THEN.
I FORGOT, I DON'T KNOW IF I TALKED TO JAMES ABOUT THIS.
I WAS LIKE, I'VE BEEN, OR PETER, SOMEONE I SAID IT SOLELY TRYING TO GET QUARTERLY REPORTS FROM EVERYBODY.
LIKE TONIGHT'S THE SECOND QUARTERLY REPORT OF THE CHAMBER.
WE'VE ASKED THE POLICE DEPARTMENT TO COME EVERY QUARTER AND GIVE US UPDATES ON THINGS.
'CAUSE ONCE A YEAR THEY WANT, YOU KNOW, $5 MILLION FOR PUBLIC SAFETY.
BUT NOBODY REALLY KNOWS UNLESS YOUR CAR GETS BROKEN UNTIL YOU DON'T KNOW WHAT THEY'RE DOING OR WORKING ON.
WELL WE, LIKE, FOR INSTANCE, IT'S AN EXAMPLE.
NOT TRYING TO THROW ANYBODY UNDER THE BUS, BUT D N I COMMISSION, WE HAVE CITY STAFF THAT SUPPORTS A, UH, UH, NOT A BLACK HISTORY, BUT LIKE A, A JUNETEENTH CELEBRATION.
ONE COULD ARGUE THAT THAT WHOLE BRAINCHILD CAME FROM THE D N I COMMISSION.
WE DON'T DO ANYTHING FOR SPANISH HERITAGE MONTH FOR NATIVE AMERICANS FOR ANYTHING, BUT WE DO IT FOR JUNETEENTH.
AND THAT'S KIND OF A RUNNING ASSIGNMENT.
THEY'VE NEVER COME TO US AND TALKED TO US ABOUT THIS IS WHY WE'RE DOING IT.
THIS IS WHO WE ASKED TO PARTICIPATE.
NONE OF THAT TO STAFF? NO, THE COMMISSION.
NEVER COME TO THE CITY COUNCIL.
WE STARTED JUNETEENTH BEFORE THE COMMISSION WAS CREATED.
SO YOU STARTED BEFORE, BUT THAT WHOLE THING IS STILL BEING HEAD UP BY MEMBERS IN THE D N I COMMISSION AND THERE IS STAFF THAT SUPPORTS IT.
AND SO ALL I'M SAYING IS WE AS A, AS IT LOOKS TO THE PUBLIC, WE AS A CITY HAVE A BOARD THAT SUPPORTS ONE INITIATIVE.
AND THAT MAY BE SOMETHING THAT CITIZENS ARE TURNED OFF TO.
BUT WE WOULDN'T KNOW THAT BECAUSE D N I NEVER COMES TO CITY COUNCIL, HAS NEVER INDICTED BY COUNCIL EITHER.
BUT WHAT CAN YOU HAVE AS AN AGENDA ITEM A A COMMISSION OR BOARD COME UP AND DO NOT IN INSTEAD OF, BUT IN ADDITION TO A QUARTERLY WRITTEN REPORT.
BUT ACTUALLY WHAT IT GETS PEOPLE OUT IN FRONT LET'S THE CITIZENS, AT LEAST ON VIDEOTAPES USE IS THE, YOU KNOW, THE PARKS COMMISSION OR P AND Z OR WE DO, WE DO ONE, WE'VE DONE SEVERAL IN FRONT OF CITY COUNCIL, BUT NOT ON A CONSISTENT BASIS.
YOU THAT I IT A QUARTERLY REPORT.
WHAT ABOUT LIKE A PRESENTATION QUARTERLY REPORT MIGHT SCARE SOMEBODY? LIKE DO WE WANT NUMBERS OR DO WE WANT SEE WHAT THEY'RE DOING? I THINK A LY REPORT IS GOOD BECAUSE IF YOU IN ADDITION HAVE THE PERSONS, SO THEN ARE WE GONNA GIVE THEM LIKE A TEMPLATE TO FOLLOW TO GIVE US A REPORT? 'CAUSE IT'S GONNA BE LIKE THE CHAMBER DID THAT ONE TIME WHEN THEY WERE ON THE AGENDA CAME UP AND THEY DIDN'T KNOW WHAT THEY WERE SUPPOSED TO BE REPORTING ON.
I THINK YOU GIVE THEM JIM'S POINT.
YOU CAN GIVE A TEMPLATE ON WHAT YOU WANT THEM TO PRESENT ON, BUT A QUARTERLY REPORT, WE'RE ASKING THEM TO COME TO A MEETING A MONTH.
SOME, SOME OF 'EM MEET TWICE A MONTH.
THAT, THAT WOULD BE, THEY CAN'T COME TO A ONE
[00:40:01]
CITY COUNCIL MEETING A QUARTER AND TALK ABOUT WHAT THEY'RE WORKING ON AND HAVE US ACTUALLY KNOW THOSE THINGS.I'M NOT FOR A YEARLY REPORT OR A WRITTEN REPORT.
NO, IT'S NOT THAT IT'S SEMANTICS.
IT'S CALLING IT A REPORT OR JUST SAYING PRESENT YOUR FINDINGS.
FINDING REALIZE THAT YOU'VE GOT, FINDING YOU'VE GOT ABOUT A DOZEN BOARDS AND COMMISSIONS AND TASK FORCES.
IF YOU'RE ASKING THEM TO ALL REPORT ONCE A QUARTER, THAT'S 48 REPORTS YOU'RE GONNA BE GETTING MM-HMM.
I THINK LIBRARY COULD BE SAY TWICE A YEAR.
E N C COULD BE QUARTERLY BECAUSE I MEAN, THEY'RE OUT THERE IMPROVING.
S I I I DON'T EVEN, WE DON'T EVEN SEE'EM ANYMORE.
SO YOU DON'T KNOW WHAT NEIGHBORS COMING COULD BE YEAR QUARTERLY.
AND THEN AT THE SAME TIME YOU'RE, WE HAVE IN THE BUDGET, WE HAVE A COMMUNITY OUTREACH PERSON THAT'S GONNA BE, YOU KNOW, GOING TO START BEING OUT IN THE COMMUNITY.
I MEAN, IF THINGS ARE COMING INTO THESE BOARDS AND COMMISSIONS, FIRST I WANT TO HEAR ABOUT IT IS FROM THE COMMITTEE.
I DON'T WANT TO HAVE TO SIT LIKE, WAIT FOR, YOU KNOW, THIS TO COME ON AN AGENDA ITEM.
AND THEN I'M SITTING HERE AND TRYING TO MAKE A DECISION AND, OH, YOU SHOULD HAVE DONE YOUR HOMEWORK AND REACHED OUT TO THE BOARD OF COMMISSION.
LIKE, THEY SHOULD BE COMING TO US.
SO TWO THINGS I'LL BRING UP FOR YOU WITH THE ONE, THE THING ABOUT THE ZOOM, I'D HAVE TO READ, UH, THE TEXT UP THE MEETINGS.
BUT MY GUESS IS, UNLESS WE WROTE IN THE ORDINANCE, AND DO MAY CORRECT ME UNLESS WE WROTE INTO ORDINANCE, THEY CAN'T MEET, I MEAN, ANY MEMBER OF COUNCIL AT ANY POINT IN TIME COULD SAY, I CAN'T BE HERE TONIGHT, BUT I'D LIKE TO ZOOM IN.
AND AS LONG AS A QUORUM OF THE PEOPLE HAVE ESTABLISHED THEMSELVES AND OPENED A MEETING IN THE CHAMBERS, THEN THREE OF Y'ALL COULD ZOOM IN EVERY TIME.
SO I DON'T KNOW THAT WE, WE MAY BE AT A WRITE AN ORDINANCE YOU HAVE TO BE IN OR WHATEVER, BUT WE, WE HAVE TO BE CAREFUL BECAUSE, UM, IF WE'RE ALLOWED OURSELVES TO ZOOM IN, BUT THEN WE SAY, WELL THIS, YOU KNOW, THIS PARTICULAR COMMISSION CAN'T.
YOU GUYS GOTTA SHOW UP IN ON TIME.
AND THEN THE ONLY THING YOU BROUGHT UP THAT HIT 'EM WITH ME WAS, UM, ABOUT MISSING DATES AND, AND MISSING TIMES.
AND I THINK ONE OF THE REASONS YOU HAVE PEOPLE WHO MISS, I THINK IT'S A SOCIETAL ISSUE THAT WE JUST LACKS.
EVERYBODY WANTS WHY HAD THIS, I HAD THAT.
SO AS LONG AS YOU GIVE PEOPLE REASONS, THEY'RE GONNA COME IN LATE, THEY'RE GONNA SHOW UP LATE.
SOME PEOPLE WILL ALWAYS BE THERE.
BUT IN GENERAL, I'M NOT TRYING TO BE MEAN TO PEOPLE AND EVERYBODY THINK I'M MEAN.
BUT IF YOU SIGN UP FOR THE BOARD AND YOU THINK IT'S IMPORTANT AND IT'S PLANNING ZONING, IT'S PARKS OR WHATEVER IT IS, ME PERSONALLY WITH BRIGHT, I THINK YOU NEED TO BE THERE.
AND IF YOU CAN'T BE AND, AND YOUR COMMITMENTS CHANGE AND YOU'RE NOT TAKING IT SERIOUSLY ENOUGH.
DO YOU WANT A PERSON, IF THEY HAVE A, IF THEY HAVE FOUR KIDS AND, AND AND THEIR HUSBAND WORKS AT EVENINGS OR THEIR WIFE WORKS AT EVENINGS AND THEY CAN'T BE THERE, DO YOU WANT THEM HALFWAY COMMITTED TO A BOARD THAT'S POTENTIALLY MAKING BIG TIME DECISIONS? OR DO YOU WANNA SAY, I THINK WE'D LIKE YOU TO BE INVOLVED, BUT THERE'S OTHER WAYS TO DO IT.
'CAUSE WE REALLY NEED SOMEONE WHO'S IN THERE.
UM, BECAUSE DATA'S PART OF OUR PROBLEM.
I GUESS WHAT I'M GETTING AT IS WE WE'RE TOO LAX IN OTHER CITIES.
THEY'RE VERY, IT'S VERY STRUCTURED.
THEY MEET A LOT OF THE BIGGER CITIES.
IT'S, IT'S VERY STRUCTURED AND EVERYBODY SHOWS UP AND THEY TAKE IT VERY SERIOUSLY BECAUSE THE MINUTE THEY DON'T, THE CITY COUNCIL'S LIKE GUY WAS FORCING AROUND, HE'S GONE.
WELL THAT'S SERIOUSLY BECAUSE EVERYBODY KNOWS THAT WE NEED PEOPLE TO VOLUNTEER.
SO YOU JUST GONNA GET RID OF ME.
YOU AIN'T GONNA HAVE A COMMISSION, YOU AIN'T GONNA HAVE A QUORUM.
SO THAT'S WHY I'M SAYING THE REPORTING NEEDS TO HAPPEN.
BECAUSE IF YOU CAN REPORT, YOU'RE AT LEAST GIVING PEOPLE THE UNDERSTANDING THAT WHAT YOU DO MATTERS.
VERSUS RIGHT NOW, THE CITIZENS HAVE ALL THE CONTROL AS FAR AS THEY KNOW THAT WE NEED THEM.
THEY KNOW THAT THEY DON'T HAVE TO DO ANYTHING.
AND THEY KNOW THAT WHATEVER THEY DO WE'LL JUST LET IT GO BECAUSE THERE'S, THERE'S NO WHOLE BARGE.
BUT IF YOU REQUIRE SOMETHING, MAYBE THAT CAN SPARK A A, A BETTER COMMITMENT FROM PEOPLE TO SAY, NOT ONLY DO I WANT TO PARTICIPATE, BUT I ALSO WANT TO BE IN ON, YOU KNOW, PRESENTING TO COUNCIL AND WATCHING THEM MAKE WHAT YOUR POTENTIAL.
I WANNA CLARIFY WHEN I SAID ZOOM, I MEANT JUST WITH INTERVIEWS, NOT WITH ACTUAL MEETINGS.
I THINK ZOOM FOR AN INTERVIEW IS OKAY BECAUSE SOMETIMES THAT INTERVIEWING IS NOT LIKE THE SCHEDULED MEETING.
LIKE IF YOU KNOW YOU'RE GONNA BE HERE THE FIRST MONDAY OF EVERY MONTH, YOU SHOULD BE HERE.
I DON'T THINK YOU SHOULD ZOOM IN ON MEETINGS JUST FOR THE INTERVIEW PROCESS.
I MEAN, I THINK COUNCIL SHOULD AT LEAST BE HERE.
THE THREE COUNCIL MEMBERS, IF THEY WANNA DO IT ON ZOOM, GREAT.
BUT THE THREE COUNCIL MEMBERS, WE SHOULD
[00:45:01]
BE HERE BECAUSE I, I DON'T LIKE TALKING ABOUT CANDIDATES VIA ZOOM.I MEAN IT'S A, IT IS A DECISION.
I THINK YOU NEED THE INTERPERSONAL.
I THINK YOU ALSO NEED TO ACTUALLY, YOU KNOW, TALK WITH THE CHAIR ABOUT WHAT THEIR PRIORITIES ARE, WHAT THEY'RE, YOU KNOW, PRESENTING IN THE NEXT QUARTERLY REPORT OR WHATEVER YOU WANNA CALL IT.
UM, SO YEAH, THAT'S MY
EXCEPT FOR ME, I THINK I'M THE ONLY NON-COLLEGE, UH, PERSON.
BUT, UM, IMAGINE A FRUSTRATION LEVEL IF YOU'RE LOOKING FOR A PROFESSIONAL TO BE ON A BOARD.
AND IF PEOPLE AREN'T SHOWING UP AND THEY'RE NOT TAKING IT SERIOUSLY, THEY'RE LIKE, LOOK, I GOT A LOT OF, I CAN IMAGINE PEOPLE SAYING, I GOT A LOT OF STUFF GOING ON AND THEY'RE GONNA SCREW AROUND AND NOT TAKE THIS SERIOUSLY, NOT SHOW UP.
THEN WHY AM I SPENDING MY EVENINGS? BECAUSE I'M BUSY DURING THE DAY.
I DON'T REALLY HAVE TIME FOR THIS.
BUT, UM, SO OUR TIME'S UP, WHAT I'LL DO IS I'LL TAKE THESE NOTES, I'LL PUT 'EM ON THE, ON THE, UM, UH, WE'RE ON BOARD AND THEN, UM, YOU GUYS FEEL FREE TO ADD AND SUBTRACT.
BUT I THINK WHAT WE NEED TO DO IS, UM, BRING UP AFTER SOME INPUT, BRING UP THE PROCESS FOR US TO START THAT TALK ABOUT IT IN PUBLIC, UH, DOWN THERE AND THEN DIRECT STAFF TO DO SOME KIND OF PROCESSING.
AND THEN
SO THERE IS A PROCESS THAT'S OUTLINED TODAY IN THE CITY COUNCIL PROTOCOLS.
IT'S SIX E SECTION, SIX PARAGRAPH E THAT LISTS OUT ALL THE, HOW THE CITY COUNCIL LIAISON WHAT THE DUTIES ARE.
SO I THINK WE SHOULD REVIEW THAT AND SEE IF WE CAN MODIFY IT AND CHANGE IT OR GET RID OF IT OR WHATEVER.
EVERYONE, UM, CONSIDERS WITH THAT
YOU GOT AMBER LEON ON PARKS BOARD.
YOU'VE GOT MIKE ON THE E D C YOU BASIS.
WHEN YOU HAVE COUNCIL COMMENTS, THAT'S, THEY SAY HOW MUCH TO THE DIVERSITY AND INCLUSION COMMITTEE AND THIS IS WHAT THEY'RE DOING.
HERE'S WHAT THEY'RE DOING ON THE EC.
BUT I'M NOT EMPOWERING, I'M NOT EMPOWERING THE COMMISSIONERS.
EMPOWERMENT OF THE COMMISSIONERS IS WHAT I'M TRYING TO GET AT.
IF YOU JUST HAVE PEOPLE LIKE RIGHT NOW, I DON'T LIKE THAT MIKE'S TAKING NOTES FOR ME.
I WOULD RATHER TAKE NOTES FOR MYSELF, GIVE IT TO A SINGLE PERSON AND THEN HAVE THAT SINGLE PERSON CONSOLIDATE 'EM.
BUT RIGHT NOW THAT'S KIND OF WHAT YOU'RE SAYING WITH THE LIAISONS.
I'M NOT RECORD, I DIDN'T TELL YOU COULDN'T TAKE
OH, I DIDN'T SAY YOU COULDN'T.
I JUST DON'T LIKE YOU TAKING NOTES MORE.
SO THAT'S ALL I'M SAYING IS THAT NO, I DON'T AGREE WITH NOT HAVING LIAISONS.
I THINK THEY'RE NEEDED, BUT I ALSO THINK THAT THE REPORT, WE SHOULD EMPOWER THE CITIZENS TO COME AND PRESENT TO COUNCIL ONE.
ONE OF THE THINGS THAT I DID AS CHAIR OF P AND Z IS I TOOK ON THE RESPONSIBILITY OF TRACKING THE ATTENDANCE.
AND WHEN ATTENDANCE GOT TO A POINT WHERE IT NEEDED TO BE ADDRESSED, I ADDRESSED IT AS CHAIR TO THAT COUNCIL TO THAT UH, LIAISON.
YOU'VE DONE PUBLIC COMMENT TOO, I THINK.
YOU'VE DONE PUBLIC COMMENT TOO ABOUT IT, LIKE ABOUT ABSOLUTELY OUR AWARENESS.
WE DON'T REQUIRE CHAIRS TO DO THAT.
BUT IF, IF YOU WERE TO PUT THAT IN AS, AS A CHAIR, ONE OF YOUR DUTIES IS TO TRACK ATTENDANCE THAT MAY HELP PUSH IT DOWN TO A LOWER LEVEL RATHER THAN COUNCIL LOOKING AT ATTENDANCE.
THAT'S ONE OF THE THINGS I DID SEEM TO WORK.
I'VE NEVER REALLY BEEN A BIG FAN OF IT.
'CAUSE I FEEL LIKE A COUNCIL MEMBER AT ANY POINT IN TIME CAN GO TO ANY MEETING.
SO I STILL DON'T UNDER I, IT SEEMS TO ME LIKE SOMETIMES A LIAISON, NOT THAT IT'S INTIMIDATING, BUT A LIAISON AT TIMES, UM, HAS GOTTEN INVOLVED MAYBE MORE THAN THEY NEED TO BE.
AND YOU ALREADY HAVE STAFF THERE AND I'M TRYING TO UNDERSTAND WHAT IS IT THAT WE'RE ACTUALLY GETTING OUT OF BEING A LIAISON.
BECAUSE IF I CAN GO TO PARKS ANYTIME AND LISTEN AND THEY CAN ASK AT ANY POINT, IT COULD SAY, HEY COUNCIL MEMBER, HEY MAYOR, WHAT? WALK ME THROUGH THIS, WHAT YOU GUYS ARE, THINK ABOUT IF THAT CAN HAPPEN ANYTIME, THEN WHY DO WE HAVE ALL THAT A WHY DON'T YOU TRY READING IT.
LIAISONS SHOULD ATTEND THE MEETINGS OF THE BOARD COMMISSIONS OR TASK FORCE WHENEVER POSSIBLE, BUT HAVE NO VOTING AUTHORITY.
INTERACTIONS SHOULD BE LIMITED.
LIAISONS ARE ENCOURAGED TO BECOME SUBJECT MATTER EXPERTS IN THE AREA THEY'RE ASSIGNED AND BE A RESOURCE TO THE OTHER MEMBERS.
UH, THEY CAN MEET WITH THE CHAIR AS WELL AS STAFF MEMBERS TO SUPPORT THE BOARD.
THESE MEETINGS SHOULD FOCUS ON HELPING TO COORDINATE.
THE WORK LIAISON SHOULD TAKE THE OPPORTUNITY AT THE BEGINNING OF EACH CITY COUNCIL MEETING TO REPORT ON ACTIVITIES FROM THEIR BOARD.
[00:50:01]
I AM THE SUBJECT MATTER FOR THE CITY.YOU HAVE QUESTIONS, I'M HERE TO ANSWER THEM FOR YOU, BUT I'M GONNA SIT AND TELL YOU ANYTHING.
THAT'S EXACTLY WHAT I WAS GONNA SAY.
OUR LIAISON ON THE D N I WAS CRYSTAL AND SHE WAS VERY HELPFUL IN SITTING THERE LISTENING TO WHAT WE WERE DOING AND MATCHING THAT UP WITH, HEY, THIS IS WHAT CITY COUNCIL IS FOCUSED ON.
AND BECAUSE THIS IS WHAT WE'RE FOCUSED ON, TO SUPPORT A WAY TO SUPPORT THOSE EFFORTS WOULD BE THIS, YOU DON'T HAVE TO DO IT.
THIS IS JUST SOMETHING THAT I'M BRINGING UP, BUT THIS IS HOW YOU WOULD SUPPORT OUR EFFORTS.
SO IT'S MORE EFFICIENT FOR THE LIAISON TO BE THERE TO HEAR WHAT'S GOING ON, AND THEN AT THE SAME TIME HELP STEER.
THEN WHENEVER THAT BOARD AND COMMISSION COMES TO THE CITY COUNCIL AND PRESENTS, IT'S ALL FREE FLOWING.
BUT IF YOU DON'T HAVE A LIAISON THERE AND YOU HAVE A STAFF PERSON THERE, STAFF IS NOT A VOTING MEMBER.
COUNCIL PERSON IS, AND IT'S ALL ABOUT DEFINITELY LIKE STAFF.
STAFF CAN LIKE RUN COUNCIL, A VOTING MEMBER ON PRIORITIES THAT COME TO CITY COUNCIL, THAT THAT BOARD OF COMMISSION WOULD BE WORKING AND STAFF IS IMPORTANT TO BE THERE.
THEY PLAY A VERY IMPORTANT ROLE, BUT THEY'RE OPERATING WITHIN THE BOX OF WHAT THE POLICY IS TODAY.
CITY COUNCIL HAS THE POWER TO CHANGE THE POLICY.
I DON'T WANT THE CITY COUNCIL MEMBER WHO'S LIAISON TO GO IN THERE AND TRY AND PUSH A POLICY.
BUT I WANT THEM TO ENCOURAGE THE BOARD TO FEEL FREE TO COME BACK, PUSH US.
SO IT'S ALL, IT'S ALL TIED TO THAT STRATEGIC STRATEGIC PLAN.
SO LIKE IF, IF IT'S ON OUR PLAN, IF IT'S IN, YOU KNOW, IF WE APPROVE IN THE BUDGET TO WORK ON TONIGHT, THIS IS WHAT WE SHOULD FOCUS ON.
UM, SO I'M JUST SAYING LIKE THIS IS WHAT IS COMING UP NEXT MONTH.
SO DO YOU GUYS HAVE ANY, ANY INPUT ON THIS? UM, TO SHARE THAT? SO I, YOU COULD ALWAYS SHOW UP TO A BOARD OF COMMISSION.
BUT YOU AT LEAST WANT ONE PERSON THAT IS KIND OF LIKE YOUR, YOU KNOW, VOICE ON THE COUNCIL INSIDE.
IT'S NO, IT'S A LITTLE RARE TO HAVE A COUNCIL MEMBER.
I KNOW ONE CITY WHERE A COUNCIL MEMBER WAS LIAISON AND IT SEEMED LIKE THEY WERE ALWAYS INTERJECTING THEMSELVES IN.
AND SO I, THIS YOU SCARED ME WITH THE THING YOU SAID STEERING AND SO WHEN YOU'RE STEERING, BUT WE'RE USUALLY FIVE TO TWO, FOUR TO THREE ON BOATS.
SO WHO'S GONNA STEER, IF I'M STEERING, I CAN GUARANTEE YOU IF FOUR OF YOU AREN'T HAPPY WITH THAT.
AND SO IT THERE NO STEERING LIAISON.
IT'S NOT, IT'S NOT NECESSARILY STEERING TO, I THINK IT'S BACK TO THE, YEAH, I THINK IT'S BACK TO THE EMPOWERMENT THING.
THINK THAT THAT PERSON IS THERE AND IS A REPRESENTATIVE OF COUNCIL TO HELP OUT WITH WHAT COUNCIL MEMBER WILCOX SAYING THE STRATEGIC INITIATIVES.
AND THE OTHER THING IS THE SUBJECT MATTER EXPERT WHAT, SITTING IN, ON A MEETING.
'CAUSE WE'VE HAD A THING COME UP AND PEOPLE REGULARLY SAY, WE CAN'T TELL THEM WHAT TO DO ON AN SS U P, BUT YOU CAN, WHO SAYS THAT IT IS BEEN BROUGHT UP BEFORE AND, AND ACCOUNT'S, LIKE SOMEONE COMES UP WITH AN ITEM AND, AND WE'RE LIKE, WELL WE CAN MAKE 'EM DO THIS.
OH, I DON'T THINK WE CAN DO THAT.
AND, AND I DON'T KNOW THAT WE AS A COUNSELOR ARE FAMILIAR WITH SOME OF THE WHAT YOU CAN AND CAN'T DO.
BUT GOING TO SAY D AND I, IF I BECAME THE LIAISON THERE FOR SIX MONTHS, HOW WOULD I BECOME A SUBJECT MATTER EXPERT BY SITTING IN THAT MEETING LISTENING TO AGENDAS? BECAUSE IF THE INTENT OF THE, THE LIAISON IS BE SUBJECT MATTER EXPERT, I WOULD SAY I DON'T THINK THAT'S OUR ROLE AS A CITY COUNCIL MEMBER BECAUSE I THINK OUR ROLE SHOULD BE TO LISTEN TO STAFF WHO IS TRAINED, EDUCATED IN THESE MATTERS, AND ALSO TO THE BOARDS THAT ARE ADVISING US.
SO THAT'S ONE OF THE REASONS I HAVE READ AND THAT'S WHY I TAKE ISSUE WITH LIAISON.
IF THE GOALS BE A SUBJECT MATTER EXPERT, I DON'T THINK WE'RE DOING IT.
I THINK WE LEAVE THINKING WE'RE A SUBJECT MATTER EXPERT.
CAN I, CAN I ANSWER? THAT'S WHAT THE, IT'S LIKE THE STRATEGIC PLANNING.
IT IS LIKE YOU'RE THE EXPERT OF THIS PLAN AND WHAT WE'RE TRYING TO GO TOWARDS, WHAT OUR BIG VISION IS, BUT THAT'S NOT WHAT THE INTENT OF THE LIAISON.
SO IT CHANGE THE, SO TO YOUR POINT, TO YOUR POINT, YOU SAID THAT STAFF SHOULD BE KIND OF THE SUBJECT MATTER EXPERT.
CORRECT? UH, WELL, I DON'T KNOW ABOUT SUBJECT MATTER.
THEY'RE THE ONES WHO'S TYPICALLY TRAINED.
YOUR P AND Z STAFF IS TYPICALLY PEOPLE WHO ARE TRAINED IN THE FIELD OF PLANNING AND ZONING.
AND SO I DON'T, I DON'T KNOW THAT ANYBODY'S A SUBJECT MATTER EXPERT, BUT THEY'RE WORKING AS A TEAM.
SO IT GOES BACK TO LIAISONS ARE ENCOURAGED TO BECOME SUBJECT MATTER EXPERTS IN THE AREA TO WHICH THEY ARE ASSIGNED, COMMA, BECOMING A RESOURCE TO THE OTHER MEMBERS OF THE COUNCIL.
THEY'RE NOT SUBJECT MATTER EXPERTS.
THEY'RE LEARNING SO THAT THEY CAN BE A RESOURCE.
THE THEY'RE LEARNING TO BE S MASTER.
MY QUESTION WAS, IT GOES BACK TO I GO SIX MONTHS TO D AND I, HOW DO I BECOME A SUBJECT MATTER? IT GOES BACK TO, IT GOES BACK TO WHAT ARE WE ASKING OF THESE BOARDS AND COMMISSIONS? BECAUSE I'D SAY RIGHT NOW, FOR WHAT PURPOSES THE D N I NEED COUNCIL MEMBER THORNTON IS A SUBJECT MATTER EXPERT.
HE TOOK THE TRAINING, HE DEVOTED THE TIME TO BE ON THE SAME PAGE WITH ALL OF US.
SO HE WOULD BE A SUBJECT MATTER EXPERT FOR THE D AND I FOR
[00:55:01]
WHAT THEY NEED RIGHT NOW.I DISAGREE WITH THAT BECAUSE IF, IF TAKING A CLASS, A TRAINING CLASS MAKES YOU A SUBJECT MATTER EXPERT, THEN TO ME THAT'S A FAILURE IN OUR SYSTEM BECAUSE THE WRONG PERSON MAY SAY, WELL, I'VE TAKEN THIS CLASS AND SO I KNOW MORE THAN EVERYBODY ELSE DOES.
I KNOW WHAT YOU DO, BRIAN, BECAUSE I
I SAID, IT'S NOT BEING AN EXPERT ON, IT'S NOT BEING AN EXPERT ON WHAT D N I IS AND, AND ALL THE, EXACTLY ALL THE ISSUES SURROUNDING D N I.
IT'S BEING AN EXPERT ON WHAT THE COMMISSION IS WORKING ON AND WHAT OBSTACLES THEY'RE FACING AND WHAT THE COUNCIL MIGHT BE ABLE TO DO TO HELP THEM.
MAYBE IT IS WORD 'CAUSE I HEAR SUBJECT MATTER EXPERT.
I'M THINKING, WELL, I THINK THAT REALLY VARIES BY THE BOARD.
I GO TO AN EXPERT ON
SO STOP LISTENING TO THE EXACT WORD.
SO LIKE, LIKE I'LL GIVE YOU AN EXAMPLE OF HOW I HAVE ONE MINUTE TAKEN.
SO IN H P C I I ATTENDED THE H P C MEETINGS.
I REALIZED THERE WERE TWO MEMBERS WHO WERE REGULARLY NOT ATTENDINGS.
SO I TOOK IT UPON MYSELF TO GO OUT AND BEAT THE STREETS AND TO GET TWO PEOPLE TO APPLY AND DECIDE, WHICH I DID.
AND I GOT PEOPLE TO, TO APPLY.
THEY INTERVIEWED AND THEY, THEY WERE SUCCESSFULLY, UH, PUT ON THERE.
SO THAT'S ONE OF THE THINGS THE LIAISON COULD DO.
THEY'RE, THEY'RE REGULARLY, THEY SEE, OH, WE'RE, WE'RE MISSING SOME PEOPLE.
I NEED TO KIND OF TAKE THE LEAD ON THIS.
ANOTHER THING WAS I NOTICED THAT THEIR NEW CHAIR REALLY DID NOT HAVE MUCH EXPERIENCE IN ROBERT'S RULES.
DIDN'T KNOW REALLY HOW TO RUN A MEETING.
I MET WITH HER ONE-ON-ONE AND I TRAINED HER AND I HELPED HER UNDERSTAND HERE'S HOW, HERE'S HOW YOU RUN A MEETING.
HERE'S HOW YOU CALL FOR A VOTE.
HERE'S HOW YOU DO ALL THESE THINGS.
SO THAT'S SOME OF THE THINGS THAT I'VE TRIED TO DO.
ALRIGHT, LET'S, WE'LL HAVE TO PICK THIS BACK UP.