[Library Advisory Board on February 5, 2024.]
[00:00:18]
UM, HELLO BARNES, FOR THE RECORD.
UM, UM, I JUST WANTED TO SAY THANK YOU ALL LAST SATURDAY.
SATURDAY TO COME OUT AND GIVE YOUR
UM, ALSO WANTED TO, UM, MENTION WE HAVE A FEW UPDATES.
I'M, I'M GONNA TURN IT OVER TO TANYA HERE IN JUST A SECOND.
UM, WE DO, WE DO HAVE A NEW, UM, CIRCULATION
IT'S VERY EXCITING AS WE CONTINUE GROW AND ADD PROGRAMS. UM, TONYA'S GONNA GO OVER SOME OF THE AWESOME, SOME UPDATES ABOUT HAPPENING AND NEW THINGS.
UM, BUT WE, UM, STAFF ARE PERSPECTIVE, ARE SUPER GRATEFUL FOR FOCUSED OUTCOMES.
UM, I KNOW KYLE, YOU, I KNOW YOUR
UM, AND THEN, SO I'M HERE KIND OF IN THE INTERIM, JUST ASSISTANT AS, UM, LIAISON FOR LIBRARY ADVISORY BOARD.
UM, I DO OVERSEE LIBRARY AS FAR AS, UM, BUT IF YOU GUYS DON'T KNOW TANYA ALREADY RIGHT HERE.
SHE IS ACTUALLY A QUALIFIED LIBRARIAN.
SO, UM, ALL OF THOSE TECHNICAL QUESTIONS THAT SHE IS SUBJECT MATTER EXPERT.
AND I WANTED TO GET, I BROUGHT, I KNOW WE ARE
SO ACTUALLY TAKING OUR CAPACITY, OUR, UM, SO THIS ALSO HAVE LIBRARY AND I ALSO HAVE, UM, ES REALIZE
[00:05:01]
PHONE NUMBER AND IS A TEAM EFFORT.UM, PEOPLE THAT ARE PROGRAM AND WILL COMPILE IT.
I THINK IT'S KNOW OF THE SHARES FROM THE LIBRARY WILL SEE GREAT COLLABORATIVE TOGETHER AND ALSO LET Y'ALL DO A TOO.
AND SO THAT'S A BIG SOURCE OF NOT SIGNED UP FOR THAT HIGHLY.
WE HAVE THE CITY, BUT THE LIBRARY, WE HAVE A, UM, END.
I, YEAH, SO FAR AS I KNOW THAT.
ANY OTHER QUESTIONS? THE CITY STAFF? YEAH.
[00:10:37]
I DIDN'T WANT STEAL YOUR, ONE OF THE THINGS THAT WE WERE, UM, I, YEAH, AND I'LL GET INTO THIS, BUT JUST WANNA, UH, CAUTION THE BOARD THAT WE WANNA, SO THAT'S WHENEVER YOU'RE FEELING THAT'S WHAT THE STAFF LIAISON HAVE INFORMATION US AND WE'RE HAPPY.UM, IT'S JUST BASED ON TRAINING AND ALL, AND NOW THE QUORUM IS THREE, SO IT'S REALLY ANYONE COULD BE WHAT WE DID ON SATURDAY.
WELL, I'M JUST, UM, I'M BRINGING IT UP NOW BECAUSE IT JUST AS A REMINDER AND I KNOW THE THREE
I CAN SEND, I HAVE A QUESTION.
HE CAN REQUEST AN AGENDA ITEM.
SO COMMENTS FROM GENERALLY JUST UPDATES.
SO LIKE, FOR EXAMPLE, LET'S SAY JAMES WENT TO A LIBRARY TRAINING, HYPOTHETICALLY HE SHARED LIKE, HEY, I WENT TO THIS TRAINING, HERE'S SOME INFORMATION.
SO IT'S JUST UPDATES THAT WE MIGHT HAVE INDIVIDUAL, BUT IT'S NOT NECESSARILY THINGS THAT, I'LL JUST FOLLOW UP ON THAT.
[00:15:08]
BUT I'M THINKINGWE'VE BEEN A VERY, JUST, SO, OKAY.
SO, UM, FOR THE RECORD, MR. BARNES, CURRENT STAFF LIAISON FOR ADVISORY BOARD.
SO YOUR PACKET THAT YOU, UM, IS A VERY CONDENSED VERSION OF, IT'S ESSENTIALLY THE HIGH LEVEL OVERVIEW OF THE HANDBOOK, WHICH IS I THINK 150 PLUS.
SO THIS IS JUST THE PART ABOUT LIBRARY ADVISORY AS IT RELATES TO STAFF.
AND SO, UM, SINCE WE ARE RELATIVELY A NEW BOARD WITH NEW MEMBERS, UM, JUST WANTED TO GO OVER THIS, UM, WITH TWO STAFF PRESENT.
SO IF Y'ALL HAD QUESTIONS ABOUT THIS IS THAT, AND JUST MAKE SURE WE'RE ALL ON THE SAME PAGE.
SO, UM, I'M NOT GONNA READ EVERY SINGLE LINE, BUT I WOULD LIKE TO KIND OF GO OVER SECTION AND IF THERE'S SOMETHING THAT POKES OUT THAT Y'ALL WANT TO AT ANY TIME, JUST STOP AND WE CAN, AND THEN JUST KEEPING IN MIND THAT THIS IS UNDER OTHER BUSINESS.
SO, UM, IT DOESN'T HAVE DISCUSSION AND POSSIBLE ACTION ON IT, BUT IF THERE IS SORT OF POSSIBLE ACTION, NO.
UM, BUT THE HANDBOOK IS GOVERNED BY THE LIBRARY, LIKE NATIONAL LIBRARY ASSOCIATION.
SO THIS IS KIND OF BIGGER THAN JUST OUR HUDDLE, GOVERNED BY, UM, SO HIGH LEVEL OVERVIEW OF WHAT A PUBLIC LIBRARY ADVISORY BOARD.
SO ALSO KEEPING IN MIND THAT THIS MAY BE DIFFERENT IF YOU SERVE OTHER MAYBE SCHOOL DISTRICT BOARDS OR LIBRARY BOARDS.
UM, WE ARE A PUBLIC LIBRARY, SO WE SERVICE EVERYONE, UM, OR WE SHOULD.
SO JUST KEEP THAT IN MIND AS WE'RE GOING.
UM, SO OBVIOUSLY YOU'RE ALREADY HERE.
SO Y'ALL ARE ADVOCATES FOR LIBRARY, UM, ADVOCATES FOR, UM, ANYTHING THAT REALLY HAS TO DO WITH THE LIBRARY, PROMOTING THE LIBRARY SERVICES AND PROGRAMS, KIND OF ACTING AS AN AMBASSADOR FOR THE LIBRARY, UM, ASSISTING LIBRARY MANAGEMENT AND DEVELOPING POLICY AND BUDGET FOR, SO IF AND WHEN THOSE THINGS COME UP.
SO A LOT OF Y'ALL ALREADY PARTICIPATED IN SATURDAY.
THAT HIGH LEVEL OVERVIEW IS, UM, KIND OF YOUR CONTRIBUTION STREAM DOWN TO STAFF AS A, UM, PROVIDE SUPPORT FOR MANAGEMENT INITIATIVES AND DECISIONS.
ADVISE THE GOVERNING BODY ON ACTIONS TO TAKE FOR THE LIBRARY.
SO IN THIS CASE IT WOULD BE CITY COUNCIL.
UM, YOUR CITY COUNCIL LIAISON IS RANDALL CLARK.
UM, IF YOU DON'T KNOW, UM, HE IS KIND OF YOUR LIAISON TO THE BODY OF CITY COUNCIL AS A WHOLE, SO FEEL FREE TO REACH OUT TO HIM DIRECTLY.
UM, BEING CITY COUNCIL RELATED OR POLITICAL STUFF, HIS STAFF ARE HERE TO HELP SUPPORT
SO BECAUSE THEY'RE ADVISORY ONLY IN NATURE, GOVERNING BODIES HAVE THE ULTIMATE AUTHORITY TO PROJECT OR AMEND ADVISORY BOARD.
[00:20:01]
ARE KIND OF GOING TO BE THE SUBJECT MATTER EXPERTS ON THAT LEVEL AS FAR AS BRINGINGBUT ULTIMATELY KNOWING THAT AS IT'S RECOMMENDED DOESN'T NECESSARILY MEAN THAT IT'LL BE, YOU KNOW, APPROVED.
SO ADVISORY BOARDS DO NOT GOVERN THE LIBRARY, HAVE ANYTHING TO DO WITH HIRING, MANAGING, UM, DIRECTING, FIRING OF ANY STAFF.
UM, THEY DO NOT MAKE DECISIONS CONCERNING POLICIES, BUDGETS, HIRING PRACTICES, SALARIES OR OTHER LIBRARY MANAGEMENT TASKS.
SO YOU NOTICE IT SAYS THAT LAST PART THAT BOARDS DO NOT MAKE DECISIONS CONCERNING POLICIES.
HOWEVER, YOU, YOU CAN BE A PART OF RECOMMEND, LET'S SEE, ADVISORY BOARD ACTIVITIES, INPUT ON, UM, PERFORMANCE EVALUATIONS, IF THEN WE GET TO THAT POINT, UM, INFORMATION ON ADVOCACY INITIATIVES.
SO WE AS STAFF DON'T GET INVOLVED.
UM, ANY KIND OF, UM, LEGISLATIVE THING THAT'S OF THE BODY, IF THAT'S WHAT YOU GUYS DECIDE TO DO, THAT IS SOMETHING THAT YOU, UM, TO CLARIFY.
THERE'S BEEN, I WAS INVOLVED IN ONE OF THEM.
WE HAD A BOOK, UM, WHAT'S THE WORD? NOT, NOT, UM, CHALLENGED A BOOK CHALLENGE.
SO A, AS A LIBRARY ADVISORY BOARD, IF WE GET THAT BACK IN WRITING, MOST, MOST TIMES PEOPLE JUST VERBALLY TALK TO 'EM AT THE STAFF LEVEL AND IT'S ABLE TO BE HANDLED THAT WAY.
BUT IF THEY DO SUBMIT A FORMAL REQUEST TO HAVE A BOOK REMOVED, UM, THAT ACTUALLY COMES TO YOU GUYS AFTER THAT'S PART OF YOUR KIND OF, UH, RESPONSIBILITY.
OBVIOUSLY ATTENDANCE, I'M NOT GONNA GO OVER, UM, THAT YOU GUYS ALREADY KNOW ABOUT THAT.
UM, AGAIN, SERVING AS LIAISON AND REPRESENTATIVE FROM THE COMMUNITY ON LIBRARY MATTERS.
SO AGAIN, THAT, THAT WORD AMBASSADOR, AS YOU'RE IN THE COMMUNITY TALKING ABOUT, YOU KNOW, WHAT'S GOING ON IN THE LIBRARY, YOU'RE, YOU'RE KIND OF THAT DIRECT FLOW INTO THE COMMUNITY PERSPECTIVE, ADVOCATING FOR THE LIBRARY TO SUPPORT, UM, YOU'RE GONNA NOTICE A LOT OF THESE REPETITIVE WORDS SUPPORTING PUBLIC LIBRARY VISION AND VALUES, UM, SUCH AS INTELLECTUAL FREEDOM AND THE RIGHT TO ACCESS
UM, AND SOMETHING THAT, UM, HERE AS A PUBLIC LIBRARY, KIND OF THE FOUNDATION, UM, AND ACTIVITY AND PRODUCTIVITY.
I'M NOT GONNA GO THROUGH THAT LINE BY LINE 'CAUSE UM, I BELIEVE THAT Y'ALL AS A BOARD PROBABLY TOGETHER ON YOUR RIGHT, LIKE COLLABORATIVE AND, UM, WILLINGNESS TO KIND OF, TO BE A PART TOGETHER TO, YOU KNOW, SUPPORT THE LIBRARY.
UM, AGAIN, CHARACTERISTICS OF SUCCESSFUL BOARDS.
UM, YOU GUYS CAN DEFINITELY READ THOSE.
BUT, UM, BOARD OFFICERS WHO USE COMMUNICATION PLANS AND ROLES OF COMMUNICATION ENGAGEMENT.
SO I JUST WANTED TO HIGHLIGHT THAT ONE BECAUSE I THINK SOMETIMES, UM, AND SOME OTHER, OTHER BOARDS THAT HAVE BEEN A PART OF, NOT EVEN NECESSARILY IN QTO, JUST OTHER REALMS, UM, I DO KNOW THAT SOMETIMES IF NOT EVERYONE'S ON THE SAME PAGE AS FAR AS HOW TO COMMUNICATE THINGS CAN KIND OF
SO JUST MAYBE AS A COLLECTIVE BOARD, MAKING SURE, LIKE, OKAY, WE ALL UNDERSTAND, UM, WE WANT BOARD TO KNOW ABOUT, WE SEND THE EMAIL TO THIS LIAISON AND THEY, OR IF IT'S DURING MEETING OR DURING, DURING OUR MEETING, UM, WE ALL KIND OF RESPECT ROBERT'S ROLE AND WE'RE SELLING OVER HAVING A, A CONSENSUS THERE.
UM, I AM GOING TO READ ALL 15 OF THESE ROLES AND RESPONSIBILITIES, UM, AS A BOARD.
SO AGAIN, STOP ME AT ANY TIME, PROVIDE INPUT AND RECOMMENDATIONS
[00:25:01]
AS INVITED, INAPPROPRIATE IN SUPPORT OF THE GOVERNING AUTHORITIES, INTERVIEWING AND SELECTION OF THE LIBRARY DIRECTOR.UM, THE ORIENTATION AND TRAINING AND PERFORMANCE EVALUATION OF THE LIBRARY DIRECTOR, ASSIST THE LIBRARY DIRECTOR IN DETERMINING THE LIBRARY'S VISION AND MISSION.
PARTICIPATE IN SHORT TERM, LONG TERM AND STRATEGIC PLANNING SATURDAY.
UM, ADVOCATE FOR ADEQUATE RESOURCES.
THAT COULD BE A WHOLE FLOW OF THINGS.
I KNOW FOR A WHILE, UM, WE HAD SOME ISSUES WITH A DA PARKING AVAILABILITY.
AND SO THE BOARD ACTUALLY TOOK ACTION, UM, AND IT, IT HELPED THE LIBRARY, BUT ALSO HELPED CITY HALL GENERAL.
SO NOT JUST THINKING ABOUT LIKE READING MATERIAL, OF COURSE, THAT THAT'S A HUGE THING, BUT ALSO ACCESSIBILITY.
WE DON'T HAVE A LIBRARY DIRECTOR, CORRECT? UM, NO.
WE CURRENTLY HAVE A LIBRARY MANAGER.
SO WHENEVER, UM, AND LET ME, LET ME, UM, THANK YOU FOR BRINGING UP.
SO LIBRARY DIRECTOR AND OR LIBRARY MANAGER.
SO RIGHT NOW, THE HIGHEST, UM, KIND OF I GUESS POSITION, POSITION, UM, THAT WE HAVE, UM, ALLOTTED IS A LIBRARY MANAGER, WHICH LIBRARY MANAGER AND LIBRARY DIRECTOR ARE FOR THE MOST PART, INTER INTERCHANGEABLE FOR THE, NOW YOU CAN PROVIDE INPUT AND RECOMMENDATIONS AS INVITED AND APPROPRIATE.
SO IF WE OR THE MANAGER OR UM, LEADERSHIP STAFF REACH OUT TO THE BOARD AND SAY, HEY, WE'RE ON KIND OF THE LAST ROUNDS OF INTERVIEWS, UM, WE WOULD LOVE TO PUT TOGETHER A PANEL AND MAYBE NOT ALL OF YOU CAN BE THERE, BUT BEING INVITED INTO THAT IS, IS SOMETHING, IT'S WHAT IT'S TALKING ABOUT, NOT A REQUIREMENT, IT'S NOT RIGHT.
BUT SHOULD BE INVITED TO DO THAT.
THE POTENTIAL FOR THAT IS ABSOLUTELY THERE.
WOULD THAT BE A, UM, I, THERE'S BEEN, UM, THE LIBRARY DIRECTOR POSITION HAS EXISTED HERE IN OTTO, CORRECT? IN THE PAST, YEAH.
IT WAS A SINGLE BUILDING AND JUST FROM A GENERAL LIBRARY STANDPOINT, DIRECTOR CAN SEND OVER SEVERAL BUILDINGS.
AND JUST FOR CONTEXT HERE, THE WORD MANAGER, UM, HERE, I KNOW OTHER CITIES HAVE DIRECTOR LEVELS AND, AND, UM, ON PAPER THOSE TWO ARE, HAVE A DIRECTOR, HAVE A MANAGER, UM, AS IT'S REFERENCED HERE IN THE WAY OUR ORG IS AND THE STRUCTURE IS, UM, THE CURRENT POSITION AND PROBABLY WOULD BE UNTIL WE'RE ABLE TRUCTURE LIBRARY MANAGER, THAT'S THE UPPER, MANAGES THE OPERATE THE ENTIRE OPERATIONS OF THE LIBRARY.
ASSIST IN MANAGING RESOURCES EFFECTIVELY AND EFFICIENTLY BY PROVIDING GUIDANCE AND RECOMMENDATIONS TO LIBRARY MANAGEMENT, BE FAMILIAR WITH AND ASSIST THE LIBRARY AND COMMUNICATING AROUND RESOURCES, SERVICES, AND PUBLIC.
ANYONE WANNA TALK ABOUT THAT LAST, LIKE WHAT DOES THIS, WHAT DOES THIS NUMBER SIX MEAN TO, I'M JUST CURIOUS.
TO ME, IT WOULD MEAN THAT I SHOULD BE MAYBE NOT INTIMATELY FAMILIAR, BUT I SHOULD BE GENERALLY FAMILIAR WITH THE DIFFERENT PROGRAMS AND ACTIVITIES AS FAR AS PUBLIC IMAGE.
LIKE I WANT, I WOULD WANT TO LIKE MENTIONED BEFORE BEING AN AMBASSADOR OF THE LIBRARY ARM, COMMUNICATING THE POSITIVE THINGS THAT ARE HAPPENING AND HELP PROMOTE A POSITIVE VIEW OF THE LIBRARY.
[00:30:09]
YEAH, ABSOLUTELY.UM, I THINK ALL THOSE ARE ARE AWESOME.
AND, UM, KIND OF IN MAYBE THE BIGGER PICTURE WHERE, WHERE I SEE MY ADVISORY BOARD IS BIG PICTURE, UM, IS NOT JUST THE PUBLIC IMAGE OF LIKE YOURSELF AS INDIVIDUALS WHENEVER YOU'RE REPRESENTED, KEEPING THOSE THINGS IN MIND.
UM, PROVIDER FORUM FOR PUBLIC COMMUNICATION ON LIBRARY ISSUES, WHICH, UM, ASSIST A LIBRARY AND ASSESSMENT.
SO I THINK THIS ONE TO ME IS A LITTLE, UM, IT'S A LITTLE BROAD ON PURPOSE.
UM, I THINK THERE'S TIMES WHEN, LIKE, I KNOW THERE'S AT LEAST ONCE YEAR Y'ALL DO AN
YEAH, WE, STUFF WE'RE ACTUALLY, UM, A LITTLE THAT'S IMPORTANT, REMEMBER, BUT REMEMBER, BUT WE USED TO, NOW I KNOW IF IT WAS OUTTA THE TLA HANDBOOK OR WHATEVER, BUT YOU KNOW, ALL THE, THE THINGS THAT WE HAVE TO ACCOMPLISH WHENEVER WE APPLY TO HAVE OUR
AND SO WE USED TO TAKE A DIFFERENT SECTION, GO THROUGH IT AS A BOARD REQUIREMENT FOR ACCREDITATION.
I, IN THE PAST TWO YEARS, IT'S BEEN, UM, I, I DON'T KNOW THAT HIS STORY OF PAST YEARS OF BRINGING THAT ANNUAL REPORT OR THE
BUT EVEN PRIOR TO THAT, WE WOULD JUST, LIKE EACH MONTH TAKE A DIFFERENT SECTION OF THE, WAS LIKE A LOT OF PAGES.
SO WE WOULD JUST TAKE A SECTION IF THERE WERE
AND THAT'S, I CAN SEE THAT BEING PERFECTLY NOT ENOUGH RELATED QUESTION.
WOULD THAT ALSO INCLUDE LIKE IF THERE ARE BIG PROJECTS WITHIN THE LIBRARY, THIS BE AN OPPORTUNITY FOR THE BOARD TO BE INVITED IF, IF THERE'S A NEED FOR VOLUNTEERS JUST IN THOSE PROJECTS OR LIKE WITH INVENTORY, FOR EXAMPLE, UM, IN THE PAST WE WERE SHUT, WE SHUT DOWN.
I EVEN THINK THIS COULD BE, AND I KNOW OUTSIDE OF THE LIBRARY NOW, WE DON'T REALLY, UM, SO IN A WAY THAT, UM, COMMUNITY OUTREACH AND LIBRARY, WE WORK LOT OF WAYS, BUT LIKE, UM, WE'RE WORKING HOPEFULLY ROLLING OUT NEXT YEAR PUBLIC ARTS AND PUBLIC
[00:35:01]
THAT'S ALSO AN, IT IS SO BROAD.I THINK IT COULD, IT COULD REALLY MEAN WHATEVER.
ALL OF OUR VOLUNTEERS GET TRAINED FOR THAT REASON.
IF THERE IT WOULDN'T, YOU WOULD WANT GO TO THE LIBRARY, UM, DONE.
UM, SO THAT, WELL FOR INVENTORY WOULD BE DOING AN ENTIRE, IT WOULD COME UP, BUT UM, IT WOULD JUST BE WHAT YOU WOULD DO IF YOU, THERE'S A LOT OF MY THAT GET A LOT OF THAT
WE, AS LONG AS THERE'S SNACKS, I'M GOOD.
THE ADDED ELEMENT IS TRYING TO DO THIS WILL BE THE FIRST I'VE DONE IT DURING OPENING HOURS.
WE'RE GONNA, WE HAVEN'T WORKED OUT THE PROGRAM EVERYWHERE ON THEY POP BE THIS YES.
SO, UM, REPORT LIBRARY ACTIVITIES AND ISSUES BACK TO THE GOVERNING AUTHORITY BACK TO CITY COUNCIL.
SO THAT'S WHEN, UM, I BELIEVE Y'ALL SPOKE ABOUT THIS DURING AS DIVERSITY, BUT Y'ALL ARE SUPPOSED TO REPORT BACK ANNUALLY TO CITY COUNCIL AND GIVE AN ANNUAL REPORT.
UM, IT'S UP TO YOU HOW OFTEN YOU WANNA DO THAT AS A BOARD.
IF Y'ALL DECIDED YOU WANTED TO DO A QUARTER THAT'S KIND OF, UM, THE STATS YOU WERE TALKING ABOUT, YOU KNOW, GIVING A REVIEW THAT SOMETHING LIKE THAT WOULD BE DEVELOPED IN CONCERT WITH STAFF, RIGHT? I ASSUME.
SO YOU'D BRING THE INFORMATION FROM US, SO WE WOULD YEAH, WE'D WANNA BE PART OF THAT PROCESS.
BUT AS FAR AS REPORTING TO CITY COUNCIL DIRECTLY, YOU CALL BOARD, I FEEL LIKE IT, I MEAN I THINK IT WAS LAST JANUARY I THINK WAS, I DON'T THINK WE HAVE, THERE WAS NO BOARD.
WELL THAT'S NOT NECESSARILY TRUE, BUT, UM, IT WAS PRESENTED BY STAFF, BUT THE, THE, IT WAS PRESENTED BY STAFF BECAUSE OF LACK OF BOARD MEMBERS AND BOARD THAT WERE TAKING.
SO IT WAS KIND OF A BILLION AT THE TIME.
BUT THAT, BUT THERE WAS NO BOARD INVOLVED RIGHT, EXACTLY.
BUT IN THE PRESENTATION, NOT NECESSARILY IN THE DEVELOPMENT, I THINK IS WHAT RIGHT? YES.
SO LIKE WE WOULD, THEY WEREN'T EXCLUDED FROM PARTICIPATING.
THIS WASN'T INTERESTING BECAUSE POSSIBLY DO THAT.
SO YOU CAN BRING YOUR RECOMMENDATION LIKE TO, TO STAFF AND WE CAN KIND OF LET YOU KNOW WHAT'S REALISTIC AND WHAT'S NOT FAR AS OPERATIONS ARE CONCERNED.
BUT IF YOU, FOR WHATEVER REASON, EITHER AREN'T
[00:40:01]
AS A COLLECTIVE, AREN'T HAPPY WITH THAT ANSWER OR WHATEVER, YOU CAN ALWAYS TAKE THINGS.AND ULTIMATELY, SO WE, UM, AS STAFF WORK FOR JAMES, RIGHT? WHO'S OUR CITY LEADER AND JAMES WORKS FOR.
SO, UM, IF CITY COUNCIL DIRECTS STAFF OR DIRECTS JAMES TO DO SOMETHING THAT TRICKLES DOWN TO US AS FAR AS YOU AS A LIBRARY ADVISORY BOARD MEMBER, DIRECTING STAFF IN ANY WAY THAT IS, THAT'S NOT, UM, GOING TO HAPPEN, BUT RECOMMENDING OR OR SUGGESTING AN IDEA AND THEN AS STAFF ARE LIKE, OH, THAT'S A GREAT IDEA, BUT ACTUALLY THIS, THESE ARE THE REASONS WHY WE DON'T BELIEVE THAT CAN HAPPEN.
UM, OR MAYBE IT'S A FUTURE ITEM OR WHATEVER IT MAY BE WHAT YOU'RE SAYING, NOT EVEN.
WE COULD DO STOP THE CITY COUNCIL.
WAIT, CAN I ASK A CLARIFYING QUESTION? SURE.
I DID YOU, I DON'T KNOW IF YOU WERE DIRECTING THAT TO ME LIKE I WAS COMMUNICATING OR IS THAT WHAT YOU WERE ASKING CHRISTIE ABOUT WHAT SHE WAS, WHAT I HAD SAID ABOUT, UM, THAT THE BOARD WASN'T EXCLUDED PARTICIPATING? I THINK WHAT I WAS SAYING IS WHAT I, AND I WAS NOT HERE, I DON'T KNOW, BUT WHAT I WAS PICKING UP THAT BECAUSE THERE WAS A LACK OF CORN, IT WAS HARD TO GET PEOPLE TO EAT.
BUT THERE IS A REQUIREMENT THAT THERE IS SOME SORT OF BOARD REPORT.
IF IT WASN'T CREATED BY THE BOARD AS A BODY, THEN THERE'S STILL THAT REQUIREMENT THAT A REPORT HAS TO BE MADE THAT PROBABLY HAD TO FILL IT IN JUST BECAUSE THERE WASN'T THAT FRAMEWORK IN PLACE.
UM, PERSONALLY SPEAKING, I THINK IT'S REALLY IMPORTANT BEFORE WE CIRCUMVENT COMMUNICATION LINES, LIKE WE ARE ALL ALIGNED ON THE THINGS THAT WE WOULD WANT TO BRING TO
OTHERWISE YOU MIGHT HAVE A COMPELLING ARGUMENT FOR SOMETHING THAT YOU BRING TO OUR LIAISON AND THEY RUN WITH IT, BUT IT'S NOT THE WILL OF THE FULL ADVISORY BOARD.
SO I DON'T KNOW THAT THAT NOT BUILD THE, THE SYNERGY AND THE COLLECTIVE DIRECTION THAT WE WOULD WANT IN ORDER TO BE EFFECTIVE.
SO I THINK, I THINK THAT'S SOMETHING THAT WE SHOULD ALL CONSIDER BEFORE WE GO RIGHT COUNCIL ABOUT ANYTHING? NO, I'M, I'M NOT ATE THAT.
I WAS SAYING THAT STAFF, LIKE FOR EXAMPLE, WE, WE WANT AREA, WE THINK THAT'S IMPORTANT.
WHETHER WE DO WE AGREE WITH THAT HYPOTHETICALLY HYPOTHE, WE CAN GO TO THE, WE CAN GO, THIS IS WHAT WE WANT.
I THINK THERE ARE PROBABLY SOME CASES WHERE PERHAPS THAT MIGHT BE WORTH PUSHING FORWARD, BUT I THINK YOU'D HAVE TO REALLY THINK ABOUT THOSE CASES AND IT WOULD LIKELY BE JUST FEW MORE IN BETWEEN.
BECAUSE OTHERWISE, LIKE IF OUR ROLE IS TO WORK AGAIN IN CONCERT WITH STAFF TO SUPPORT LIKE THE HOLISTIC LIBRARY GOALS, HAVE TO ALSO HAVE A GOOD WORKING RELATIONSHIP.
I THINK WE ALL LIKE, I THINK WE ALL ACKNOWLEDGE AND AGREE WITH THAT.
AND SO I, PERSONALLY SPEAKING, I WOULD JUST SAY THAT WE SHOULD BE VERY CAUTIOUS WHEN WE, LIKE, IF WE GET AN ANSWER WE DON'T LIKE, I THINK THE FIRST THING WE SHOULD ASK OURSELVES IS, OKAY, WHAT ARE THE OTHER THINGS THAT WE DIDN'T THINK ABOUT OR BE REALLY CAREFUL ABOUT THAT BECAUSE THE RULES CERTAINLY WOULD ALLOW FOR WHAT YOU'RE SAYING, JUST WORKING RELATIONSHIP.
I THINK THAT GOES BACK TO, BUT ALSO, AND I KNOW WE
[00:45:08]
HAVE IN THERE, BUT THEN LIKE WELL ASK THEM ABOUT THAT.SO ADVOCATING FOR A LIBRARY NO, I I ABOUT THIS.
THERE MAY BE CITY COUNCIL MEMBERS.
I THINK ONE WAY, ONE WAY THAT WE CAN BE MORE PROACTIVE THOUGH IS IF WE GET THAT INITIAL NO OR PUSH BACK, THEN WE CAN SAY, ALL RIGHT, SO WHAT ARE, WHAT ARE SOME OTHER WAYS WE CAN PROBLEM TO SOLVE THIS? SO I THINK THERE'S STILL THAT OPPORTUNITY TO EXPLORE IDEAS WITH STAFF AND MAYBE, MAYBE THEY HAVE ANOTHER IDEA THAT STILL GETS THE SAME LIKE END GOAL ACCOMPLISHED, BUT MAYBE THE PATHWAY LOOKS A LITTLE BIT DIFFERENT.
SO, UM, I THINK TO ME THAT IS BEING PROACTIVE AND BEING, WE TALK ABOUT BEING MORE DYNAMIC AS A BOARD, LIKE BRINGING OUR
AND I THINK THOSE ARE SOME WAYS THAT WE CAN BE WITHOUT, UM, INADVERTENTLY DAMAGING RELATIONSHIPS.
I DON'T THINK ANYONE WOULD INTEND THAT, BUT SOMETIMES THOSE THINGS HAPPEN AND WE GET LIKE SO SINGULARLY FOCUSED ON THINGS THAT, LIKE THAT ONE THING IS MORE IMPORTANT THAN EVERYTHING ELSE.
SO, BUT AS A NEW BOARD, I THINK WE PROBABLY WILL HAVE SOME SITUATIONS WHERE THERE ARE IDEAS THAT WE'RE REALLY PASSIONATE ABOUT.
AND SOME OF US, LIKE I WILL SAY I DON'T HAVE THE HISTORY OF THE LIBRARY THAT MANY OF YOU GUYS DO HAVE.
AND SO THERE MIGHT BE SOME THINGS I BRING UP AND YOU'RE LIKE, NO GIRL, WE ALREADY TRIED THAT DOESN'T MAKE ANY KIND OF SENSE, BUT WE HAD THIS CONVERSATION.
AND THEN WE MOVE FORWARD TOGETHER AND FIGURE OUT HOW TO, LIKE WHAT IS THE BEST SOLUTION.
UM, THE NEXT ONE IS TO ASSIST IN SUCCESSION PLANNING FOR NEW BOARD MEMBERS BY IDENTIFYING AND MOTIVATING OTHERS TO SERVE ON THE ADVISORY BOARD WHEN SLOT TO BECOME THOSE AMBASSADORS.
SO WHEN IT IS TIME FOR SOMEONE TO GO OFF AND BE LIKE, YOU COULD BE A GREAT FIT FOR LIBRARY ADVISORY BOARD, UM, MAINTAIN KNOWLEDGE OF EXISTING AND NEW COMMUNITY POPULATIONS.
SO AGAIN, I KNOW I KEEP REFERENCING SATURDAY, BUT WAS THAT NOT A GREAT TIME FOR COLLABORATION ACROSS THE DIFFERENT BOARDS AND COMMISSIONS? I KNOW DIVERSITY INCLUSION COMMISSION WAS REALLY EXCITED TO POTENTIALLY WORK WITH YOU GUYS AND I THINK IT'S MUTUAL.
SO, UM, IDENTIFYING THE NEW COMMUNITY POPULATIONS AS WE CONTINUE TO GROW AS A DEMOGRAPHICS BEGIN TO, UM, YOU KNOW, KEEPING NOTIFYING US AS STAFF.
LIKE MAYBE THERE'S, MAYBE THERE'S A NEW, UM, GROUP OR THERE'S AN AREA OF FOCUS THAT WE NEED TO, UM, LOOK AT WHENEVER WE'RE DOING THE, UM, LIKE DIGITAL, UM, WHAT IS IT? DIGITAL COLLECTION? MM-HMM.
UM, PARTICIPATE IN PROCESSES TO ENSURE EFFECTIVE BOARD TEAMWORK.
YOU CAN DECIDE
HAVING A CONVERSATION TO GET GROUNDING IN LIKE WHAT, WHAT OUR ROLE IS.
I THINK THAT'S A GREAT EXAMPLE OF IT.
SO, UM, AND SEEING A KNOWLEDGE OF CONTEMP CONTEMPORARY LIBRARIANSHIP THROUGH TRAINING PROVIDED BY THE, EH, SO THAT'S GONNA BE TML.
YOUR LITTLE HANDOUTS THAT YOU GOT
UM, ALSO LINKEDIN LEARNING LIKE WE HAD TALKED ABOUT AND REMEMBERING THAT, UM, WITH YOUR LIBRARY CARD, THAT IS FREE ACCESS TO
SO ANOTHER WAY TO, NOT JUST FOR YOU GUYS AS BOARD MEMBERS, BUT TO ADVOCATE THE LIBRARY, THE GREAT RESOURCES THAT, THAT EXIST BEYOND JUST THE COLLECTION ITSELF INSIDE THE WALLS.
AND IT GOES ON TO TALK MORE ABOUT EVENTS, I BELIEVE, AND I DON'T KNOW THE HISTORY TIME, SO IF YOU DO PLEASE.
UM, BUT I KNOW THAT, UM, THE A LA AND THE TLA HAVE CONFERENCES EACH YEAR.
AND I KNOW THAT STAFF ROTATE TO GO, I DON'T KNOW IF THE LIBRARY ADVISORY BOARD MEMBERS HAVE EVER ATTENDED, BUT THIS YEAR I HEARD SOMEONE FROM HPC ON SATURDAY REQUEST TO CITY COUNCIL IF THEY COULD ATTEND I THINK THE, UM, PLANNING ASSOCIATION CONFERENCE.
BUT THAT AS, AS A BOARD, IF THAT'S SOMETHING YOU GUYS COLLECTIVELY
SO THERE'S NOT A BUDGET THAT EXISTS, BUT THAT'S ALWAYS SOMETHING THAT YOU REQUEST THE BUDGETING TO JUST LEARN MORE ABOUT LIBRARIES AND GENERAL PRACTICES AND WORKSHOPS AND LIKE, IT'S A GREAT EDUCATIONAL, UM, ESPECIALLY IF YOU WANTED
[00:50:01]
DIVE INTO NOT JUST THE FORWARD FACING BACK AND WHAT, WHAT DO STAFF DO LIKE OPERATIONALLY AND UH, WHAT ARE THEY LEARNING ABOUT? AND I THINK THAT MIGHT BE A, A GREAT RESOURCE.AND I GOT TO ATTEND LA THIS, UM, WE ONLY WENT FOR TWO DAYS.
WE WERE ABLE TO, UM, CALIFORNIA THERE LIKE ASSOCIATIONS,
I KNOW THERE ARE SOME THINGS LIKE THAT.
OR IS THERE LIKE A CENTRAL TEXAS GROUP? I KNOW THERE'S UM, I WILL DOUBLE CHECK THE CORRECT WEBSITE.
I, BUT I KNOW, I DON'T REMEMBER IF IT'S GROUP BECAUSE I KNOW THEY HAVE TRAINING DEFINITELY FROM FRIENDS.
I THINK THEY HAVE BOARD TRAINING.
THE PRICE WISE, I THINK THEY, THEY CHANGE IT A LITTLE BIT EACH.
THEY ALWAYS LOOK AT THE CURRENT.
SOMETIMES THEY'LL ADD MORE LIKE THEY TO MAKE HAD LIKE THE MAIN ONE MORE LIBRARY BOARD CATEGORY, UNITED LIBRARY.
AND THEN THE FRIENDS OF THE LIBRARY WOULD ALMOST SAY THAT THERE'S A NATIONAL, OFTENTIMES JUST THE LAST TWO, JUST BEING FAMILIAR WITH THE LIBRARY ON THE BACK END, OUTSIDE OF JUST BEING, UM, WHERE EVERYTHING IS.
BUT ALSO, UM, ON THE BACKSIDE MAYBE, UM, UM, POLICIES AND PROCEDURES, WHICH ARE
JUST BEING AWARE, UM, OF THE VALUES AND RESPONSIBILITIES OF UM, YOU KNOW, RECORDS AND DATA AND SHARING THAT INFORMATION AND UM, THE PUBLIC'S RIGHT TO INFORMATION THE PUBLIC INFORMATION ACT.
AGAIN, WE WILL TALK ABOUT THAT RIGHT NOW.
UM, AND THEN VERSUS INTELLECTUAL, THAT'S ALL I HAVE TO PRESENT ON, ON ROLES AND RESPONSIBILITIES.
AND YOU HAVE A QUESTION YOU HAD MENTIONED EARLIER, DID YOU, YOU WENT THROUGH THE BINDERS.
SORRY, I'LL SHARE THE BINDER, I PROMISE.
PHYSICAL COPY AND I WAS LIKE, I'LL SHARE THE BINDER.
WHAT THE PERFECT PEOPLE ARE AT THIS TABLE
[00:55:03]
FOR COFFEE, THEIR PHONES.HERE'S THE MANY, UH, I MEAN CURRENTLY WE HAVE A CHAIR AND A VICE CHAIR AND I, UM, THE SECRETARY ROLE, UM, IF STAFF ARE TAKING HIGH LEVEL NOTES, UM, AND WE WERE ABLE TO ALL KIND OF WATCH VIDEOS AND THINGS LIKE THAT.
MY QUESTION, WHAT WOULD THE ROLES BE FOR THE SECRETARY? WHAT DO THEY TRADITIONALLY DO AND WHAT IS IT? I THINK IT WOULD BE TO ALSO TAKE NOTES SUPPOSED TO AT THE NEXT MEETING.
SO LIKE OUR NEXT MEETING OVER THE MEETING AND THEN IT THIS MEETING PRESENT THOSE AND THEY WOULD BE, IT WOULD BE INCLUDING THE AGENDA.
IDEALLY WE COULD READ IT AHEAD OF TIME SO WHEN WE GOT HERE, WE CAN ATE IT.
THE SECRETARY'S POSITION ESSENTIALLY.
WE ALREADY, SO I THINK FROM WHAT WE DISCUSS DISCUSSION OR SAID EARLIER, SECRETARY IS NOT A REQUIRED, PATIENT IS OPTIONAL, BUT APPOINTING A CHAIR, HIGHLY RECOMMENDED STAFF.
THE STAFF NOTES ARE NOT AS, UM, THEY ARE A LITTLE BIT, WE DID HAVE, SO BY THE TIME WHAT WE TALKING ABOUT AGAIN, BUT, AND WE'RE ALL LIKE, OH, I'LL GO BACK AND LOOK AT THE, I GUESS THEY WERE NOT REPORTED.
I GET SIDEBAR AND MAYBE THIS IS FOR FUTURE CONVERSATION, BUT SHOULD THERE HAVE BEEN MINUTES TO BE ADOPTED FROM WE COULDN'T FIND A, WE KNOW DECEMBER TRUDY WAS TAKING NOTES, BUT YEAH, WE CAN THEM WE OF OFFICERS, MY VOTE WOULD BE TO HAVE THE CHAIR AND THE VICE CHAIR.
I WOULD THINK THAT IF, IF IT POINT WHERE WE REALIZE THAT WE NEED MORE DETAILED NOTES, PERHAPS THAT'S A LITTLE BIT, HAVE STRONG FEELINGS ABOUT THAT.
ESPECIALLY SINCE THIS IS SUCH A NEW BOARD.
AND I KNOW THAT LIKE EVERYBODY HAS OUTSIDE OF WORK RESPONSIBILITIES AND THINGS THAT MAY MAKE PARTICIPATING IN CONVERSATIONS AND NOT AND WHOEVER'S SITTING IN THAT SPOT.
[01:00:01]
ACTUALLY AS SOMEONE WHO HAS SERVED AS SECRETARY BEFORE, IT IS KIND OF CUMBERSOME.LIKE YOU'RE NOT ACTUALLY ABLE TO ACT, BE AS ACTIVE AS A PARTICIPANT, WHICH YOU'RE TRYING TO CAPTURE EVERYBODY ELSE'S THOUGHTS.
HOW WE GET THAT COMES FROM THE CHAIR, FROM THE CHAIR REMINDED OF WHAT WE TALKING ABOUT.
SO UP TO THE CHAIR TO REACH OUT TO STAFF BEFORE THE MEETING AND SAY WE WANNA HAVE XY AND AT THE END USUALLY I WAS SAYING THERE'S LIKE, SO AT THE END OF THIS MEETING, AFTER SEVEN THREE IS WHEN WE, YOU Y'ALL AS A COLLECTION AND SAY, HEY, LET'S ADD THIS, THIS, THIS, THIS TO THE NEXT MEETING.
AND THEN IN BETWEEN NOW AND THE NEXT MEETING, WHICH A LOT OF THINGS MIGHT HAPPEN, UM, MR. MATLOCK MIGHT BE LIKE, OH HEY, LET'S ADD THIS TO THE AGENDA PLEASE.
AND THEN ABOUT, UM, MAYBE NO MORE THAN TWO WEEKS OUT WE'LL SEND OUT UM, SOMETHING THAT SAYS, HEY, THIS IS THE CURRENT, THESE ARE THE CURRENT ITEMS WE HAVE.
IS THERE ANYTHING ELSE THAT WE, THAT NEEDS TO BE? AND THEN, UM, THE CHAIR, THE ONE WHO USE THAT TO MAKE SURE THAT NOTHING'S, UM, MISSING.
SO NORMALLY WE WOULD JUST GO IT JUST STAFF, UM, OUT AFTER THAT KIND OF TWO WEEK PERIOD WHEN WE YEP, THAT SOUNDS RIGHT.
BUT A WEEK IN ADVANCE IS GREAT.
WAS A GREAT, WELL JUST BECAUSE, UM, BECAUSE OF A LOT OF OTHER THINGS THAT HAPPEN, LIKE ALL THE OTHER MEETINGS THAT HAPPEN, IF WE GET IT SET IN STONE, LIKE YES.
WELL I JUST WANNA MAKE SURE YOU ARE THE CURRENT CHAIR.
DO YOU HAVE INTEREST IN SERVING OUT THE CURRENT? YEAH, UM, I FEEL LIKE I'VE BEEN ON THIS BOARD YEARS OR SOMETHING CRAZY.
I UM, LOVE TO JUST, I DON'T KNOW WHAT IT'S LIKE JUST TO BE A MEMBER ON A, I TRY TO BE A MEMBER SO IF YOU HAVE NO INTEREST THEN I'M HAPPY.
BUT I ALSO, AS SOMEBODY THAT HAS BEEN SITTING ALL OF THIS WORK FOR YOU, YOUR INPUTS AND, AND YOUR INPUT
WHAT WERE YOU SAYING CHRISTIE? WE HAVE A MEMBER, WE HAVE A MOTION BY COMMISSIONER OR I'M SORRY, BOARD MEMBER ALVA AND A SECOND BY UM, BOARD MEMBER ANDERSON TO HAVE MORGAN HUBBARD AS BOARD CHAIR.
SO I SAY HAVE TO ASK FOR ANY OTHER NOMINATION.
DOES ANYONE ELSE WANNA BE CHAIR? SO THIS IS OPEN DISCUSSION SO RIGHT NOW, BUT THE MOTION WAS MADE AND THERE'S A SECOND.
UM, ALL THOSE IN FAVOR? YEAH, IT'S CALLED WE CAN DO A CALL INDIVIDUAL.
SO LEMME THAT ACTUALLY PUT IN THE NOTES.
YEAH, WE COULD SOMEONE WANNA NOMINATE.
SO WAS ANYONE INDIVIDUALLY INTERESTED? I THINK A CO-CHAIR WHAT YOU WOULD DO IS IN THE ABSENCE OF THE CHAIR, YOU WOULD HELP FACILITATE THE MEETING.
WHAT ARE THE OTHER RESPONSES? THAT'S PRETTY MUCH IT FOR THE MOST PART.
[01:05:03]
I WAS CAN I UH, DECLINE THE NOMINATION? YOU CAN.DO YOU THOUGH IS THE QUESTION, I MEAN NO PRESSURE, YOU KNOW, WORST CASE SCENARIO, BUT I MEAN, WELL TARA'S RIGHT? IF YOU'RE NOT INTERESTED IT'S OKAY TO SAY NO.
SO, UM, I HAD A NOMINATION BY UM, JAMES AND A SECOND BY STEPPING ALL IN CONCLUSION AFFECTED BY AS WE GO 7.3 IS A DISCUSSION.
PEOPLES, I DON'T KNOW, WE'VE HAD A MEETING BUT MM-HMM.
YEAH, SO TYPICALLY, RIGHT, WE HAVE FOUR MEETINGS WHERE WE ALWAYS WATCH OUT FOR LIKE ELECTION TIME, HOW TO WATCH OUT FOR LIKE HOLIDAYS, THAT KIND OF STUFF.
WHAT IS THE CURRENT STANDING MEETING LIKE? WHAT IS THE CURRENT, LIKE IS IT THE, THERE'S NOT A CADENCE BECAUSE IT IS, BUT FOR THE MOST PART THEY TRADITIONALLY BECAUSE DOESN'T CONFLICT COMMISSION, UM, OR NOT TOO MUCH PROGRAMMING EITHER.
LIKE THAT TRADITIONALLY MONDAYS HAVE BEEN THE DAYS, UM, I WOULD, I WOULD SAY KIND OF LIKE WHAT WE DID THIS QUARTER AUGUST OR THE KIND OF MID OF THE QUARTER, BUT PICK A MONDAY THAT AVOIDS
ANY, ANY DISCUSSION ON, I DO THINK YOU HAD MENTIONED WE HAVE TO PULL TOGETHER LIKE OUR FORMAL RECOMMENDATIONS THAT WE WANTED TO LOOK AT THE, THE SURVEY TO INFLUENCE THAT.
I DO THINK THEY HAVE ONE BEFORE MAY SPECIFICALLY FOR THAT PAST EVERY OTHER.
UM, JUST SO AS THE, I BELIEVE THE ORDINANCE OR POLICY ALL
UM, SO ALL THE THINGS THAT ARE NOT QUARTERLY, BRING THAT TO YOUR RIGHT.
SO YOU WOULDN'T BE CHANGING THE QUARTERLY, RIGHT? PROBABLY.
SO TO PULL TOGETHER THE INFO QUARTERLY APRIL.
BUT AT THE BEGINNING OF, OR ARE YOU SAYING, ARE YOU ESPECIALLY CALLED MEETINGS? ESPECIALLY CALLED MEETING FOR THE SURVEY DISCUSSION? I THINK THEY, I MAY HAVE MADE THIS UP.
I BELIEVE THEY WANTED SOME SORT OF INPUT BY MARCH.
SO THEIR UM, THEIR CITY COUNCIL'S LIKE BUDGET MARCH 8TH.
I THINK THEY, BUT THAT'S WHEN THEY'RE MEETING AGAIN.
SO IF WE DID A SPECIAL CALL MEETING, 4TH OF MARCH, IT COULD BE BUDGET MEETING THAT'S SEPARATE FROM THAT MEETING WOULD TYPICALLY BE AT WHAT
[01:10:01]
THAT, SO ARE PEOPLE AVAILABLE FOR MARCH? FOURTH FORM IS THREE ALSOSO INITIALLY THIS MEETING WAS SUPPOSED TO BE IN JANUARY, RIGHT? SO I GUESS THE QUESTION IS THAT INITIAL BE LIKE FEBRUARY, APRIL, WHATEVER WE, OR DO WE WANT TO DO FEBRUARY? BUT YOU KNOW WHAT I MEAN BECAUSE WE CAN WRITE THE, I THREW OUT FEBRUARY 'CAUSE I THOUGHT THIS WAS THE NORMALLY SCHEDULED.
YEAH, I'M BEING FOR WHEREVER IN THE NOTHING WAS ACTUALLY VOTED ON.
THERE'S NOTHING IN ABOUT JANUARY 30TH, ACTUAL DAY.
YEAH, SO, AND IT WAS ONLY BETWEEN TWO PEOPLE.
SO MAYBE LIKE FOR FUTURE CADENCE, WE HAVE A MEETING IN THE MONTH OF FEBRUARY, MAY, NOVEMBER AND AUGUST.
AND THEN WE COULD SAY THE, THE FIRST MONDAY, JUST LIKE A WEEK THE FIRST EACH.
I THINK IF WE'RE WANTING TO, AND I DON'T KNOW IF THIS IS EVEN A GOAL, IF WE WOULD WANT, IF WE WOULD WANT IT TO BE MORE ACCESSIBLE TO THE PUBLIC, HAVING A STATIC, I MEAN WE KNOW THAT THERE ARE THINGS LIKE HOLIDAYS AND WE OBVIOUSLY WOULDN'T HAVE IT BEEN, BUT A STATIC MEETING CADENCE AND A STATIC MEETING LOCATION WOULD BE SOMETHING THAT WOULD BE FRIENDLY, CONSISTENT.
SO THE FIRST MONDAY OF SEX THERE IS NO MAJOR HOLIDAY.
SO IT WOULD BE LIKE 5, 6, 8, 5, YEAH.
THE GENERAL ELECTION IT ON A TUESDAY.
BUT WE'LL HAVE EARLY ELECTION BUT IF NOT, THEY DON'T DO THAT HERE ANYMORE.
SO BECAUSE WE USED TO HAVE WHERE PEOPLE COULD COME AND, BUT TO MORGAN'S POINT, I WOULD SAY HAVE A STATIC LOCATION IS THIS ROOM.
AND WE COULD ALSO HAVE, OH, ALL THE OTHER ONES ARE TYPICALLY HERE.
SO I'VE BEEN HERE FOR THE PAST YEAR, HAVE BEEN IN THIS, I DUNNO, WE'RE ALLOWED TO, SO YOU YES, ABSOLUTELY.
IT'S JUST LOGISTICALLY CHALLENGING SOMETIMES IF, IF THERE'S A SPECIAL CALL MEETING AND IT'S HAPPENED BEFORE, WE HAVE TO KIND OF REARRANGE EVERYTHING.
IS THIS, I THINK JUST STATIC IS NORMALLY A SAFE SPACE.
DID YOU HAVE SOMETHING TO ADD, TANYA? OH NO, IT, I WAS JUST FROM THE LIBRARY STANDPOINT AND WE'RE GONNA HAVE PROGRAMS ALL THE WAY UP TO CLOSINGS.
YEAH, THERE'S EVENTS 30 ON SOME.
AND SO WOULD OUR TIME BE 6:00 PM IS AT THE TRADITIONAL? IT IS NOW.
IT USED TO BE SIX 30, BUT THEN THE MAJORITY OF PEOPLE, UM, WERE EITHER TIRED OR, YEAH, SIX O'CLOCK WORKS THAT WORK.
AS LONG AS I CAN SCHEDULE MY WORK AROUND IT.
SO I THINK THE HOPE IS WORK AT FOUR O'CLOCK TODAY.
I THINK HOPING KNOW WHEN THE DATE IS AND SO YOU'D
[01:15:01]
BE ABLE TO REQUEST REQUESTED.WITH RARE EXCEPTION YOU HAVE THE STATIC.
HEY, ON THESE DATES I HAVE, SO THEN I, I'M HAPPY TO MAKE A MOTION THAT OUR NEXT MEETING FOUR 16TH
WE CAN DO THAT NOW AFTER, WE'LL DO WE GET THE REGULAR SCHEDULED ONE? SO THERE, THERE HAS BEEN A MOTION AND THERE WAS A SECOND.
I JUST, OH, OKAY BRUCE, DEAR MEETING.
SO NEXT WOULD BE THE SPECIAL CALL MEETING THAT WE NEED TO HAVE BEFORE MARCH 8TH FOR SURE.
YES, I HAVE IN MY NOTES MARKED FOURTH AS A POTENTIAL.
I HAVE A QUESTION ABOUT THE SURVEY.
SO WE'RE GONNA ALSO NUMBER ONE GOAL.
SO WE, WE HAVE TO COLLECTIVELY COME UP WITH THOSE ITEMS AND I KNOW KYLE UNFORTUNATELY WASN'T ABLE TO BE A PART OF THAT.
SO WOULD THINK THAT THE SPECIAL CALL MEETING WOULD INCLUDE LIKE GIVING A, A QUICK RUNDOWN ON HERE'S WHAT WE ORIGINALLY THOUGHT WERE IMPORTANT.
HERE'S THE OTHER PIECE THAT WE NEEDED, WHICH IS TO LOOK AT THE SURVEY AND TO IDENTIFY, ORIGINALLY WE SAID WE WANNA IDENTIFY THREE PRIORITIES ACCORDING SURVEY SINCE THAT WAS, AND WE WOULD COLLECTIVELY AGREE TO WHATEVER THOSE THINGS ARE AND PACKAGE IT UP.
AND THAT WOULD BE THE THING THAT WE WOULD SIT ON FOR OUR FORMAL RECOMMENDATION.
SO THAT WOULD BE A TOPIC, NOT ANUM, BUT WE'RE GONNA GET THAT EMAIL OUT.
I DID NOT TAKE A PHOTO AND KYLE DOES NOT HAVE, I'LL FORWARD MY PHOTO.
YEAH, WE ALSO, WE ALSO HAVE IT.
UM, WELL COULD Y'ALL ACTUALLY HAVE THE, SO IF, IF Y'ALL WANT, I CAN SEND Y'ALL ALL OF THE BOARDS AND COMMISSION'S GOALS TOO.
YOU CAN KIND OF SEE THE CROSSOVER TOO.
YEAH, BECAUSE UM, WE CAN SCHEDULE MEETINGS TO PARTNER UP WITH THE GROUPS TO DISCUSS THE DIFFERENT ASPECTS.
SO MARCH 4TH, OUR MARCH 4TH WORKS FOR ME.
IT'S A MONDAYS THE FIRST MONDAY OF THE MONTH.
IF THAT WORKS FOR EVERYBODY, I'D PROPOSE MARCH 4TH BE OUR SPECIAL CALL MEETING.
LET ME DOUBLE CHECK THAT'S AVAILABLE.
IT'S SO WE TRADITIONALLY DON'T SEND OUT CALENDAR INVITES AND I APOLOGIZE MORGAN, BACK TO YOUR EMAIL.
UM, I DID DO IT FOR THIS UM, EVENT JUST BECAUSE WE WANNA BE CAREFUL AGAIN OF IF ANYONE OPENS THEY CAN KIND OF SEE EVERYONE'S EMAIL TRYING TO UM, YOU KNOW, HELP, HELP THE BEST WE CAN AND NOT HAVING LIKE OVERLAP OF CONVERSATION.
BUT WE UM, THE STAFF LIAISON DOES SEND OUT THE INFORMATION FOR THE EVENT ITSELF.
UM, IF IT'S HELPFUL AND AS LONG AS Y'ALL UNDERSTAND LIKE NOT TO HAVE A WALKING QUORUM, I'M HAPPY TO SEND Y'ALL A CALENDAR INVITE.
SO IT'S ON, WE ALL PROMISE TO BE TODAY NOW THAT WE KNOW THE RULE, WE ALL PROMISE TO BE PAID.
AND JUST SO EVERYONE HAS CONTEXT, ONE OF THE THINGS I'D ASKED CHRISTIE WAS, UM, KNOW IN THE PAST IT HAD BEEN CHALLENGING TO GET A QUORUM AND MAYBE IT WAS IF THERE'S MISUNDERSTANDINGS WHAT THE DATE OR LOCATION OR WHATEVER.
AND SO MY WONDERING WAS IF WE GOT A CALENDAR INVITE, IF THAT WOULD HELP PEOPLE REMEMBER AND AND SAFEGUARD THAT TIME THEY COULD BE PRESENT SO WE COULD HAVE A
BUT IF THAT'S NOT A NORMAL PROTOCOL, I WOULD NOT WANT YOU DEVI TO DEVIATE FROM THAT.
I WAS JUST THINKING OF LIKE WHAT ARE SOME WAYS WE CAN ENCOURAGE LIKE ATTENDANCE? WELL JUST BECAUSE SOMETHING'S NOT NORMAL DOESN'T MEAN, BUT AS SOON AS LIKE IF SOMETHING, THE REASON WE KIND OF STOPPED DOING THAT WAS BECAUSE OF UM, TALKING FORMS THAT HAD HAPPENED IN THE PAST.
SO I'M HAPPY TO DO IT AND THEN IF, YOU KNOW, WE
[01:20:01]
STOP DOING IT, WE CAN STOP DOING IT.IF THAT'S WHAT Y'ALL WOULD LIKE AS A COLLECTIVE, I WOULD DO THAT.
I I WILL TELL YOU IT WOULD HELP ME KEEP IT ON MY CALENDAR.
I AM THE CALENDAR PERSON WHO BELIEVE ME COLOR SO MANY DIFFERENT CALENDAR.
IT LOOKS LIKE IT IS AVAILABLE MAYBE BECAUSE WE MAYBE POST AS AN EVENT AND THEN IF WE ALL LIKE THE LIBRARY PAGE OR WHATEVER, RIGHT? SO THEN IT'S LIKE, AND THEN IT'S ALSO OPEN THE PUBLIC FORM.
THEY WANT TO COME TO THE MEETING.
YOU PUT IT ON THEIR CALENDAR ALSO.
BUT LIKE IF WE SET LIKE, YOU KNOW, AN EVENT, IF IT'S A LIBRARY OR I MEAN I CAN POST IT OR WHATEVER AND JUST BE LIKE, UH, LIBRARY ADVISORY BOARD MEETING ON THIS DAY JUST GENERAL, BUT THEN WE CAN SAVE IT FROM THE LIBRARY BUT THEN WE COULD RUN THE RISK OF THE WALKING CRUM ISSUE.
BUT IS THERE'S A REMINDER IN THE NEWSLETTER, UM, ABOUT THE LIBRARY ADVISORY BOARD MEETINGS AND EVEN THOUGH THERE'S NOT A SET DATE DATE, IT LINKS BACK TO THE LIBRARY.
UM, AND THEN ALSO THE, THE CALENDAR ITSELF.
SO, UM, AS FAR AS AND UM, RIGHT BACK TO THE CITY PAGE, THE WEBSITE OF WHERE THE, OF WHERE THE MEETING WOULD BE POSTED.
SO LIKE IF WE HAD THE CITY CALENDAR LINK AUTOMATICALLY, UM, LIKE IF YOU COULD SUBSCRIBE TO THE CITY PAGE AUTOMATICALLY OVER TO YOUR, UM, I DON'T KNOW, I'M SURE GREAT.
YOU LIKE THE SCHOOL CALENDARS? SO THE IDEA OF HAVING CHRISTIE TRY AND AS LONG AS WE ALL GOOD PROMISE.
SO I'M GONNA SEND THE INVITE FOR THIS NEXT ONE FOR THE MARCH 4TH IF Y'ALL APPROVE THAT DATE.
I HAVE SECOND THE QUESTION IS DO DO WE ONLY WANT TO CALL ONE SPECIAL MEETING AT A TIME OR LIKE IF WE'RE TALKING ABOUT POSSIBLY, YOU KNOW, AGAIN WANTING TO MEET MORE THAN JUST A YEAR.
I THINK ONCE WE HAVE THE GOALS FROM THE NEXT MEETING BASED AROUND THOSE GOALS, I THINK PAUL WANTED IT THE MOMENT ESPECIALLY BECAUSE WE NEED TO SEE LIKE WHAT'S FEASIBLE.
IT'S FEASIBLE AND THEN IF, IF THERE IS FURTHER ACTION NEEDS AFTER THAT, THAT LIKE FORMAL REQUEST IS SENT TO THE COUNCIL, IF THERE'S MORE INFORMATION THAT THEY NEED, THEN OBVIOUSLY WE WOULD HAVE TO MEET, MEET AGAIN IN BETWEEN NOW AND THEN.
UM, AND I THINK ALSO EVERYBODY SITTING THIS TABLE SIGNED UP WITH THE UNDERSTANDING IT WAS A QUARTERLY MEETING, SO I DON'T WANT TO LIKE COMPLETELY, I WOULDN'T WANT TO COMPLETELY CHANGE THE EXPECTATION UNLESS THERE WAS A, A NEED THAT BECAUSE THEN IT MIGHT NOT BE THAT PEOPLE HAD THOUGHT LIKE THIS IS SOMETHING I CAN COMMIT TO.
BUT I MEAN, BUT YEAH, I MEAN SPECIAL MEETING, I'M NOT GONNA BE THERE.
THE TARGET AUDIENCE OF US, LIKE A, IT'S A SPECIAL MEETING.
I THINK THEY'RE INVITED TO ATTEND ANY OF OURS.
YEAH, THEY MAY OR MAY NOT COME BUT SO EVERYBODY'S YOU'RE SAYING MARCH 4TH YOU CANNOT BE HERE.
I'LL, SO WE WANT TO LOOK EARLIER IN LIKE I'M PULLING OUT MY PHONE, JUST LOOK AT MY CALENDAR IF THAT'S OKAY.
I'VE BEEN LOOKING AT MY, YEAH, SOMETHING WE ALSO HAVE TO BE CAREFUL ABOUT.
UM, THE 19TH IS PRESIDENT'S DAY.
UM, AND I'M LOOKING AT FEBRUARY, LEADING UP TO MARCH ACTUALLY.
UM, AND ANY 11TH I THINK IS TOO LATE TO GET EVERYTHING PREPPED.
SO, UM, WOULD PEOPLE, AND I HATE TO DO THIS TWO WEEKS IN A ROW, BUT WOULD PEOPLE BE AVAILABLE FEBRUARY 12TH? THAT WOULD BE, I HAVE SO I
[01:25:01]
YEAH, IT DOESN'T NECESSARILY HAVE TO BE RIGHT.UM, I COULD DO TUESDAY, MARCH 5TH, UM, THIS AND Y'ALL CAN HAVE YOUR MEETING, BUT JUST FOR AWARENESS I'M NOT AVAILABLE.
UM, FIGURE THAT OUT ON THE STAFF LEVEL FOR WEDNESDAY, THE 28TH FE FEBRUARY, EXCUSE ME, THURSDAY IS A COUNCIL MEETING NIGHT OR SPECIAL NIGHT? I WOULD MAJORITY OF PEOPLE.
I JUST, I WANNA BE INTENTIONAL IN NOT LIKE INCLUDING YOU SO TO TRY AND, AND ONE MEETING, BUT DEPENDING ON YOUR TRAIN THAT DAY, IF YOU KNOW, FORTUNATELY WE AWAY AND YOU GUYS ARE MORE THAN WELCOME TO MEET LIKE ONE-ON-ONE IF YOU WOULD LIKE.
BUT TO JOIN LIKE VIRTUALLY OR VIA PHONE? YEAH, YOU CAN ASK.
SO DURING COVID THEY CHANGED THE POLICY AFTER COVID.
UH, I JUST WISH THEY WOULD USE TEAMS AND THEN, ALRIGHT, SO RULES.
SO IT SOUNDS LIKE 21ST CENTURY JUST SAYING.
IT SOUNDS LIKE MARCH 4TH GENERALLY WORKS FOR PEOPLE.
ALL OUR PEOPLE ALL ACROSS TEXAS ALL KNOW IT.
I MEAN THAT'S SUPER REASONABLE.
CONGRAT WAS THERE, I MISSED IT.
WAS THERE A MOTION? THERE WAS A MOTION AND THERE WAS A SECOND.
MOTION WHO? MOTION I MADE THE MOTION.
SO WE WERE STILL LOOKING AT OUR ACCOUNT.
HAVE YOU ALREADY SET ME IN THE SECOND SO LATE, RIGHT.
IS THE SPECIAL MEETING BRUCE? AYE STEPHANIE.
SOUNDS LIKE WE HAVE SEVEN THREE TAKEN CARE OF.
ALRIGHT, WELL THIS IS WHERE YOU CAN DISCUSS ITEMS FOR THE NEXT AGENDA.
SO I'M GONNA INCLUDE ON HERE, UM, DISCUSSION, POSSIBLE ACTION ON MEETING, WHAT'S THE WORDING ON THAT DISCUSSION? POSSIBLE ACTION ON CHANGE.
THEN WE IDENTIFY PRIORITIES TO PRESENT TO CITY COUNCIL, INCLUDING REVIEWING THE
UM, SORRY MORGAN, CAN YOU CLARIFY? SO DID YOU WANT THAT AS TWO SEPARATE ITEMS OR DID YOU WANT I WASN'T SURE IF WE WOULD NEED IT AS TWO SEPARATE ITEMS. OKAY.
BECAUSE WE HAVE NOT COLLECTIVELY LOOKED AT THE LIBRARY.
AND SO I WASN'T SURE IF WE NEEDED TO HAVE LIKE A, A SPECIAL BUMP OUT FOR THAT JUST BECAUSE I KNOW THERE'S GONNA BE PROBABLY A LOT OF CONVERSATION ABOUT IT.
SO WOULD YOU, I CAN SAY IDENTIFY, UM, AND POSSIBLE ACTION ON IDENTIFYING BOARD PRIORITIES TO PROCEEDING COUNCIL TO INCLUDE.
IS THERE ANYTHING ELSE YOU GUYS
[01:30:05]
HOW TO, IF WE DISSEMINATE THAT OUT, SAY HEY AS, AND IS THAT SOMETHING THAT WE WOULD WANT LIKE US INDIVIDUALLY TO DO RESEARCH ON? OR IS THAT SOMETHING THAT YOU WOULD ASK LIKE STAFF TO SAY, HEY, WHAT ARE SOME GOOD BASIC TRAININGS? SINCE AGAIN, WE'RE PRIMARILY LIKE A BRAND NEW BOARD ALMOST.WELL FOR THEM TO ADVISE THAT THING WOULD BE HELPFUL IF STAFF MADE RECOMMENDATIONS SINCE WE ALL ARE NEW.
WHAT MIGHT ALSO BE
I THINK WE ALSO NEED JUST TO BE CAUTIOUS AND AND AWARE OF LIKE IF THE CITY SAY BUYS US ONE LICENSE, SO AGREEING TO BUY ONE LICENSE, THAT MIGHT BE PART OF THE LIKE THE USER AGREEMENT FOR IT.
AND SO WE CAN'T DO ANYTHING THAT WOULD VIOLATE THAT IN POSITION, BUT WE COULD FIND SOME TRAININGS THAT PERHAPS ARE MORE GROUP ORIENTED THAT WOULD MEET OUR NEEDS.
AND I THINK THAT WOULD ALSO FIT ON LIKE IS IT NUMBER 12 ABOUT TEAMWORK? I THINK THAT'S A GREAT TEAM BUILDING ACTIVITY IS LEARNING TOGETHER.
I HAVE UM, I JUST HAVE FOUR ITEMS RIGHT NOW.
SO DISCUSSION AND POSSIBLE ACTION ON APPROVAL MEETING MINUTES FEBRUARY, DISCUSSION, POSSIBLE ACTION LIBRARY DISCUSSION AND POSSIBLE ACTION TO IDENTIFY BOARD PRIOR REVIEW OF THE SURVEY AND DISCUSSION POSSIBLE ACTION BOARD TRAINING BASED ON
ARE YOU PART OF THAT CONVERSATION? YEAH, IT'S ALREADY BASED ON WHAT WE HAD SATURDAY.
HONESTLY, IF IT WEREN'T FOR THE FACT THAT WE NEED TO LOOK AT THE COMMUNITY SURVEY, WE WOULD ALREADY HAVE OUR PRIORITIES TIED UP DISCIPLINE.
THAT'S ALREADY OUR VERY ALREADY COMMITTED.
YEAH, WE'RE ALREADY COMMITTED THAT IT'S JUST, YEAH.
SO WHAT WE'RE DOING IS DEFINING NUMBER THREE REALLY WORDY ONE, ONE REVIEW.
BUT WE JUST MAKE THAT TWO ITEMS, REVIEW, SURVEY, AND THEN DISCUSS PRIORITY.
YEAH THAT'S UP TO Y'ALL BECAUSE I LIKE MY BRAIN ORGANIZES THAT BETTER.
LET'S LOOK OVER THE SURVEY THEN.
LET'S, DOES ANYBODY HAVE ANY ISSUES WITH SEPARATING THIS ITEM? I GOING BACK AND FORTH, COMPLETE THE DISCUSSION AND THEN DISCUSS, WE COULD DO THE COMMUNITY SURVEY FIRST AND THEN WE CAN FINALIZE THE RECOMMENDATION AFTER WE, WHAT I WAS GETTING AT.
THAT'S GONNA BE KIND OF OUR NEXT REAL MEETING ISN'T, I DON'T KNOW, IT'S A SATURDAY.
THAT IS, THAT IS THE WEEKEND OF THE, I JUST, YEAH, WE'RE HAVING AN EMERGENCY PREPAREDNESS MEETING ABOUT ALL THAT STUFF.
SO IF THAT'S IMPACT, I, I DUNNO IF THAT MIGHT IMPACT BUT NO, I JUST WANTED THAT IN CASE WE HAVEN'T SET, WE HAVE NOT TALKED ABOUT LIKE BIRTHDAY.
UM, APRIL WE ACTUALLY HAVEN'T TOUCHED SIGNING THE APRIL CALENDAR.
UM, I WILL DOUBLE CHECK AND SEE IF THEY WANTED.
WELL AND ON THE OPERATION AS FAR AS PROGRAMMING AND OPERATIONS, THAT'S SOMETHING
[01:35:01]
WE'LL DEFINITELY LOOK AT.BUT AS A BOARD AND WHAT I CAN WRITE ON, EVEN FOR YOUR SPECIAL CALL MEETING ACTION ON UH, RECOMMENDING A PROCLAMATION READ, UM, FOR THE LIBRARY SUITE AS BOARD, WHATEVER, I DON'T KNOW WHATEVER YOU WANNA SAY, BUT THAT'S AS A BOARD COULD DO.
YEAH, BUT THAT'S STILL SOMETHING BECAUSE WE WANT IT DONE.
I WANNA 22 LIKE A LOT TO COVER.
HAVE WE TALKING ABOUT DUCKS THING I WANTED TO KNOW ABOUT SO THE DUCKS YOU'LL BE THERE FOR.
ALRIGHT, WELL IF THAT'S EVERYTHING THEN I GUESS WE CAN HISTORICALLY, ABOUT HOW LONG MEETINGS LAST? ABOUT TWO HOURS.