[(EDC) Board Meeting/(CDC) Board Meeting]
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I CALL THIS REGULARLY SCHEDULED.
HU DO ECONOMIC CORPORATION TYPE IN AND TYPE B BOARD DIRECTORS MEETING TO ORDER.
PRESENT VICE CHAIR LUCAS HERE.
TREASURER COLEMAN PRESENT BOARD MEMBER MINTON.
BOARD MEMBER OWENS DO HAVE QUORUM HONOR THE PLEDGE.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS.
ONE NATION UNDER GOD AND INVISIBLE WITH LIBERTY AND JUSTICE FOR ALL HONOR OF TEXAS.
I PLEDGE ALLEGIANCE TO D TEXAS.
ONE STATE UNDER GOD, ONE AND INDIVISIBLE.
ALRIGHT, DO WE HAVE ANYONE SIGNED UP FOR PUBLIC COMMENT? NO, SIR.
OH, THE SEVEN TWO UP? YEAH, WE DO THAT NOW OR DO YOU WANNA DO THE UH, DO YOU WANNA DO FIVE ONE OR DO YOU WANNA WAIT ON THAT? I CAN WAIT ON FIVE ONE IS FINE.
WELL I MAKE, UH, IF IT'S, UH, EVERYBODY AGREES, I'D LIKE TO MOVE SEVEN TWO UP TO NOW.
I DON'T THINK WE NEED A FORMAL MOTION.
IT'S YOUR, I I KNOW ALL FOUR THERE.
YOU DON'T NEED A FORMAL MOTION.
UH, DISCUSS AND CONSIDER ACTION REGARDING THE RECOMMENDED DRAINAGE DESIGN UPDATE FOR THE MEGA SITE SPINE ROAD PROJECT.
UH, SO FOR THE RECORD, MATT RECTOR, CITY ENGINEER.
I'VE GOT KAY FREEZE HERE WITH ME, UH, IN CASE YOU WANNA GET TECHNICAL.
UM, BUT I'M GONNA KIND OF GIVE YOU A HIGH LEVEL OVERVIEW JUST TO GIVE YOU AN IDEA OF WHERE WE ARE.
AND THEN, UH, WHEN YOU GET TO YOUR TECHNICAL QUESTIONS, WE'LL GO FROM THERE.
SO THE, UH, SLIDE YOU SEE BEFORE YOU IS THE ORIGINAL DESIGN ON THE MEGASITE SPINE ROAD AND DRAINAGE, UM, THE BLUE SQUARE DOWN THERE, AND THE LOWER RIGHT IS THE POND, THE LITTLE GREEN LINES THAT YOU SEE THROUGHOUT OUR, UM, DITCHES, CREEKS, WHATEVER YOU WANNA CALL 'EM.
UM, THE, THE DRAINAGE EASEMENTS.
UM, AND JUST TO RECAP, THE REASON WE'RE HAVING THIS PRESENTATION IS THERE WAS AN AGREEMENT THAT WAS DONE BETWEEN THE EDC AND TITAN ABOUT TITAN'S LAND, WHICH IS IN THE UPPER LEFT CORNER THERE.
AND THE, UM, THE WAY THE EDC DID THEIR DEVELOPMENT.
SO THIS IS OUR ORIGINAL DESIGN.
THIS IS WHAT WE ORIGINALLY HIRED JORDAN FOSTER TO GO BUILD THE ROAD WITH AND, AND DO ALL THE DRAINAGE.
UM, AS YOU ARE PROBABLY AWARE, SHORTLY AFTER WE EXECUTED THAT CONTRACT, TITAN, UH, RAISED ISSUES INDICATING THAT THEY WERE NOT OKAY WITH THIS DESIGN AND THAT IT WAS GOING TO INCREASE THE COST OF THEIR DEVELOPMENT.
AND PER THE AGREEMENT BETWEEN THEM AND THE EDC, WE COULD NOT DO THIS.
SO WE WENT BACK TO K FREEZE AND WE HAD THEM ADJUST THEIR DESIGN.
AND SO THIS IS THE ADJUSTED DESIGN, AND YOU CAN SEE THE POND DOWN THERE IN THE LOWER RIGHT, STILL, STILL SEE A LOT OF DRAINAGE EASEMENTS.
AND, UM, I'LL POINT OUT YOU SEE THE A, THE B AND THE C ON THE SLIDES.
THOSE ARE THREE KEY LOCATIONS WHERE, UH, SPECIFICALLY WITH A AND B, THEY WERE ELEVATION POINTS THAT TITAN WAS MOSTLY CONCERNED WITH.
AND, UM, IF YOU'LL BEAR WITH ME, I'LL GO BACK HERE JUST FOR A SECOND SO THAT YOU CAN HEAR THE NUMBERS.
SO IN THIS ORIGINAL DESIGN, THE FLOW LINE OF THE STORM AT LOCATION A WAS AN ELEVATION OF 650.
THE FLOW LINE AT B WAS AN ELEVATION OF 645.
TITAN SAID THAT WOULDN'T WORK FOR THEM.
UM, SO WE REVISED THE DESIGN, WE CAME UP WITH THIS ONE.
UH, THIS DESIGN DECREASED THE POND SQUARE FOOTAGE BY DOING UNDERGROUND ATTENTION.
AND THEY KNEW FLOW LINES AT ELEVATION A WAS 6 48 0.3, WHICH IS A DROP OF ABOUT 1.7.
AND THE FLOW LINE OF B WAS 6 43 0.4.
AGAIN, UM, TIGHTEN OBJECTED TO THIS DESIGN, UH, INDICATING THAT IT WOULDN'T WORK FOR THEM.
AND WE HAD MULTIPLE MEETINGS WITH THEM WHERE THEY ASKED FOR US TO DEEPEN THE CHANNEL.
UM, I SHOULD INDICATE THAT THE FIRST TIME WE TALKED TO THEM, THEY ASKED IF WE COULD LOWER THE POND FOUR TO FIVE FEET.
I THINK THEIR ORIGINAL CREST WAS ACTUALLY TWO FEET, WHICH WOULD'VE PUT IT BELOW THE, UH, ELEVATION OF 6 24 0.7171, UM, MAKING IT A RETENTION POND INSTEAD OF A
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DETENTION POND.SO, BECAUSE IT WOULD'VE ONLY BEEN TWO FEET DEEPER, THAT'S NOT A GOOD DESIGN FOR A RETENTION TYPE SITUATION BECAUSE IT CREATES A, UH, VEGETATIVE NIGHTMARE BASICALLY, WHERE YOU CAN'T REALLY MAINTAIN IT.
YOU GET THIS WEIRD GROWTH THAT BECOMES A MOSQUITO HAVEN.
SO MOST LANDSCAPE ARCHITECTS WILL TELL YOU IF YOU'RE GONNA DO OUR RETENTION POND, YOU WANT IT TO BE AT LEAST FOUR TO FIVE FEET DEEP.
SO WE SAID, YOU WANT TWO TO THREE FEET.
WE DON'T WANT THE NIGHTMARE OF DEALING WITH THAT.
SO LET'S GO FOUR TO FIVE FEET.
SO THAT'S WHAT WAS WRITTEN INTO THE AGREEMENT.
ONCE WE CAME UP WITH THIS DESIGN AT POINT B, THEY ASKED FOR 15 FEET DEEP A POINT A, THEY ASKED FOR A CHANNEL THAT WOULD'VE BEEN ABOUT 15 FEET DEEP.
FOR MANY REASONS, THE ENGINEERING TEAM SUGGESTED THAT THAT'S NOT A GOOD IDEA.
SO WORKING THROUGH THEM, MULTIPLE ITERATIONS, WE CAME UP WITH TWO ALTERNATIVES.
UH, ALTERNATIVE WE'RE, WE'RE VERY GOOD AT NUMBERING AND NAMING THINGS AS ENGINEERS.
SO WE CAME ALTERNATIVE ONE AND ALTERNATIVE TWO
SO, UH, ALTERNATIVE ONE, UH, THE FLOW LINE AT A IS 6 41 0.8, AND THE FLOW LINE AT B IS 6 42.
ALTERNATIVE TWO, THE FLOW LINE AT A IS 6 41 0.8, AND THIS FLOW LINE AT B IS SIX 40.
TITAN HAS INDICATED THAT THESE ELEVATIONS ARE WORKABLE FOR THEM.
UM, WE ARE RECOMMENDING ALTERNATIVE NUMBER TWO AND GOING A LITTLE BIT DEEPER, HERE'S WHY.
IN THAT ORIGINAL DESIGN, IT WOULD'VE TAKEN UP ABOUT 57.3 ACRES OF THE EDC LAND FOR ROADS, DRAINAGE, ALL THAT STUFF, RIGHT? EASEMENTS AND RIGHT OF WAY.
THE ORIGINAL NUMBER FOR DRAINAGE IMPROVEMENTS WAS 2.2 MILLION.
KEEP IN MIND THAT'S DRAINAGE IMPROVEMENTS IS NOT YOUR OVERALL PROJECT.
WE'RE JUST TALKING DRAINAGE RIGHT HERE.
THE REVISED DESIGN THAT WE CAME UP WITH THE FIRST TIME WOULD'VE DECREASED THE IMPACT OF THE EDC LAND FROM THE 57.3 ACRES DOWN TO 52.8 ACRES.
SO WE SAVED YOU ABOUT FIVE ACRES OF LAND, BUT IT WOULD'VE COST YOU ABOUT $6.7 MILLION FOR YOUR DRAINAGE IMPROVEMENTS.
SO SAVED YOU FIVE ACRES OF LAND, BUT IT WOULD'VE COST YOU ABOUT FOUR AND A HALF EXTRA MILLION DOLLARS.
ALTERNATIVE ONE INCREASES THE IMPACT TO THE EDC LAND TO 61.4 ACRES.
SO THAT'S 61.4 ACRES OF LAND THAT BASICALLY IS NOT DEVELOPABLE ANYMORE, AND IT DECREASES THE COST FROM THAT 6.7 TO 4.9, WHICH IS STILL 2.7 MILLION MORE THAN THE ORIGINAL DESIGN.
ALTERNATIVE TWO WE'RE RECOMMENDING BECAUSE, UH, I'LL GET TO THAT IN A MINUTE.
IT IS 59.7 ACRES OF LAND TAKEN UP FROM THE EDCS LAND AT ITS ESTIMATED DRAINAGE COST OF 6.8 MILLION.
SO IT'S $4.6 MILLION MORE THAN THE ORIGINAL DESIGN.
IT IS JUST SLIGHTLY MORE ACREAGE BY ABOUT TWO.
BUT THE, UM, OVERALL DESIGN FROM AN ENGINEERING PERSPECTIVE IS MUCH MORE BENEFICIAL.
IT IS FAR SAFER AND IT'S GOING TO WORK BETTER BECAUSE, UM, YOU HAVE MOSTLY, YOU HAVE, UH, LESS REALLY DEEP CHANNELS.
KEEPING IN MIND THAT, AND I DON'T WANNA STEAL KAY FREEZE'S THUNDER HERE TOO MUCH.
I'D HATE TO HAVE THEM COME ALL THIS WAY AND, AND FOR ME TO TALK.
BUT KEEP IN MIND THAT WHEN YOU HAVE A 25 YEAR EVENT, SO NOT EVEN THE WORST STORM EVENT, BUT JUST A 25 YEAR EVENT, UM, IN THESE CHANNELS, IF A CAR DROVE OFF INTO ONE OF THESE CHANNELS BASED ON THE REQUESTS THAT WE'VE HAD, THAT CAR WOULD BE FULLY SUBMERGED EMERGED DURING A 25 YEAR EVENT.
AND SO OUR RECOMMENDATION IS THAT YOU GO WITH ALTERNATIVE TWO.
I'LL STOP THERE IF YOU HAVE TECHNICAL QUESTIONS.
KAY FREEZE IS HERE TO, TO GET INTO THE WEEDS WITH YOU GUYS.
SO WE'RE UP FOR QUESTIONS RIGHT NOW.
SO YOU'RE SUGGESTING, UM, 4.6 MILLION MORE AND YOU'RE SAYING IT'S BETTER, BUT CAN YOU GIVE US A LITTLE BIT MORE WHY IT'S BETTER? AND WHAT'S, WHAT'S THE DIFFERENCE? LIKE, WHAT COMES UP, WHAT MAKES UP THAT 4.6 MILLION? UM, VICKY, YOU WANNA HELP
SO I'M VICKI ORTEGA WITH KAY FRIES AND ASSOCIATES.
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DRAINAGE TASK LEAD FOR THE PROJECT.SO THE, THE MAIN COST IS THE, I'M GONNA SWITCH THIS.
I'M GONNA PROBABLY MESS THIS UP WHEN I DO.
SO WHAT YOU'RE SEEING BETWEEN ALTERNATIVE ONE AND ALTERNATIVE TWO, THE BIGGEST DIFFERENCE IS THAT WE PUT MOST OF THE PIPE, MOST OF IT ALONG THE ROAD UNDERGROUND.
SO WE ARE PROPOSING TO GO WITH BOX CULVERTS THAT ARE BEING INSTALLED INSTEAD OF CHANNELS.
SO THE, THE WATER WILL ALL BE UNDERGROUND.
UM, AND THAT'S WHERE YOUR COST COMES IN.
UM, WE ARE NOT THE, THE, THE L-SHAPED ONE THAT KIND OF GOES AROUND, THAT'S STILL OPEN IN BOTH SCENARIOS BECAUSE IT'S NOT ADJACENT TO A ROADWAY.
SO WE CAN PROPOSE TO FENCE THAT AND KEEP PEOPLE OUT AND HAVE IT STILL BE A SAFE CONDITION.
OUR MAJOR CONCERN WITH HAVING OPEN CHANNELS NEXT TO YOUR ROAD IS YOU'RE TALKING EIGHT FEET DEEP, FOUR TO ONE SLOPES, FOUR TO SIX FEET OF WATER STANDING IN IT IN A 25 YEAR STORM.
SO THIS IS ILLUMINATION IS NO LONGER PART OF THIS PROJECT.
SO IT'S A NOT ILLUMINATED ROAD THAT IF A TRUCK GOES OFF, YOU'RE TALKING INDUSTRIAL TRUCKS.
THE FACT THAT THEY, IF THEY CAN RECOVER, WHICH IT IS A RECOVERABLE SLOPE, BUT THAT'S A REALLY STEEP DOWN AND NOW YOU HAVE A CAR THAT'S UNDERWATER.
AND SO THE MAJOR COST DIFFERENCE THAT WHAT THAT 2 MILLION IS REPRESENTING IS THE COST OF THOSE BOXES.
THE REASON WHY YOU SEE THE DIFFERENCE IN COSTS BETWEEN THE CHANGE ORDER DESIGN AND ALTERNATIVE TWO IS THAT THERE'S ABOUT A HUNDRED THOUSAND DOLLARS DIFFERENCE BETWEEN WHAT'S CURRENTLY BEEN, I THINK APPROVED.
UM, AND THEN WHAT WE'RE PROPOSING.
AND WE'VE ELIMINATED THE UNDERGROUND STORAGE OPTION, WHICH WAS ABOUT A $4 MILLION COST.
AND WE'VE NOW REPLACED THAT WITH THE BOX CULVERT SYSTEMS. AND THAT'S WHY YOUR COSTS ARE ABOUT THE SAME IS 'CAUSE IT'S ALL THE SAME EXCAVATION, IT'S ALL THE SAME EMBANKMENT, BUT THAT, THAT STRUCTURE COST IS WHAT, WHAT REALLY IS, IS THE COST DIFFERENTIAL ON THAT.
AND THEN SINCE WE'RE GOING UNDERGROUND THEN WHY WOULD IT, IT'S NOT VERY MANY ACRES MORE, BUT WHAT WOULD BE THE REASONING TO HAVE MORE ACREAGE FOR? YEAH, SO THE MAIN REASON WHY THERE IS MORE ACREAGE IS BECAUSE WE, WE PROPOSED WITH OPTION BOTH ALTERNATIVES TO REMOVE YOUR UNDERGROUND STORAGE COMPONENT.
AND THE MAIN REASON FOR THAT WAS TIME.
UM, IN ORDER TO GET THOSE SYSTEMS DESIGNED, APPROVED AND FABRICATED, WE'RE REALLY RUNNING UP INTO JORDAN FOSTER'S KIND OF, YOU KNOW, TIMELINE.
UM, THEY ARE ALSO PROPRIETARY SYSTEMS. SO YOU KNOW, WE HAVE TO GO WITH SOMEBODY RIGHT, IN ORDER TO GET THOSE BUILT.
AND SO BY REMOVING THAT, WE'RE NOW INTO A BOX CULVERT SITUATION, WHICH HAS MUCH MORE COMPETITIVE, YOU KNOW, COMPETITION IN WHO BUILDS THEM.
SO THE DIFFERENCE IN ACREAGE COMES FROM THE, THE POND.
UM, YOU CAN SEE THE BIG, THE SHAPE CHANGE, UM, AND THE SHAPE IS PRETTY MUCH THE SAME IN BOTH OPTIONS, BUT YOU CAN SEE THE SHAPE OF THE, THE, THE POND SHAPED CHANGED.
AND THAT'S WHERE YOUR ACREAGE IS COMING FROM, IS THAT THE DIFFERENCES BETWEEN ALTERNATIVE ONE AND ALTERNATIVE TWO IS THAT IN ORDER FOR US TO BUILD ALTERNATIVE ONE, I STILL HAVE TO HAVE THE POND.
IT'S, IT, THEY'RE THE SAME IN BOTH ALTERNATIVES.
THE DIFFERENCE IS COMING FROM, IF I HAVE TO GO 13 FEET OR EIGHT FEET DEEP DOWN, I HAVE TO START AT THE SAME ELEVATION, GO DOWN EIGHT FEET, GET THE BOTTOM, AND COME BACK UP EIGHT FEET.
SO THAT TAKES MORE AREA THAN PUTTING IN A BOX CULVERT.
MM-HMM,
AND THAT'S WHY THE ALTERNATIVE ONE IS TAKING MORE ACREAGE THAN ALTERNATIVE TWO IS JUST BECAUSE OF THE OPEN CHANNEL COMPONENT.
I LIKE THE IDEA OF BEING UNDERGROUND, BUT ALSO, UM, CAN YOU GIVE A LITTLE BIT MORE INSIGHT OF HOW LONG, SO YOU'RE SAYING THAT IT WOULD BE EIGHT FEET DEEP ALONGSIDE THE ROADS.
WOULD IT BE THE WHOLE ENTIRE ROAD THAT IT WOULD BE EIGHT FEET DEEP IF IT WAS ABOVE GROUND? YES.
SO WE DO HAVE, I DON'T KNOW IF THIS HAS A POINTER, UM, BUT FROM SYSTEM A FROM POINT A, UM, ACROSS, YOU'LL SEE THE PURPLE LINE.
THAT IS A CLOSED SYSTEM IN BOTH ALTERNATIVES.
AND THE REASON FOR THAT IS IF WE WENT DEEPER, WE WOULD HAVE TO GET RIGHT OF WAY FROM THE PROPERTY TO THE SOUTH OF THAT, WHICH IS NOT EDC PROPERTY.
AND SO OUR ALTERNATIVE ON THAT WAS TO JUST, WE'RE GONNA PUT IT UNDERGROUND AND PIPE IT IN ALTERNATIVE ONE.
ALL OF THE GREEN THAT YOU SEE IS ALL OPEN.
ANY, ANY GREEN LINE IS AN OPEN CHANNEL.
AND SO WE WOULD HAVE GREEN LINES PRETTY MUCH FROM THE ROUNDABOUT ALL THE WAY DOWN TO 33 49.
AND THEY ALL, THEY ARE ALL ROUGHLY, I THINK THEY'RE MAXIMUM EIGHT FEET, BUT THEY, I THINK AS YOU KIND OF GET UP TO THE TOP, THEY MAY BE A LITTLE BIT SHALLOWER, BUT THEY'RE LARGELY EIGHT FEET DEEP.
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THAT'S ALL WE GOT.I DON'T THINK THERE'S ANY MORE QUESTIONS.
MAC, DO YOU WANNA ADD ANYTHING? I'M JUST HERE TO ANSWER ANY QUESTIONS THAT YOU GUYS HAVE.
I DID, CHANEY, DID YOU WANNA JUMP IN AT ALL? UM, I WOULD JUST LIKE TO REMIND THE BOARD THAT, UM, THESE CHANGES ARE THE RESULT OF SPECIFIC REQUESTS BY TITAN WHO THIS BOARD HAS, UM, LEGAL OBLIGATIONS TO.
THEY HAVE VERBALLY ACCEPTED ALTERNATIVE TWO.
SO THAT IS STAFF'S RECOMMENDATION.
WE ALREADY APPROVED OFF ON THE CHANGE ORDER, RIGHT? WHAT'S THAT? WE ALREADY DID THE CHANGE ORDER PREVIOUSLY, RIGHT? I BELIEVE SO.
SO IT'S ALL WE NEED IS A HUNDRED THOUSAND.
MAKE SURE I'M NOT FOLLOWING YOU, MATT, ON THIS 'CAUSE WE HAD THE CHANGE ORDER ALREADY.
SO WE'RE JUST NET NET A HUNDRED K DIFFERENCE ROUNDABOUTS FROM WHERE WE WERE.
UM, DID WE ALREADY DO A CHANGE ORDER FOR THE UNDERGROUND DETENTION DESIGN? I BELIEVE SO.
THAT WAS THE CHANGE ORDER ONE.
FLIP BACK TO ALTERNATIVE TWO PLEASE.
JUST ONE CLARIFICATION WHILE YOU'RE, WHILE YOU'RE LOOKING AT THAT.
SO THE CHANGE ORDER, UH, OF 6.7, THE 6.8 MILLION IS JUST THE ENGINEER'S ESTIMATE.
WE DON'T HAVE ACTUAL BID DOCUMENTS, SO WE WE WOULDN'T BE ASKING YOU TO DO A CHANGE ORDER TONIGHT FOR A HUNDRED THOUSAND DOLLARS.
WE WOULD WAIT UNTIL WE HAVE THE FINAL DESIGN, WHICH WE HAVEN'T TOLD KAY FREEZE TO GO DO YET.
UM, AND THEN ONCE WE HAVE THAT, WE WOULD GET A FINAL NUMBER FROM JORDAN FOSTER AND THEN COME BACK FOR THE ACTUAL CHANGE ORDER.
SO ALL YOU NEED IS AUTHORIZATION TO PROCEED OFF OF ALTERNATE TWO? YES.
AND CAN I JUST MAKE ONE OTHER CLARIFYING QUESTION? SO WHEN WE'RE SAYING THAT THE INFRASTRUCTURE COST IS 6.8 FOR ALTERNATIVE TWO, IS THAT INCLUSIVE OF THE ORIGINAL 2.2 ESTIMATE? NOT THE DIFFERENTIAL.
SO IT'S NOT AN ADDITIONAL 6.8 MILLION, IT'S 6.8 FOR THE TOTAL DRAINAGE REDESIGN.
IT'S, IT'S THE MAJOR DRAINAGE INFRASTRUCTURE.
I JUST WANTED TO MAKE SURE 'CAUSE YES, WANTED TO MAKE, MAKE SURE I KNOW MY DOLLARS COMPARISON.
IT WAS 2.2, THE TOTAL NOW GOES TO 6.8.
SO WE'RE EXPECTING THEN AN AN APPROXIMATE NET INCREASE OF 4.6.
SO ALONG WITH THIS BOARD, WHAT YOU CAN EXPECT IS THAT WE WILL HAVE, UM, AN OFFICIAL CHANGE ORDER ONCE WE RECEIVE, CONFIRM.
WELL, ONCE WE RECEIVE THE FINAL DESIGN, WE GET SIGN OFF FROM TITAN.
IT MAY REQUIRE A SPECIAL CALLED MEETING BECAUSE EVERY DAY MATTERS FOR THIS PROJECT.
SO JUST WANTED TO PUT THAT ON YOUR RADAR.
BUT AS SOON AS WE CAN GET EVERYTHING PULLED TOGETHER, WE WILL CALL A SPECIAL CALLED MEETING TO GET THAT APPROVED.
SHOULD YOU MOVE FORWARD WITH ONE OF THESE ALTERNATIVES TONIGHT? THIS IS SOMETHING WE NEED TO TAKE ACTION ON TONIGHT, JAN? YES.
WE NEED CONFIRMATION FROM THE BOARD THAT YOU ARE APPROVING ONE OF THESE AL ALTERNATIVES SO THAT, UH, THE DESIGN WORK CAN CONTINUE AND WE CAN COMMUNICATE THAT TO TITAN AND GET THOSE DOCTORAL, UH, AMENDMENT TO THAT CONTRACT AND THEN THE OFFICIAL CHANGE ORDER AS WELL.
SO WHAT I WOULD MAKE A MOTION, OBVIOUSLY, OR I'D MAKE A MOTION TO WHAT? APPROVE ALTERNATE TWO AS, UM, THE BOARD'S CHOICE TO PURSUE FORWARD WITH THE DRAINAGE.
DOES THAT SOUND LIKE AN APPROPRIATE MOTION? I MAKE A MOTION TO PROCEED WITH, UH, STAFF'S RECOMMENDATIONS TO GO WITH ALTERNATIVE TWO.
STAFF RECOMMENDATION OPTION TWO.
YEAH, AND I'LL MAKE THAT MOTION.
WE HAVE A MOTION BY VICE CHAIR LUCAS, SECONDED BY MYSELF TO APPROVE ALTERNATIVE TWO AS PRESENTED.
UH, BOARD CHAIR TO PROCEED WITH ALTERNATIVE TWO.
PROCEED WITH, UH, ALTERNATIVE TWO.
UH, WITH THAT BEING SAID, OPEN UP FOR DISCUSSION.
ALRIGHT, DID YOU HAVE ANYTHING ON FIVE ONE FOR THIS MEETING OR DO YOU WANNA SKIP IT? UM, EITHER WAY.
UH, I'LL, I DO HAVE STUFF, BUT, UH, I WAS GONNA SAY, IS IT OKAY IF THE BOARD'S TABLE SEVEN ONE FOR THEIR NEXT MEETING? I FEEL LIKE A LOT OF THE COUNCIL MEMBERS THAT HAD A LOT OF QUESTIONS IN REGARDS TO THIS ARE BOARD MEMBERS.
UH, THE BOARD IS WELCOME TO TO DO THAT.
DO YOU WANNA TALK TO THAT? I KNOW YOU
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HAD SOME THOUGHTS ON IT, BUT WE HAD OTHERS THAT WERE YEAH, I DON'T WANNA WASTE ANYBODY'S TIME, SO, YEAH.NO, WE HAD, HOW ARE YOU MAN? I'M GOOD.
HOW ARE YOU? YOU, WHY DON'T YOU CALL SEVEN ONE UP AND JUST READ IT.
SEVEN ONE, DISCUSS, CONSIDER, UH, ACTION ON A COMMUNICATIONS AND MARKETING STRATEGY FOR THE CORPORATION.
UH, HI, UH, GOOD EVENING BOARD MEMBERS.
I'M THE DIRECTOR OF STRATEGIC OPERATIONS HERE AT THE CITY OF HUDU.
UM, FOR THE RECORD, I WANTED TO COME DOWN HERE AND OPEN UP A, UH, OPEN DIALOGUE WITH THE BOARD.
UM, AFTER YOUR LAST MEETING, UH, SHARING CONCERNS FROM SEVERAL BOARD MEMBERS ON THE MARKETING AND COMMUNICATION EFFORTS.
UH, SO TONIGHT, UH, I WANTED TO GO OVER SOME ITEMS THAT, UH, SOME KEY DELIVERABLES THAT WE'VE DONE IN THE PAST YEAR AS WELL AS OUR PLAN FOR THE FUTURE.
AND ALSO RECEIVE FEEDBACK FROM THE BOARD OF WHAT YOU'RE LOOKING FOR AND WHAT YOUR EXPECTATIONS ARE FOR THE OVERALL MARKETING PLAN.
SO TO BEGIN WITH, LAST YEAR OR IN THE PAST YEAR, UM, SOME KEY DELIVERABLES THAT WE'VE PARTNERED ON DIRECTLY WITH THE EDC.
UH, OF NOTE IS THE STATE OF THE CITY VIDEO THAT WENT OUT THAT INCLUDED THE DIRECTOR OF ECONOMIC DEVELOPMENT AS A PANEL MEMBER.
I THINK THAT WAS, UH, AN IMPORTANT THING TO HIGHLIGHT AS MOST STATE OF THE CITIES, UH, ACROSS TEXAS IS USUALLY JUST THE MAYOR, UH, GIVING A SHORT ADDRESS, UH, TO A LUNCHEON AT A CHAMBER.
UH, AND WE OPTED FOR THE PANEL DISCUSSION TO, UH, GIVE INDIVIDUALS FROM DIFFERENT AREAS, UH, OPPORTUNITY TO SPEAK ON WHAT'S EXCITING THAT'S HAPPENING IN HUDU, UH, PHOTOGRAPHY AND VIDEOGRAPHY WITH THE SPINE ROAN GROUNDBREAKING AS WELL AS UPCOMING GROUNDBREAKINGS, UH, SOON SUCH AS EVO, UH, MARKETING AND MEDIA.
A GOOD EXAMPLE OF THAT WAS THE BIZ THRIVE EVENT.
UH, THE VIDEO THAT WENT UP ON LINKEDIN AS WELL AS THE MARKETING OF THE EVENT WAS THROUGH THE COMMUNICATIONS DEPARTMENT PARTNERING WITH EDC, UH, ADVERTISING THROUGH COMMUNITY IMPACT.
UH, ONE OF MY FAVORITE TAGLINES, UH, YOUR DIRECTOR ACTUALLY CAME UP WITH, WHICH IS, UH, HUDU HAS IT, UH, I THINK IT'S AN AMAZING TAGLINE THAT, UH, CAN BE USED IN MULTIPLE WAYS AS A, UH, MARKETING PIECE.
UH, WE PRESENTED THAT AND HELPED, UH, WITH THE GRAPHICS FOR, UH, THE ORIGINAL COMMUNITY IMPACT AD, UH, FLYERS.
UH, GOOD EXAMPLE WAS ICSC, THE FLYER THAT YOU GUYS HAD WAS, UH, DEVELOPED BY THE COMMUNICATIONS AND MARKETING TEAM.
UH, AND THEN STANDARD AFFAIRS SUCH AS SOCIAL MEDIA HIGHLIGHTS AND, UH, WEBSITE ASSISTANCE.
UH, THE EDC IS ACTUALLY CURRENTLY WORKING ON THE WEBSITE AND WE MET TODAY AND SOME OF THEIR IDEAS ARE, ARE GOING REALLY, REALLY, UH, IN THE RIGHT DIRECTIONS AND, UH, INCREASES ACCESSIBILITY EFFORTS.
UH, SO BEYOND, I, I THINK IT'S IMPORTANT TO NOTE THE RECENT REORGANIZATION OF CITY STAFF.
UH, THE TWO DEPARTMENTS THAT WERE AFFECTED THE MOST BY THAT REORGANIZATION WAS THE EDC, UH, BY ADDING SIGNIFICANT STAFF, WHICH WILL GIVE US MORE OPPORTUNITIES AND MORE RESOURCES TO PARTNER WITH SUBJECT MATTER EXPERTS TO GET OUT YOUR NARRATIVE, UH, AS WELL AS THE COMMUNICATIONS DEPARTMENT.
UM, CURRENTLY ONLY HAVING TWO TEAM MEMBERS, UH, SINCE FEBRUARY.
UH, AND THAT TEAM IS, UH, GOING TO THREE, UH, WITH A DIGITAL MARKETING SPECIALIST POSITION.
AND WE HAVE REQUESTED IN THE BUDGET, UH, TWO ADDITIONAL POSITIONS, ONE OF THEM BEING ANOTHER MULTIMEDIA POSITION, AS WELL AS A POSITION THAT IS FOCUSED ON COMMUNITY OUTWARD FACING DEPARTMENTS SUCH AS THE EDC.
SO THIS POSITION WOULD BE SOMEONE THAT, UH, AROUND 50% OF THEIR JOB WOULD BE STRICTLY EDC ITEMS. UH, INSTEAD OF SERVICING THE ENTIRE CITY, UM, WE ENVISION, UH, TO CONTINUE SUPPORTING THE EDC THROUGH INCREASED MULTIMEDIA.
I THINK VIDEO, UH, IS A CHANNEL THAT THE EDC HASN'T HAD THE ADVANTAGE OF A LOT, UH, IN THE PAST.
SO WE WOULD LIKE TO INCREASE THE VIDEO.
SO IF YOU'VE SEEN THE BIZ THRIVE VIDEO, THINGS OF THAT NATURE, GRAPHICS, EVENTS AND CAMPAIGN PLANNING, SORRY.
UH, THE COMMUNICATIONS DEPARTMENT'S MISSION IS TO PROVIDE STAKEHOLDERS, UH, WITH TIMELY, UH, AND TRANSPARENT INFORMATION WITH A COMMITMENT TO EDUCATION AND FOSTERING AN OPEN DIALOGUE.
THAT ADMISSION EXTENDS TO THE EDC AS, AS YOU GUYS ARE PART OF THE CITY.
UH, OVERALL PLAN OF ACTION, UH, IS REALLY A FOCUS ON EDUCATION.
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SO SOMETHING THAT I PERSONALLY HAVE NOTICED IN THE COMMUNICATIONS DEPARTMENT HAS NOTICED IS WHEN YOU SAY EDC, I'D BE CURIOUS TO TAKE A SURVEY AND HAVE RESIDENTS BE ABLE TO, UH, EASILY ARTICULATE, UH, WHAT AN EDC IS.UH, MUCH LESS IF I STARTED SAYING FOUR A, FOUR B CO, UH, COOPERATION.
UM, I THINK IT'S IMPORTANT TO HAVE YOUR NARRATIVE GO OUT THERE.
IT'S MORE THAN JUST A FLYER THAT HAS THE EDC LOGO AND SHOWS, YOU KNOW, OTHER BUSINESSES, UH, THAT YOU GUYS HAVE BEEN ABLE TO ATTRACT HERE.
BUT ACTUALLY PROVIDING THE NARRATIVE OF WHAT STEPS GO INTO, UH, DOING THAT AND AS WELL AS FOR THE BUSINESS AND DEVELOPMENT COMMUNITY, UH, EXPLAINING IN A NARRATIVE BASED OR ARTICLE BASED WAY OR VIDEO BASED WAY, WHAT THE EDC IS CAPABLE OF, UH, AND HOW YOU GUYS CAN HELP.
UM, SO THAT, THAT IS A FOCUS THAT WE WILL BE DOING MOVING FORWARD.
AND, UH, I'M EXCITED TO HEAR, UH, WHAT FEEDBACK YOU GUYS HAVE FOR THE DEPARTMENT SPECIFICALLY, UM, SUCH AS YOUR OBJECTIVES, SOME PITCH POINTS THAT YOU GUYS HAVE NOTICED IN THE PAST THAT YOU WOULD LIKE US TO START ALLEVIATING.
UH, AND WHERE YOU FEEL EFFORTS SHOULD BE FOCUSED ON THE MOST WITHOUT SPEAKING FOR CERTAIN MEMBERS.
I CAN KIND OF, MARCUS, CAN YOU MOVE YOUR MIC CLOSER? IS THIS BETTER? YES, SIR.
SO, WITHOUT SPEAKING FOR OTHER MEMBERS OF THIS BOARD, I JUST WANNA SAY FROM MY VANTAGE POINT, ONE OF THE THINGS THAT I WOULD LIKE TO SEE A FOCUS ON, WELL, FIRST THANK YOU FOR CLARIFYING A LOT OF WHAT THE PAIN POINTS FROM THE CITY STANDPOINT HAS BEEN REGARDING STAFFING.
BUT IT, IT'S ALSO SOMETHING THAT KIND OF, BEFORE THERE WAS A SHORTAGE IN STAFF, THERE WERE SOME ISSUES THAT WE FOUND THAT WE WERE HAVING.
SO ONE THING THAT I DID LIKE WAS THE THRIVE VIDEO, BECAUSE IT WAS WELL EDITED, IT WAS SHORT, STRAIGHT TO THE POINT MM-HMM.
BUT MOST IMPORTANTLY, IT HIGHLIGHTED THE MEMBERS THAT WERE A PART OF THAT VIDEO.
SO FROM A COMMUNITY STANDPOINT, WHEN WE DEFINE WHAT EXACTLY DOES AN EDC DO, A LOT OF PEOPLE IN OUR CITY, IN MY OPINION, THEY LUMP US IN IN ITS TOTALITY WITH EVERYTHING HU THE CITY OF HU, WHICH TO A CERTAIN DEGREE IS UNDERSTANDABLE, BUT ALSO IF THERE'S OPPORTUNITIES WHERE INDIVIDUAL MEMBERS COULD HAVE THE OPPORTUNITY TO BE HIGHLIGHTED BECAUSE THEY ARE VOLUNTEERS OR WE ARE VOLUNTEERS, BUT WE ALSO, BECAUSE WE LIVE HERE, WE HAVE A DIFFERENT VANTAGE POINT OF STAKEHOLDERS, BUT IT ALSO SHOWS A SENSE OF COMMUNITY THAT ALLOWS FOR THOSE THAT ARE CONSTANTLY ON SOCIAL MEDIA, WANTING TO KNOW CERTAIN THINGS THEY CAN KIND OF NOT PINPOINT IF SOMETHING'S WRONG.
OH, I'LL JUST TALK TO DON CARLSON CHAIR IF HE WANTS THAT.
I DON'T THINK HE DOES, BUT HE, AT LEAST KNOWING THAT THERE'S AN OPPORTUNITY TO WHERE WE'RE KIND OF HIGHLIGHTED OR INVOLVED A LITTLE BIT MORE WILL GO A LONG WAY FROM A CONFIDENCE STANDPOINT, FROM OUR STAND, FROM OUR LENS, BUT ALSO NOT ALLOWING FOR US TO IMPEDE ON WHATEVER OBJECTIVES YOU ALL HAVE.
THE WEEKLY UPDATES ARE VERY INSIGHTFUL, THAT'S EXTREMELY HELPFUL, BUT I JUST DON'T WANT TO OVERBURDEN ANYONE.
I JUST THINK THAT IF WE COULD INCLUDE A LITTLE BIT MORE OF OUR INPUT IN REAL TIME, LIKE, HEY, WHEN THOSE EMAILS GO OUT, GREAT.
BUT IF WE COULD HAVE A LITTLE BIT OR IS IT OKAY IF WE REPLY ASKING ABOUT CERTAIN THINGS IN THOSE EMAILS, THEN THAT WOULD BE KIND OF HELPFUL VERSUS LIKE HOW THEY COME OUT.
IT'S LIKE A, IT'S A LITTLE BIT MORE CONCRETE, LIKE, HEY, THIS IS WHAT IT IS AND THAT'S FINE.
IT IS JUST, IS IT OKAY IF WE HAVE ANY QUESTIONS? WHAT IS THE CHAIN OF COMMUNICATION? DOES EVERYTHING GO THROUGH CHENEY OR BECAUSE THE EMAILS COME FROM YOU, BUT ULTIMATELY, I'M ASSUMING YOU ALL HAVE SEPARATE MEETINGS AND I JUST KIND OF WANT TO KNOW LIKE, WHAT IS THE FLOW OF COMMUNICATION? UM, I, I DON'T WANT TO SPEAK FOR YOU, BUT, UM, THE WAY THAT I WOULD ENVISION THAT IS VERY SIMILAR TO CITY COUNCIL.
WHILE YOU CAN EMAIL, UH, MYSELF DIRECTLY, UH, CHENEY WOULD NEED TO BE ON ALL COMMUNICATION, UH, AS THE, UH, EXECUTIVE DIRECTOR OF THIS BOARD.
SIMILAR TO IF COUNCIL HAS, YOU KNOW, MAYBE IT'S A ONE-OFF QUESTION.
UH, THEY INCLUDE THE, THE CITY MANAGER IN THAT COMMUNICATION.
IF IT'S MORE OF A OVERARCHING QUESTION
[00:30:01]
AND THERE'S NOT GONNA BE A QUICK RESOLUTION TO THAT, I DEFINITELY THINK IT SHOULD GO THROUGH CHENEY BEFORE COMING TO OUR OFFICE.YEAH,
YEAH, NO, OTHER THAN THAT I DON'T HAVE ANYTHING TO ADD.
I THINK THERE'S OTHERS THAT ARE, THAT ARE, I WISH THEY WERE HERE TONIGHT.
THEY HAD OTHER QUESTIONS AND OTHER FEEDBACK.
SO MAYBE, MAYBE THEY CAN CHANEY, MAYBE YOU CAN CIRCLE BACK WITH THEM, GATHER SOME FEEDBACK AND THEN KIND OF, YEAH, SINCE, UM, IT'S ONLY THREE THAT ARE NOT HERE, I THINK WE COULD PROBABLY DO A MEETING WITH THE PAIR OF US AND YOU CAN SHARE THAT UPDATE AND KIND OF DEBRIEF STATUS UPDATE AND GET THEIR FEEDBACK AS WELL.
THAT WAY WE'RE INCLUDING EVERYONE.
OH, AND I'M SORRY, ONE LAST QUESTION.
YOU MENTIONED A SURVEY GOING OUT TO THE RESIDENTS.
YEAH, SO, UM, WE, WE HAVE THE ABILITY TO DO PULSE SURVEYS.
WE, WE CAN ACTUALLY, UH, CONDUCT A SURVEY AT ANY TIME THROUGH A SOFTWARE CALLED ZEN CITY.
UM, I DON'T KNOW IF, UH, THE BOARD HAD A CHANCE TO SEE THE PARKS MASTER PLAN SURVEY, UH, BUT WE WERE ABLE TO GET OVER A THOUSAND RESPONDENTS ON A SURVEY LIKE THAT.
I WOULD LOVE TO DO SOMETHING VERY SIMILAR TO THE EDC, UM, TO, TO HELP GET Y'ALL'S MESSAGE OUT THERE.
AND ALSO IT'S IMPORTANT TO UNDERSTAND WHAT, WHAT EXACTLY OUR STAKEHOLDERS ARE LOOKING FOR, UH, WHEN IT COMES TO, UH, INFORMATION ABOUT THE EDC.
UM, SO WE COULD TAILOR A SURVEY, UM, GETTING RESIDENT SENTIMENT, UH, AND THEN THAT WILL HELP US, UH, MAKE MORE EDUCATED DATA DRIVEN DECISIONS ON HOW WE SHOULD MARKET THE EDC SPECIFICALLY.
AND THE QUESTIONS THAT WOULD COMPRISE OF THE SURVEY, WOULD THAT BE AN INTERNAL CONVERSATION OR HOW IS THAT GONNA GO ABOUT IT? IT WOULD START AS AN INTERNAL CONVERSATION AND THEN, UM, IT, IT WOULD BE UP TO, UH, CHENEY TO, UM, MAKE A DECISION ON BRINGING IN THE BOARD.
I, I WOULD ASSUME IF IT IS A SURVEY TO MEASURE SENTIMENT ABOUT THE EDC AND WHAT RESIDENTS WOULD LIKE TO SEE FROM THE EDC, UH, THAT THE BOARD WOULD HAVE INVOLVEMENT ON THAT.
JUST LIKE IF, UH, WE WERE DOING A COMMUNITY-BASED SURVEY, UH, WE INCLUDE COUNCIL ON THE RESULTS AS WELL AS, UM, ASK THEM IF THERE'S ANY SPECIFIC THINGS THAT THEY'RE LOOKING FOR FROM THAT SURVEY.
DO YOU WANNA DO FIVE ONE OR WE JUST KEEP GOING? UH, CAN I DO FIVE ONE REAL QUICK? 'CAUSE IT'LL PROBABLY IMPACT SOME OF THE OTHER, OH, CERTAINLY.
LOTS AND LOTS AND LOTS OF EVENTS COMING UP.
SO GET YOUR CALENDARS OUT OR YOUR PHONES RATHER.
UM, REALLY EXCITING TIMES FOR US.
WE HAVE THE EVO GROUNDBREAKING THAT Y'ALL RECEIVED THE EMAIL INVITATION TO THIS FRIDAY AT ONE O'CLOCK.
WE ALSO HAVE PARADIGM IS EXPANDING OVER AN INNOVATION PARK AND THEY ARE DOING A GROUNDBREAKING FOR THAT EXPANSION, UH, ON THE 26TH AT TWO O'CLOCK.
UH, THEN WE ALSO HAVE OUR SALES TAX TRAINING COMING UP ON THURSDAY THE 27TH AT SIX 30.
UM, THIS WEEK WE ALSO HAVE, UM, THE SOUTH KOREAN US EMBASSY WILL BE IN TOWN AND THE WILCO EDP IS HOSTING THEM.
SO I WILL BE GIVING A PRESENTATION THURSDAY MORNING, UH, AND THEN ENGAGING IN SOME OTHER ACTIVITIES AS I CAN, UH, WITH MY SCHEDULE ON THURSDAY AND FRIDAY.
UH, SO LOOK FORWARD TO, UH, ENGAGING WITH THEM AND UH, BRINGING SOME DETAILS BACK TO Y'ALL AT THE NEXT MEETING.
UM, IN JULY, THE KEITA OFFICE IN DALLAS, WHICH IS THE KOREAN INTERNATIONAL TRADE ASSOCIATION, THEY'RE OPENING AN OFFICE IN DALLAS.
UH, I HAD MET WITH THEIR CEO OF THAT OFFICE, UH, EARLIER THIS YEAR AND THEY ARE OPENING ON JULY 1ST AT THREE 30 UP IN DALLAS.
SO ANY OF THESE THINGS Y'ALL ARE FREE TO ATTEND, UH, JUST LET ME KNOW.
ESPECIALLY FOR THE ONES THAT REQUIRE TRAVEL, WE'LL USE THE CITY VEHICLE, UM, BUT HAPPY TO CARPOOL WITH YOU GUYS SO THAT YOU CAN UH, ATTEND THOSE AS WELL.
UM, WE ARE TARGETING THE JULY MEETING, JULY 8TH FOR AN UPDATE FROM MIDWAY.
SO THEY'LL COME GIVE LITERALLY THEIR MIDWAY PRESENTATION,
[00:35:01]
UH,UH, SO WE ARE TARGETING THAT FOR THEM TO PROVIDE AN UPDATE TO THE BOARD AND ADDRESS ANY QUESTIONS YOU MAY HAVE AT THAT TIME.
UM, DAVID HAD ALLUDED IN HIS, UH, PRESENTATION TO Y'ALL REGARDING THE STAFFING, UH, CHANGES WITH THE REORG.
WE HAVE HIRED THE MARKETING ANALYST POSITION AND SHE WILL BE STARTING ON UH, MONDAY THE 24TH.
SO WE'RE EXCITED TO WELCOME HER TO THE TEAM.
UM, AND THAT WILL COMPLETE OUR CURRENT TEAM OF FIVE FOR ECONOMIC DEVELOPMENT IN THE CITY OF HU.
UM, LOOKING BACK, UH, I JUST RETURNED FROM THE BASIC ECONOMIC DEVELOPER CERTIFICATION COURSE SO I SUCCESSFULLY COMPLETED THAT.
UH, IT'S ONE OF THE REQUIREMENTS FOR GETTING CERTIFIED AS A CERTIFIED ECONOMIC DEVELOPER, UM, ALONG WITH SOME OTHER CERTIFICATIONS THAT COME FROM THAT.
UH, AND THEN THE WEEK PRIOR TO THAT I WAS IN ATTENDANCE AT THE TEDC MID-YEAR CONFERENCE.
SO A LOT OF LEARNING AND CONNECTING OVER THE LAST COUPLE OF WEEKS, UH, ON THE BEHALF OF THIS UH, ECONOMIC DEVELOPMENT CORPORATION.
SO I WILL ALSO BE BRINGING TAKEAWAYS, UH, NOT JUST TO THE DEPARTMENT AT THE CITY AND SOME OF OUR UM, COLLEAGUES DEPARTMENTS AS WELL.
'CAUSE AS YOU KNOW, ECONOMIC DEVELOPMENT TOUCHES SO MANY OTHER DEPARTMENTS.
UM, BUT THEN ALSO BRINGING THAT INFORMATION BACK TO THE BOARD ABOUT WHAT WE'RE TAKING FROM THOSE CONFERENCES AND FROM THAT TRAINING AND WHAT WE'RE IMPLEMENTING AND ALSO GETTING YOUR FEEDBACK.
IF THERE'S THINGS IN FROM MY TAKEAWAYS THAT YOU'RE LIKE, HEY, WE REALLY WANNA FOCUS ON THIS OR LEARN MORE ABOUT THAT, DIG IN HERE.
SO GET THAT GUIDANCE FROM Y'ALL.
UM, LET'S SEE SOME CONSTRUCTION UPDATES.
UM, SO CHEWY'S IS OFFICIALLY UNDER CONSTRUCTION.
DUNNO IF Y'ALL HAVE DRIVEN BY OVER THERE ON 79 AND ALLIANCE.
UM, SO IT'S GONNA BE VERY ACTIVE CORNER, UH, 'CAUSE RIGHT ACROSS THE STREET WE HAVE AN INDUSTRIAL PARK THAT'S BRINGING ABOUT A MILLION SQUARE FEET OF INDUSTRIAL SPACE.
THEY ALREADY HAVE DIRT TURNING OVER THERE AS WELL.
SO WE'RE EXCITED TO HAVE MORE OPTIONS FOR OUR INDUSTRIAL PARTNERS TO COME AND LOCATE IN HURO.
SO WE'RE EXCITED TO SUPPORT THEM IN THAT DEVELOPMENT AND CREATING THAT SPACE.
I THINK THAT CONCLUDES MY COMMENTS OR MY REPORT TECHNICALLY.
ANY QUESTIONS, COMMENTS, CONCERNS? I'D LIKE TO ATTEND THE GROUNDBREAKING ON FRIDAY.
UH, THANK YOU FOR BRINGING THAT UP ALSO.
UM, DID ANYONE FROM THE BOARD WANT TO SPEAK? WHO'S GONNA BE IN ATTENDANCE? THEY ARE ASKING FOR A LIST OF SPEAKERS.
UM, WE TYPICALLY WOULD DO ONE PERSON FROM THE CITY AND ONE PERSON FROM THE EDC SINCE IT IS AN INCENTIVIZED PROJECT.
YOU DON'T HAVE TO, DON'T FEEL LIKE YOU HAVE TO.
I'M HAPPY THAT'S TO VOLUNTEER BECAUSE SHE'S ALWAYS OUT.
OKAY, SO JUST ATTENDING? YEAH.
I MEAN I WOULD DO IT BUT I'LL BE IN DALLAS SO.
WE CAN ZOOM, WE'LL ZOOM YOU IN IF YOU WANT.
LIKE YEAH, I CAN TEAMS YOU ON MY PHONE.
I CAN CHARLIE'S ANGEL VOICE IT IF YOU'RE OKAY WITH THAT.
NOW THE ONE ON THE 26TH, WHAT TIME IS THAT? UH, THE 26TH IS AT 2:00 PM OKAY.
WHICH ONE'S? THE 26 PARADIGMS EXPANSION.
AND I WILL JUST SHARE FUN FACTS.
SO PARADIGM THROUGHOUT KRISHNA'S, UM, BUSINESS RETENTION VISITS, UM, WE'VE LEARNED A LOT FROM OUR COMMUNITY AND PARADIGM IS ACTUALLY THE SECOND HIGHEST EMPLOYER IN HURO, UH, BEHIND THE SCHOOL DISTRICT.
SO SUPER EXCITED TO HAVE THEM EXPANDING.
SO PUT AARON DOWN TO SPEAK FOR FRIDAY
LET'S GET THERE TO, JUST KIDDING.
WE'RE NOT EXPECTED TO SPEAK AT THE ONE ON THE 26TH.
NO, UH, YEAH, NOT AT THAT ONE.
I'M NOT, I'M NOT GONNA VOLUNTEER PARENTS
ALRIGHT, WELL THEN I GUESS WE'RE DOWN AT FIVE ONE.
LET'S GO ON TO, UH, SEVEN THREE, DISCUSS, CONSIDER ACTION TO APPROVE THE CORPORATE FINANCIAL STATEMENTS FOR APRIL, 2024 AND MAY, 2024.
CHRISTINA BISHOP, CITY CONTROLLER.
UM, I SENT OUT THE APRIL AND MAY FINANCIAL STATEMENTS VIA EMAIL ON FRIDAY EVENING.
UM, I DON'T THINK THERE'S BEEN ANY SURPRISES ON THOSE OVER THE LAST COUPLE OF MONTHS BETWEEN JUST VISITING WITH OUR BUDGET A COUPLE OF WEEKS AGO AND, UH, THE EDC CASH FLOWS THAT WE REVIEWED PERIODICALLY.
THE ONLY THING I WANNA TOUCH ON IS THAT IT WAS BROUGHT UP A COUPLE OF MONTHS AGO, THE POSSIBILITY OF OPENING
[00:40:01]
A SWEEP ACCOUNT WITH WELLS FARGO.UM, I WOULD LIKE TO BRING THAT TO THE TABLE WITHIN THE NEXT COUPLE OF MEETINGS.
UM, BASICALLY THERE'S BEEN A LOT OF INS AND OUTS IN WELLS FARGO RELATED TO THE CONSTRUCTIONS AND REIMBURSEMENTS AND UM, I THINK IT WOULD BE, UH, ADVANTAGEOUS FOR US TO HAVE THE SWEEP ACCOUNT BECAUSE INSTEAD OF MOVING THINGS BACK AND FORTH TO TEXT POOL CONSTANTLY, I WOULD LIKE TO TAKE ADVANTAGE OF EARNING SOME INTEREST ON THE SWEEP ACCOUNTS.
UM, IF YOU'RE RECEPTIVE TO THAT, HAVE YOU DONE ANY RESEARCH ON WHAT THE CURRENT INTEREST RATES ARE IN THAT? I DO NOT HAVE THE MOST RECENT ONES.
IT'S BEEN A FEW MONTHS SINCE I'VE REACHED OUT TO THEM.
SO WE HAVE THAT WELL AHEAD OF, UH, THE MEETING.
AND THAT'S INTEREST FROM WELLS, CORRECT? YES.
YEAH, SO I MEAN IF IT'S ANYTHING BELOW FOUR EIGHT IT AIN'T GOOD.
THERE'S FEES AND OTHER THINGS THAT GO INTO IT.
SO FOUR AND A HALF IS PROBABLY MORE IN LINE.
YEAH, IT'S JUST SOMETHING I WOULD YEAH, I WOULD LIKE TO CONSIDER.
'CAUSE IT'S GETTING A, A LITTLE BIT HARD TO KEEP UP WITH SOME OF THE INS AND OUTS WITH, UH, JORDAN FOSTER CITY REIMBURSEMENTS, THINGS LIKE THAT TO KEEP NO, IT SHOULD BE NOTHING IS ALL SORTS OF CRAZY RIGHT NOW.
UM, OTHER THAN THAT I'M HAPPY TO ANSWER ANY QUESTIONS YOU HAVE NO QUESTIONS? NO, I DIDN'T SEE ANYTHING.
ARE, ARE WE ALLOWED TO TALK ABOUT THE INVOICES THAT SHE PROVIDED? WELL, I WAS, MY QUESTION IS, IS THAT WE RECEIVE AN INVOICE FROM HYDE KELLY AND SO THERE'S A LOT OF THINGS ON HERE THAT I'M NOT REALLY PRIVY TO.
SO I WAS JUST WONDERING IF THAT'S SOMETHING THAT YOU, OR WHO LOOKS OVER THAT AND MAKES SURE THAT THAT'S REVIEWED.
IT'S CURRENTLY NOT BEING REVIEWED.
IT IS TO A CERTAIN EXTENT, SO.
WELL, AND THE REASON WHY IS THAT'S CORRECT.
SO I GUESS, LET ME WALK THAT BACK JUST A LITTLE BIT.
THE REASON THAT CHRISTINA SENDS THOSE OUT TO Y'ALL, YOU'RE SENDING INVOICES TOO, NOT JUST THE MONTHLY FINANCIALS.
SO ANYTIME WE CAN INVOICE WHAT I, SO THAT THERE'S A THINKS THROUGH MY EMAIL, UM, UH, SO YOU GUYS HAVE AN OPPORTUNITY, SO IF THERE'S ANYTHING YOU HAVE QUESTIONS ABOUT, YOU CAN REACH OUT TO GET CLARIFICATION PRIOR TO SIGNING CHECKS.
YEAH, THAT, UM, THE, IS THAT WHAT YOU'RE TALKING ABOUT? THE EMAIL THAT WAS SENT OUT ON FRIDAY? YES.
I INCLUDE THAT WITH THE FINANCIAL PACKET.
UM, AND I CAN SEND THOSE OUT, UM, FURTHER IN ADVANCE IF THAT'S HELPFUL.
SO YOU HAVE MORE THAN JUST THE WEEKEND TO REVIEW THOSE AND ASK QUESTIONS.
'CAUSE I FEEL LIKE IF THERE WERE QUESTIONS YOU GUYS ARE ON, YOU KNOW, EVERYBODY'S HOME DURING THE WEEKEND, SO, OH, SORRY.
I THOUGHT WERE WE, I THOUGHT WE WERE SENDING INVOICES TO, OR WE ONLY SENDING THAT TO CHAIR AND VICE CHAIR.
I THOUGHT WE HAD STARTED SENDING INVOICES FOR THEIR REVIEW.
YEAH, EVERYONE IS RECEIVING THEM, BUT IT MAY JUST NOT BE ENOUGH TIME TO REVIEW THEM AND HAVE QUESTIONS TURNED AROUND.
SO WE'RE ONLY SENDING IT WITH THE PACKET.
WE'RE NOT SENDING IT AS WE RECEIVE THEM.
SORRY, THAT'S WHERE I WAS, I WAS GETTING MY WIRES CROSSED.
I THOUGHT WE WERE DOING SOMETHING DIFFERENT.
YEAH, I CAN SEND THEM AS SOON AS THEY'RE RECEIVED AND THEN I'LL SEND JUST A SORT OF A RECAP WITH THE FINANCIALS, UM, RIGHT BEFORE THE MEETING.
WE'RE OFFICIALLY DONE WITH 7 3 7 4 DISCUSS CONSIDER ACTION TO APPROVE THE CORPORATION MINUTES FROM THEIR MEETINGS ON APRIL 8TH, 2024, MAY 13TH, 2024 AND SPECIAL CALL MEETING ON MAY 28TH, 2024 CHAIR.
I'LL MAKE A MOTION TO PRO APPROVE THE MINUTES FROM APRIL 8TH, MAY 13TH, AND THE SPECIAL CALL MEETING ON MAY 28TH.
I'LL SECOND THAT WE HAVE A MOTION BY TREASURER COLEMAN, SECONDED BY VICE CHAIR LUCAS TO APPROVE AS PRESENTED.
MOTION PASSES FOR, UH, SEVEN FIVE DISCUSSED AGAINST THEIR ACTION REGARDING RESOLUTION R 2024 DASH ONE 10 TO APPROVE THE FIRST AMENDMENT TO THE ECONOMIC DEVELOPMENT PERFORMANCE AGREEMENT FOR PROJECT V.
THANK YOU, UM, INCLUDED IN YOUR EMAIL ALONG WITH THE AGENDA AND LINK TO YOUR DOCUMENTS THIS WEEK.
UH, FOR THIS MEETING, I DID PROVIDE SOME DETAILS REGARDING THIS AMENDMENT.
WE TYPICALLY WOULD BRING THIS TO Y'ALL AND THEN TO COUNCIL FOR APPROVAL OR CONSIDERATION.
HOWEVER, GIVEN THE TIMING CONSTRAINTS AND TRYING TO MAKE SURE THAT WE WERE ABLE TO ACHIEVE THE GROUNDBREAKING THIS FRIDAY, IT'S GOING BACKWARDS.
SO CITY COUNCIL DID APPROVE THAT AT THEIR LAST MEETING ON THIS ON JUNE 6TH.
UM, AND THEN NOW IT'S Y'S TURN FOR CONSIDERATION AND I DID HIGHLIGHT IN THERE WHAT THE,
[00:45:01]
UM, MAIN DIFFERENCES ARE.SO THERE WERE SOME SCRIVENER'S ERRORS THAT WERE CORRECTED THROUGHOUT THE DOCUMENT.
UM, AND THEN THE, UH, SUB SUBSTANTIVE CHANGES INCLUDE THE UPDATED COMPLETION DEADLINE NOW AS MEMORIAL DAY 2025, WHICH CALENDAR DATE IS MAY 26TH, 2025.
UH, THE PENALTY FOR MISSING THE NOON DEADLINE BY UP TO 90 DAYS WOULD BE A REMOVAL OF YEAR ONE OF THE INCENTIVE.
AND THAT INCLUDES THE GRANT PAYMENT FROM THE EDC AS WELL AS THE SALES TAX REIMBURSEMENT FOR YEAR ONE.
AND THEN WE WOULD ALSO REDUCE THE MAXIMUM SALES TAX REIMBURSEMENT, 10%, MAKING IT 1.35 MILLION FROM PREVIOUSLY 1.5 MILLION.
UM, THE REASON FOR THAT IS BECAUSE THE WAY THAT IT'S WRITTEN, IT HAS A MAXIMUM.
SO IF WE DIDN'T CHANGE THE MAXIMUM THEY COULD HIT, STILL HIT THAT AMOUNT WITHIN, YOU KNOW, FOUR YEARS WE'LL SAY, OR FIVE YEARS OR SOMETHING LIKE THAT.
SO IT WAS IMPORTANT TO KIND OF MAKE THAT MATCH.
UM, AND THEN THE ADDITIONAL PENALTY FOR MISSING THE NEW DEADLINE BY MORE THAN 90 DAYS WOULD BE A COMPLETE TERMINATION OF THE AGREEMENT AND NO INCENTIVES PROVIDED.
THE ONLY THING I'LL ADD IS THAT THE INCENTIVE PERIOD ALSO LESSENS TO NINE YEARS INSTEAD OF 10, RIGHT? YES.
SO WE JUST TAKE OFF THE, THE WHOLE YEAR.
SO IT WOULD BE A NINE YEAR AGREEMENT INSTEAD OF 10 IF THEY MISS IT BY THE 90 DAYS, WHICH SPEAKING WITH THEM, UH, WHAT WAS THAT LAST WEEK? CHANEY? WEEK BEFORE? OH NO, IT WAS LIKE THREE WEEKS AGO.
IT WAS THE END OF ONE DID HAPPEN
UM, THEY WERE AMICABLE TO THOSE TYPE OF TERMS. THEY, UM, THEY BELIEVE THEY CAN GET IT BUILT IN TIME.
EVERYTHING ELSE FROM A MEMORIAL DAY.
SO, UM, WE ARE VERY CLEAR ABOUT THAT, SAYING IF THIS DOESN'T HIT, YOU'RE GOING TO LOSE SIGNIFICANT AMOUNT AMOUNTS OF MONEY.
THEY WERE AMICABLE TO IT AND I MEAN, THEIR GOAL IS TO BE OPEN BEFORE SUMMER, SO, AND SAME AS OURS FOR THEM.
SO SHOULD WE DO, SHOULD WE JUST MAKE A MOTION TO APPROVE THIS? YES MA'AM.
SO I'LL MAKE A MOTION TO APPROVE THE RESOLUTION R 2024 DASH 110, UM, TO THE ECONOMIC DEVELOPMENT PERFORMANCE AGREEMENT FOR PROJECT V.
STEVEN, DOES SHE ALSO NEED TO INCLUDE, AUTHORIZE THE CHAIR TO EXECUTE THE AMENDED AGREEMENT? LEMME SCROLL TO THE CAPTION.
UH, YES, THAT'S THE SHORT ANSWER IS YES.
AND LET ME JUST VERIFY WHETHER HE NEEDS TO SAY ANYTHING ELSE.
AUTHORIZE THE CHAIR TO EXECUTE THE AGREEMENT, PROVIDING FOR REPEAL, PROVIDING FOR SEVERABILITY, AND PROVIDING AN EFFECTIVE DATE.
CAN YOU SEND ME THAT LANGUAGE,
ADDITIONALLY AUTHORIZING THE CHAIR TO EXECUTE THE AGREEMENT, PROVIDING FOR REPEAL, PROVIDING THE SEVERABILITY AND PROVIDING AN EFFECTIVE DATE.
WE HAVE A MOTION BY SECRETARY CLANCY, SECONDED BY VICE CHAIR LUCAS TO APPROVE R 2024 DASH ONE 10 AND THE LEGALESE FROM THE ATTORNEY.
UM, WITH THAT BEING SAID, OPEN UP FOR DISCUSSION.
HEARING NONE, ROLL CALL VICE CHAIR LUCAS AYE.
DISCUSS AND CONSIDER ACTION REGARDING THE SUBMISSION OF A LETTER OF SUPPORT TO THE PLANNING AND ZONING COMMISSION FOR THE PROPOSED SEVEN SIX CHAIR.
DID I, WHAT DID I SAY? 7 5, 7 5.
UH, SO AGAIN, PROVIDED Y'ALL WITH SOME ADDITIONAL CONTEXT IN YOUR, UM, EMAIL WITH THE MEETING DOCUMENTS, JUST WANTED TO ALSO REITERATE SOME OF THE KEY POINTS THAT ARE HIGHLIGHTED IN THE LETTER THAT WAS ALSO INCLUDED IN YOUR DOCUMENTS.
SO, 0.9, UM, PLOT SIZE DOES ALLOW FOR THE DEVELOPMENT AS THEY ARE NEEDED.
UM, OUR CURRENT CODE REQUIRES A ONE ACRE.
HOWEVER, WE FEEL THAT, UM, IF THE BUSINESS IS ABLE TO OPERATE IN A SLIGHTLY SMALLER FOOTPRINT, THEN GREAT FOR EFFICIENCY AND WE'RE ABLE TO THEN LEVERAGE, UH, THE FULL REMAINDER OF THAT SITE FOR ADDITIONAL BUSINESSES.
SO, UM, I THINK IT REALLY SUPPORTS
[00:50:01]
ECONOMIC DEVELOPMENT IN THAT WAY.UM, AND THEN ALSO BRINGING ANOTHER OPTION FOR OUR RESIDENTS AND NEIGHBORS AND WORKERS AND EVERYONE TO HAVE, UM, SOME CHOICE, SOME MORE CHOICE FOR LUNCH AND DINNER AND ALL THAT.
SO BECAUSE I DON'T, THEY AREN'T DRIVE THROUGH BASED GENERALLY SPEAKING, THAT I KNOW OF.
SO LIKE I THINK THEY HAVE A DRIVE THROUGH THOUGH, RIGHT? OR THEY DO HAVE A DRIVE THROUGH ON THIS ONE, WHICH, OH, I WAS ALSO ACTUALLY HAPPY TO SEE BECAUSE, UH, DRIVE THROUGHS HAVE BECOME THE NORM REALLY IMPORTANT FOR MAXIMIZING SALES AND EFFICIENCY FOR A LOT OF RESTAURANTS.
UM, YOU'LL START SEEING SOME THAT HAVEN'T TRADITIONALLY HAD DRIVE-THROUGHS OR HAVE ONLY HAD A SINGLE LANE DRIVE-THROUGH.
THIS IS A, A TAKEAWAY FROM MY TRAINING THIS LAST WEEK.
UM, RETAIL COACH WAS THERE PRESENTING, UM, AND SHOWED SOME OF THE NEW CONCEPTS FOR SOME OF THE, UH, FAST FOOD RESTAURANTS AND, UM, THEY HAVE SOME THAT HAVE FIVE DRIVE-THROUGH LANES, SO VERY INTERESTING.
BUT IT DOES HELP WITH THE, THE LUNCH CROWD IN PARTICULAR.
YOU THINK ABOUT THE WORKERS THAT MIGHT LEAVE WORK FOR LUNCH, THEY ONLY HAVE 60 MINUTES, SO DRIVE THROUGH IS A REALLY IMPORTANT COMPONENT AS WELL AS THE, THE PICKUP OPTION.
THE ORDER AHEAD, IT WASN'T DEPTH, IT WAS MORE WIDTH THAT THEY CUT OFF RIGHT.
CUT OFF THE, MADE IT MORE OF A STREAMLINE, IF YOU WILL.
IS IS THAT WHERE THEY CUT THE ONE 10TH OF AN ACRE? YEAH,
I DIDN'T LOOK AT WHAT A ONE ACRE WOULD LOOK LIKE ON THAT PARTICULAR PARCEL VERSUS THE 0.9.
I JUST LOOKED AT THE 0.9 THAT THEY PROPOSED AND YEAH.
SO IT IT MEETS THEIR NEEDS, SO YEAH.
YEAH,
AND SO I HAD ASKED IN THE MOTION THAT, UM, WE ALSO, UH, SUPPORT THE LETTER TO, TO THE ZONING BOARD OF ADJUSTMENTS IN SUPPORT OF THIS PROJECT AS WELL.
WELL I'LL MAKE THAT MOTION TO, UM, SUBMIT A LETTER OF SUPPORT TO THE PLANNING AND ZONING COMMISSION FOR THE PROPOSED LOT SIZE VARIANCE FOR THE PANERA BREAD PLAN FOR HANSON CORNER SHOPPING CENTER AND THE ZBA AND SEND IT TO THE ZBA AS WELL AND SEND IT TO THE ZBA AS WELL.
SO I HAVE A MOTION BY VICE CHAIR LUCAS, SECONDED BY CHAIR CARLSON TO APPROVE SEVEN SIX AS PRESENTED WHILE ALSO, UM, PROVIDING SAME DOCUMENTATION TO THE, UH, ZONING BOARD OF ADJUSTMENT OPEN UP FOR DISCUSSION.
IS THAT SATISFACTORY, STEVEN? YES.
HEARING NONE, ROLL CALL PLEASE.
MOTION PASSES 4 0 7 7, DISCUSS AND CONSIDER ACTION REGARDING A PROPOSED BUDGET AMENDMENT FOR THE CORPORATION'S PHYSICAL 2024 BUDGET TO REALLOCATE FUNDS TO SECURE A THREE MONTH CONTRACT FOR INCENTIVES MANAGEMENT SOFTWARE FROM CIVICS SERVE IN THE AMOUNT OF $3,750 AND AUTHORIZE THE CHAIR TO EXECUTE THE CONTRACT, UH, CONTRACT AND ALL ASSOCIATED DOCUMENTS IN A FORM APPROVED BY COUNCIL.
UH, SO THIS ALSO HAS QUITE A BIT OF INFO IN THE EMAIL THAT WAS SENT, BUT, BUT JUST FOR PUBLIC AWARENESS AND FOR THE RECORD, UM, THIS ITEM WAS PROPOSED IN THE FISCAL YEAR 2025 BUDGET.
HOWEVER, WE ARE CURRENTLY GOING THROUGH AN AUDIT OF OUR INCENTIVE AGREEMENTS AND SO WE ARE GETTING EVERYTHING BACK INTO COMPLIANCE, GETTING ALL OF THE DOCUMENTS IN ORDER.
AND SO, UH, WE DO FEEL LIKE IT MAKES SENSE TO NOT DUPLICATE THOSE EFFORTS IN OCTOBER.
IF WE'RE DOING IT NOW, IT MAKES SENSE TO GO AHEAD AND PUT ALL OF THAT INFORMATION INTO THE INCENTIVE SOFTWARE THAT WE WOULD PROPOSE TO, TO BE USED FOR THAT PURPOSE.
UM, ORIGINALLY WE HAD RECEIVED A CONTRACT COST OF $25,000 FOR THIS SERVICE FOR A 12 MONTH CONTRACT, UM, AND THEN ALSO AN ADDITIONAL 2000 INITIAL SETUP FEE TO TRANSFER IN ALL OF THAT INITIAL DATA, UM, WE WERE ABLE TO NEGOTIATE THAT DOWN TO A $15,000 CONTRACT AMOUNT AND NO SETUP FEE.
UM, SO THAT'S WHAT WE WOULD BE EXPECTING FOR FY 25.
SO, UM, HAPPY TO SEE THAT LINE ITEM COME DOWN A SIGNIFICANT AMOUNT.
AND THEN THEY ALSO DID THAT DISCOUNTED AMOUNT, UH, PRO RATA FOR THESE THREE MONTHS.
SO THAT GIVES YOU THE $3,750, UH, THAT WE WOULD BE ASKING BE REALLOCATED FROM PROFESSIONAL SERVICES, WHICH WE HAVE AT, UH, LAST CHECK WE HAD ABOUT $50,000 REMAINING IN THAT LINE ITEM FOR THE CURRENT FISCAL YEAR.
SO 37 50, UM, IS MORE THAN COVERED BY THAT TO REALLOCATE TO, UM, THE BUSINESS PROGRAM ADMINISTRATION LINE, WHICH IS WHERE OUR OTHER SOFTWARE BLUE.IS, IS
[00:55:01]
CURRENTLY HOUSED AS WELL.SO WE'RE TRYING TO KEEP SOME OF THAT TOGETHER SO IT MAKES THE MOST SENSE FOR BUDGET.
IT LOOKS GREAT AND I LIKE THAT YOU GOT, UM, THEM TO COME DOWN FOR US AND STUFF, SO THAT'S AWESOME.
MY QUESTION TO YOU IS, WOULD WE BE, UM, PUTTING ALL THE CONTRACTS THROUGH IT, LIKE HOW WOULD WE UTILIZE IT? UM, OR WOULD WE JUST BE PUTTING OUR INCENTIVE CONTRACTS IN THERE? SO IT'S DESIGNED TO BE AN INCENTIVE MANAGEMENT SOFTWARE, SO ANYTHING THAT HAS ANY SORT OF REPORTING REQUIREMENT.
SO, UM, IF THERE'S A PROPERTY TAX ABATEMENT THAT IS ALSO CONTINGENT ON AN EMPLOYEE COUNT, THEN THOSE DOCUMENTS WOULD BE HOUSED IN THIS BECAUSE THAT IS AN INCENTIVE.
BUT WE ALSO, THE BOARD HAS SOME PREEXISTING INCENTIVE AGREEMENTS THAT ARE GRANTS FOR EMPLOYMENT.
SO THOSE WOULD ALL GO THROUGH THERE.
SO IT'S NOT GONNA BE ALL OF OUR CONTRACTS, IT'S DESIGNED JUST TO BE INCENTIVE MANAGEMENT SOFTWARE, BUT WE ARE ABLE TO PUT LIKE THE THREE ELEVENS AND THREE TWELVES FOR OUR PROPERTY TAX ABATEMENTS AS WELL AS THE SALES TAX REIMBURSEMENTS AND OUR TURS.
AND I THINK TURS IS GONNA BE THE BIG ONE THAT THIS IS REALLY GONNA BE A SHINING STAR FOR BECAUSE THEY'RE VERY COMPLEX, THEY'RE VERY DETAILED AND YOU HAVE TO GET THEM JUST RIGHT.
SO BEING ABLE TO HOUSE ALL OF THAT INFORMATION IN HERE, UM, AND MAKE SURE THAT WE'RE GETTING OUR REPORTING REQUIREMENTS MET, UH, I THINK IS GONNA BE A REALLY, REALLY BIG HELP FOR EFFICIENCY FOR OUR STAFF AND JUST FOR OUR OVERALL MANAGEMENT OF THOSE AGREEMENTS.
SO WOULD THE END USER BE ABLE TO UPLOAD THEIR INFORMATION TO THAT? YES.
YEAH, SO WE CAN SCHEDULE REMINDER EMAILS TO SAY, HEY, YOU KNOW, THIS DOCUMENTATION IS DUE BY X DATE, PLEASE UPLOAD IT TO THIS LINK VIA YOUR LOGIN AND WHATEVER.
SO IT'S GOT THE FRONT END AND THE BACK END, SO WE MANAGE IT AND THEN THERE'S A PUBLIC FACING SIDE TOO, AND WE CAN CREATE DASHBOARD, WE CAN DO ALL KINDS OF FUN STUFF WITH IT.
I JUST WANNA GET THE INFORMATION IN THERE FIRST.
UH, AND THEN WE'LL SEE WHAT BELLS AND WHISTLES WE WANNA PLAY WITH.
BUT YES, THEY'RE ABLE TO UPLOAD DOCUMENTS ON THE BACKEND, UM, FROM THEIR, THEIR OWN LOGIN.
HOW ARE WE TRACKING IT NOW? IS IT JUST THE EXCEL SPREADSHEETS THAT WE'VE SEEN BEFORE? YES.
YEAH, SO THIS WOULD BE GREAT YEAH.
IS IT A MULTI-YEAR AGREEMENT OR IS IT JUST FOR THIS YEAR AND NEXT YEAR? UH, IT WOULD JUST BE FOR THE REMAINDER OF FISCAL YEAR 24 AND THEN FISCAL YEAR 25.
I AM HAPPY TO NEGOTIATE A MULTI-YEAR AGREEMENT IF YOU WOULD LIKE.
TYPICALLY WE CAN GET MORE DISCOUNT, BUT
SOMETIMES THEY SELL THE SOFTWARES AS A THREE YEAR PACKAGE OR THEY'LL TRY TO PACKAGE THINGS INTO, TO HOOK YOU IN.
AND THE LAST THING IS IS THAT A LOT OF TIMES WHEN I SEE WITH SOFTWARE LIKE THIS, THEY TRY TO CONTROL THE DATA AND THEY TRY TO LIKE, I DON'T WANNA SAY HOLD IT HOSTAGE, BUT FOR LACK OF A BETTER TERM, LIKE IF WE DECIDED NOT TO CONTINUE WITH THEM IS JUST STILL OUR DATA, CAN WE PULL IT BACK? LIKE, IS, IS THAT, IS THAT A CONCERN AT ALL WHAT THEY DO WITH OUR DATA WHEN WE ENTER IT INTO THEIR CRM OR THEIR SYSTEMS? THAT'S A GREAT QUESTION.
I WOULD DEFER TO LEGAL ON WHAT THE CONTRACT SAYS ABOUT THAT.
UM, IF THAT'S SOMETHING THAT WE WANT TO, I WOULD JUST SAY REDLINE, IMPOSE BACK AND JUST MAKE SURE THAT WHATEVER INFORMATION IS ENTERED INTO THE SYSTEM, WE MAINTAIN, UM, OWNERSHIP OF THAT.
SO THAT, THAT'S A GREAT POINT, JUST FOR PROTECTIONS.
YEAH, I'M EXCITED ACTUALLY RIGHT THERE ACTUALLY.
SO ON THE, UH, MASTER SERVICES AGREEMENT FOR THEM ONLINE OR SECTION FIVE RATHER PARAGRAPH GUESSING THREE, UH, IT SAYS THEY'LL DIS UH, DISCONTINUE SERVICES UNDER THE AGREEMENT.
THEY'LL PROVIDE CUSTOMER WITH AN ELECTRONIC COPY OF ALL OF CUSTOMER'S DATA IF REQUESTED.
AND FOR A COST OF NO MORE THAN $2,500 AND PROVISIONS OF THE AGREEMENT REGARDING OWNERSHIP, LIABILITY, CONFIDENTIALITY, ALL THAT STUFF STILL REMAINS.
SO, AND, AND LIKE WE, THEY DON'T, OKAY, SO IN THE PAST I'VE SEEN PEOPLE THAT USE CRM SOFTWARES AND I'M JUST TALKING DIFFERENT WAYS, BUT LIKE, I, I DON'T KNOW.
SO THEY, THEY WILL GIVE US THE DATA.
IT SOUNDS LIKE THEY'LL GIVE US THE DATA, BUT WILL THEY DELETE THEIR DATA, OUR DATA FROM THEIR SYSTEM, UH, THAT IS NOT SPECIFIED INSIDE OF THIS? I DON'T KNOW WHAT THAT WOULD DO FOR THEM, BUT I'LL JUST USE IT IN THE WORLD THAT I, THAT I KNOW OF OR WHERE I'VE SEEN IT IS LIKE FOR MORTGAGE ORIGINATOR SOFTWARE, THEY ASK YOU, OH, UPLOAD ALL YOUR LEADS.
IF YOU LEAVE THE COMPANY, THEY JUST TAKE IT ALL AND REUSE YOUR DATA AND REUSE AND THEY START CONTACTING YOUR CLIENTS ON BEHALF OF A DIFFERENT COMPANY AND SELLERS TO A DIFFERENT CLUMP COMPANY.
SO IT'S LIKE CONTROL OF DATA WHEN YOU, WHEN, WHEN, YEAH.
THAT'S JUST SOMETHING YOU HAVE TO BE AWARE OF WHEN YOU SEND UP YOUR DATA INTO SOMEBODY ELSE'S SOFTWARE.
WHAT DO THEY DO WITH IT AT THE END OF THE TERMINATION OF IT?
[01:00:01]
YEAH, I THINK THAT'S A GREAT POINT.I DON'T SEE ANYTHING ALSO SPECIFIC ON THAT.
IS THE DISCOUNT CONTINGENT ON CERTAIN, A CERTAIN UNDERSTANDING THAT DATA IS BEING SOLD TO THIRD PARTIES OR ANYTHING LIKE THAT? SEE, THAT'S A BIG PART.
SO, AND AGAIN, I'M, I'M UNDERSTANDING A LITTLE BIT ABOUT WHAT YOU'RE SAYING, BUT I DON'T KNOW ALL THE OPPORTUNITIES THAT SOME SOFTWARE COMPANY WOULD TAKE LONGER.
IT MIGHT BE NONE, BUT I'M JUST SAYING THE ONLY, I GUESS REBUTTAL I WOULD SAY TO THAT IS THAT ALL OF THE INCENTIVE AGREEMENTS ARE REQUIRED TO BE REPORTED ON THE COMPTROLLER'S OFFICE.
SO THERE'S REALLY NOTHING THAT WE'RE KEEPING IN THERE THAT ISN'T PUBLIC INFORMATION.
PUBLIC, UM, AND THE WAY THAT THE AFFIDAVITS ARE SUBMITTED REGARDING EMPLOYEES, THEY ARE, THERE'S NOT PII IN THERE.
UM, SO IT'S TYPICALLY JUST THEIR, JUST SOMETHING TO BE AWARE OF LAST NAME AND YEAH, JUST SOMETHING TO BE AWARE.
EVERY TIME WE BUY SOFTWARE FROM SOMEBODY ELSE'S, THEY'RE DOING IT TO GET DATA TOO.
AND, AND I'VE SEEN IT WHERE GOT, IT'S GOTTEN UGLY WITH OTHER PEOPLE, UM, WHEN THEY PUT THEIR STUFF IN THERE.
ESPECIALLY WITH WHERE THERE'S CONTACTS AND YEAH.
OTHER SERVICES THAT MAY BE PROVIDED.
AND I, AND I DO SEE ELSEWHERE IN HERE, UH, ON PAGE TWO IT SAYS CUSTOMER DATA IS OWNED BY THE CUSTOMER.
UM, SPECIFICALLY THERE'S NOTHING IN HERE THAT AUTHORIZES ANY RELEASE OR ANY, UM, LIKE I KNOW THAT IT'S HAPPENED WITH SOME TECH SOFTWARE RECENTLY WHERE THEY'RE LIKE, HEY, IF IT YOU GO THROUGH THIS PLATFORM, WE HAVE ACCESS TO ALL OF IT AND WE CAN DO WHAT WE WANT WITH IT.
UM, THE THING THAT NO ONE READS, BUT THIS ESSENTIALLY IS THE SAME HERE.
UM, YOU DO APPARENTLY NO, I'M, TRUST ME, I DON'T WANNA READ THAT.
SO, BUT YEAH, I MEAN IT, WITH AI AND EVERYTHING ELSE, YOU'RE GONNA SEE THOSE PROBLEMS MORE AND MORE.
SO THEN IS THIS SOMETHING WE NEED TO TAKE A MOTION ON? I'LL JUST, I'LL, I'LL MAKE A MOTION TO APPROVE SEVEN SEVEN AS PRESENTED.
UH, SO YOU'D INCLUDE THE DOLLAR AMOUNT IN YOUR, IN YOUR MOTION.
SEVEN AS PRESENTED FOR THE, UM, I GUESS WHAT ARE WE DOING? INCREASE OUT REALLOCATION OF THE FUNDS FOR THE FIRST THREE MONTHS OF THE AMOUNT OF 37 $3,750.
THE AUTHORIZED THE CHAIR TO EXECUTE THE CONTRACT AND ALL ASSOCIATED DOCUMENTS IN THE FORM APPROVED BY COUNSEL.
SO WE HAVE A MOTION BY VICE CHAIR LUCAS, SECOND BY CHAIR CARLSON TO APPROVE SEVEN.
SEVEN IS PRESENTED NOT TO EXCEED $3,750 FOR THE REMAINDER OF FISCAL YEAR 24.
AND TO EXECUTE ALL ASSOCIATED DOCUMENTS IN THE FORM APPROVED BY COUNSEL.
MOTION PASSES FOUR OH UH, ITEM EIGHT, EXECUTIVE SESSION, THE BOARD.
THE OPEN MEETING OR IN CONVENING EXECUTIVE SESSION FOR PURSUANT TEXAS GOVERNMENT CODE SECTION 5 51 0 7 1 ATTORNEY CONSULTATION 5 5 1 0 8 7 ECONOMIC DEVELOPMENT AND 5 5 1 0 7 2 REAL PROPERTY DELIBERATE AND SEEK LEGAL ADVICE REGARDING SPINE CONSTRUCTION PROJECT.
MAKES PROJECT PROJECT TITAN PROJECT SE EQUAL PROJECT FAY PROJECT V PROJECT IN Q2.
THE FARM LEASE AT THE MEGA SITE, THE PLANNING AND DEVELOPMENT OF THE COTTONWOOD PROPERTIES COUNTY ROAD 1 32 HIGHWAY 79 OVERPASS PROJECT FINAL OBLIGATIONS TO THE CITY OF HU AND THE EVALUATION AVAILABLE CORPORATE FUNDS FOR INCENTIVES.
THE TIME IS 9 0 7 AND THE EDC HAS RETURNED FROM EXECUTIVE SESSION.
UM, ITEM NINE ONE, DISCUSSING THEIR ACTION REGARDING ANY ITEM DISCUSSING EXECUTIVE SESSION.
THERE IS NO ACTION ON THIS ITEM.
FUTURE AGENDA ITEMS. IS THERE ANYTHING THAT ANYONE WOULD LIKE ADDED TO A FUTURE AGENDA? UM, I'D LIKE TO DISCUSS, UM, INCENTIVE PROGRAM QUALIFICATIONS.
I THINK THAT WE HAD DISCUSSED IT A COUPLE OF TIMES, BUT JUST TO HAVE THAT OUT THERE SO THAT WE CAN, UM, TALK ABOUT IT AND MAYBE PUT SOMETHING TOGETHER AS A GROUP.
CHANEY, WOULD THIS BE BENEFICIAL TO HAVE A CONVERSATION POST, UM, CIVIC SERVE OR PRECI SERVE? UH, I THINK EITHER ONE.
I THINK WHAT, CORRECT ME IF I'M WRONG.
UM, I THINK WHAT AARON IS REFERRING TO, OR SECRETARY CLANCY, EXCUSE ME, UH, IS REFERRING TO AS SOME SORT OF INCENTIVE POLICY, RIGHT? LIKE YOU WANT KIND OF THE QUALIFIERS AND WHAT ARE THE INFORMATION THAT NEEDS TO BE PROVIDED TO BE CONSIDERED, ET CETERA, ET CETERA.
I DO HAVE THAT ON MY, MY LIST FOR FUTURE AGENDA ITEMS. 'CAUSE I THINK IT WAS BROUGHT UP AT THE LAST MEETING AS WELL.
SO YES, THAT THANK YOU'LL DO IT.
SO THAT'S WHAT I WAS GONNA ASK, IS THERE A LIST OF FUTURE AGENDA ITEMS? 'CAUSE I FEEL LIKE THERE'S A COUPLE THAT WE'VE
[01:05:01]
HAD LIKE A COUPLE MONTHS AGO AND I, I HAVEN'T SEEN, NO, I'VE SLEPT A FEW DAYS SO, WELL I HAVEN'T SEEN THEM, BUT IS THERE, WELL REMIND ME IF THERE'S SOMETHING, 'CAUSE YES I HAVE A LIST, BUT IF THERE'S SOMETHING SPECIFIC THAT YOU'RE LIKE, WHERE IS THIS THEN LET ME KNOW.I DON'T HAVE ANY SPECIFIC THAT, THAT I, THAT, THAT CAN TIE IT TO, BUT YOU KNOW, 'CAUSE I JUST FEEL LIKE WE'VE, WE'VE ASKED AND, AND AGAIN, I'M GLAD THAT YOU'RE KEEPING A LIST.
UM, BUT ARE, ARE THEY ALL CHECKED OFF? NO.
WOULD IT BE BENEFICIAL TO THE BOARD TO CHANA IF YOU WANT B, C, C OUT THAT LIST WHENEVER YOU HAVE A FREE MOMENT, I KNOW YOU DON'T HAVE MANY OF THEM.
AND THEN FROM THERE NEXT WEEK EVERYBODY CAN SEE WHAT IS ON THE TABLE AND IF YOUR ITEM THAT, OR THE ITEM THAT YOU WOULD LIKE TO TALK ABOUT ISN'T ON THERE, THEN I RESPOND BACK.
WE CAN LOOK AT ADDING IT OR WHATEVER ELSE.
BUT I DO THINK WE NEED TO KNOW WHAT'S ALREADY ON THE LIST BEFORE WE GO ADDING THINGS TO IT.
THAT WAY CHANEY DOESN'T PULL OUT ANYMORE HERE.
WOULD THAT BE? YES, I CAN DO THAT.
UH, WOULD IT BE HELPFUL TO JUST KEEP THAT RUNNING LIST AND SEND IT WITH YOUR MONTHLY MEETING DOCUMENTS? THAT WAY YOU CAN KIND OF SEE, AND THEN THAT WAY WE'LL JUST MAKE THAT A PART OF THE PACKET EVERY, EVERY MONTH SO YOU CAN KIND OF SEE WHAT'S ALREADY ON THERE.
AND IF I CAN GIVE AN ETA ON WHAT MEETING, I'LL PUT THAT ON THERE AS WELL.
UM, THAT WAY YOU KNOW WHEN TO EXPECT IT.
SOME OF THESE REQUIRE A LOT
UM, BUT YES, I CAN WE'LL JUST MAKE THAT A STANDING DOCUMENT.
YEAH, I MEAN IT DOESN'T HAVE TO BE TITLED LIKE FUTURE AGENDA ITEM.
I MEAN IDEALLY IT IS, THE ITEMS THAT WE PUT ON THAT LIST ARE ITEMS THAT WE DO TALK ABOUT EVENTUALLY.
BUT I DUNNO, IT WAS ONE OF THE THINGS THAT I WISH THAT, THAT WE COULD TAKE AS A CORNER OF YOUR WHITEBOARD.
I WAS GONNA CALL IT CHANEY, CHANEY'S CORNER, YOU KNOW, WHERE IT'S JUST ITEMS THAT WE FEEL LIKE ARE IMPORTANT.
'CAUSE I KNOW YOUR WHITEBOARD HAVE SEEN IT.
UM, SO NOT NEARLY AS BUSY AS YOURS, BUT UM, YOU KNOW, JUST A CORNER WHERE IT SAYS, HEY, THIS IS WHAT'S IMPORTANT TO OUR BOARD.
IT'S LIKE WHATEVER HAPPENED TO THAT REALLY GOOD IDEA AND BLE AND NOTHING EVER HAPPENED.
SO MAYBE SOMETHING WHERE WE KEEP A RUNNING LIST OF THINGS THAT WE'VE DISCUSSED OR ASKED THAT, THAT ARE NOT NECESSARILY SURE.
AND WHAT I CAN DO IS NOW THAT I'M GETTING STAFF, I CAN HAVE STAFF JUST GO BACK AND LISTEN TO THE ENDS OF THE MEETINGS WHERE EVERYONE'S REQUESTING FUTURE AGENDA ITEMS AND JUST CONFIRM LIKE, WE'VE GOTTEN EVERYTHING FOR THE LAST SIX MONTHS, I THINK SINCE WE PROBABLY STARTED DOING THE FUTURE AGENDA ITEM LIST.
SO THAT WAY WE CAN CONFIRM THAT WE'VE GOT OF EVERYTHING MAYBE FOLLOWED THE OWNER JUST TO MAKE SURE THAT IT'S COMPLETELY DONE.
THE TIME IS NINE 11 AND WE ARE ADJOURNED.