[(EDC) Board Meeting/(CDC) Board Meeting on November 12, 2024.]
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OKAY, THE TIME IS NOW 6 33 AND I CALL, UM, THE HU ECONOMIC DEVELOPMENT CORPORATION TYPE A AND TYPE B BOARD OF DIRECTORS MEETING INTO ORDER.
MAY I GET A ROLL CALL, PLEASE? CHAIR CLANCY.
PLEASE JOIN ME IN THE PLEDGE OF ALLEGIANCE.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
AND TO THE REPUBLIC FOR WHICH IT STANDS.
NATION, ONE NATION UNDER, UNDER GOD, INDIVISIBLE.
I PLEDGE ALLEGIANCE TO THE TEXAS ONE STATE UNDER GOD.
ONE AN INDIVISIBLE IN A GIRL SCOUTS MEETING.
DO WE HAVE ANYBODY SIGNED UP FOR PUBLIC COMMENT? NO.
UM, LET'S MOVE TO AGENDA ITEM 6.2 AND 6.3 SO WE CAN HAVE CHRISTINA TALK.
UH, TONIGHT WE HAVE THE OCTOBER FINANCIALS THAT WERE SENT OUT TO YOU FRIDAY EVENING.
UM, TRUTHFULLY, OCTOBER FINANCIALS ARE A LITTLE BIT BORING 'CAUSE YOU'VE REALLY GOTTEN NO BILLS IN YET FOR THE FISCAL YEAR.
SO THE ONLY ACTIVITY YOU HAVE IS INTEREST INCOME AND OPTION PAYMENTS.
SALES TAX IS UP 10% SINCE LAST OCTOBER.
AND THEN YOU'VE GOT YOUR ALLIANCE BANK INTEREST PAYMENTS.
UM, OTHER THAN THAT, I'LL OPEN IT UP FOR ANY QUESTIONS.
AND THANK YOU FOR MOVING THAT, UM, INTO AN INTEREST BEARING ACCOUNT.
THAT'LL BE THE NEXT AGENDA ITEM.
SO,
I'LL MOVE TO APPROVE THE MONTHLY FINANCIAL REPORT AS PRESENTED.
UM, I HAVE A MOTION BY TREASURER, UH, GIDEON AND SECONDED BY VICE CHAIR MITTEN.
UM, ANY OTHER DISCUSSION ON THIS ITEM? NO.
UM, CAN YOU PLEASE CALL THE VOTE BOARD MEMBER MCLAUGHLIN AYE.
SO NEXT WE HAVE ITEM 6.3, WHICH IS DISCUSSED AND CONSIDER ACTION ON RESOLUTION R 2024 DASH 2 94 APPROVING THE OPENING OF A MONEY MARKET ACCOUNT WITH ALLIANCE BANK.
CURRENTLY THE EDC HAS 1.125 MILLION IN, UM, A NON-INTEREST BEARING ACCOUNT AND ALLIANCE BANK, WHICH IS, UH, REQUIRED AS PART OF THE ALLIANCE BANK LOAN THAT'S CURRENTLY OUTSTANDING.
WE HAVE AN OPPORTUNITY TO CHANGE THAT TO A MONEY MARKET ACCOUNT.
UM, IT'S A VARIABLE RATE MONEY MARKET ACCOUNT.
UM, IT'S CURRENTLY EARNING 4.75 AND ALLIANCE BANK TAKES A MARGIN OF 1.5.
SO THAT COMES TO RIGHT NOW, UH, 3.25% INTEREST EARNINGS, WHICH COULD GET YOU ABOUT 40,000 ADDITIONAL DOLLARS A YEAR.
THIS RESOLUTION ALSO UPDATES THE SIGNERS ON THE ACCOUNT.
UM, SO ANY QUESTIONS ON THAT? I'M HAPPY TO ANSWER.
AND I DON'T KNOW IF I'M GONNA BE ABLE TO ASK THIS.
MADAM CHAIR, I GET CONFUSED WITH TYPE A, TYPE B.
THIS IS MONEY AFFILIATED WITH JUST THE TYPE B, IS THAT CORRECT? GOOD QUESTION.
I KIND OF CONSIDER IT ALL ONE
UM, WHAT I NOTED IT IN THE, IN THE RESOLUTION IT SAYS TYPE B.
I DIDN'T NOTICE THAT IN THE RESOLUTION.
THAT MIGHT BE A LEGAL QUESTION.
WASN'T AWARE THAT THE FUNDS FROM THE TYPE A AND TYPE B WERE IN THE SAME ACCOUNT, I GOTTA SAY.
UM, BUT I THINK IF THEY'RE BOTH IN THE SAME ACCOUNT, YOU CAN JUST CHANGE THE RESOLUTION TO TYPE A AND TYPE B.
AND IT'S JUST ALL RELATED TO ONE TRANSACTION, SO IT COULD VERY WELL JUST BE THE TYPE TYPE B.
UM, I HAVE A QUICK QUESTION TOO.
UM, THE 1.5 THAT THE BANK GETS BACK, DOES THAT VARY? DOES THAT ADJUST WITH THE VARIABLE RATE AS WELL OR DOES THAT STAY FLAT AND THEN JUST WHAT WE GET? IT VARIES.
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THAT STAYS FLAT.SO COUNSELOR, I SEE IT IN TWO LOCATIONS WHERE WE WOULD NEED TO EDIT.
I CAN MAKE THAT EDIT FOR, I CAN MAKE THAT EDIT.
DO WE HAVE A MOTION ON THE FLOOR? I MOVE TO MAKE A MOTION TO APPROVE, UH, R 2 0 2 4 2 9 4 APPROVING THE OPENING OF A MONEY MARKET ACCOUNT WITH THE ALLIANCE BANK.
I'VE GOT A MOTION BY, UM, SECRETARY OWENS AND SECONDED BY BOARD MEMBER MCLAUGHLIN.
UM, ANY OTHER DISCUSSION ON THIS ITEM? MAY I GET A ROLL CALL PLEASE? TREASURY, GIDEON AYE.
AND WE SKIPPED, UM, ECONOMIC DIRECTOR'S REPORT.
DO WE WANNA GO BACK TO FIVE ONE? YEP.
IT'S NOT, IT'S JUST ONE AND A HALF.
UM, SO QUICKLY THE MEGA SITE, JUST QUICK UPDATE.
ALL THE LAND THAT'S UNDER CONTRACT IS PROGRESSING ACCORDING TO THE, THE CONTRACTS.
EVERYTHING IS GOING AS EXPECTED.
UM, WITH THE FINALIZATION OF THE SPINE ROAD DESIGN REDESIGN, UH, THAT SCHEMATIC HAS BEEN SHARED.
THOSE DESIGN FILES HAVE BEEN SHARED WITH EACH OF THE DEVELOPERS FOR THOSE, UH, CONTRACTS.
SO THEY'RE ABLE TO FINISH UP SOME OF THEIR SITE PLANNING AND PLAING AND THINGS LIKE THAT AND MOVE FORWARD WITH THOSE ASPECTS.
UM, AND IT ALSO, UH, GAVE US THE ABILITY TO UPDATE OUR LAND STATUS MAP, WHICH SHOWS THE AVAILABLE LAND AND THE LAND IN OUR CONTRACT.
SO NOW WE HAVE THE ACCURATE SIZE OF THE POND 'CAUSE WE KNEW THAT WAS GONNA CHANGE AS WELL.
SO, UH, WE'VE MADE THOSE UPDATES AS WELL.
UM, SO WE WERE ABLE TO SHARE THAT ACCURATE MAP FOR ANY, UH, INTERESTED PARTIES IN PURCHASING ADDITIONAL LAND.
UH, FINAL BEFORE I MOVE ON, SORRY.
CAN UM, WE ADD THAT, UH, BRIAN BOARD MEMBER BRIAN THOMPSON ENTERED AT SIX 40 PLEASE? THANK YOU.
UM, THE SPY ROAD CONSTRUCTION PROJECT, UM, I DID HAVE SOME NOTES ON PAY APP TIMING.
SO CHAIR, I DIDN'T KNOW IF YOU WANTED TO ME TO HOLD THAT FOR THE DISCUSSION ON THE LATER ITEM, UH, 6.5 OR TO GO AHEAD AND INCLUDE THAT NOW.
YOU CAN TALK ABOUT IT NOW AND THEN WE CAN DISCUSS IT FURTHER IN SIX FIVE.
UM, SO IN CONVERSATIONS AND GETTING SOME FEEDBACK FROM CHAIR CLANCY IN PARTICULAR, BUT JUST, UM, REVIEWING PROCESSES CURRENTLY, UM, WITH INTERNAL STAFF THAT SIGNS OFF ON THE PAY APPS AS WELL AS JORDAN FOSTER, UM, I THINK WE HAVE AN OPPORTUNITY TO SORT OF REESTABLISH THE PROCESSES AND EXPECTATIONS OF TIMING AND TURNAROUND.
SO WHAT'S BEEN PROPOSED IS THAT JORDAN FOSTER WILL SUBMIT THEIR PAY APP AND WAIVERS ON THE 25TH OF EACH MONTH.
UM, AND THEN AT SUCH TIME I WOULD THEN SEND THOSE OUT TO THE BOARD JUST WITH THE INITIAL SIGNATURE SO THAT YOU CAN BEGIN YOUR REVIEW AT THE SAME TIME.
IT'S SIMULTANEOUSLY MAKING ITS WAY THROUGH THE OTHER, UM, REVIEWS AND SIGNATURES.
AND THEN FIN SEND OUT THE FINAL SIGNED, FULLY EXECUTED PAY APP.
ONCE THAT'S RECEIVED, I FELT LIKE THAT SATISFIED SOME OF THE CONCERNS ABOUT TIME TO REVIEW, BUT THEN NOT HOLDING THINGS UP.
SO THAT WAS THE SOLUTION THAT MYSELF AND STAFF AND JORDAN FOSTER CAME TO.
SO THAT'S WHAT WE WOULD PROPOSE.
AND SO IF THAT WANTS TO BE PART OF ANY ACTION IN THE ITEM SIX FIVE, HAPPY TO DO THAT.
OTHERWISE, IF THE BOARD'S FINE WITH IT, THEN WE'LL JUST TAKE THAT AS DIRECTION, WE'LL IMPLEMENT THAT MOVING FORWARD.
WE HAVE A NEW BOARD MEMBER, MS. IRMA GONZALEZ WAS APPOINTED AT THE MOST RECENT WELCOME CITY COUNCIL MEETING ON THE SEVENTH.
UM, VERY QUICK TURNAROUND, ESPECIALLY WITH THE HOLIDAY.
UH, SO WE HAVEN'T HAD MUCH TIME TO CONNECT, BUT WE'LL BE, UH, SCHEDULING TIME OVER THE NEXT WEEK OR TWO.
THERE'S A LOT, SO PROBABLY TWO WEEKS.
SO I DIDN'T KNOW, DO YOU WANNA GIVE A MOMENT FOR HER TO INTRODUCE NOW? UM,
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SURE.SHARE ANY OF HER BACKGROUND, ANYTHING LIKE THAT? SO IT'S A PLEASURE TO BE HERE.
THANK YOU SO MUCH FOR YOUR VOTE OF CONFIDENCE.
I'VE LIVED IN HURO, THIS WILL BE MY THIRD YEAR IN JANUARY.
AND, UH, I'VE ALWAYS BEEN INVOLVED WITH ALL THE ECONOMIC DEVELOPMENT GROUPS, UH, IN WILLIAMSON COUNTY AND, UH, HAYES AND SO ON AND SO FORTH.
SO THIS IS AN EXCITING TIME AND I BELIEVE THAT I AM, UH, HOPEFULLY GOING TO BE ABLE TO CONTRIBUTE SIGNIFICANTLY.
I APPRECIATE YOUR DEDICATION IN SERVING THE PUBLIC AND WE LOOK FORWARD TO WORKING WITH YOU.
UM, SO THEN MOVING ON TO THE WILLIAMSON COUNTY ECONOMIC DEVELOPMENT PARTNERSHIP.
UM, WE DID HAVE A MEETING A COUPLE WEEKS AGO, AND IN SPEAKING WITH THE BOARD THERE, IT LOOKS LIKE THEIR RECOMMENDATION FOR MY TRIP TO SOUTH KOREA WOULD BE THE FEBRUARY TRIP, UM, THAT ALIGNS WITH SEMICON, WHICH IS THE VERY, VERY LARGE SEMICONDUCTOR CONVENTION THAT TAKES PLACE IN SEOUL.
UM, SO ATTENDING THAT IS IMPORTANT, UM, AND WOULD BE THE MOST EFFICIENT USE OF THE TIME.
UM, THERE'S USUALLY DOZENS AND DOZENS OF APPOINTMENTS THAT GET SCHEDULED BEFORE YOU EVEN GET THERE.
AND THEN THE ONES THAT KIND OF SPAWN OUT OF JUST BEING AT THE CONVENTION ITSELF AND, AND FROM THOSE APPOINTMENTS AS WELL.
SO, UM, IT'S LOOKING LIKE THAT, THAT IS THE, THE CHOSEN ONE.
UM, ALSO WANTED TO SHARE THAT WE DID RECEIVE THE HIGHWAY 79 CORRIDOR STUDY RESULTS.
UM, MYSELF AND THE OTHER PARTICIPATING CITIES HAD A CALL WITH DR.
PERRYMAN HIMSELF, THE MAN HIMSELF, UH, TO REVIEW THAT REPORT.
IT'S VERY DETAILED AND VERY LENGTHY.
UM, SO I MAY INVITE, UM, THE EXECUTIVE DIRECTOR FROM WILCO, EDP DAVE PORTER TO COME AND PRESENT TO THE BOARD.
AND I THINK THAT WOULD PROBABLY BE THE EASIEST, MOST DIGESTIBLE WAY TO ANSWER QUESTIONS AND REALLY GET THE KEY TAKEAWAYS OUT OF THAT REPORT.
SO I'LL SHARE THAT OUT WITH Y'ALL.
UM, LOOK FORWARD TO SOME THANKSGIVING HOLIDAY READING.
UM, THEN INCENTIVE SOFTWARE IMPLEMENTATION.
SO AS PART OF THE FY 25 APPROVED BUDGET, WE HAVE IMPLEMENTED A SOFTWARE CALLED CIVIC SERVE.
AND THE INTENTION THERE IS TO CONSOLIDATE AND STREAMLINE OUR INCENTIVE EFFORTS AND NOT JUST THREE 80 AGREEMENTS FROM THE CORPORATION, BUT IT ALSO CAN DO OUR THREE ELEVENS AND THREE TWELVES THAT ARE AT PLAY IN THE CITY AS WELL.
AND SO IT'S ABLE TO SERVE AS A SINGLE PORTAL.
SO IT HAS A PUBLIC SIDE WHERE SOMEONE CAN GO IN AND APPLY FOR AN INCENTIVE, THEY CAN LEARN ABOUT THE INCENTIVE, BUT THEN ALSO UPLOAD DOCUMENTS.
THERE'S BACK AND FORTH COMMUNICATION THAT CAN TAKE PLACE THROUGH THAT PORTAL.
UM, AND THEN ONCE AWARDED, SHOULD THAT TAKE PLACE, THEY'RE ALSO ABLE TO UPLOAD AND SHARE ALL OF THEIR COMPLIANCE DOCUMENTS, SUCH AS THEIR WORKFORCE AFFIDAVITS, IF THAT'S A REQUIREMENT, THEIR SALES TAX REVENUE REPORTING, THINGS LIKE THAT SO THAT WE CAN KIND OF MARRY THE ENTIRE PROCESS FROM THE FRONT END ALL THE WAY THROUGH IMPLEMENTATION AND COMPLIANCE THAT, UH, FINANCE ALSO NEEDS TO REPORT BACK TO THE COMPTROLLER ANNUALLY.
SO, UH, IT'S, IT'S REALLY A ROBUST PROGRAM.
SO WE'RE STILL WORKING THROUGH SOME OF IT, BUT WE DO HAVE A TS APPLICATION.
WE PRIORITIZE THAT BECAUSE WE HAVE A PROJECT THAT IS WAITING TO APPLY.
UM, SO THE TURS APPLICATION SHOULD BE FINALIZED IN DECEMBER.
UM, AND THEN CONGRUENTLY, WE'RE ALSO WORKING ON THE THREE 80 APPLICATION.
THEY PROVIDED A, UM, KIND OF TEMPLATE, UH, FOR US TO START WITH.
AND THEN WE ALSO STARTED LOOKING AT SOME OF THE OTHER SURROUNDING CITIES, UM, TO SEE WHAT THEY WERE DOING AS FAR AS THEIR APPLICATION ITSELF.
SO THAT FORM IS STILL BEING COMPILED AND THEN WILL NEED TO GET PUT INTO THE SOFTWARE PROGRAM ITSELF.
DOES THAT SOFTWARE UPDATE AS THE LEGISLATURE GETS FUNNY WITH THEIR LAWS AND, AND, AND, AND CONSTRAINTS? I MEAN, I CANNOT SAY FOR SURE.
I WOULD ASSUME SO BECAUSE IT IS A CIVIC PLATFORM.
SO THIS IS FROM THE SAME PARENT COMPANY OF CIVIC REC AND CIVIC PLUS AND CIVIC CLERK THAT WE CURRENTLY USE.
OH, SO THIS IS ANOTHER, OH, ELSEWHERE IN THE CITY AVENUE? YEAH.
AND THEN OF COURSE, UM, BEING ABLE TO INCORPORATE FEEDBACK FROM THE BOARD AS WE, AS Y'ALL FINALIZE YOUR INCENTIVE POLICY AND PROVIDE INPUT INTO THE KEY THINGS THAT YOU WANNA SEE IN THAT APPLICATION
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TOO.I DON'T WANT YOU TO FEEL LIKE WE'RE JUST GONNA DECIDE ON THE APPLICATION AND THAT'S IT.
UH, WE'RE JUST KIND OF GETTING THE, THE TEMPLATE THAT WE WOULD LIKE TO PROPOSE TO THE BOARD FOR CONSIDERATION AND THEN INCORPORATE Y'ALL'S EDITS, WEBSITE UPDATES.
SO, UM, OUR INVOICE FOR THE EXISTING EDC WEBSITE WAS COMING DUE, AND THAT ALWAYS TRIGGERS KIND OF A REVIEW OF THE CONTRACT AND, UM, ALL OF THAT.
AND IT CAME TO LIGHT THROUGH SOME INVESTIGATION FROM THE CITY COMMUNICATIONS TEAM AND OUR IT TEAM THAT THERE HAD BEEN SEVERAL SECURITY BREACHES ON OUR WEBSITE AND WE WERE NOT NOTIFIED.
UM, AND THAT COMPANY WAS UNWILLING TO RESOLVE THEM.
AND SO IT DIRECTLY CONFLICTED WITH THE CITY'S SECURITY REQUIREMENTS FOR A WEBSITE.
UM, AND SO WE QUICKLY ENGAGED IT AND COMMS TO TRY TO FIGURE OUT AN ALTERNATIVE SOLUTION.
UM, WHAT THEY HAD PROPOSED WAS SHIFTING OUR WEBSITE FROM THE CURRENT PLATFORM TO SQUARESPACE.
UM, SO WE'VE BEEN WORKING WITH THE COMMS TEAM TO UPDATE AND PUBLISH THE NEW CONTENT.
THE, THE SQUARESPACE PLATFORM COMES AT A SIGNIFICANT COST SAVINGS.
UM, THE CORPORATION WAS PAYING $4,000 A YEAR FOR THE PREVIOUS, AND THE CURRENT IS ABOUT $300 A YEAR.
ADDITIONALLY, IT GIVES A LOT MORE VISIBILITY AND CONTROL OF THE SITE TO STAFF AS WELL AS IMPROVED ANALYTIC ACCESS.
SO REALLY KIND OF A NO BRAINER AT THAT POINT,
SO, UM, THAT SHIFT HAS HAPPENED, BUT THAT MEANS THAT WE ARE ALSO UPDATING PHOTOS.
I WAS WAITING FOR THE FACES OR YAY.
UM, SO WE WILL BE SCHEDULING, UM, BOARD PHOTOS.
UM, I NEED TO GET WITH OUR COMMS DEPARTMENT AND SEE WHEN THEY WOULD BE AVAILABLE.
IDEALLY, WE WOULD JUST DO IT PRIOR TO A MEETING SINCE EVERYONE WOULD BE HERE.
UH, THAT WOULD BE THE, THE RECOMMENDATION, BUT WE'LL SEE.
SO WE WILL TRY TO GET THAT SCHEDULED.
UM, I'LL TRY TO TARGET OUR NEXT MEETING 'CAUSE I DON'T WANT IT TO GO TOO FAR.
AND NOW WE HAVE OUR NEW MEMBERS, SO WE ARE COMPLETE AGAIN.
SO, UM, TRY TO GET THAT SCHEDULED SO WE CAN MAKE THOSE UPDATES TO THE WEBSITE AS WELL.
UH, SO STAFF ATTENDED THE TCS ANNUAL CONFERENCE AND DFW, UH, AT THE END OF OCTOBER.
SO WE ARE WORKING THROUGH COMPILING OUR KEY TAKEAWAYS.
UM, IT WAS A VERY ROBUST SCHEDULE, REALLY EXHAUSTING, AS YOU GUYS KNOW, WHO HAVE GONE TO CONFERENCES,
UH, SO BRAINS ARE PRETTY FULL AND THEN COMING BACK AND JUMPING RIGHT INTO DAY-TO-DAY BUSINESS.
BUT, UM, WE'RE COMPILING KEY TAKEAWAYS.
AND THEN WE'RE ALSO LOOKING AT THINGS THAT MAYBE WE CAN'T IMPLEMENT RIGHT NOW, BUT ARE PUTTING 'EM IN SORT OF A PARKING LOT, UM, TO REVISIT AS WE CONTINUE TO GROW AND OTHER OPPORTUNITIES, UH, PRESENT THEMSELVES.
SO WE'RE EXCITED TO IMPLEMENT WHAT WE'VE LEARNED.
UH, I ALSO WENT TO CHAMBER NETWORKING AT THE HU RESOURCE CENTER AND PROVIDED OUR ECONOMIC DEVELOPMENT PRESENTATION TO THE HU CITIZENS UNIVERSITY CLASS THAT'S GOING ON, UH, CURRENTLY.
AND THEN THE FRITZ PARK GROUNDBREAKING WAS LAST WEEK ALSO.
SO LOTS OF EXCITING THINGS HAPPENING.
I WAS REALLY HAPPY TO BE ABLE TO ENGAGE IN THE COMMUNITY AND REPRESENT ECONOMIC DEVELOPMENT, UPCOMING EVENTS.
SO, UH, TOMORROW IS THE CHAMBER'S.
THANKS FOR GIVING CHAMBER LUNCHEON.
AND THERE I WOULD ENCOURAGE YOU TO, IF YOU WANT TO ATTEND, UM, IT IS $15, UH, FOR MEMBERS THAT ARE BEYOND WHAT'S INCLUDED IN OUR, UM, MEMBERSHIP.
SO I THINK WE HAVE TWO TICKETS USUALLY THAT KIND OF FLEX EVERY MONTH.
SO IF YOU GUYS ARE INTERESTED, PLEASE LET ME KNOW AND, UM, I CAN MAKE SURE THE CHAMBER'S AWARE THAT YOU'LL BE ATTENDING.
UM, I BELIEVE THAT BECAUSE IT'S THE THANKS FOR GIVING THAT THERE IS NO CHARGE TO GO.
THEY JUST ASK THAT YOU BRING OR DONATE SOMETHING TO, UH, THE NONPROFITS THAT ARE GONNA BE THERE.
AND, AND IF YOU, SOME OF THEM WILL HAVE VENMO, SO IF YOU DON'T HAVE TIME TO LIKE SHOP, UM, IF YOU WANT, IF ANYONE WANTS THE LIST, I'M HAPPY TO PROVIDE THAT AS WELL, BUT I DON'T, AND IT'S ALSO ON THE CHAMBER WEBSITE TOO.
IT IS ON THE CHAMBER WEBSITE, YEAH.
BUT I DON'T THINK THERE'S A FEE TO ATTEND.
SO YEAH, ENCOURAGE Y'ALL TO ATTEND.
AND THAT'S OVER AT U CHECK, UH, THE EAST WILLIAMSON COUNTY HIGHER EDUCATION CENTER.
UM, THEN ON THURSDAY MORNING AT 8:00 AM WE HAVE THE POWER BREAKFAST AND I WILL BE SPEAKING
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AT THAT ONE.UM, SO HAPPY TO INCLUDE ANY KEY ITEMS OR TAKEAWAYS THAT THE BOARD WOULD LIKE TO COMMUNICATE DURING MY TIME, UH, TO ADDRESS THE ATTENDEES THERE.
UM, THEN ALSO I HAVE AN ESD THREE BOARD MEETING THIS MONTH WHERE I'LL BE TAKING FORWARD A DRAFT OF THE AMENDED SALES TAX SHARING AGREEMENT THAT PROPOSES, UH, THE AMENDMENT TO GRANDFATHER IN EXISTING INCENTIVE AGREEMENTS.
UM, AND THEN SALES TAX TRAINING.
VIRTUAL, UH, IS DECEMBER 2ND THROUGH THE 13TH.
IF ANYONE IS INTERESTED IN THAT, LET ME KNOW.
UH, WILCO GROWTH SUMMIT IS ON DECEMBER 18TH FROM 11 TO ONE AT KALAHARI.
UH, THIS BOARD DID APPROVE IN THEIR BUDGET, THREE ATTENDEES.
SO, UM, I DON'T KNOW IF YOU WANNA PAUSE HERE AND TELL ME WHO'S GOING SO THAT I CAN MAKE SURE TO GET EVERYBODY REGISTERED.
WHAT WAS THAT DATE AGAIN? UH, THE 18TH OF DECEMBER.
DOES ANYONE WANNA GO? I'LL GO.
ANYONE ELSE? IS IT AN EVENING EVENT? UH, IT'S DAYTIME.
IT'S 11:00 AM TO 1:00 PM AT KALAHARI.
I'LL GO THE 18 FROM 11 TO ONE.
SO KELLY TERRANCE, THIRD SPOT.
I I'LL JUST PUT MY NAME TENTATIVELY AND THEN IF IT, IF I JUST DON'T HAVE MY SCHEDULE YET FOR NEXT YEAR.
I'M GONNA SAY IT LOOKS LIKE WE HAVE A BACKUP TOO.
YEAH, NO, DEFINITELY IRMA CAN GO.
WHAT WILL YOU SET AS A CALENDAR INVITE FOR THAT? OR SHOULD WE JUST YES, I'LL REGISTER YOU AND YOU'LL GET THE COMMUNICATIONS, UM, EMAILED TO YOU AS WELL.
WHEN DID YOU SAY THE SALES TAX TRAINING WAS AGAIN? UH, IT IS DECEMBER 2ND THROUGH THE 13TH.
AND THAT'S JUST, WE JUST THAT ONLINE? MM-HMM.
AND YOU'LL SEND US A LINK OR SOMEONE WILL, OR? YES.
THEN WE ALSO HAVE THE CITY'S HOLIDAY BANQUET ON DECEMBER 6TH FROM SIX TO NINE.
AND THAT'LL BE OUT HERE AT THE GIN BUILDING.
UM, I BELIEVE EMAILS WENT OUT.
SO PLEASE CHECK YOUR CITY EMAIL.
IF YOU HAVE NOT RECEIVED THAT, I WILL FORWARD IT TO YOU.
AND THEN FINALLY, ENDING WITH A SERIES OF EVENTS.
WE HAVE OUR HOLIDAYS AND HUDDLE EVENTS COMING UP.
SHOP SMALL SATURDAY IS GONNA BE ON SATURDAY, NOVEMBER 30TH.
AND THIS WILL BE A CAMPAIGN HIGHLIGHTING OUR PARTNERSHIP WITH GIFTY DIGITAL GIFT CARD PROGRAM.
SIGNUPS ARE GOING ON NOW FOR BUSINESSES THAT WOULD LIKE TO PARTICIPATE, UH, AND THEN OBVIOUS AND THEN NOT OBVIOUSLY, BUT
AND THEN ADDITIONALLY, UM, FOR CUSTOMERS TO PURCHASE THOSE.
THEY'RE A DIGITAL GIFT CARD AND YOU'RE ABLE TO USE THEM AT ANY BUSINESS THAT IS SIGNED UP WITH THE GIFTY PROGRAM.
SO IT'S A WAY TO REALLY MAXIMIZE THE FLEXIBILITY OF A GIFT CARD AND KEEP THOSE DOLLARS HERE IN HURO.
SO IT'S A REALLY GREAT PROGRAM.
SO WE'RE WORKING TO SHARE THAT INFORMATION OUT.
SO, UH, CHECK OUT OUR SOCIAL MEDIA POSTS FOR DETAILS ON THAT.
THEN THE FOLLOWING WEEKEND, OH, SORRY, THAT NIGHT THERE'S ALSO THE TREE LIGHTING AND DRONE SHOW DOWNTOWN.
UM, AND THAT IS, I THINK IT BEGINS AT THREE 30 IN THE AFTERNOON.
UH, BUT THAT WAS A HIT LAST YEAR.
THE DRONE SHOW WAS NEW LAST YEAR AND WE'RE BRINGING IT BACK THIS YEAR.
SO, UH, PUT THAT ON YOUR CALENDAR TOO.
THAT'S A FAMILY FUN EVENT AND, UH, ALWAYS DRAWS A BIG CROWD.
AND THEN ON THE FOLLOWING WEEKEND, DECEMBER 7TH, FROM FIVE TO NINE, WE HAVE OUR HIPPO CLAWS CRAWL IN DOWNTOWN.
AND THIS YEAR IS GONNA BE BIGGER AND BETTER THAN EVER.
WE HAVE MORE STOPS AND MORE ACTIVATION AND, AND MORE ENTERTAINMENT.
UH, SO LIMITED TICKETS ARE ON SALE RIGHT NOW AND YOU CAN FIND MORE DETAILS INCLUDING THE TICKET PURCHASE LINK ON OUR SOCIAL MEDIA CHANNELS.
AND THEN FINALLY, THE HOLIDAY MARKET.
THE HU HOLIDAY MARKET ON THE 14TH FROM 9:00 AM TO 5:00 PM THAT WILL ALSO BE IN DOWNTOWN HU AND THIS IS A GIFT MARKET FOR ALL YOUR HOLIDAY SHOPPING NEEDS.
AND THEN YOU CAN ALSO WRAP THINGS UP WITH OUR ORANGE SANTA FUNDRAISER AND DONATION OPPORTUNITY DROP OFF LOCATIONS FOR GIFTS WILL BE THERE.
AND ORANGE SANTA WILL BE, UM, TAKING DONATIONS FOR GIFT WRAP SERVICES AS WELL, UH, AT THAT EVENT.
AND AGAIN, THOSE DETAILS ARE ON OUR SOCIAL ACCOUNTS.
AND THAT CONCLUDES MY COMMENTS.
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IT MAY COME TO US A SHOCK TO SOME PEOPLE, BUT SOME OF US DON'T HAVE ANY SOCIAL MEDIA.SO CAN YOU SEND ME THE LINK FOR HOLIDAY HOLIDAYS AND HOLIDAY IS ALSO POSTED ON THE CITY WEBPAGE.
AND CHENEY, DON'T WE CONTRIBUTE TO ONE OF THESE? WE CONTRIBUTE TO ALL OF THEM TO THE PROGRAM EFFECTIVELY.
SO EVERY YEAR, UM, FOR SEVERAL YEARS NOW, THE CORPORATION HAS CONTRIBUTED $50,000 TO THE HOLIDAYS AND HU EVENTS SERIES.
THAT WE'RE MAKING THAT INVESTMENT.
AND THREE OF THE EVENTS HAVE THREE OF THE FOUR HAVE LOCATED NOW WITHIN ECONOMIC DEVELOPMENT, UH, BECAUSE THEY ARE MORE ECONOMICALLY IMPACTFUL.
SO OUR SHOP SMALL SATURDAY IS NOW BEING RUN BY THIS DEPARTMENT.
UM, THE HOLIDAY MARKET IS BEING RUN BY ECONOMIC DEVELOPMENT AND THE THE HIPPO CLAUSE CRAWL, UM, 'CAUSE IT BRINGS A LOT OF PEOPLE FROM OUTSIDE OF HU INTO TOWN.
SO THOSE THREE EVENTS ARE NOW BEING LED BY ECONOMIC DEVELOPMENT.
SO IT'S, SO YOUR STAFF IS MANAGING THOSE EVENTS NOW? MM-HMM.
IS THERE AN OPPORTUNITY FOR ANY OF US BOARD MEMBERS TO VOLUNTEER OR BE INVOLVED IN ANY OF THOSE DAYS? YES, ABSOLUTELY.
HEY, I'LL SIGN UP FOR A CRAWL.
IF YOU CAN SEND US INFORMATION ON, UM, WHERE YOU NEED VOLUNTEERS AT.
YEAH, I KNOW, UH, THE, THE EVENT THAT'S USUALLY HEAVIER ON VOLUNTEERS IS THE MARKET BECAUSE WE OPEN SO EARLY FOR VENDORS TO COME IN AND SET UP.
AND SO BARRICADES AND LETTING PEOPLE IN, CHECKING PEOPLE IN, GETTING 'EM TO THEIR SPOT.
AND THEN, UM, SO KIND OF THE, THE EARLY MORNING AND THEN THE, THE LATE AT NIGHT, THE BREAKDOWN.
THOSE ARE THE TWO, TWO SEND US INFORMATION.
WE'RE MOVING DOWN TO AGENDA ITEM 6.1, DISCUSS AND CONSIDER ACTION TO APPROVE THE CORPORATION'S MINUTES FROM THEIR MEETING ON OCTOBER 15TH, 2024.
WE ACCEPT THE MINUTES, UH, FROM THE OCTOBER 15TH MEETING AND I'LL SECOND.
I HAVE A MOTION BY VICE CHAIR MITTEN AND SECONDED BY TREASURER GIDEON.
ANY OTHER DISCUSSION ON THIS ITEM? CAN YOU PLEASE CALL THE VOTE SECRETARY OWENS AYE.
MOVING DOWN TO SIX FOUR, CORRECT.
DISCUSS AND CONSIDER ACTION REGARDING AN INCENTIVE POLICY FOR THE CORPORATION, INCLUDING AN APPLICATION AND EVALUATION CRITERIA.
MADAM CHAIR, I WAS GONNA ASK, WHEN WE TALKED ABOUT IT ONCE BEFORE, WERE WE GONNA DO KIND OF A WORKSHOP WHERE WE BRING IN A FACILITATOR TO MAYBE HELP US WITH THAT? OR CITY STAFF? I'M NOT SURE.
YEAH, I WAS TALKING TO, UH, CHENEY EARLIER AND I THINK THAT WE ARE TALKING ABOUT POSSIBLY DOING A WORKSHOP IN DECEMBER AND DISCUSSING, UM, STRATEGY OR STRATEGIC PLAN AND INCENTIVE PROGRAM ALL AT ALL AT ONCE.
I THINK AT A STRATEGIC PLAN IS HIGHLY ADVISABLE.
SO CHENEY, DO YOU WANT TO, UM, SEND OUT AN EMAIL AND WE CAN DECIDE ON DATES THAT WORK BEST FOR EVERYONE? OR HOW DO YOU WANT TO YEAH.
CREATE THAT WORKSHOP? DEFINITELY CAN DO THAT.
UM, IF WE CAN MAYBE GET, I KNOW HOLIDAYS ARE COMING UP.
UH, BUT ARE THERE ANY CERTAIN EVENINGS, ARE YOU GUYS WANTING TO DO THIS ON A SATURDAY? I KNOW THAT'S BEEN TYPICAL OF OTHER COMMUNITY GROUPS WHEN THEY'RE TRYING TO HAVE A MORE ROBUST BRAINSTORMING AND STRATEGIC PLANNING SESSION.
SATURDAYS TEND TO BE A BETTER FIT JUST BECAUSE THERE'S ONE MORE BRAINPOWER.
'CAUSE IT'S NOT AT THE END OF THE DAY, BUT
UM, SO IF THAT WOULD BE AN OPTION, THEN MAYBE WE JUST LOOK AT THE SATURDAYS THAT WOULD BE AVAILABLE ON Y'ALL'S CALENDARS.
OR IF YOU WANNA DO IT IN THE EVENING, WE CAN LOOK AT MAYBE STARTING EARLIER AT FIVE
[00:30:01]
30 OR SOMETHING LIKE THAT.OUR NEXT BOARD MEETING IS WHEN, UM, DECEMBER 9TH, I BELIEVE.
WELL, AND THE SATURDAYS, I MEAN, THE SEVENTH IS YOUR HIPPO CLAUSE AND THEN THE 14TH IS THE HU HOLIDAY MARKET.
I'M ALSO OUT OF TOWN THE 13TH OR THE 15TH.
SO IF WE'RE GONNA DO IT ON A SATURDAY IN DECEMBER, WE'RE PROBABLY EITHER GONNA HAVE TO DO IT BEFORE THE NEXT BOARD MEETING OR IN JANUARY.
W WHAT ABOUT, UM, HOW DO, HOW DOES COMING INTO OUR NEXT MEETING ON DECEMBER 9TH, AN HOUR OR TWO EARLY, WOULD THAT WORK AND DO WORKSHOP FIRST AND THEN DO ACTUALLY YEAH.
DOES THAT WORK FOR EVERYONE'S SCHEDULE? YEAH.
I'M JUST, I DON'T, ARE WE GONNA BE ABLE TO FULLY FLESH OUT A STRATEGIC PLAN IN A COUPLE OF HOURS? I DON'T KNOW.
WELL, I MEAN, I THINK, I THINK IF WE'RE GONNA SPEND THAT COUPLE OF HOURS, IT'S MAYBE A GOOD IDEA FOR US TO HAVE, YOU KNOW, KIND OF HAVE AN AGENDA AHEAD OF TIME FOR THAT IF, IF POSSIBLE.
UM, JUST SO THAT WE CAN, YOU KNOW, SORT OF STAY ON TASK AND HAVE A REAL OBJECTIVE FOR THAT, FOR THAT TIME.
I ACTUALLY ALREADY PRINTED ONE, MY GOSH.
AND THEN CHENEY WAS TALKING ABOUT HOW IT WOULD BE A GREAT IDEA TO PAIR IT WITH THE CITY COUNCIL TOO.
AND SO BRINGING IN SOME OF THE PROJECTS THEY'RE WORKING ON FOR 2025.
SO THEIR PLAN, NOT THE ACTUAL COUNCIL THEMSELVES.
SO I WAS GONNA SEND OUT LINKS.
UM, I THINK WHAT WILL HELP THE TIME TOGETHER BE MORE PRODUCTIVE IS IF Y'ALL CAN DO YOUR HOMEWORK AND REALLY LOOK INTO THE THINGS THAT I'M GONNA SEND YOU, BECAUSE, UH, THERE'S SOME REALLY GOOD GUIDANCE IN THERE THAT WILL HELP GAIN SUPPORT FROM COUNCIL AND STAFF AND AS FAR AS EXECUTING AND REALLY GIVING SOME GOOD ALIGNMENT TO YOUR STRATEGIC PLAN.
SO, UH, FOR EXAMPLE, THE COMP 2040 PLAN HAS AN ECONOMIC DEVELOPMENT COMPONENT AND AN IMPLEMENTATION CHAPTER.
SO THAT HAS ALREADY BEEN ADOPTED BY THE CITY, AS HAS THE CITY COUNCIL'S STRATEGIC PLAN THAT HAS OBJECTIVES AND PILLARS.
AND THAT IS A REALLY GOOD KIND OF GUIDEPOST.
AND I'LL, I'LL MAKE SURE THAT THAT PAGE IS ACTUALLY PRINTED FOR OUR STRATEGIC PLANNING SESSION.
UH, 'CAUSE I THINK THERE'S SOME REALLY GREAT OPPORTUNITIES TO TIE THIS, THE PLAN THAT Y'ALL COME UP WITH TO THE CITY COUNCIL'S STRATEGIC PLAN.
SO AGAIN, THERE'S GOOD ALIGNMENT AND THEN WE CAN POINT TO THOSE THINGS WHEN WE GO TO IMPLEMENT DIFFERENT PROGRAMS OR PROVIDE DIFFERENT INCENTIVES THAT ALIGN.
WE HAVE THAT TO FALL BACK ON TOO.
SO, UM, YEAH, HOMEWORK, LOTS OF READING AND SORTING THROUGH.
AND THEN WE'LL SEND SOME OTHER CITIES POLICIES AND PLANS THAT HAVE BEEN, UM, PUBLISHED AS WELL.
THAT JUST FOR SOME ADDITIONAL REFERENCE SPECIFIC TO ECONOMIC DEVELOPMENT.
SO ARE WE GOING TO, UM, COME IN AT FOUR ON DECEMBER 9TH? OR WHAT TIME WOULD EVERYONE BE AVAILABLE? DECEMBER 9TH.
FOUR IS FOUR SOUND GOOD? 4:00 PM I'LL HAVE TO CHECK MY CALENDAR
YEAH, I MEAN, I'M, I'M OPEN THAT, THAT AT THAT TIME, SO.
I DON'T KNOW IF EVERYBODY ELSE IS OR WHAT HMM.
I DON'T KNOW IF I'M AVAILABLE THAT EARLY.
WELL, I THINK THAT YOU CAN JUST JOIN IN WHENEVER.
JUST JOIN IN WHEN I, AS SOON AS I CAN GET HERE.
WELL, AND IF WE HAVE THE INFORMATION SHEET THAT YOU HAVE IN FRONT OF YOU MM-HMM.
PERHAPS IF YOU'RE GONNA, IF PEOPLE CAN'T MAKE IT RIGHT THEN YEAH, MAYBE THEY CAN PROVIDE NOTES AND OR INFORMATION, YOU KNOW, THAT WE CAN BRING TO THAT.
JUST FEED THAT BACK THROUGH CHENEY SO THAT WE'RE NOT IN VIOLATION OF ANY OPEN MEETING OR ISSUES.
AND THEN ALSO, YOU KNOW, THAT WAY THAT IT'S THERE, YOU KNOW, YOUR, YOUR COMMENTS ARE THERE AND BROUGHT, YOU KNOW, AND WE CAN BE, UH, CONSIDERING THEM BEFORE YOU ARRIVE, RIGHT? MM-HMM,
IF THAT'S, IF THAT'S POSSIBLE, THAT'LL WORK.
UM, SO NO, UM, ACTION ON THAT ITEM.
WE'LL MOVE ON TO 6.5, DISCUSS AND CONSIDER ACTION REGARDING THE CONSTRUCTION CONTRACT BETWEEN THE CORPORATION AND JORDAN FOSTER CON CONSTRUCTION RELATING TO THE PAYMENT TERMS AND PAYMENT OF DAMAGES RELATED TO THE SUBSTANTIAL COMPLETION AND FINAL COMPLETION STATUS OF THE PROJECT.
SO THIS ITEM WAS BROUGHT FORTH BY CHAIR CLANCY OR IN RESPONSE TO SOME OF HER QUESTIONS AND CONCERNS REGARDING THE, UH, REVISED CONTRACTS,
[00:35:01]
UM, FOR THE SPINE ROAD PROJECT.UM, SO I THINK LEGAL CAN SPEAK TO DAMAGES, PAYMENT TERMS, SUBSTANTIAL COMPLETION VERSUS FINAL COMPLETION.
THAT WAS ADDRESSED IN AN EMAIL, UM, FROM CITY ENGINEER.
AND I THINK IT IS IN SOME OF THE DOCUMENTS IN THE CONTRACT FROM WHAT I FOLLOWED IN THE, THE EMAIL THERE.
SO THERE SHOULD BE CLEAR AND COMMON UNDERSTANDING OF WHAT THAT MEANS.
UM, BUT FOR, I GUESS THE BOARD'S OWN EDIFICATION, JUST SO I CAN SAY THE WORD, UM, I DID ASK THE ENGINEER JUST ONE MORE TIME, LIKE, HEY, WHAT'S THE EASIEST WAY SUBSTANTIAL VERSUS FINAL? AND HE SAID SUBSTANTIAL MEANS THAT YOU CAN USE IT.
SO IT'S DRIVABLE, IT'S PAST THE INSPECTION TO BE ABLE TO BE USED.
FINAL MEANS THAT THERE'S ESTABLISHED VEGETATION BECAUSE THAT'S THE FINAL COMPONENT IN ORDER FOR THE CITY TO ACCEPT IT AS A PUBLIC ROADWAY.
SO THAT'S THE DIFFERENCE EFFECTIVELY.
UM, AND I DID HAVE ANOTHER CONVERSATION WITH JORDAN FOSTER AND THEY WOULD LIKE IN WRITING THE SUBSTANTIAL COMPLETION DATE, EXACTLY WHAT THAT MEANS.
UM, IT'S STILL UNCLEAR OF, UM, IT'S AN IDEA AND WE ALL HAVE AN IDEA OF WHAT THAT MEANS, BUT IT'S BETTER TO HAVE IT IN WRITING AND I THINK IT WOULD BE GREAT FOR BOTH PARTIES, ALL PARTIES TO BE ON THE SAME PAGE.
ARE THERE ANY OTHER QUESTIONS REGARDING THE CONTRACT TERMS OR ANYTHING LIKE THAT THAT YOU HAD QUESTIONS ABOUT? YEAH, AND JUST MAKING SURE AGAIN, THAT EVERYONE IS ON THE SAME PAGE WHEN WE TALK ABOUT SUBSTANTIAL COMPLETION DATE.
AND, UM, YOU KNOW, WORKING WITH CONSTRUCTION COMPANIES, EVERYBODY HAS AN IDEA, BUT YOU KNOW, WHEN WE'RE TALKING ABOUT HUNDREDS OF MILLIONS OF DOLLARS, WE WANNA MAKE SURE THAT EVERYONE'S ON THE SAME PAGE AND THAT EVERYONE IS DONE BY A CERTAIN TIME.
'CAUSE WE'RE, WE'RE ON A TIME CONSTRAINT OR CONSTRAINT WITH OUR CHANGE ORDER WITH ONE OF OUR CHANGE ORDERS.
SO YEAH, IN MY EXPERIENCE, SUBSTANTIAL COMPLETION OR SCHOOL BUILDINGS COMMERCIAL MEANS YOU CAN OCCUPY THE SPACE YOU'VE RECEIVED A CFO, UM, BUT MAYBE NOT FINAL INSPECTIONS LIKE AN A DA OR FINAL SIGN OFF BY CITY PERMITTING PROCESSES.
SO ESSENTIALLY WHAT MATT DESCRIBED, BUT I'M NOT SURE HOW WE WOULD PUT IT IN LEGAL LANGUAGE, IS THE ROAD CAN BE USED AND WE CAN ROCK AND ROLL.
IT'S ENFORCEABLE IN TERMS OF LAW ENFORCEMENT BEING ABLE TO PATROL THOSE KIND OF THINGS.
SO I'M NOT SURE HOW YOU THAT'S WRAP THAT UP IN LEGAL LANGUAGE ONE, THAT'S MY READING OF THE CONTRACT.
THAT'S WHAT, SO THAT'S HOW YOU READ IT NOW? YES.
THERE, THERE IS A TERM, IT IS A DEFINED TERM IN THE CONTRACT.
OH, JORDAN USED FOR WHICH IS, IS INTENDED.
NO, I'M A HUNDRED PERCENT AWARE THAT THEY DO NOT UNDERSTAND WHAT THAT MEANS.
WHO THEY DON'T HAVE VERY GOOD COUNSEL.
WELL, NO, THEY HAVE AN UNDERSTANDING OF IT, BUT IT'S NOT IN WRITING EVERYWHERE.
AND ALSO I'VE REREAD THE TITAN CHANGE ORDER THAT WE APPROVED AND THROUGH THAT CHANGE ORDER, IT SAYS THE COMPLETION OF PHASE ONE EXHIBIT C DASH THREE DASH TWO MM-HMM.
SO WE NEED TO FIGURE OUT WHAT THAT MEANS.
DO YOU WANT ME TO RESPOND OR DO YOU WANT THAT TO BE A FOLLOW UP? UM, EITHER WAY.
SO IT IS THE ROAD PROJECT AS DESCRIBED IN ALL OF OUR DOCUMENTS.
SO THE ORIGINAL, ORIGINAL ASSIGNMENTS SAID THAT WE WOULD CONSTRUCT A ROAD WITH A 120 FOOT RIGHT OF WAY THAT IS EFFECTIVELY A FOUR-LANE ROAD.
HOWEVER, AS WE PROCEEDED WITH THE PROJECT AND NEGOTIATIONS, THERE WAS NO NEED TO CONSTRUCT A FOUR-LANE ROAD, NOR COULD WE AFFORD TO CONSTRUCT A FOUR-LANE ROAD.
SO PHASE ONE IS THE TWO LANES THAT ARE IN THE CURRENT PROJECT.
SO IN ADDITION TO COMPLETING PHASE ONE, WHICH IS THE TWO LANES, THERE'S ALSO LANGUAGE IN THE AGREEMENT WITH TITAN THAT SAYS THAT THE ADDITIONAL PHASE TWO OTHER TWO LANES WILL BE CONSTRUCTED AT A FUTURE DATE AS DETERMINED BY TRAFFIC AND A TRAFFIC IMPACT STUDY THAT SAYS IT TRIGGERS IT BY CITY STANDARDS.
SO THAT'S WHAT THE PHASING IS AND THAT'S WHAT THE DIAGRAM SHOWS.
THE EXHIBITS AND THEN ALSO THE FIRE LANE.
YEAH, THE FIRE LANE IS A, AN ADDITIONAL COMPONENT.
AND THAT'S AS COMPLETE AS WE CAN GET IT UNTIL ENCORE MOVES THE POLES
UM, SO WE REALLY DON'T NEED ACTION.
IT'S MORE DIRECTION TO THE CITY.
'CAUSE EARLIER SHE HAD ARTICULATED THAT WHAT Y'ALL HAVE AGREED TO, THE ENGINEERS HAVE AGREED TO MM-HMM.
I DON'T KNOW THAT WE HAVE TO HAVE ACTION, RIGHT? NO.
THIS IS JUST DIRECTION TO, UM, GET, UH, IN WRITING CLARIFICATION
[00:40:01]
ON SUBSTANTIAL COMPLETION DATE.UM, AND THEN JUST ONE THING WE DID, UM, CLARIFY ON THE PAYMENT TERMS. 'CAUSE I KNOW WE KIND OF RECENTLY WE GOT LIKE A FLOOD OF PAY APPS AT ONCE AND THAT'S JUST DUE TO TRYING TO ACQUIRE ALL OF THE REQUIRED SIGNATURES AND THEN ALSO GETTING THE WAIVERS ON TOP OF THAT.
SO I THINK THE NEW PROCESS WILL BE REALLY HELPFUL WITH THAT.
BUT JUST FOR BOARD'S AWARENESS, THERE ARE PAYMENT TERMS IN THE CONTRACT AND IT, IT'S EFFECTIVELY 20 DAYS FROM THE DAY THAT THEY TURN IN THE PAY APP WITH THEIR SIGNATURE.
THE ENGINEER HAS 10 DAYS TO REVIEW IT AND THEN PAYMENT IS DUE WITHIN 10 DAYS AFTER THAT.
AND AS YOU CAN SEE FROM THE DATES OF THE PAY APPS, WE ARE OUTSIDE OF THAT.
SO IT IS GONNA BE IMPORTANT THAT WE DO OUR BEST TO ADHERE TO THAT, THAT PAYMENT TERM AS WELL.
I WAS ON THE LAST CALL AND CALL AND, UM, I BELIEVE TODD, THAT IT, IT STARTS THE DAY THAT HE SIGNS IT AND APPROVES IT BECAUSE HE, I DON'T THINK THAT'S THE LANGUAGE THAT'S IN THE, THE CONTRACT.
I THINK IT'S THE DAY FROM THE DATE THAT THEY SIGN IT AND SUBMIT IT.
THE ENGINEER HAS 10 DAYS TO SIGN IT AND THEN WE HAVE 10 DAYS TO PAY AND THE ENGINEER IS THE FINAL SIGNATURE.
SO HOWEVER THAT GOES IN THERE TO GET THE OTHER THREE.
AND WE CAN TALK ABOUT THAT IN OUR MEETING TOMORROW TOO.
WE'LL GO TO 6.6, DISCUSS AND CONSIDER ACTION REGARDING A STRATEGIC PLAN FOR THE CORPORATION FOR FISCAL YEAR 2025 AND PLANNING THE FISCAL YEAR 2026.
AND IF I HAD BEEN PAYING MORE ATTENTION TO DETAIL, I WOULD'VE PUT THIS RIGHT NEXT TO THE INCENTIVE ONE.
'CAUSE IT SOUNDS LIKE WE KIND OF ALREADY ADDRESSED THIS, BUT I'LL LEAVE THAT TO THE BOARD IN CASE THERE'S ANY ADDITIONAL COMMENTS,
I DO HAVE ONE QUESTION SINCE I'M NEW ON THE BOARD AS WELL.
UM, UH, DO WE HAVE COPIES OF PREVIOUS STRATEGIC PLANS THAT WE CAN REVIEW IN ADVANCE OF THIS MEETING THAT WE'RE GONNA HAVE TO DISCUSS IT FOR THE ECONOMIC DEVELOPMENT CORPORATION? I'M NOT AWARE OF ANY.
SO WE'RE STARTING FROM SCRATCH HERE WITH, WITH A STRATEGIC PLAN.
THERE WEREN'T WHEN I WAS ON BEFORE.
AND I WOULD NOT EXPECT THAT Y'ALL ARE GONNA IRON OUT A STRATEGIC PLAN AND AN INCENTIVE POLICY IN TWO HOURS.
SO I, I WOULD EXPECT THAT THERE'S PROBABLY GONNA NEED TO BE A SPECIAL CALL.
SO I DON'T KNOW IF YOU GUYS WANNA JUST GO AHEAD AND PLAN FOR THAT SO THAT YOU CAN HAVE AS MUCH TIME TO PREPARE OR NOT SCHEDULE OTHER THINGS BY THE TIME WE GET AROUND TO PLANNING IT.
THAT WOULD BE MY RECOMMENDATION BECAUSE I DON'T KNOW THAT TWO HOURS IS FEASIBLE.
CAN WE ADD THAT, UM, AS A POTENTIAL AGENDA ITEM FOR OUR NEXT MEETING? YEAH.
AND MAYBE JUST FOCUS ON THE INCENTIVES AT THIS FIRST MEETING.
WELL, I MEAN, I FEEL LIKE, AND I MEAN OB OBVIOUSLY CORRECT ME IF YOU THINK I'M WRONG HERE, BUT, UM, I FEEL LIKE A STRATEGIC PLAN IS NECESSARY PRIOR TO DEVELOPING INCENTIVES.
LIKE WE KIND OF REALLY NEED TO KNOW, LIKE, YOU KNOW, WHAT'S OUR BROAD FOCUS, WHAT'S THE BROAD STROKE? SO THAT THAT WAY WE CAN DEVELOP INCENTIVES THAT ARE RELEVANT TO THE STR THE STRATEGY.
UM, AND MY SUGGESTION IS, YOU KNOW, WE, WE DO MEET EARLY, WE HAVE THOSE DISCUSSIONS AND THEN, YOU KNOW, UH, ADD TO THE AGENDA FOR THE NEXT, UM, MEETING.
IF WE HAVE TO ADD IT TO AN AGENDA.
I DON'T KNOW, UM, THAT WE HA HAVE A SPECIAL CALLED MM-HMM.
ONCE WE HAVE TIME TO SORT OF DIGEST AND FIGURE OUT, AND THEN MAYBE WE CAN MM-HMM.
THE OTHER THING I WOULD JUST WANNA REMIND THIS BOARD IS THAT THE LAST JOINT MEETING WITH CITY COUNCIL, YOU GUYS ARE HAVING THOSE QUARTERLY NOW THE DIRECTION FROM BOTH BODIES WAS THAT PRIORITIES OF THE BOARD BE DISCUSSED AT THE NEXT JOINT MEETING.
SO I'M ALL FOR LIKE, LET'S GET SOME IDEAS AND KIND OF GET OUR ARMS AROUND A STRATEGY.
I JUST DON'T WANT Y'ALL TO GET MARRIED TO SOMETHING.
AND THEN WHEN YOU GUYS JOIN UP WITH COUNCIL FOR THE JOINT MEETING, THEY HAVE SOME OTHER SUGGESTIONS OR THOUGHTS TO INCORPORATE.
I JUST DON'T, I DON'T WANT IT TO BE A COLLABORATIVE EFFORT.
WELL IF, IF WE LOOK AT THE PROJECT 2040 AS YOU MENTIONED, AND WE LOOK AT THE CURRENT STRATEGIC PLAN, THE 2024 THAT'S ON THE WEBSITE, 2040, THEN HOPEFULLY WE CAN, UH, AVOID THAT.
LIKE HOPEFULLY WE CAN BRING THEM WHAT THEY'RE, WHAT THEY WANT TO SEE.
UM, AND IF THERE'S MODIFICATIONS OR CHANGES, I MEAN, I DON'T THINK ANY OF US WOULD BE NECESSARILY MARRIED.
I MEAN, I CAN'T SPEAK FOR, FOR Y'ALL, I CAN'T SPEAK FOR MYSELF, BUT I THINK WE ALL HAVE TO BE FLEXIBLE IN ORDER TO WORK TOGETHER TO, FOR THE BETTER OF THE CITY.
SO YEAH, MAYBE THE RECOMMENDATION JUST BE THAT IT BE FORMULATED AND BE A BASIS OF DISCUSSION FOR THAT JOINT MEETING AND THEN BE FINALIZED AFTER THE, THAT JOINT MEETING SO THAT IF ANYTHING SHOULD BE INCORPORATED OR, OR SHIFTED A BIT, THEN WE HAVE THE OPPORTUNITY TO DO THAT BEFORE IT'S FINALIZED.
IS THE JOINT MEETING, WHEN IS THE NEXT ONE? JANUARY 9TH.
SO THAT GIVES US SOME A MONTH.
[00:45:01]
MM-HMM.THE ONLY QUESTION I HAVE IS YOUR SOFTWARE THAT YOU WANNA LOAD, YOU WANT TO GET SOME TEMPLATES UP.
UM, AND IT'S LIKELY THAT THERE COULD BE SOME PEOPLE WANTING TO APPLY FOR INCENTIVES.
IT'S KINDA LIKE WE'RE BUILDING THE AIRCRAFT WHILE WE'RE FLYING IT.
BUT HOW PRE HOW PRESSED ARE YOU NEEDING A TEMPLATE? MAYBE IT'S VAGUE WHERE WE'RE STILL COMING TOGETHER AND DISCUSSING TEMPLATES.
I MEAN, UH, INCENTIVES UNTIL WE GET THOSE NAILED DOWN.
I DON'T KNOW, WHAT DO YOU NEED IN THE WAY OF THAT SOFTWARE? I MEAN, IT'S REALLY UP TO THIS BOARD.
UM, DO YOU WANT TO CONTINUE RECEIVING REQUESTS FOR INCENTIVES IN THE MEANTIME? BECAUSE WE CAN JUST FOLLOW THE PROCESS AND WE CAN PUT SOMETHING YEAH.
FOLLOW THE PROCESS THAT WE'VE HAD UNTIL WE'RE READY TO LAUNCH.
AND THEN THAT WAY I FEEL LIKE THAT TAKES A LITTLE BIT OF THE AMBIGUITY AND THE CONFUSION OUT OF IT IS LIKE, WELL WE WERE DOING IT THIS WAY, NOW WE'VE GOT A TEMPLATE, BUT THEN WE'RE GONNA CHANGE THAT WHEN WE FINALIZE IT.
SO AT LEAST THIS WAY IT'S ONLY ONE CHANGE INSTEAD OF TWO.
ANY OTHER DISCUSSION ON 6.6? OKAY.
MOVING ON TO 6.7, DISCUSS AND CONSIDER ACTION REGARDING THE CORPORATION'S FISCAL YEAR 2025 BUDGET IMPLEMENTATION AND PLANNING FOR FISCAL YEAR 2026.
SO THIS ITEM, UH, IN THE SPIRIT OF STRATEGIC PLANNING AND INCENTIVES AND ALL THE THINGS, UM, BROUGHT THIS ON FOR Y'ALL TO REVISIT THE THINGS THAT HAVE BEEN IN THE BUDGET TRADITIONALLY WHAT Y'ALL APPROVED FOR FY 25.
UM, AND THEN LOOKING FORWARD TO FY 26 PLANNING.
UM, THAT BUDGET PROCESS WILL BE HERE BEFORE WE KNOW IT BECAUSE THE BOARDS OR THE CORPORATION'S BUDGET DOES HAVE TO BE COMPLETED AND SUBMITTED AND RECOMMENDED TO COUNCIL BELIEVE 60 OR 90 DAYS PRIOR TO COUNCIL APPROVING THE CITY'S BUDGET.
SO THAT PUTS OUR DEADLINE A A LITTLE BIT SOONER.
UM, BUT JUST WANTED TO BRING THAT FORWARD FOR Y'ALL TO CONSIDER IF THERE'S ANY LINE ITEMS THAT YOU WANNA DISCUSS TO KIND OF TALK ABOUT ROI OR VALUE ADD THAT WE'RE EXPERIENCING NOW.
AGAIN, WE'RE ONLY A MONTH INTO THE, THE FISCAL YEAR, SO
UM, BUT HAPPY TO PROVIDE WHAT I CAN.
AND THEN ANY DIRECTION FROM Y'ALL ABOUT ADDITIONAL SERVICES YOU'D LIKE TO SEE.
UM, COMPETITIVE BIDDING PROCESSES YOU'D LIKE TO SEE FOR DIFFERENT SERVICES OR CONTRACTS, UM, ANYTHING LIKE THAT.
SO JUST VERY, VERY OPEN SO THAT Y'ALL COULD ENGAGE HOWEVER YOU WOULD LIKE ON THIS ITEM.
YEAH, YOU SENT US A LINK FOR THAT, CORRECT? YEAH, IT WAS A EXCEL.
THE, UM, EXCEL VERSION OF THE BUDGET THAT SHOWS THE DISCRETIONARY AND ROUTINE EXPENSES AS REQUIRED BY OUR, HELP ME WITH THE COLORS.
BLUE MEANS SPECIAL EVENTS, YELLOW MEANS I DON'T HAVE THIS.
WHERE IS IT? IT LOOKS LIKE THIS.
IT WAS IN THE EMAIL SHE SENT WITH ALL OF OUR, IT'S AN EXCEL SPREADSHEET.
IT'LL SAY, UH, E-H-E-D-C FUND 35 FISCAL YEAR 25.
IT WAS IN THE EMAIL THAT CONTAINED ALL THE ATTACHMENTS AND ALSO LATER ON SHE, I GOT IT.
I'M JUST WANTING TO GET REFERENCE.
THERE'S A, THERE'S A GREEN, THERE'S A YELLOW.
SO SORRY, LET ME, SO I HIGHLIGHTED THEM FOR SOME REASON.
YES, I DID HIGHLIGHT THEM FOR SOME REASON.
UM, THERE'S A METHOD TO MY MADNESS.
SO THE YELLOW, IT REALLY DOESN'T HAVE ANYTHING TO DO WITH THE, IT DOESN'T HAVE ANYTHING TO DO WITH THE ACTUAL COST.
IT WAS ME LOOKING AT FY 24, THE THINGS THAT WERE DIFFERENT, THE THINGS THAT WE SHIFTED OVER FROM FUND 10 TO FUND 35 THINGS THAT WE INHERITED FROM THE COMMUNITY OUTREACH DEPARTMENT, THINGS LIKE THAT.
SO IT WAS MY COLOR CODING JUST FROM MY OWN POINT OF REFERENCE WHEN I HAD TO GO INTO, UH, CLEAR GOV, WHICH IS THE BIG SOFTWARE THAT THE CITY USES SO THAT I WOULD KNOW WHICH ITEMS I NEEDED TO PROVIDE ADDITIONAL JUSTIFICATION FOR IN THERE BECAUSE THEY WERE NOT PART OF OUR BUDGET PREVIOUSLY OR THE DOLLAR AMOUNT HAD CHANGED OR ANY VARIETY OF REASONS THERE.
IT, IT DOESN'T HAVE ANY BEARING ON AND IT IS 300
[00:50:01]
EXPENSES, 37,000 LESS THAN WE HAD APPROVED FOR FISCAL YEAR 24, 25 MM-HMM.THE PACER AI SOFTWARE, HOW'S THAT WORKING? UH, WE LOVE IT.
UH, WE LOVE IT MORE NOW THAT WE HAVE JENNIFER, OUR MARKETING ANALYST WHO'S REALLY BEEN TAKING THE LEAD.
WE'VE BEEN ABLE TO LEVERAGE THAT FOR SOME RECRUITMENT EFFORTS BY PROVIDING, UM, LEAKAGE REPORTS AND VOID ANALYSIS, WHICH ARE TWO REALLY CRITICAL REPORTS FOR RECRUITMENT.
SO THE VOID ANALYSIS CAN ANALYZE OUR CURRENT SHOPPING CENTERS AND TELL US, AS COMPARED TO OTHER SHOPPING CENTERS WITH SIMILAR TENANTS ALL AROUND THE COUNTRY, WHAT ARE SOME COMPLIMENTARY, UM, TENANTS THAT ARE NOT INCLUDED IN THAT? SO FOR EXAMPLE, WE COULD LOOK AT HANSEN'S CORNER BECAUSE WE KNOW WE HAVE A VACANCY WITH STOCKADE KITCHEN RIGHT NOW.
AND WE COULD SAY, OKAY, SO OTHER SHOPPING CENTERS IN THE COUNTRY WHO HAVE THIS MIX OF TENANTS, WHAT, WHAT ELSE CO-LOCATE WELL HERE THAT WE DON'T HAVE.
AND SO THAT CAN HELP GUIDE OUR EFFORTS AND MAYBE NOT THAT SPECIFIC TENANT, BUT SOMETHING SIMILAR TO THAT WOULD DO WELL IN THAT SHOPPING CENTER.
UM, THEN THE LEAKAGE REPORT TELLS US WHERE PEOPLE ARE GOING IN OUR RETAIL TRADE AREA OUTSIDE OF HUDU AND WHAT ARE THEY GOING FOR? SO ARE THEY GOING FOR RESTAURANTS? ARE THEY GOING FOR ENTERTAINMENT? ARE THEY GOING FOR SHOPPING? WHAT KIND OF SHOPPING AND THINGS LIKE THAT.
SO THAT HELPS US UNDERSTAND WHERE OUR DOLLARS ARE GOING AND HOW WE CAN RECRUIT THOSE BUSINESSES HERE SO THAT THOSE DOLLARS STAY HERE.
AND THEN WE ALSO GET THE PEOPLE, UM, KIND OF ON THE FRINGE OF OUR RETAIL TRADE AREA.
'CAUSE NOW THEY DON'T HAVE TO TRAVEL TO ROUND ROCK OR VILLE OR GEORGETOWN FOR THOSE SERVICES AND, AND GOODS.
UM, SO THOSE ARE TWO KEY WAYS.
AND THEN WE ALSO PROVIDE TRAFFIC PIN DATA FOR, UM, ADDITIONAL RECRUITMENT BECAUSE WE KNOW A LOT OF IT IS DRIVEN BY TRAFFIC COUNT.
THEY WANNA SEE, OKAY, WHAT'S MY EXPOSURE IF I LOCATE ON THIS CORNER VERSUS THAT CORNER? OR, UM, IF I'M NOT VISIBLE FROM 79, WHAT DOES IT LOOK LIKE ON THIS SIDE STREET THAT'S ADJACENT? WHAT DOES TRAFFIC LOOK LIKE? WE ALSO RECENTLY USED THE PLACE WHERE AI TRAFFIC PINS TO HELP CITY ENGINEER, UM, EVALUATE DOWNTOWN FOR POTENTIAL TRAFFIC PATTERN CHANGES, INCLUDING ONE WAY STREETS THAT ARE BEING CONSIDERED.
SO WE WERE ABLE TO LEVERAGE THAT INFORMATION FOR ANOTHER DEPARTMENT AS WELL.
COULD YOU MAYBE SPEAK TO THE TURS CONSULTING? IT'S A, IT'S A FLAT 10,000.
SO IT NOTES THAT TURS ONE IS GETTING ACTIVE ORTS THREE, PARDON ME, TURS TWO IS MO BEING MONITORED? YES.
SO WE HAVE NOT REALLY HAD, UH, MUCH GOINGS ON WITH OUR TURS, UH, BECAUSE WE HAVEN'T HAD ANY INCREMENT BUILDING IN THERE.
SO WITH THE DATA CENTERS COMING ONLINE THAT WILL BRI BUILD, UH, INCREMENT, THERE ARE A LOT OFTS REPORTING REQUIREMENTS.
AND SO IN ORDER TO GET ALL OF OUR TURS IN COMPLIANCE WITH THE COMPTROLLER'S OFFICE, WITH, UH, WITH A VARIETY OF INFORMATION, THEY RECENTLY UPDATED THEIR REPORTING, UH, SOFTWARE.
THEY ROLLED IT OUT IN JANUARY, BUT TRAINING DIDN'T COME OUT UNTIL JUNE.
AND SO NOW WE'RE TRYING TO MAKE SURE THAT ALL OF OUR T'S BASE YEARS ARE CORRECT AND UPLOADED PROPERLY.
UM, AND THEN ALSO UPDATING FINANCIAL AND PROJECT PLANS FOR EACH OF THE TS, UM, INCLUDING THET THREE, THAT IS THE MEGASITE WHERE THIS CORPORATION OWNS LAND AND TURS TWO, WHICH IS THE COTTONWOOD PROPERTIES THAT OBVIOUSLY THE CORPORATION OWNS AS WELL.
SO THAT WAS AN ANTICIPATION OF THE NEED FOR THOSE SERVICES TO MAKE SURE THAT ALL OF OUR DUCKS ARE IN A ROW SO THAT WE CAN LEVERAGE THAT INCREMENT, UH, EFFECTIVELY.
SO IT'S A THIRD PARTY CONSULTANT, KIND OF LIKE AN ACCOUNTANT.
AND TO REALLY HELP, DOES THE CITY PARTICIPATE IN THAT AT ALL? WHAT'S THAT? IS THAT SOLELY OUR CONSULTANT OR DOES THE CITY ALSO CONTRIBUTE? THIS IS OUR CONSULTANT FOR EFFECTIVELY FORTS TWO AND TURS THREE.
'CAUSE THAT'S WHERE THIS CORPORATION HAS LAND.
UM, THEY DO USE P THREE CONSULTING FOR PI AND TURS SERVICES FOR THE CO-OP.
CURRENTLY, UM, THE OTHER THING IS THAT ONCE THESE TURS ARE SET UP PROPERLY WITH THE, UM, FINANCE AND PROJECT PLANNING DOCUMENTS, THIS WILL NOT BE AN ONGOING SERVICE.
IT'S REALLY JUST TO GET ALL THOSE I'S DOTTED AND T'S CROSSED FROM THE JUMP SO THAT WE'RE SET UP TO, TO MOVE FORWARD.
WELL, THE TURS MAINTENANCE WILL SHIFT OVER TO THAT CIVIC
[00:55:01]
SERVE PLATFORM.UM, THAT'S DOING OUR INCENTIVE MANAGEMENT PROCESS AS WELL.
SO THE, SO IT'S A LINE ITEM THAT GOES AWAY? MM-HMM.
THE, THE PROFESSIONAL S LINE 30 OH SEE 30.
WAIT, IT'S ALL 35 PROFESSIONAL SERVICES, HIGHWAY 79 CORRIDOR STUDY.
THAT WAS THE, UH, HIGHWAY 79 CORRIDOR STUDY WITH WILLIAMSON COUNTY ECONOMIC DEVELOPMENT PARTNERSHIP THAT I SPOKE ABOUT EARLIER.
THAT'S THE ONE YOU'RE GONNA SEND US? YEP.
SO THAT EXPENSE HAS ALREADY BEEN INCURRED, UH, AND THAT WILL NOT RECUR NEXT YEAR.
AND THEN THE REAL ESTATE BUSINESS ADD $6,000.
IS THAT, UM, IMPACT, COMMUNITY IMPACT OR THAT'S JUST NO, THAT'S THE, UH, THAT'S THE NAME OF THE PUBLICATION.
IT'S A REAL ESTATE BUSINESS JOURNAL, TEXAS REAL ESTATE BUSINESS JOURNAL.
I DON'T, I GET, YOU KNOW, REALTOR MAGAZINE AND IT'S, SO WITH SOME OF THESE, ARE WE GETTING FEEDBACK FROM IT, FROM, UM, HAVING OUR EDC IN THESE DIFFERENT PLATFORMS? YES.
SO WHEN WE CREATE AN AD, WE ALSO INCLUDE A TRACKABLE QR CODE, UM, THAT COMMS CREATES FOR US, AND THAT AUTOMATICALLY PROVIDES US WITH ANALYTIC DATA.
UM, THE OTHER THING IS THAT WE'LL GET INFORMATION ABOUT THEIR VIEWERSHIP.
UM, HOW MANY PUBLICATIONS GO OUT TO HOW MANY BUSINESSES, LIKE FOR TEXAS REAL ESTATE BUSINESS JOURNAL, UM, THAT INFORMATION'S AVAILABLE.
IS THAT A QUA, A QUARTERLY? I THINK TEXAS REAL ESTATE, I WANNA SAY IS MONTHLY.
AND WE ARE STRATEGIC ABOUT WHICH ISSUES WE ADVERTISE IN.
SO FOR EXAMPLE, WE DID THEIR INDUSTRIAL EDITION THAT CAME OUT IN OCTOBER.
SO WE REALLY FOCUSED, OBVIOUSLY ON THE MEGA SITE AND THINGS LIKE THAT AND, UM, HIGHLIGHTED SOME OF THE KEY ATTRIBUTES THAT WE KNOW ARE REALLY IMPORTANT FOR INDUSTRIAL DEVELOPERS AND TENANTS.
SO, UM, WE DON'T JUST KIND OF SAY, HEY, WE NEED A PROJECT.
LET'S DEVELOP AN AD FOR THIS MONTH.
WE, WE DEFINITELY REACH OUT AND SAY, HEY, WHAT ARE YOUR SPECIAL ADDITIONS THIS YEAR? AND WHAT ARE THE DEADLINES? AND THEN WE ALIGN OUR, OUR AD DEVELOPMENT WITH THOSE DEADLINES AND THOSE KEY ISSUES.
ANY OTHER QUESTIONS? SO IS THIS A JUST A DISCUSSION OR DO WE NEED TO MAKE A MOTION TO APPROVE IT? IF YOU HAVE ANY DIRECTION, UH, REGARDING ANY OF THE ITEMS YOU SEE HERE, UM, IF THERE'S ANYTHING THAT, ANY SERVICES YOU WANT TO GO OUT FOR BID ON OR WANT TO REVISIT WHEN IT'S TIME TO DO THAT IN PREPARATION FOR FY 26.
UM, YEAH, JUST REALLY KIND OF A VERY, THIS IS THE MOST BROAD WAY TO PUT EVERYTHING IN YOUR BUDGET ON THE AGENDA.
60 DAYS PRIOR TO COUNCIL'S APPROVAL OF THEIR BUDGET.
AND SO WHEN, WHEN, WHAT IS THE BENCHMARK WE NEED TO AIM FOR, TO GIVE YOU GUIDANCE ABOUT ANY RECOMMENDATIONS? SO TYPICALLY WE GET, UH, THIS BOARD TO APPROVE YOUR BUDGET IN JUNE, WHICH MEANS THAT WE BRING IT TO YOU IN MAY AND THEN INCORPORATE ANY FEEDBACK.
SO IF THERE WAS ANYTHING THAT Y'ALL WANTED ADDITIONAL VENDORS FOR ADDITIONAL BIDS, UM, ANYTHING LIKE THAT, WE WOULD PROBABLY NEED ABOUT 90 DAYS BEFORE THAT JUST TO MAKE SURE THAT WE'RE ABLE TO GET EVERYTHING IN AND, AND DO THE APPROPRIATE OUTREACH.
SO IF WE, IF I WERE TO SUGGEST, UM, ONE OF THESE THAT I'D LIKE TO GO OUT FOR BID, UM, WOULD WE DO THAT NOW OR WE WAIT TILL THE NEXT MEETING? I MEAN, EITHER ONE.
IF YOU CAN DO IT NOW, THAT'S NOT GONNA, I, IT DEPENDS ON THE SERVICE BECAUSE IF WE ARE NOT ENGAGED IN LIKE A 12 MONTH CONTRACT, THEN WE CAN CHANGE THAT AT ANY TIME.
UM, WHICH ONES DO WE HAVE CONTRACTS WITH? REALLY MORE OUR SERVICE PROVIDERS.
SO LIKE OUR SOFTWARES, UM, AND THEN OUR MEMBERSHIPS, LIKE THAT'S USUALLY AN ANNUAL MEMBERSHIP.
SO OUTSIDE OF OUR MEMBERSHIPS AND THEN OUR SOFTWARE SERVICES, EVERYTHING ELSE IS, IS REALLY FLEXIBLE, I GUESS WHATEVER YOU GUYS WANNA DO.
CHANEY, UM, AS STAFF, I MEAN, WHAT, WHAT DO YOU, WHAT DO YOU THINK, WHAT DO YOU RECOMMEND? IS THERE ANYTHING THERE THAT
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YOU FEEL LIKE NEEDS MORE EVALUATION OR NEEDS, UH, TO GO OUT TO BID? I MEAN, JUST CAN YOU GIVE, JUST FOR THE BENEFIT OF SOMEONE, AGAIN, NEW ON THE BOARD, SOME ADVICE AROUND SOME OF THOSE THINGS, IS THERE ANYTHING YOU THINK NEEDS TO BE ADDED OR DELETED? WELL, I DON'T THINK THERE'S ANY ADDITIONAL SERVICES THAT THIS BOARD SHOULD SEEK.I REALLY THINK IT'S UP TO YOU WHETHER OR NOT YOU THINK THAT YOU'RE GETTING VALUE OR COMPETITIVE PRICING OUT OF THE SERVICES THAT YOU CURRENTLY HAVE.
LIKE I SAID, SOME OF THESE ARE JUST A ONE AND DONE SITUATION, BUT THAT'S REALLY UP TO THE BOARD TO DECIDE WHAT ITEMS THEY'D LIKE TO REEVALUATE.
SO, UM, AS FAR AS BEST PRACTICES OR FOR, UH, WHAT WOULD BE REQUIRED FOR A MUNICIPALITY THE SIZE? MM-HMM.
IS THAT SOMETHING THAT YOU USE AS A POINT OF REFERENCE TO MAKE SURE YOU'RE NOT LOOKING, OVERLOOKING ANYTHING THAT SHOULD BE INCLUDED? YEAH, SO, UM, PART OF WHAT WE DO WITH OUR TRAINING AND DEVELOPMENT, SO WHEN WE GO TO CONFERENCES AND ENGAGING IN THE DIFFERENT EDUCATION SESSIONS THAT ARE THERE, THE NETWORKING OPPORTUNITIES THAT GIVES US, UM, THE ABILITY TO ENGAGE WITH OTHER CITIES ALL AROUND TEXAS.
AND THEN WHEN WE GO TO THE NATIONAL LEVEL STUFF, UH, THAT CAN BE VERY EYE-OPENING,
NOT EVERYONE DOES IT, HOW TEXAS DOES IT.
UM, SO WE DEFINITELY HAVE THOSE KEY TAKEAWAYS ABOUT DIFFERENT OPPORTUNITIES.
UM, THERE'S ALWAYS AN EXHIBITOR HALL, SO WE ALWAYS VISIT THAT TO SEE, YOU KNOW, WHO'S PROVIDING WHAT SERVICES, UH, JUST FROM THAT PERSPECTIVE TOO.
THINGS THAT ARE INTERESTING TO US AS A CITY OR, OR AS THE ECONOMIC DEVELOPMENT TEAM AND PROVIDING ADDITIONAL TOOLS AND RESOURCES FOR THIS BOARD AND, AND CITY STAFF TO EXECUTE.
UM, AND THEN ALSO WITH THE WILLIAMSON COUNTY ECONOMIC DEVELOPMENT PARTNERSHIP, WE HAVE MONTHLY MEETINGS AND A LOT OF TIMES WE'RE TALKING ABOUT LIKE A PROJECT THAT THEY GOT.
WELL TALK TO ME ABOUT WHAT THAT LOOKED LIKE.
YOU KNOW, DID YOU USE SOMEONE TO RECRUIT OR HEY, WE'RE REDOING OUR WEBSITE, YOU KNOW, WHO DID YOU USE FOR YOUR PLATFORM OR WHAT, WHAT KEY STUFF ARE YOU ADDING OR DELETING? AND THINGS LIKE THAT.
IT'S NOT SUPER TARGETED TO WHERE, YOU KNOW, I'M SITTING AND LOOKING THROUGH LIKE A CHECKLIST OF THINGS THAT WE HAVE VERSUS SOMEONE ELSE.
IT'S MUCH MORE ORGANIC THAN THAT.
BUT WE'RE DEFINITELY ALWAYS ON THE LOOKOUT FOR LEARNING FROM OTHER CITIES AND EDS ABOUT WHAT THEY'RE DOING AND WHAT WE'RE DOING.
LIKE WE GET TO SHARE TOO WHAT WE'RE DOING AND THAT HELPS OTHERS, UH, KIND OF FIGURE OUT WHAT TOOLS AND RESOURCES THEY MIGHT WANNA LOOK INTO AS WELL.
AND SO, GIVEN THE NATURE OF ALL THE CHANGES THAT HAVE BEEN UNDERGOING, UNDERGONE THIS PAST YEAR, FIVE YEARS, WE KNOW THERE'S GONNA BE MAJOR CHANGES COMING UP WITHIN THE NEXT YEAR, FIVE YEARS, 10 YEARS.
SO ARE WE LOOKING INTO THE FUTURE IN THAT REGARD AS WELL? BECAUSE MAYBE THEY'RE BABY STEPS INITIALLY, BUT THEN IT'S GONNA BE LIKE GIANT STEPS AND WE HAVE TO HAVE A VISION ON, OKAY, ALL OF A SUDDEN THESE 10 KOREAN COMPANIES WANT TO ESTABLISH AND THEY'RE MEGA COMPANIES.
SO WHAT THEN? SO THOSE ARE THE KINDS OF THOUGHTS THAT I'M WONDERING.
ARE WE EMBRACING THAT TOO? MM-HMM.
I THINK THIS CORPORATION, BEING A LANDOWNER HAS BEEN ONE OF THE STANDOUT DIFFERENCES WHEN I TALK TO OTHER EDS AND OTHER CITIES.
UM, AND IT'S USUALLY MET WITH, WOW, THAT'S AMAZING.
SO I KNOW SOME PEOPLE ARE NOT ROLLING TO THE LAND GAME, BUT, UH, WE'LL TALK MORE ABOUT THAT WHEN WE GET TO STRATEGY STUFF.
BUT, UM, I THINK SOME OF THE THINGS WILL COME OUT IN THE STRATEGY.
I THINK THERE'S AN OPPORTUNITY AS A LANDOWNER, UM, PERHAPS ENGAGING LIKE REAL ESTATE ATTORNEY FOR SOME TRANSACTIONS MIGHT BE HELPFUL JUST BECAUSE THEY'RE SPECIALIZED IN THAT AREA.
UM, WHEN IT COMES TO THE AGREEMENT WITH, UM, MIDWAY WHEN Y'ALL ARE, START NEGOTIATING THAT, UM, I THINK IT WOULD BE HELPFUL TO LOOP IN OUR DIRECTOR OF REAL ESTATE SERVICES, SARAH CERVANTES, UH, IN THOSE CONVERSATIONS.
UM, SHE HAS A LOT OF EXPERIENCE WITH THE DEVELOPMENT AGREEMENTS THAT THE CITY HAS ENGAGED IN.
SHE ALSO, UH, IS A LAWYER BY TRADE.
SHE'S NOT PRACTICING FOR THE CITY FOR THE RECORD
UH, BUT SHE DOES HAVE THAT BACKGROUND TO DRAW FROM AND SHE'S BEEN, SHE'S IN REAL ESTATE DOCUMENTS ALL DAY, EVERY DAY.
SO I THINK LEVERAGING SOME OF THOSE OTHER RESOURCES REALLY HELP THIS BOARD MOVE FORWARD WITH CONFIDENCE AND UM, BE ABLE TO BE EFFECTIVE WITH THE OPPORTUNITIES THAT ARE COMING.
WITH THAT BEING SAID, I'D LIKE TO REVIEW OUR LEGAL SERVICES AND MAKING SURE THAT OUR
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PRICING IS COMPETITIVE WITH THE MARKET.DOES ANYONE ELSE HAVE ANYTHING THEY WANNA REVIEW? OKAY.
IS THERE ANY, UH, CLARITY THAT YOU WANT TO PROVIDE ON REVIEWING LEGAL SER SERVICES? ARE YOU LIKE PRICING VERSUS MM-HMM.
DO YOU WANT ME TO START WITH THE WILLIAMSON COUNTY EDP FOLKS AND JUST KIND OF TAKE IT FROM THERE TO REVIEW WHAT WE'RE DOING? OKAY.
BECAUSE THEY'RE SELECTED INITIALLY.
JENNY, HOW MANY THINGS IN HERE HAVE BEEN ROLLED INTO THE EDC OR YEAH, TO THE EDCS PURVIEW BASED OFF OF, UM, GETTING OTHER DEPARTMENTS AND NOW, AND NOW REPORTING TO THE EDC? UH, REALLY THE ONLY CHANGE, THERE'S ONE THAT WAS OUR HIRE IN THE CORPORATIONS BOARD, OR SORRY, IN THE CORPORATIONS BUDGET.
UH, THERE'S BEEN A COUPLE OF MEMBERSHIPS.
UM, BUT THOSE, THOSE PROBABLY SHOULD HAVE BEEN WITH THE CORPORATION ANYWAY.
SO FOR EXAMPLE, THE GREATER AUSTIN ASIAN CHAMBER CHAMBER MEMBERSHIPS REALLY SHOULD LIVE WITH THE CORPORATION AND OR CORPORATION AND CITY LIKE WE DO FOR THE HU CHAMBER.
UM, OUTSIDE OF THAT, UM, THE HOLIDAYS IN HU HAS ALWAYS BEEN A $50,000 DONATION.
UM, SO REALLY THERE'S NOTHING, THE WAY THAT I'VE APPROACHED BUDGET IS, UM, PRIMARILY STAFF RELATED EXPENSES.
SO TRAINING AND DEVELOPMENT AND, UM, ANY, WELL REALLY IT'S PRIMARILY TRAINING AND DEVELOPMENT.
'CAUSE THAT'S THE, THE BIG TICKET ITEM STAYS IN THE FUND 10.
SO ON THE CITY SIDE, WITH THE EXCEPTION OF UM, THE KOREA TRIP THAT IS IN THE CORPORATION'S BUDGET.
AND THEN, UM, SELECT USA, WHICH IS ANOTHER LARGE TRADE SHOW, UM, THAT WOULD BE BENEFICIAL TO ATTEND.
UM, THOSE ARE THE ONLY TWO ITEMS THAT ARE STAFF SPECIFIC, UM, THAT WOULD NOT, THAT WOULD NOT HAVE BEEN INCURRED PREVIOUSLY.
DOES THAT ANSWER YOUR QUESTION? IT DOES.
SO THIS IS OUTSIDE OF OUR, UM, CITY SERVICES AGREEMENT THAT WE, UM, PAY ANNUALLY TO THE CITY.
BASICALLY GIVING THIS CORPORATION ACCESS TO ALL OF THE STAFF AND RESOURCES OF THE CITY.
UM, IF YOU RECALL, THAT WAS NEGOTIATED TO $12 A YEAR.
SO IT'S EFFECTIVELY A DOLLAR A MONTH.
UH, 'CAUSE A CORPORATION IS REQUIRED TO PAY SOMETHING TO THE CITY FOR, UH, CITY SERVICES AND SUPPORT.
SO OUTSIDE OF THAT IS THE CITY FINANCE AUDIT.
SO THEY DO AUDIT, UH, OR INCLUDE THE CORPORATIONS FINANCIALS IN THE AUDIT THAT THE CITY UNDERGOES.
AND THAT IS WITH AN OUTSIDE PARTY.
SO THE $7,000 IS THE, THE CORPORATION'S CONTRIBUTION, CONTRIBUTION TO THE AUDIT SERVICES.
AND THAT'S BEEN A STANDING ITEM ALSO.
IT WAS JUST PREVIOUSLY I THINK $5,000 AND IT WENT UP TO SEVEN.
SO WHY DID IT GO UP TO SEVEN ONE TIME? UM, I WOULD HAVE TO DEFER TO CHRISTINA, BUT I BELIEVE IT'S BECAUSE OUR, THE CITY'S PRICING WENT UP SO THEY INCREASED KIND OF EVERYONE'S PRO RATA.
HUH? WOULD YOU LIKE ME TO LOOK INTO THAT FURTHER? YEAH, I'M SEEING A BIG QUESTION MARK BUBBLE ABOVE YOUR HEAD.
I DON'T, I DON'T REMEMBER THAT.
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TRACKING THE PERFORMANCE GRANTS FOR NQ TWO O-V-O-V-H-W-B? YES.AND WE'RE VERY EXCITED TO PUT THAT COMPLIANCE COMPONENT ONTO CIVICS SERVE
AND WE DON'T HAVE ANYTHING WITH THE 2018, UH, BONDS AS OF RIGHT NOW.
SO I DON'T PUT THAT IN THE BUDGET THAT GOES IN FROM THE FINANCE SIDE.
'CAUSE THEY PUT IN REVENUES AND DEBT EXPENSES.
SO I KNOW THE CORPORATION HAD VIEWING AVAILABILITY IN CLEAR GOV WHEN ALL THOSE OTHER THINGS WERE ADDED.
UM, SO I WOULD DEFER TO ACTUAL CLEAR GOV.
I SENT THIS OUT BECAUSE I DIDN'T KNOW IF EVERYONE STILL HAD THEIR LOGIN CREDENTIALS FOR CLEAR GOV.
AND ALSO THIS IS MUCH MORE, IT'S SIMPLIFIED BUT IT'S NOT AS ROBUST.
IT DOESN'T SHOW THE REVENUE STREAMS AND THEN THE DEBT SERVICE PAYMENTS AND STUFF LIKE THAT EITHER.
'CAUSE I DON'T CONTROL THOSE ITEMS. THOSE ARE FIXED.
I DON'T HAVE A LOGIN FOR CLEAR GOV.
UM, AND I WOULD ASSUME THAT YOU PROBABLY DON'T EITHER YET.
AND DOES THAT, DOES THAT ALSO PERTAIN TO THE LOAN INTEREST PAYMENT FOR THE 15 MILLION ALLIANCE BANK LOAN? I THINK SO BECAUSE I THINK THAT IS CALCULATE OR, UH, CLASSIFIED AS DEBT SERVICE.
I JUST, UH, THIS IS JUST THE OPERATING EXPENSES NOT IN REVENUE.
AND I'M SEEING AGAIN, THAT SPECIAL EVENT STATE OF THE CITY.
SO THAT COMES OUT OF THE C BUDGET.
UH, I BELIEVE THE FINAL BUDGET FROM Y'ALL, YOU NIXED THAT ONE IN ORDER TO KEEP THE KOREA TRIP WHEN YOU GUYS HAD REVISED.
SO THIS MAY, I THOUGHT THIS WAS THE UPDATED ONE.
SO THE, MY UNDERSTANDING IS THAT THE FOOD BUDGET WAS NOT CUT FROM THE CORPORATION'S BUDGET
THE ONLY CUTS THAT WERE MADE WERE FROM THIS CORPORATION.
AT YOUR BUDGET MEETING? COUPLE MINUTES.
WELL, TO BE CLEAR, THESE ARE BOARD MEETINGS, SITE VISITS, ET CETERA.
SO IT'S NOT EVERY MEETING EVERY TIME.
BUT FOR EXAMPLE, WHEN YOU GUYS HAVE YOUR WORKSHOP PRIOR TO YOUR SCHEDULED MEETING, Y'ALL ARE GONNA BE HERE FROM FOUR UNTIL EIGHT PROBABLY.
SO THAT WOULD BE AN OCCASION WHERE WE WOULD MAKE USE OF THAT LINE ITEM
DOES ANYONE ELSE HAVE ANY QUESTIONS? NOPE.
ON TO ITEM SEVEN, EXECUTIVE SESSION.
THE BOARD WILL NOW RECESS THE OPEN MEETING AND RECONVENE IN THE EXECUTIVE SESSION PURSUANT OF TEXAS GOVERNMENT CODE SECTION 5 5 1 0 7 1.
ATTORNEY, ATTORNEY CONSULTATION 5 5 1 0.087 ECONOMIC DEVELOPMENT AND 5 5 1 0 7 2 REAL PROPERTY TO DELIBERATE AND SEEK LEGAL ADVICE REGARDING THE LITIGATION PERTAINING TO JRS COMPANY INC.
THE LITIGATION PERTAINING TO FARM LEASE AT MEGASITE PROJECT JPD PROJECT, MAESTRO SPINE ROAD CONSTRUCTION PROJECT, THE MEGASITE PROJECT PROJECT TITAN PROJECT FLEX PROJECT STRAT THREE PROJECT FAY PROJECT, SQL PROJECT GARDEN, THE PLANNING AND DEVELOPMENT OF THE COTTONWOOD PROPERTIES AND THE EVALUATION OF AVAILABLE CORPORATION CORPORATE FUNDS FOR INCENTIVES.
THE TIME IS NOW 7 47 AND WE, WE ARE GOING INTO EXECUTIVE SESSION.
OKAY, THE TIME IS NOW 9 25 AND WE ARE BACK FROM EXECUTIVE SESSION EIGHT.
ITEM EIGHT, ACTION RELATIVE TO EXECUTIVE SESSION 8.1.
DISCUSS AND CONSIDER ACTION ON PROJECT SQL REGARDING OPTION PAYMENTS AND CLOSING SCHEDULE.
DO WE NEED TO MAKE A MOTION ON THAT? MM-HMM.
I DON'T, I DIDN'T SEE ANYTHING.
MOVING ON TO 8.2, CONSIDER OR CONSIDERATION AND POSSIBLE ACTION RELATED TO ANY OTHER ITEM DISCUSSED IN EXECUTIVE SESSION.
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WAS THERE ANYTHING IN EXECUTIVE THAT WE WANTED TO OKAY, JUST FUTURE AGENDA ITEMS. I THINK FUTURE AGENDA ITEMS. OKAY.MOVING ON TO ITEM NINE, FUTURE AGENDA ITEMS. CHAIR.
I'D LIKE TO REVIEW OUR, UM, BOARD, UM, BYLAWS.
AND I'D LIKE THAT TO BE ON THE NEXT AGENDA.
YEAH, THAT'D BE ON THE NEXT AGENDA.
CAN EVERYBODY HAVE THEIR EDITS TO CHENEY BY THEN? THAT ENOUGH TIME? ABSOLUTELY.
SO ON THE NEXT AGENDA, PLEASE.
THE TIME IS NOW 9 26 AND WE ADJOURN.