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SIX OH TWO[1. CALL SESSION TO ORDER]
OTHER I CALL THE CITY COUNCIL WORK SESSION FOR THURSDAY, DECEMBER 19TH, 2024.LET'S START WITH ROLL CALL COUNCILOR THOMPSON THORNTON.
[3.1. Discussion of proposed amendments to the Hotel Occupancy Tax (HOT) Funds Use Policy including, but not limited to the: application window, application form, and review and award timing and process. (Cheney Gamboa)]
OF PROPOSED AMENDMENTS TO THE HOTEL OCCUPANCY TAX HOT FUNDS USE POLICY, HOTEL OCCUPANCY, TAX HOT FUNDS.USE POLICY INCLUDING BUT NOT LIMITED TO THE APPLICATION WINDOW APPLICATION FORM IN REVIEW AND AWARD TIMING AND PROCESS.
AND I'LL PASS AROUND SOME COOKIES THAT SOMEONE GAVE US.
WANT A COPY OF THIS STUFF? I HAVE IT.
I WAS GONNA SAY IT WAS IN THE, OKAY.
SO LOTS OF DOCUMENTS INCLUDED IN THE PACKET FOR Y'ALL, BUT I PRINTED TWO OF THEM, UM, JUST TO HELP GUIDE THE CONVERSATION THIS EVENING.
UM, THE ITEM SUMMARY JUST KIND OF GOES OVER THE BACKGROUND A LITTLE BIT IN JUST SOME MORE DETAIL FROM WHAT THE A IR CONTAINED.
SO REALLY WHAT WE'RE TRYING TO ACHIEVE TONIGHT IS GET SPECIFIC FEEDBACK ON SPECIFIC COMPONENTS STAFF WILL REVIEW WITH FINANCE AND LEGAL AND EVERYTHING LIKE THAT.
WE REALLY JUST WANT YOUR INPUT ON SOME OF THE THINGS THAT ARE QUESTION MARKS OR WHERE WE THINK IT WOULD BE REALLY HELPFUL TO HAVE YOUR DIRECTION AND FEEDBACK.
IF YOU HAVE OTHER AREAS THAT YOU'D LIKE TO WEIGH IN ON, OBVIOUSLY MORE THAN HAPPY TO TAKE THAT FEEDBACK.
BUT JUST WANNA BE EFFICIENT WITH OUR 45 MINUTES.
SO, UM, FIRST OFF, THE PROPOSED CHANGES.
SO THERE WAS ALREADY AN AMENDMENT BROUGHT FORTH ON THE NOVEMBER 7TH CITY COUNCIL MEETING, UM, WITH LANGUAGE THAT EXEMPT CITY PROJECTS FROM THE APPLICATION WINDOW.
UM, WE DID HAVE A, A QUESTION JUST FOR CONSIDERATION AND HOW WE MIGHT WANNA ACCOMMODATE HOW THAT MIGHT AFFECT OTHER OPPORTUNITIES.
SO FOR EXAMPLE, IF YOU GO AHEAD AND AWARD THE HOT FUNDS AVAILABLE DURING BUDGET TIME, BUT A CITY PROJECT COMES FORWARD IN THE SPRING OF THE FOLLOWING FISCAL YEAR, THERE MAY NOT BE FUNDS AVAILABLE OR IF YOU TRY TO HOLD FUNDS IN ANTICIPATION, THEN WE'RE NOT FUNDING OTHER PROJECTS.
SO JUST WANTED TO PLANT THAT SEED IF THERE WAS ANY ADDITIONAL THOUGHT ON THAT AS WELL.
CAN YOU SAY THAT AGAIN? IF THE, IF WE BUDGET MONEY FOR A PROJECT MM-HMM
BUT THEN POTENTIALLY IN THE SPRING STAFF PRESENTS ANOTHER PROJECT MM-HMM
WE MAY NOT HAVE MONEY POTENTIALLY FOR IT.
SO ONE OF THE THINGS, UM, FOR COUNCIL'S CONSIDERATION IS KIND OF HOW YOU WANNA APPROACH THE FUNDING.
OBVIOUSLY WE ALWAYS HAVE PROJECTIONS FOR HOT FUNDS FOR THE FOLLOWING YEAR, BUT I ALSO KNOW THAT THERE'S BEEN SOME DISCUSSION ABOUT LET'S NOT SPEND WHAT WE DON'T HAVE OR LET'S NOT COMMIT WHAT WE DON'T HAVE.
SO, UM, KIND OF TWO SCHOOLS OF THOUGHT THERE.
AN EXAMPLE WOULD BE FOR FISCAL YEAR 26 THAT WE'RE GONNA START PLANNING FOR ON JANUARY I THINK, OR FEBRUARY WE START.
UM, AS YOU'LL SEE IN THIS PROPOSAL, THE APPLICATION AND AWARD WINDOW WOULD ALIGN WITH WHEN WE ARE FINALIZING BUDGET.
SO APPLICATIONS WOULD BE EARLY SPRING, LATE WINTER, EARLY SPRING.
IT DOES OVERLAP WITH THE ALTERNATIVE, UH, FUNDING AWARD PROCESS AS WELL.
JUST TO TAKE ALL OF THAT INTO CONSIDERATION AT ONE TIME.
UM, SO SAY WE HAVE UM, $500,000 IN HOT FUNDS THAT WE'VE COLLECTED AND WE ARE READY TO SPEND AND WE HAVE APPLICATIONS THAT WOULD EXPEND ALL OF THAT.
SO CITY COUNCIL BUDGETS THAT SAYS THESE ARE THE PROJECTS WE'RE AWARDING, HERE'S THE $500,000.
MEANWHILE WE CONTINUE TO, UH, ACCRUE HOT FUNDS FOR THE FOLLOWING YEAR.
BUT CITY DEPARTMENT COMES FORWARD IN MARCH OF THAT FISCAL YEAR AND SAYS, HEY, WE HAVE THIS PROJECT WE'D LIKE TO DO.
WE'VE ALREADY AWARDED THE 500,000.
SO DO YOU USE FUNDS THAT HAVE BEEN COLLECTED SINCE THAT AWARD? I JUST, THERE'S
SO YOU'RE SAYING LIKE MOVING PARTS THAT SEPTEMBER WE JUST APPROVED A BUDGET.
MM-HMM
I GUESS I THINK THAT'S PART OF OUR PROBLEM IN THE CITY IS THAT'S, I THINK IT'S WHAT HAPPENS A LOT WHEN REALLY STAFF SHOULD HAVE HAD THAT IN THE BUDGET IN THE SUMMER.
WE SHOULD HAVE DEBATED IN SEPTEMBER.
AND I THINK A LOT OF TIMES WE DON'T, WE'RE NOT PREPARING AND PROPERLY
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PLANNING OUT TO WHERE WHAT YOU HAVE IS THINGS LIKE THAT HAPPEN AND LIKE, OH WE GOT THIS GREAT, GREAT THING THAT COULD HAPPEN.IT'S LIKE WE JUST PASSED A BUDGET FIVE MONTHS AGO AND HERE YOU ARE.
SO TO ME, I THINK WE GOTTA FIGURE OUT AS A COUNCIL, ARE WE OKAY WITH THAT? OR DO WE SAY, LOOK STAFF PROFESSIONALS, THEY GET PAID A TON OF MONEY TO FIGURE THIS OUT WHEN WE PASS A BUDGET.
I'VE ALWAYS BEEN THE GUY THAT'S THE BUDGET.
IF YOU WANNA DO SOMETHING, CUT IT SOMEWHERE ELSE BECAUSE OTHERWISE WE'RE PLANNING FOR THE NEXT YEAR.
BECAUSE I JUST THINK THAT'S PART OF OUR PROBLEM AS A CITY IS WE KEEP DOING THAT AND WE END UP GOING THROUGHOUT THE YEAR.
I MEAN WE HAVE BUDGET BUT EVERY, THE PAST TWO YEARS WE'VE COMPLETELY REORGANIZED THE CITY SIX MONTHS INTO IT.
AND I'M LIKE, EVERY TIME I'M LIKE, WE JUST DID EVERYTHING AND NOW REORGANIZE.
WE GOTTA HAVE THE CONVERSATION AT BEGINNING.
'CAUSE I DON'T KNOW HOW YOU BUDGET IF YOU ARE CONSTANTLY PLANNING FOR UNEXPECTED THINGS THAT AREN'T NEEDS, BUT MAYBE ONCE.
BUT ARE YOU TALKING ABOUT SOMETHING THAT COMES UP THAT YOU DIDN'T, WERE WEREN'T AWARE OF AND YOU DIDN'T KNOW ABOUT DURING THE BUDGET CYCLE AND IT'S SOMETHING NEW THAT CAME UP THAT YOU'RE
UM, MAYBE WE HAVE A GREAT IDEA FOR CINCO DE MAYO AND SO WE BRING THAT FORWARD IN FEBRUARY BUT OF THE FOLLOWING YEAR EFFECTIVELY.
I KNOW IT'S HARD 'CAUSE CALENDAR YEAR, FISCAL YEAR.
NO, NO THAT'S A GOOD ONE BECAUSE LIKE ON THAT, THAT'S WHAT I'M SAYING.
IF YOU HAVE A GREAT IDEA IN FEBRUARY, YOU GO GREAT, GET IT ALL PLANNED OUT, GET IT ALL BAKED, BRING IT TO COUNCIL IN AUGUST.
AND I THINK WHAT WE HAVE BEEN DOING IS WE BRING IT TO COUNCIL IN MARCH.
YEAH, I THINK FOR PROJECTS THAT MAKE SENSE TO SAY WE NEED TO JUST PLAN ALL THOSE IN ADVANCE AND IF YOU GET A GREAT IDEA THEN PUT IT ON NEXT YEAR'S LIST OR WATER PUMP BREAKS OR SOMETHING LIKE THAT.
BUT FOR PRIVATE PROJECTS THAT COME IN, IF SOMEBODY WANTS TO START SOME FESTIVAL AT AT, YOU KNOW, AT PARK ON A WEEKEND IN IN THE SUN, WHEN THEY DON'T COME TO US UNTIL MARCH, DO WE WANT TO TELL THEM THAT'S A GREAT IDEA.
THEY'LL COME BACK NEXT YEAR 'CAUSE THEY'RE GONNA GO LOOK SOMEWHERE ELSE.
THAT'S WHERE YEAH, I, I THINK IT'S MORE OF A, I'M TALKING MORE THE THE WHAT YOU'RE TALKING ABOUT WITH THE CITY SIDE.
SO I THINK IT IS TWO DIFFERENT ANSWERS FOR ME.
SO I GUESS MY QUESTION IS, IS JUST LOOKING AT THE UM, THE POLICY CITY PATO HOT, HOT TAX USE POLICY.
IT SAYS USAGE IS BROADLY SPEAKING, UH, CONVENTION AND INVENTOR VISITORS BUREAU, PROMOTION OF THE ARTS, HISTORICAL RESTORATION AND MUSEUMS SUPPORTING EVENT PROMOTION, ENHANCEMENT OF EXISTING SPORTS FACILITIES, SIGNAGE AND FUND BALANCE REQUIREMENT.
SO ARE CITY PROJECTS EVEN ELIGIBLE UNDERNEATH THIS PO POLICY AND PER PROCEDURE? YES.
I THINK WE AMENDED IT THROUGH OUR, THEY'VE THEY'VE BEEN COVERED.
UM, FOR EXAMPLE, IF WE WERE TO HAVE AN EVENT OR UM, SOMETHING OF THAT NATURE THAT WOULD SUPPORT FLU TO HUDU, EVEN IF IT'S A CITY PROJECT, WE ARE AN ORGANIZATION THAT CAN APPLY FOR THE HOT FUNDS.
BUT I THOUGHT MADE IT TO WHERE YOU DIDN'T HAVE TO APPLY ANYMORE APPLICATION.
WELL AND THAT WAS THE OTHER PIECE THAT I WAS GONNA ASK ABOUT.
UM, SO IN ADDITION TO PROJECTS COMING IN OUTSIDE OF THE APPLICATION AWARD WINDOW, UM, DO WE WANT THE CITY PROJECTS TO ALSO ADHERE TO THE APPLICATION ITSELF? SO FILLING OUT THE APPLICATION AS WOULD BE REQUIRED BY OTHER ORGANIZATIONS? I WOULD SAY NO.
'CAUSE IT'D BE CRAZY FOR GOVERNMENT TO CREATE A BUREAUCRATIC SYSTEM AND THEN FOR GOVERNMENT TO THEN PUT THEIR PEOPLE TO GO THROUGH THAT SYSTEM.
I'D RATHER IN OUR COUNCIL PACKET, HERE'S THE WHYS WE WANNA DO IT, HERE'S THE IMPACTS WE'RE GONNA DO IT AND
'CAUSE IF YOU GUYS HAVE TO GO THROUGH HAVING JUST FILLED OUT AN APPLICATION, YOU GUYS HAVE TO GO THROUGH THAT.
IT ACTUALLY MAY BE HELPFUL NOW TO THINK ABOUT IT FOR YOU GUYS.
'CAUSE THERE'S A PURPOSE FOR EACH SECTION IN THE APPLICATION, RIGHT? AND SOME OF 'EM DON'T APPLY TO THE CITY AND SOME OF THEM WOULD.
SOME OF 'EM WOULD BE WHY IS THIS A GOOD USE OF THE FUNDS? WE STILL WANT TO KNOW THAT.
AND THERE'S A SAMPLE APPLICATION INCLUDED IN THE PACKET.
THE OTHER THING IS THAT WE ARE WORKING TO MAKE THAT A DIGITAL PROCESS TOO.
SO IF THINGS DON'T APPLY YOU SKIP OTHER TO OTHER SECTIONS.
SO IT MAKES IT VERY SIMPLE FOR THE USER AND FOR UM, US RECEIVING ALL THAT I DID DIGITAL, UM, BUT I JUST TALKED MYSELF OUT OF IT.
I WOULD SAY IF YOU'RE ON THE OTHER SIDE OF THE PRIVATE SECTOR AND YOU'RE COMPETING AGAINST PUBLIC, YOU WOULD WANT THEM TO GO THROUGH THE SAME PROCESS THAT THEY DID.
YOU'RE COMPETING FOR THE SAME MONEY, SO WHY WOULDN'T THE CITY HAVE TO GO BUY THE SAME, I GUESS GUIDELINES FROM THEIR PERSPECTIVE.
BUT YEAH, AS I SAID THAT THEN I REALIZED, I MEAN JUST GONE THROUGH THAT, I WAS LIKE WHOEVER MADE THIS SYSTEM HAS NOT APPLIED TO THIS SYSTEM AND THEY WENT THROUGH GO, WE NEED TO
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JAMES, WE NEED TO FIX THIS BECAUSE IT TOOK ME TWO HOURS TO GO THROUGH THIS AND ALL I WANTED WAS SOMETHING.SO IS THERE CONSENSUS ON DIRECTION ABOUT THE UM, CITY PROJECTS BEING EXEMPT FROM THE APPLICATION WINDOW AND AWARD PROCESS ANNUALLY? I AGREE.
I THINK THEY DON'T HAVE TO BE WITHIN THE WINDOW, BUT I DO THINK THEY STILL HAVE TO FILL OUT THE APPLICATION TO COME TO OUR COUNCIL FOR PACKET.
I THINK THEY GOTTA GO THROUGH THE WINDOW.
I THINK THEY SHOULD BE KEPT HELD THE SAME STANDARD TO THE PEOPLE FROM WINDOW.
THIS WILL BE THE FIRST ONES TO TELL YOU THE WINDOW'S TERRIBLE.
IT'S A TERRIBLE TIME FOR THE WINDOW.
WHY IS IT? WELL 'CAUSE WE HAD BLAH BLAH BLAH.
THE ONLY THING ABOUT THIS IS THAT IT'S, I KIND OF COMPARE IT TO OUTSIDE AGENCY FUNDING.
THE DIFFERENCE IS THAT THESE ARE TYPICALLY FOR EVENTS.
SO THEY SHOULD BE REPLANNING AND ALL THAT BUT, AND IF THEY DON'T THINK OF THE IDEA UNTIL AFTER THE APPLICATION PROCESS, THEY CAN HAVE TO WAIT TILL THE NEXT YEAR.
I THINK WITH MOST OF OUR POLICIES AND PROCEDURES, THERE IS A VARIANCE PROCESS OR AN OPTION TO APPROACH COUNSEL FOR SOMETHING.
SO MAYBE THAT'S A WAY THAT IF THERE'S FUNDS AND IF THE COUNCIL SEES VALUE IN THAT EXPENDITURE OR PROJECT, THEN YOU CAN CONSIDER HOWEVER IT'S REALLY SUBJECTIVE AT THAT TIME.
AND THERE MAY NOT BE FUNDS AND IT MAY NOT BE SUPPORT FROM COUNCIL BECAUSE THIS IS OUR PROCESS.
THEN MAYBE THEY JUST HAVE TO ADHERE TO THE TIMELINE AND WE'LL GET A PLAN FOR NEXT YEAR RATHER THAN JUST, WELL WE'RE GONNA HAVE THE EVENT IN 30 DAYS.
JUST THINK ABOUT WHAT PERCENT OF FUNDS IS STAFF LOOKING AT WANTING TO GO EACH YEAR TO EVENTS LIKE THIS.
UH, I CAN ONLY SPEAK FOR OUR DEPARTMENT AND HONESTLY FOR HOT FUNDS ITSELF, THERE IS ONLY A SINGLE PROJECT AT THIS TIME THAT WE WOULD WANNA BRING FORWARD.
AND IT WOULD PROBABLY NEED TO BE SUPPORTED BY BOTH HOT FUNDS AND COUNCIL AS WELL AS BEC.
NO, BUT I DON'T, I DON'T KNOW THAT IT IS.
UH, WELL I GUESS WE COULD APPLY FOR ALL OF IT, BUT I WAS JUST THINKING MAYBE THE MONEY COULD GO A LITTLE FARTHER IF THERE WAS SOME JOINT VENTURE BETWEEN THE TWO BODIES.
THAT WAY THERE'S OTHER FUNDS AVAILABLE FOR OTHER PROJECTS THAT WOULD ALSO BENEFIT THE CITY AND BE GOOD USE OF HOT FUNDS.
SO THERE HAS BEEN AN UPDATE TO THIS 2014 POLICY.
SO IT WAS, THE ORIGINAL WAS 2012.
IT WAS UPDATED IN 2014 AND THEN THERE WAS ONE AMENDMENT BROUGHT FORTH ON THE NOVEMBER 7TH, UM, COUNCIL MEETING OF THIS YEAR ALSO.
CAN YOU TRAILS OF LIGHTS? YEAH, IT WAS FOR THE TRAIL OF LIGHTS EVENT.
BUT WHAT WAS THE AMENDMENT TO CHANGE? UH, SO SO IT WAS TO, SO UH, THE AMENDMENT IS TO AMEND THE CURRENT POLICY UNDER SECTION FIVE.
PROCEDURE, APPLICATION PROCESS.
AND IT WITH THE ADDITION THAT CITY SPONSORED OR PARTNER EVENTS ARE EXEMPT FROM THE APPLICATION PROCESS AND MAY BE CONSIDERED FOR FUNDING BY CITY COUNCIL AT ANY TIME DURING THE YEAR WITHOUT MEETING THE APPLICATION REQUIREMENT.
I'D LIKE TO SEE COUNCIL COME UP WITH A SYSTEM LIKE WE DO WITH THE, UM, AGENCY, COUNCIL AGENCY THAT WE'RE GONNA EARMARK A PERCENT OF THE FUNDS COLLECTED EACH YEAR BECAUSE THERE'S SO MANY USES YOU CAN USE FOR THIS MONEY THAT HOSTING EVENTS IS A SMALL PORTION AND ALL THE BIGGER CITIES ARE USING THEIR MONEY TO ACTUALLY DO LONG LASTING, I GUESS LIKE LEGACY PROJECTS.
AND I'D HATE TO SEE US GO AND SPEND HALF A MILLION DOLLARS A YEAR ON A BUNCH OF PROGRAMMING AND THEN 10 YEARS FROM NOW, WHAT DO WE HAVE TO SHOW FOR? WE DON'T HAVE ANYTHING.
WHEREAS CITIES HAVE GONE OUT AND BUILT STADIUMS. THEY'VE BUILT, LIKE I PRINTED IT OFF, YOU COULD, WE COULD LITERALLY BUILD A CONVENTION CENTER AND NOWHERE IN HERE DOES IT SAY HOW BIG THE CONVENTION, CONVENTION CENTER HAS TO BE SOMETHING YOU HAVE TO BUILD LIKE A 2 MILLION, 2 MILLION SQUARE FOOT.
BUT YOU COULD BUILD A CONVENTION CENTER SO THAT WHEN THE CHAMBER WANTS TO HOLD A TEQUILA FESTIVAL, THEY DON'T HAVE TO GO TO KALAHARI.
THEY COULD GO HERE AND OTHER PEOPLE COULD USE IT FOR MEETING SPACE AND LITTLE THINGS LIKE THAT.
I'M LIKE, LIKE AND I NOTICED THERE'S CARVE OUTS FOR, AND DOWDY, MAYBE YOU'LL TELL ME I'M RIGHT OR WRONG, I DON'T THINK YOU CAN SPECIFICALLY CREATE A LAW FOR A CITY.
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CREATE A LAW THAT IF YOU'RE IN A CITY OVER 40,000 PEOPLE AS OF THE 2020 CENSUS IN THE COUNTY AT 800,000 NEXT TO A COUNTY, 1,000,005 LOCATED IN CENTRAL TEXAS, YOU CAN DO X.AND IT JUST SO HAPPENS TO BE BRACKET.
SO IT HAPPENS TO BE THE ONE THING WE WANT DO.
BUT I NOTICED THAT 'CAUSE IF YOU'RE UP ALONG TO OKLAHOMA BORDER, YOU GET SOMETHING, YOU'RE NEXT TO A LAKE.
AND SO I'M LIKE MAYBE AT THE COUNCIL SAID, HEY, WE COULD EARMARK A CERTAIN PERCENT TO PROGRAMS, BUT THEN WE WANNA LIKE DO SOMETHING BIG TIME.
THAT'LL BE 10 YEARS FROM NOW, 20 PEOPLE REMEMBER WE COULD ALSO START THAT PROCESS IF WE HAVE TO HAVE A RULE CHANGE SINCE THEY'RE COMING TO THE MEETING, WE COULD ASK FOR, YOU KNOW, A SUBSECTION R OR SOMETHING CARVE OUT EXACTLY.
WANNA DO AND THEN REALLY WORK ON SOMETHING THAT WOULD BE BRING TOUR IN HEADS IN BEDS AND UM, PROVIDE MEETING SPACE AND KNOCK OFF A MAJOR CHECKLIST.
BUT HECK, YOU COULD PROBABLY EVEN ADD IN, I DON'T KNOW IF YOU COULD HAVE, THIS IS WHERE YOU NEED TO AG TO UH, GIVE AN OPINION, BUT WHAT IF YOUR CONVENTION CENTER ALSO WAS THE NEXT DOOR TO A A, A SPORTING FACILITY, WHICH THEY HAVE HERE AND HE HAD WEIGHTLIFTING COMPETITIONS AND CYCLING COMPETITIONS AND WHEN THEY'RE NOT HAVING COMPETITIONS, THE YM C'S, THE ONE RUNNING IT.
I WAS JUST THINKING OF ALL THE DIFFERENT THINGS YOU COULD DO WITH MONEY.
NOT THAT TRAIL OF LIGHTS IS NOT AN IMPORTANT THING, BUT I JUST DIDN'T WANT THERE TO BE SO MANY KIND OF A LONGER TERM PLAN SO THAT YOU'RE ACCRUING THAT FUNDS FOR AN INTENDED LARGER PROJECT IS WHAT I'M HEARING.
I ALREADY PAID THE DEBT SERVICE ON THAT.
YEAH, BECAUSE IT'S A QUARTER MILLION A YEAR ALMOST FOR EACH HOTEL.
YOU HAVE A THIRD HOTEL COMING.
SO IF YOU SAID WE'RE GONNA SPEND 25% OF MONEY ON PROGRAMMING THE OTHER 75% TO DEBT SERVICE TO A PROJECT AND THEN WE START GOING DOWN THAT PATH TO THE PROJECT AND WE GET EVERYBODY'S OPINION THAT IT MEETS THE GUIDELINES OF 3 51, THERE'S PROBABLY A WAY TO FIX A MAJOR ISSUE IN THE, IN THE CITY.
YEAH, AND I'M, I'M WONDERING TOO, DONNIE, I DID HAVE A QUESTION.
THE RESERVE AMOUNT THAT'S LISTED IN THE POLICY, IT SAYS THAT THEY, THAT COUNCIL WILL MAKE EVERY EFFORT TO RESERVE 25% OF COLLECTED HOTEL OCCUPANCY TAX.
IS THAT A STATE REQUIREMENT OR IS THAT SOMETHING THAT COUNCIL IS I'LL, I'LL VERIFY IT.
I DON'T RECALL THAT IN STATE LAW.
SO I WONDER IF THAT WOULD BE AN OPPORTUNITY TO SAY WE'RE GONNA RESERVE 30% OF HOT FUNDS EVERY YEAR UNTIL SUCH TIME WE HAVE X DOLLAR AMOUNT OR AN AMOUNT NECESSARY TO FUND THIS PARTICULAR PROJECT.
BECAUSE THAT'S A, YEAH, EACH COUNCIL CAN CHANGE THE DIRECTION OF IT.
BUT AT LEAST ONE CAN SAY IF THIS COUNCIL CAME OUT IN SIX MONTHS AND SAID WE HAVE A PLAN FOR MEETING SPACE AND BRINGING TOURISTS HERE FOR SMALL BUSINESSES, IT WOULD TAKE THE NEXT COUNCIL.
THEY WOULD HAVE TO GO AGAINST THAT AND SAY, WE DON'T NEED A MEETING SPACE AND WE DON'T NEED THIS STUFF.
AND I DON'T THINK WE DO ANYTHING CRAZY.
LIKE WE'RE NOT GONNA TRY TO COMPETE WITH GROUND ROCK OR CEDAR PERFER CONVENTION SPACE.
BUT WE COULD, I MEAN, I READ THROUGH THIS TWICE.
I DIDN'T SEE MINIMUM REQUIREMENTS.
AND SO I'M LIKE, I DON'T WANT TO WORK THE LAW BY BUILDING A 500 SQUARE FOOT CONVENTION CENTER AND THEN SPEND THE MONEY ON SOMETHING ELSE, BUT SOMETHING THAT WE COULD USE.
SO I THINK THAT RESERVE AMOUNT PENDING LEGAL'S REVIEW MIGHT BE AN AREA WHERE THAT COULD BE LEVERAGED FOR LARGER PROJECTS THAT ARE PRIORITIES OF, OF THE CITY COUNCIL TOO.
SO, UM, THEN THE NEXT ITEM IS THE ADDITION OF SHORT-TERM RENTALS TO THE POLICY.
UM, GEORGETOWN I BELIEVE JUST WENT THROUGH THIS.
UM, AND THEY ADDED SHORT TERM RENTALS FOR BOATS, ET CETERA, TO THEIR HOTEL OCCUPANCY TAX COLLECTIONS.
UH, IT IS A PROCESS, BUT IT COULD POTENTIALLY ADD SOME SOLID AMOUNT OF FUNDS TO THE AVAILABLE POT FUNDS TO BE EXPENDED FOR VARIOUS PROJECTS.
SO THAT'S SOMETHING THAT COUNCIL'S INTERESTED IN THEN WE CAN, THAT'S NOT ALREADY BEING DONE.
NO, IT IS JUST HOTELS AND MOTELS.
WELL THAT'S AUTOMATIC TO BE CLEAR.
IF YOU HAVE A SHORT TERM RENTAL, THEY SHOULD BE PAYING HOT TAX.
SO YOU CAN, THERE ARE, UM, FIRMS THAT WILL COME AND AUDIT YOUR CITY.
FIND THE SHORT TERM RENTALS, SEND 'EM A LETTER AND SPREAD THOSE.
WELL, IS THERE, I MEAN MOST OF THEM ARE I BUYING GENERATION, BUT THE EASIEST ROUTE TO DO THAT, ISN'T IT, TO GO TO THE COMPANIES AND SAY YOU'RE SUPPOSED TO BE PREPARED TO HOT CITY IF IT'S A
I MEAN THERE'S, THERE'S A FEW THAT COVER A LOT OF THEM PROBABLY DOESN'T COVER ALL OF THEM, BUT GUYS.
BUT I DON'T KNOW THAT THE SMALLER, LIKE, LIKE RESTAURANTS HERE, ONLINE SOFTWARE AUTOMATICALLY PAY TAXES AND, AND KEEP 'EM OFF TO THE SIDE REPORT
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ALL THAT STUFF TO THE STATE.BUT I DON'T KNOW YOUR, DOES AIRBNB VRBO DO THAT ALREADY? I'D BE SHOCKED.
SO THAT WAS JUST SOMETHING THAT WE NOTICED THE LANGUAGE ITSELF WAS MISSING.
NOW WHETHER OR NOT THEY ARE REPORTING, WE WOULD HAVE TO LOOK INTO THAT AND VERIFY.
BUT JUST THE FACT THAT THE LANGUAGE IS NOT INCLUDED, IT'S NOT SPECIFIED IN THE POLICY WE THOUGHT MIGHT BE AN OPPORTUNITY TO CLARIFY AS WELL.
BUT, UM, IF IT TAKES A, AN ORDINANCE CHANGE TO HELP STRENGTHEN THAT, I THINK WE SHOULD LOOK AT THAT TOO, TOO.
WE'LL LOOK INTO ANYTHING ELSE THAT MIGHT BE REQUIRED TO MAKE THAT EFFECTIVE.
UM, THEN IN COLLABORATION WITH FINANCE, WE WERE LOOKING AT THE APPLICATION WINDOW.
IT'S CURRENTLY SCHEDULED FOR LIKE THE FALL OF THE YEAR, WHICH DOESN'T REALLY ALIGN WITH BUDGET PLANNING.
UM, SO WORKING WITH FINANCE, THE PROPOSED WINDOW THAT WE CAME UP WITH WAS FEBRUARY 1ST THROUGH MARCH 30TH.
UM, THAT DOES OVERLAP WITH THE OUTSIDE AGENCY FUNDING, UM, WHICH WE THOUGHT WOULD BE BENEFICIAL 'CAUSE THEY, THERE MAY BE SOME OVERLAP BETWEEN, UM, WHAT WHAT OPPORTUNITIES FROM OUR NONPROFIT PARTNERS THEY MAY HAVE AND, AND ASKS THAT THEY MAY HAVE.
SO THAT WAY YOU GUYS ARE GETTING FULL VISIBILITY INTO THE REQUESTS AND FIGURING OUT WHAT BUCKETS YOU CAN USE TO, UM, AWARD DIFFERENT PROJECTS AND INITIATIVES.
SO OVER THAT PROPOSED WINDOW SO THAT THAT WINDOW THEN LIMITS THEM TO BUDGET APPROVAL BY CITY COUNCIL.
SO THEIR, THEIR EVENT WOULDN'T ACTUALLY HAPPEN FOR AT LEAST UNTIL THE FALL.
SO BACK UP ON THE, THE HOT TAX MM-HMM
IN CHAPTER 1 51 IT SAYS FOR PURPOSES OF THE IMPOSITION OF A HOTEL OCCUPANCY TAX ON THIS CHAPTER 3 51 OF 52 OF THE LAW A HOTEL INCLUDES A SHORT-TERM RENTAL IN THIS SUBSECTION, SHORT-TERM RENTAL MEANS THE RENTAL OF ALL OR PART OF THE RESIDENTIAL PROPERTY TO A PERSON WHO IS NOT A PERMANENT RESIDENT 30 DAYS.
BUT IT DOESN'T SAY THAT PER SECTION 0.01 AS LONG AS IT'S LESS THAN 30 DAYS.
ANY SHORT TERM RENTAL SHOULD BE PAYING THE HOT PACK.
BUT I GUESS THAT WOULD GO TO THE PEOPLE, ALMOST LIKE THE PEOPLE THAT ARE THE CONSTRUCTION WORKERS THAT ARE RENTING ROOMS IN HOMES.
UM, AND SO MAYBE WE NEED, MAYBE WE NEED TO LOOK AT AN AUDIT AND SEE HOW, WHAT THAT COST AUDIT AND HOW MANY PEOPLE ARE PAYING THAT.
UM, THEN THE APPLICATION FORM.
UM, OBVIOUSLY WE WILL UPDATE ALL THE NECESSARY INFORMATION, THE DATES, THE NAMES IN THERE, UH, THINGS LIKE THAT.
BUT JUST IF THERE WAS ANYTHING THAT STOOD OUT TO Y'ALL THAT WAS MISSING OR REDUNDANT OR NOT NECESSARY IN YOUR MIND OR JUST HAVE ANY QUESTIONS OR FEEDBACK, UM, ON THAT, WE'LL TAKE THAT OUT.
THEN OBVIOUSLY YOU'LL HAVE ANOTHER OPPORTUNITY WHEN WE BRING FORWARD THE ACTUAL POLICY INFORM.
IF, IF SOMETHING COMES UP BETWEEN
BUT YOU CAN, I TECHNICALLY PART OF THE APP, I WOULD LIKE TO INCLUDE IT IN APPLICATION.
THAT WAY THE APPLICANT KNOWS HERE ARE THE THINGS THAT COUNSEL IS GONNA BE LOOKING AT TO, TO EVALUATE MY APPLICATION.
I JUST THINK THAT'S NICE FOR TRANSPARENCY.
SO IT'S CLEAR HERE ARE THE PRIORITIES, HERE'S THE SCORING AND, AND ALL OF THAT.
SO, UM, BUT MY QUESTION ON THAT, WHEN I LOOK AT THAT MM-HMM
OKAY SAY DEMONSTRATES CLEAR POTENTIAL TO INCREASE HOTEL STAYS AND CUT UP TOURISM IMPACT.
HOW ARE YOU BASING THAT ON? IS ANY NUMBER OF PEOPLE COMING? BECAUSE I, I DON'T SEE DELINEATION OF WHAT'S A 30 POINT, WHAT'S 20 POINTS? UM, SAME THING WITH THE ALIGNMENT WITH FUNDING CATEGORIES.
WHAT IS IT A DOLLAR AMOUNT? IF IT DOES A HUNDRED THOUSAND DOLLARS OF VISIBILITY, THEN THAT'S 20 POINTS.
SO YOU'D LIKE TO PROPOSE SOME KIND OF RANGE SO THAT THERE'S AN IMPACT LIKE A, B AND C AND THAT ALIGNS TO A CERTAIN SCORE? I THINK SO.
LIKE BREAK IT DOWN A LITTLE BIT MORE.
'CAUSE I MEAN OTHERWISE YOU CAN BE LIKE, YEAH, IT'S, IT'S GREAT TOURISM IMPACT 30 POINTS.
I MEAN WHAT IT'S SUBJECTIVE NOT IS THIS, IS THIS THE COMPLETE CRITERIA FORM?
[00:25:01]
YEAH.'CAUSE RIGHT NOW THE HOTELS ARE PRETTY MUCH MAXED OUT AND SO IF I WAS GREATEST, EVERYBODY WHO CAME FORWARD WOULD GET TO ZERO BECAUSE I'D SAY THEY'RE ALREADY FILLED UP.
SO WHAT WOULD YOU BE PROVIDING THAT WOULD FILL UP ALREADY FILLED UP PLACE? AND SO THEN, AND I DON'T WANNA BE MEAN TO THEM, BUT, AND THEN TO CUSTOMER CLARK'S POINT, HOW DO YOU, HOW DOES A PERSON SAY I COULD HAVE A BANG UP THING AND I'M GONNA, WE'RE GONNA NEED 500 HOTEL ROOMS TO GIMME A 30, BUT THEN ARE YOU REALLY GONNA USE 500? I MEAN 'CAUSE THAT'S WHAT ARGUMENT WITH UH, COKE FUS WAS RIGHT.
THAT WE DIDN'T SEE AN IMPACT OR WE DID.
I THINK INCLUDING THIS IN THE APPLICATION, THAT'S FINE.
BUT I THINK YOU MAKE A GREAT POINT ON THERE NEEDS TO BE SOME MORE MEAT TO THIS FOR THE PEOPLE ACTUALLY DOING THE CRITERIA, PORTION REVIEW, RIGHT? LIKE ENHANCING LOCAL ATTRACTIONS.
WHAT ATTRACTION DO WE HAVE LOCALLY THAT WOULD NEED ENHANCING? WELL IT DEPENDS ON WHAT YOU CALL AN ATTRACTION.
SO IF I WAS APPLYING FOR THIS AND I SAID, HEY, I WOULD REALLY LIKE TO BE ABLE TO POST MORE TOURNAMENTS AT THE SOCCER FIELDS, BUT THERE'S NO BATHROOMS. WELL I MEAN THERE'S PORT POTTIES BUT NO PLUMBED FACILITIES AND NO, YOU KNOW, CONCESSION STANDS THAT SUPPORTS MY EVENT, THEN THAT WOULD BE AN IMPROVEMENT.
SO FEASIBILITY AND FINANCIAL NEEDS, I MEAN YOU COULD SCORE TERRIBLE ON THAT AND STILL HAVE A HIGH SCORE.
SO IT ALMOST SEEMS LIKE THAT'S ALMOST, YOU DON'T GET IN THE DOOR IF YOU DON'T HAVE FEASIBILITY AND SOME FINANCIAL NEED.
BUT YEAH, IF YOU DON'T, IF YOU DON'T DO WELL ENOUGH THERE, YOU SHOULDN'T EVEN REALLY MOVE FORWARD I WOULD THINK.
I DON'T THINK YOU NEED LIKE 20 DIFFERENT CATEGORIES, BUT I THINK THAT, I THINK THAT'S WHERE A LOT OF THE WORK NEEDS TO BE DONE IS ON THAT.
BECAUSE YOU COULD HAVE A GREAT POLICY BUT THEN I DON'T KNOW WHO'S GONNA BE DOING THE SCORING AND IF I'M BEING HONEST, IF A PERSON LIKES IT, THEY'RE GONNA SCORE IT HIGHER.
UNLESS YOU HAVE CLEAR CRITERIA THAT LIKE, WELL YOU KNOW, I LIKE YOUR PROJECT BUT YOU YEAH, I ALMOST SAY THE SCORE PEOPLE WHO THAT BE.
'CAUSE I WOULDN'T WANT ANYBODY IN JUMPING AHEAD.
NO, AND AND THIS IS JUST A SAMPLE SO THIS IS ALL WE CAN EDIT ALL THE THINGS AND THAT'S A GREAT POINT TO MAKE IT MORE DETAILED AND HAVE VERY SPECIFIC SCORES TIED TO SPECIFIC IMPACTS.
UM, ONE THING I WILL SAY ABOUT THE TOURISM IMPACT, THE REASON THAT THAT'S A HIGHER STORE, UH, IS BECAUSE THAT IS THE QUALIFIER FOR HOT FUNDS IS THE TOURISM IMPACT.
IT DOESN'T MATTER WHAT YOUR FINANCIAL NEED IS.
IT IS ARE YOU IMPACTING TOURISM? BECAUSE IF YOU'RE NOT IMPACTING TOURISM, YOU DON'T GET FUNDS, PERIOD.
SO THEN TOURISM COULD NOT NECESSARILY HAVE TO BE HOTEL THEN.
SO IT COULD BE RESTAURANT SORT OF STUFF.
JUST 'CAUSE YOU SAY JUST HOTEL.
I WAS JUST SAYING I DON'T THINK IT'S JUST HOTEL.
YEAH, THERE BE OTHER IMPACTS AND MAYBE THAT'S WHERE WE PUT THE WEIGHT TOO IS IT'S THIS MANY POINTS FOR LIKE HERE'S THE BREAKDOWN OF IMPACT AND EACH ONE COUNTS FOR FIVE POINTS.
THEN YOU CAN GET, IF YOU'RE HITTING ALL OF THOSE MARKERS, THEN IT TOTALS A HIGHER NUMBER.
IF YOU'RE HITTING ONE THEN IT'S A LOWER SCORE.
I'LL BE HONEST, I WOULDN'T WANNA GIVE MORE DETAIL THAN THIS IN THE APPLICATION JUST BECAUSE I WANNA MAKE SOMEONE ONLY BECAUSE I'VE BEEN ON THAT SIDE OF IT.
I WANNA MAKE 'EM SWEAT AND BE LIKE, OH S**T, WHAT IS, I GOTTA GET 30 POINTS FOR TOURISM.
I NEED TO COME UP WITH SOMETHING GOOD.
WELL AND TO YOUR POINT THAT IS THE, IN THE APPLICATION THERE'S A LOT OF PROVIDING DETAIL.
WE GIVE THEM EVERYTHING THEN JUST DOING IT FOR JAMIE, WHY COULDN'T WE JUST HAVE, WHY COULDN'T THIS BE AN EDC THING? I MEAN TOURISM ALIGNMENT WITH FUNDING, COMMUNITY IMPACT, I MEAN THOSE ARE ALL IT'S PILLARS OF CITY TAX.
THOSE ARE ALL PILLARS OF THE EDC.
SO WHY WOULDN'T THEY, TO YOUR POINT, WHY WOULDN'T THEY BE INVOLVED IN THE CRITERIA? UM, BECAUSE IT IS A CITY TAX.
UM, FOR EXAMPLE, IF THERE WAS A LARGE PROJECT THAT EITHER THE COUNCIL DIDN'T FEEL COMFORTABLE AWARDING THE FULL AMOUNT NEEDED FOR THAT PROJECT OR THERE WAS AN OPPORTUNITY FOR THE EDC TO ALSO HELP FUND, THEN THE EDC COULD DO THAT AS PART OF THEIR ECONOMIC IMPACT.
UM, AND SO YEAH, SO SO YOU'RE GONNA HAVE, 'CAUSE I DO UNDERSTAND THE HOT TECH GOES TO THE CITY, BUT YOU'RE GONNA HAVE PEOPLE THAT ARE FOCUSED ON TOURISM AND FOCUSED ON COMMUNITY IMPACT, NOT INVOLVED ON HOW THE CRITERIA IS FOR THINGS THAT THEY ATTRACT TO THE CITY.
SO ONE OF THE ITEMS ON HERE THAT MAYOR STARTED TO GET INTO, UM, WAS HOW THESE APPLICATIONS ARE REVIEWED.
[00:30:01]
THE OPPORTUNITIES IS DOES THERE WANT TO, DOES COUNCIL WANT THERE TO BE A SUBCOMMITTEE, UM, TO REVIEW THE APPLICATIONS? UH, STAFF CAN REVIEW FOR COMPLETENESS.AND I THINK THERE'S SOME PRETTY UM, HIGH DETAIL IN HERE ABOUT, HEY WE HAVE TWO WEEKS FROM THAT CLOSE THE APPLICATION WINDOW TO WORK WITH THOSE APPLICANTS TO MAKE SURE THAT WE'RE HELPING THEM BECAUSE IT'S A NEW THING AND WHO KNOWS WHO'S GONNA BE APPLYING.
THEY MIGHT NOT USE PROCESSES LIKE THIS.
SO STAFF CAN CHECK FOR COMPLETENESS, WORK WITH THE APPLICANT TO TRY TO GET EVERYTHING READY.
UM, BUT AS FAR AS REVIEW AND THEN RECOMMENDATION, THAT'S UP TO Y'ALL HOW YOU WANNA STRUCTURE THAT.
AND SO STAFF OR EDC BOARD MEMBERS COULD BE INCLUDED IN THAT SUBCOMMITTEE.
IT DOESN'T JUST HAVE TO BE COUNCIL.
SO THAT'S YEAH, I COULD SEE THAT JUST BECAUSE, BUT I DO TO YOUR POINT, UH, COUNCILMAN THORNTON, I DO UNDERSTAND THAT IT'S THE CITY, BUT I MEAN YOU ARE TASKING A BOARD TO DO THESE THINGS.
I JUST THINK IT WOULD BE PERTINENT TO BRING THEM IN.
INCLUDING THEM IN THE PROCESS.
THEY'RE JUST NOT THE DECISION MAKER ON THIS ONE, BUT RIGHT, RIGHT.
THEY SHOULD BE PART OF THE PROCESS.
SEE I'LL BE HONEST, I DON'T WANT THE EDCI HOPE IS NOT FOCUSING ON TOURISTS BECAUSE THE EDCS PRIMARY GOAL IS ECONOMIC DEVELOPMENT, INFRASTRUCTURE, ROADS, WATER, WASTEWATER AND ATTRACTING.
BUT THIS OVERLAPS WITH IT KIND OF.
I MEAN, ARE YOU GONNA HAVE THE EDC NOT FOCUSING ON SAY, DEVELOPING COTTONWOOD INSTEAD THEIR FOCUS IS GONNA BE ON ATTRACTING A FAIR OR A FESTIVAL.
HOW MUCH TIME DO YOU THINK THIS IS GONNA TAKE? I MEAN THIS IS REVIEWING THE APPLICATIONS.
THERE'S, THAT HADN'T BEEN DEVELOPED FOR TWO YEARS AND I DIDN'T THINK IT'D TAKE THAT LONG.
AND I'M LIKE, TO ME, WE GOTTA HAVE LASER FOCUS ON THINGS AND IF FOR THE EDCS NO OTHER EDC OUT THERE IS WORRYING ABOUT TOURISM, THEY'RE BUILDING ROADS, THEY'RE PUTTING WATER IN THE GRASS, THEY'RE ATTRACTING COMPANIES.
I'M SORRY, I WOULDN'T SAY THAT.
MY UNDERSTANDING, FEEL FREE TO SHOW ME A CITY THAT IS OUT THERE THROUGH EDC IS MEETING AND SPENT A LOT OF TIME ON TOURISM BECAUSE THEY'RE ALL FO EVERYBODY'S FOCUSED ON INFRASTRUCTURE AROUND HERE.
BUT UH, JUST FOR SOME HISTORIC REFERENCE, KOCH FEST WAS REALLY WHERE ALL OF OUR HOT FUNDS HAD GONE PREVIOUSLY.
AND EDC ALSO CONTRIBUTED TO THAT.
SO THERE IS OVERLAP THERE BETWEEN ECONOMIC DEVELOPMENT AND TOURISM IMPACT.
SO I THINK THERE'S ROOM FOR BOTH, BUT IT'S JUST A MATTER OF HOW INVOLVED AND AT WHAT STAGES.
UM, AND HOW WAS THAT WORKING FOR US? BECAUSE IT SEEMED LIKE STAFF WAS PRESENTING US, THIS WAS NOT WORKING OUT WELL FOR THE CITY THAT WE WERE SPENDING A LOT OF MONEY AND NOT GETTING MUCH FOR IT.
SO IF YOU'VE GOT ACCOUNTING, YOU SEE WORKING TOGETHER, I WOULDN'T USE KOCH FEST AN EXAMPLE OF TASKS WORKING WELL BECAUSE WE'VE ALL AGREED THE RESULTS WERE NOT GOOD.
SO TO ME WE CAN'T, WE CAN'T THAT THE EXAMPLE WASN'T WASN'T SUPPORTING IT WORKING WELL, IT WAS JUST AN EXAMPLE OF WHERE IT APPLIES TO BOTH ENTITIES.
I THINK IF YOU'RE GOING FOR THE EDC TO GET MONEY OUTTA THE EDC, I THINK THAT'S WHEN THEY GET INVOLVED.
BUT BECAUSE THE ONLY THING YOU GOTTA LOOK AT THE APPLICANT.
IF THE APPLICANT'S LIKE, I GOTTA GO THROUGH THIS BOARD, I GOTTA GO THROUGH THIS BOARD, I GOTTA GO THROUGH THIS, WE'RE GONNA GO SOMEPLACE ELSE.
AND THE CHAMBER OF CONGRESS DOESN'T EVEN MEET IN HUDDLE AND IT'S FOR HUDDLE PROCESSES.
IT'S NOT LIKE THEY DON'T WANT TO, IT'S BECAUSE THEIR LACK OF FOCUS.
SO THE EVALUATION AND SELECTION PROCESS, UH, AS WE INDICATED THE APPLICATION DEADLINE WOULD BE MARCH 30TH OF EACH YEAR.
UH, WE WOULD PROPOSE AN INTERNAL STAFF REVIEW FOR COMPLETE, AS I MENTIONED, TO WORK WITH THAT APPLICANT TO GET THE APPLICATION COMPLETED SO THAT WE WOULD BE ABLE TO BRING THAT FORWARD TO COUNCIL.
UM, THAT WOULD BE FOUR WEEK, I SAID TWO WEEKS EARLIER, BUT I HAVE IT HERE AS FOUR WEEKS.
UM, SO THEN THE DEADLINE FOR COMPLETENESS WOULD BE APRIL 30TH.
UM, BRINGING THAT TO COUNCIL REVIEW, HOWEVER YOU WANNA DO THAT SUBCOMMITTEE, WHATEVER THE LIKE FULL, FULL COUNCIL REVIEW, UH, WHATEVER Y'ALL DECIDE.
UM, SO THAT'S ONE OF THE HIGHLIGHTED ITEMS THERE IS WHAT THAT STRUCTURE SHOULD LOOK LIKE.
UM, AND THAT REVIEW PROCESS WOULD TAKE THE FULL MONTH OF MAY.
UM, IT MAY NOT TAKE THAT LONG.
WE JUST DON'T KNOW HOW MANY APPLICANTS WE'RE GONNA GET THE COMPLEXITY OF THE PROJECTS.
UM, THE OTHER THING WITH HOT FUNDS IS PER CHAPTER 31, THERE'S DIFFERENT BUCKETS OF FUNDS TOO.
SO THERE ARE REQUIREMENTS OF HOW MUCH YOU ARE TO ALLOCATE TO DIFFERENT, UH, INITIATIVES.
AND SO THERE MAY BE A PROJECT THAT COMES THROUGH THAT YOU CAN USE SEVERAL BUCKETS WITHIN THE HOT FUNDS OR ONE THAT'S BETTER ALIGNED TO TO ONE BUCKET.
SO HAVE 'EM THAT UH, IN MIND TOO.
I THINK WE JUST WANNA GIVE TIME FOR ALL OF THAT CONSIDERATION AS WELL SO THAT YOU GUYS ARE ABLE TO MAXIMIZE THE FUNDS AND AND THEIR IMPACT.
SO YOU'VE ONLY USED SO MUCH OF HOT FUNDS FOR CERTAIN PROJECTS.
WHERE, WHAT SECTION IS THAT IN MOST OF THE ARTS IS 15%.
NO, AND I THINK IN Y'ALL'S POLICY YOU HAVE SOME OTHER STIPULATIONS.
YEAH, BUT OUR POLICY DOESN'T MATTER 'CAUSE THE
[00:35:01]
DISCUSSION TONIGHT IS YEAH, ABOUT CHANGING.WELL I THINK WE NEED TO KNOW THOSE.
LIKE IF THERE'S CERTAIN CODES AND MM-HMM.
THINGS WE, AND SOMETIMES YOU KNOW, WE, I FOUND WE THINK IT'S A CERTAIN WAY AND THEN WHEN WE LOOK WE GO IT MUST HAVE CHANGED.
BUT I LOOK AT THE ARTS BECAUSE I DID SEE YOU COULD USE IT IN ARTS, BUT I DIDN'T SEE WHERE THERE WAS A IN THERE BUT MM-HMM
SO THAT WOULD BE A FEELING THAT YOU'D HAVE TO CONTEND WITH IS SO IF WE HAVE A HUNDRED THOUSAND DOLLARS AND UP TO 15% OF THAT COULD BE USED.
SO THEN AGAIN, THAT'S SOMETHING THAT THE COUNCIL WOULD NEED TO CONSIDER WHEN THEY'RE AWARDING DIFFERENT THINGS BECAUSE IF THERE'S A PROJECT THAT ONLY ALIGNS WITH THE ARTS, THEN IT SHOULD COME OUTTA THAT BUCKET WHERE THERE'S SOMETHING THAT OVERLAPS AND CAN BE FUNDED FROM A DIFFERENT BUCKET WITHIN FUNDS AND THAT CONSIDERED TOO.
UM, SO WHAT DO YOU GUYS WANNA DO AS FAR AS THE REVIEW PROCESS? DO YOU WANT SUBCOMMITTEE? DO YOU WANT IT SUBCOMMITTEE OF COUNCIL ONLY? DO YOU WANT A MIXTURE OF STAFF AND COUNCIL? UH, EDC COUNCIL STAFF? I LIKED HAVING THE OUTSIDE AGENCY FUNDING THE THREE MEMBERS THAT ARE ON THAT FOR THAT YEAR.
IF YOU HAVE THEM DO IT, I KIND OF LIKE THAT IDEA.
AND THEN INCLUDE ONE OR TWO EDC BOARD MEMBERS ON THERE, STAFF MEMBER OR TWO.
AND THEN GET YOU, YOU KNOW, UP TO SIX PEOPLE.
MAYBE SIX DOES THE OUTSIDE AGENCY FUNDING REVIEW THAT'S LATER IN THE YEAR.
SO IT WOULDN'T REALLY CONFLICT WITH THE TIMING, ISN'T IT ALBERTO? WHEN'S OUR OUTSIDE AGENCY FUNDING? I FEEL LIKE THAT APPLICATION'S LIKE MID-FEBRUARY TO, I DON'T RECALL.
YEAH, I THOUGHT WE, WE DIDN'T REALLY START THE REVIEW UNTIL LIKE JULY.
THAT TOO FEELS LIKE I KNOW IT'S LATER THAN WHAT WE WERE PROPOSING FOR THE, OKAY.
I'D RATHER HAVE COUNCIL NOT INVOLVED IN IT BECAUSE EVEN THE OUTSIDE AGENCY FUNDING, I MEAN WE HAD A DEBATE THIS YEAR ON DID EVERYBODY READ EVERYTHING AND WHERE PEOPLE MAKE DECISION FOR OTHER PEOPLE.
I MEAN WE'RE STARTING TO TALK REAL MONEY I GUESS IT ALL FOR ME IT DEPENDS ON WHAT PERCENT ARE.
WE PLAN ON DIVIV UP TO PEOPLE.
BECAUSE AS SOON AS YOU DO THIS, YOU'RE GONNA HAVE EVERYBODY COME UP AND GO, I WANT MONEY.
EVERY EVENT CAN COME TO HUDDLE AND THEY ALL WANT MONEY.
AND SO HOW ARE WE WILLING GONNA LET DO THAT? AND AND TO ME, STAFF IS GONNA BE THE MOST NON-BIASED GROUP OF PEOPLE THAT WE'RE GONNA HAVE.
WHERE, I MEAN THE BARBECUE PLACE, I GET HIT UP FOR THAT.
AND IN THIS ORGANIZATION, THE TEQUILA PEOPLE HIT UP FOR THAT.
I'M LIKE, I DON'T WATCH THE COUNCIL MEETINGS GUYS.
I'M THE GUY IF YOU WANT SOMETHING TO DIE, COME TO ME.
WELL STAFF USED TO REVIEW THE OUTSIDE AGENCY FUNDING AND THEN PRESENT IT TO COUNCIL AND NOBODY LIKED THE WAY THAT THAT LOOKED.
SO THAT'S WHY WE ENDED UP COUNCIL REVIEWING IT.
SO I THINK, YOU KNOW, THERE'S ALWAYS A PROBLEM WITH WHATEVER WE HAVE, BUT THAT DOESN'T MEAN THAT'S SWITCHING TO STAFF DOING IT.
IT'S JUST GONNA BE NO, WHY DIDN'T YOU GIVE IT A A GOOD GO WITH THE, YOU KNOW, OUTSIDE AGENCY FUNDING FOLKS AND JUST SEE HOW IT GO.
WITHIN OTHER ADDITIONAL MEMBERS, NOT JUST THE THREE COUNCIL MEMBERS.
YEAH, BECAUSE I MEAN WE ARE TALKING ABOUT HALF A MILLION DOLLARS OR MORE AS WE GET MORE HOTELS ONLINE AND SO, UM, YEAH.
AMONGST THE OTHER MEMBERS THAN I THINK THAT THEY WOULD BALANCE THINGS OUT.
AND THIS WOULD BE, YOU KNOW, WE CAN ALWAYS TWEAK IT, YOU KNOW, THE FOLLOWING YEAR OR TWO YEARS.
SO, YOU KNOW, JUST KIND OF SEE HOW IT, YOUR AGENDA ITEM YOU GOT.
TWO MEETINGS A MONTH, YOU CAN ADD IT ON THERE.
SO ON THE BUDGET CALENDAR YOU HAVE OUTSIDE A C PLANNING THE APPLICATIONS DUE JUNE 20TH OF UH, PRESENTED TO THE REST OF THE COUNCIL.
I THOUGHT IT WAS, I DISAGREE WITH WITH WHAT YOU'RE SAYING.
I MEAN I THINK SOMETIMES WE THINK THERE'S A PROBLEM AND WE THINK WE GOT A BETTER FIX AND YOU GO TO THE NEW THING AND YOU REALIZE IT WASN'T SO BAD WE HAD IT BEFORE.
SO HOW ARE WE DO THIS? I JUST, WE GOTTA BE CAREFUL TO MAKE SURE WE'RE, 'CAUSE IT SEEMS LIKE EVERY TIME WE DO SOMETHING SOMEONE'S COMPLAINING ABOUT SOMEONE HAD UNDUE INFLUENCE IN THE PROCESS AND GOT IT FOR, AND ANYTIME YOU INCLUDE ELECTED PEOPLE, IT'S GONNA BE FOR BOTH.
YOU'RE VOTE FOR A CERTAIN THING BECAUSE I PUSH FOR AMERICAN LECHE THING AND IT TURNS INTO ARE YOU DOING THIS FOR POLITICS? I MEAN SO THAT'S WHEN THERE'S NO MONEY INVOLVED.
WHEN IT COMES TO THIS YOU START TALKING ABOUT, WELL, BUT IF YOU CAN FLIP THAT ON ITS HEAD, THEN COUNCIL, THEN IF IT'S LIKE PURELY STAFF LED OR, OR SOME OTHER WAY, THEN SOME ON COUNCIL MIGHT BE LIKE MAYBE THEY CAUGHT WIND OF YOU KNOW, SOMEONE, OH I APPLIED FOR THIS AND CITY STAFF, THEY'RE GIVING A HARD TIME.
RIGHT? SO THEN HERE WE GO, COUNCIL, THOSE MEMBERS OF COUNCIL ARE NOT OKAY WITH THE PROCESS AND RATHER
[00:40:01]
SOMETHING LIKE THAT HAVE A COUNCIL MEMBER.I'D RATHER HAVE SOMEBODY THINK A COUNCIL MEMBER WAS INFLUENCED TO THINK STAFF WAS BEING INFLUENCED.
MM-HMM
AND ONE OF THE, AND THEN THE OTHER THING WE GOT FROM THE REPORTS BEFORE WAS IT JUST CAME BACK TO US AND THEY JUST RECOMMENDED CUTTING EVERYBODY'S BY THE SAME PERCENTAGE TO MAKE IT FIT THE DOLLAR AMOUNT.
THEY DIDN'T DO ANY JUDGMENT BETWEEN THEM.
THEY JUST SAID FUND EVERYBODY AT WHATEVER PERCENTAGE IT IS THAT MATCHES THE BUDGET.
AND SO THAT DIDN'T HELP WITH PRIORITIZING ANYTHING.
IT SOUNDS LIKE A LOT OF PROBLEMS AND NO SOLUTIONS.
WELL I THINK IT COMES DOWN TO AGAIN, GET AWAY.
ARE WE TALKING HALF A MILLION DOLLARS A YEAR? ARE WE TALKING WE'RE GONNA GIVE A HUNDRED THOUSAND DOLLARS BECAUSE THE MORE MONEY YOU GIVE, THE MORE PROBLEMS YOU HAVE, THE LESS MONEY YOU GIVE.
TO ME IT'S A WHOLE DIFFERENT STORY.
WHEN YOU START TALKING HALF A MILLION, I START REALLY GETTING NERVOUS ABOUT WHO'S INVOLVED AND WHEN YOU LOWER THE MONEY DOWN, THEN I THINK IT'S A DIFFERENT STORY.
WELL I THINK YOU DID BRING UP A GOOD POINT ABOUT HAVING THE POTENTIAL TO DO A BIGGER PROJECT.
AND SO I THINK MAYBE WE TO TRY TO FIGURE OUT WHAT THAT BIGGER PROJECT IS AND THEN IF THAT TAKES AWAY 75% OF THE MONEY, THEN THAT KIND OF SOLVES THAT PROBLEM.
WELL HERE'S, I HAVE A QUESTION.
WE NEED TO HAVE A TARGET IF WE'RE GONNA HAVE A BIG, IF YOU HAVE, AND THEN FROM THERE WE CAN RESTRICT IT IF YOU DO A BOND PROJECT, OKAY, YOU GO.
I'M SAYING IF WE DO A BOND PROJECT, IF WE LIST YOU CAN GET AN ADDITIONAL 2% HOT TAX TOWARDS THAT NAMED PROJECT IN THE CITY.
HAVE WE LOOKED AT DOING THAT ON TOP OF THE, YOU CAN HAVE 7%, YOU KNOW, OR 9% DEPENDING ON THE RULES OF SIZE OF TOWN OR WHATEVER.
BUT IN ADDITION TO THAT, IF YOU HAVE A, IS THAT IF YOU HAVE A CBV, IS THAT OR IS THAT SOMETHING DIFFERENT? NO, IT SAYS LIKE IF YOU CAN HAVE A SPORTS VENUE OR WHATEVER, YOU CAN ADD IN, LIKE THE CITY OF AUSTIN HAS A 2% FOR FINANCING THEIR, THEIR UH, PROJECT.
SO I'M SAYING WE CAN DO A SMALL CONVENTION CENTER AND WE GET A 2%, WHICH WE'RE ALREADY AT SEVEN.
THAT'S LIKE, THAT'S LIKE A THIRD MORE TAX RATE THAT NOW'S ALREADY DEDICATED.
SO YOU DON'T HAVE TO CUT INTO OUR 7%, YOU JUST, WE GO FIGURE OUT HOW TO DO THE NAMED PROJECT AND GET AN ADDITIONAL 2% FROM THE PEOPLE ALREADY STAYING.
SO WHAT YOU'RE SAYING IS IF YOU'RE COLLECTING SEVEN COULD GET, WE COULD SAY WE WANNA GIVE UP A THIRD OF THE MONEY TO EVENTS, BUT IF WE NAME, IF WE NAME A PROJECT IN A MANNER THAT ALLOWS US TO CHARGE 2% MORE, WE CAN FUND THOSE PROJECTS AND STILL HAVE THE WHOLE 7% FOR SET PROJECT.
THAT'S WHERE I THINK THE FIRST THING WE DO IS EITHER WE DO ONE OR THE OTHER.
ARE WE USING IT FOR A BIG PROJECT AND THEN WE FIGURE OUT THE RULES FOR WHAT'S LEFT.
OR WE FIGURE OUT WE WANNA BE AN EVENT TOWN AND HAVE EVERYBODY DO THE BIGGER EVENTS AND RUN.
AT SOME POINT I WENT THE CHAMBER TO MEET IN HU OAK WHERE I WANT OUR EVENTS FROM OUR LIKE THE TEQUILA DEAL.
BUT I WANTED IN HU OAK COULDN'T FIND ANY PLACE AND SO HE WENT TO BUT ONE BUT WAIT FOR THE HOTEL PEOPLE TO PAY FOR IT.
TO ME THAT'S BETTER THAN, YEAH.
AND THEN, AND, AND IF WE WANT MORE EVENTS, I'D RATHER KEEP LOOKING FOR UM, DONATIONS AND PEOPLE TO SPONSOR EVENTS AND GET MORE SPONSORSHIPS TO DRIVE UP OUR EVENT BUDGET VERSUS TAKING A TAX SOURCE THAT WE COULD USE.
THE PROJECTS ALSO IN THE POLICY, I THINK I READ THAT A PORTION OF THE TAXES CAN BE USED FOR DEBT SERVICE, SO COULD BE POSSIBLY ON A BIG PROJECT, RIGHT? MM-HMM
I THINK SOMEONE MENTIONED THAT WE HAVE A MILLION, RIGHT THAT, SO YOU KNOW, WE COULD YOU TAKE OUT WHATEVER TO GENERATE 1.1 SOMETHING LIKE RACHEL SAID, I HAVE THE RIGHT NUMBERS TRANSPOSED, SO YOU GOT A MILLION BUCKS.
SO WITH A MILLION DOLLARS THAT'S, I MEAN WE COULD LITERALLY SIT THERE AND GO, OKAY, THIS NEXT YEAR WE WANNA PUT THIS MUCH MONEY, THE COUNCIL MAY CHANGE, IT MAY, BUT WE WANT THIS MUCH MONEY FOR PROGRAMS AND WE WANT THIS MUCH TO BE EARMARKED FOR SOME BIG PROJECT.
AND THEN EACH YEAR WHEN HALF A MILLION COMES IN, WE'RE GOING, WHAT IF ALBERTA WOULD TELL US THE DEBT SERVICE AND SHE SAYS IT'S GONNA COST YOU 400,000 A YEAR TO EACH ONE DO.
OKAY THEN WE CAN MAKE A DECISION, BIG PROJECT, NOT MUCH MONEY ON THE PROGRAMS AND THEN MAYBE WE CAN HELP THE PROGRAMMING DIFFERENTLY WITH LIKE CHEAPER WE COULD WAIVE FEES FOR, UH, OUT OF OUR GAME AND HAVE EVENTS THERE.
IT'S WAS IT 50 BUCKS TO HAVE AN EVENT DOWNTOWN SO WE CAN'T GET MUCH CHEAPER THERE.
UM, BUT MAYBE THINGS LIKE THAT WE COULD DO OR LIKE YOU SAID WITH SPONSORSHIPS AND UH, TRY TO PUSH 'EM OUT TO KIND OF LIVE ALONG.
THEN ONCE THIS HOTEL OPENS UP, THAT'S A QUARTER MILLION AND THAT'S JUST ONE OF
[00:45:03]
THE ONE THAT'S IN CONSTRUCTION.WE HAVE A COUPLE OTHER DEVELOPMENT AND FIGURE OUT HOW MUCH OF A SHORTFALL WE HAVE ON SHORT TERM RENTALS RIGHT NOW.
IF WE DO IS ARE YOU, IS THERE A WAY THAT YOU GUYS ARE ABLE TO FIND OUT LIKE HERE'S WHAT HAMPTON IN'S PAYING US AND WHAT HOLIDAY INN AND THEN HERE'S SOME EXTRA MONEY COMING IN? OR IS IT JUST ONE BIG CHECK THAT COMES FROM THE STATE? UM, I THINK WE, WE JUST GET IT ONE BIG CHECK BUT I THINK WE CAN DO A REQUEST TO, TO GET THE DETAIL THAT I KNOW THEY'VE GOT DIFFERENT, I DON'T KNOW STUFF WHAT THEY YEAH, LIKE CUSTOMER CLARK IS SAYING TO WHERE YOU, YOU GET THIS THROUGH, WE GO TO THE I I'M SURE IF YOU, WE HAD AN OPINION FROM THE AG TO MAKE SURE WE STRUCTURE THIS CORRECTLY SO WE DON'T REGRET IT IN A COUPLE YEARS.
BUT IF WE HAD ALL THAT DONE AND IT ALLOWED US LIKE 2% MORE, I THINK WE HAVE TO GO TO VOTER SUPPORT.
I THINK YOU FOR THE OH YOU DO IDENTIFY WHAT IT IS.
IT HAS TO BE ONE OF THE AUTHORIZED LIKE THE SPORTING SPORTS COMPLEX CONVENTION CENTER.
WE WORK TO GET THAT MAYBE NOVEMBER OR THE FOLLOWING MAY.
THAT'LL BE A GOOD TIME FOR US TO GET ALL OUR DUCKS IN A ROW ON THAT TOO SO WE KNOW EXACTLY WHAT PROJECT Y'ALL WANNA NAME FOR THAT ADDITIONAL TAX AND THEN WHERE IT NEEDS TO COME FROM.
UM, THEN WE HAVE THE REVIEW CRITERIA.
I KNOW WE DUG INTO THAT A LITTLE BIT.
ANYTHING ELSE ON THAT? WE'LL BRING BACK SOME MORE DETAIL AND OPTIONS FOR THE FEEDBACK PROVIDED.
SO THEN WE HAVE ON THE SCHEDULE THAT COUNCIL WOULD AWARD AT THE SECOND MEETING IN JUNE.
UM, HOW DO Y'ALL FEEL ABOUT THAT? OR DO YOU WANT TO THE BE PART OF THE BUDGET APPROVAL PROCESS IN SEPTEMBER? THE ONLY BENEFIT TO AWARDING IT EARLY IS THAT IT'S DONE AND THOSE AGENCIES CAN THEN MOVE FORWARD WITH THEIR PLANNING.
SO IF THEY HAVE AN EVENT IN OCTOBER, NOVEMBER, THE ONLY PROBLEM WITH THAT WOULD BE HELPFUL.
YOU EITHER HAVE TWO TO THREE COUNCIL MEMBERS TURNING OVER AND POSSIBLY ALWAYS TURNING OVER IN JUNE AND THEN YOU'VE GOT PEOPLE COMING ON MAKING A DECISION THAT HAVE BEEN ON COUNCIL ALL SIX DAYS SO THAT, THAT IS A LEGITIMATE PROBLEM.
WELL I WOULDN'T DO IT IN JUNE BECAUSE IF YOU SAY WELL THEN THEY CAN GO FORWARD BUDGET'S NOT FINAL UNTIL AUGUST 30TH.
SO YOU CAN, WE'VE DONE IT BEFORE, SEND SOMETHING AND COME BACK AND CHANGE IT.
SO TO ME OKAY, SO JUST THE REGULAR BUDGET APPROVAL.
OKAY, BUT THE BUDGET, THE THE BUDGET FOR THIS IS BASED ON THE HOT TEST COLLECTED.
IT'S NOT ON DECISIONS THAT WE'RE MAKING ON LIKE WHAT WE SAID THE TAX BILL.
RIGHT? YEAH, BUT YOU MAY DECIDE GROUP WHAT YOU WANT TO SPEND IT ON THOUGH, RIGHT? LIKE YOU MAY, THAT'S WHAT THE COMMITTEE'S FOR BUT THE COMMITTEE'S MAKING A RECOMMENDATION TO COUNCIL AT LARGE TO SAY, BUT WHY DOES IT HAVE TO BE TIED TO THE SEPTEMBER BUDGET DEADLINE? BECAUSE STAFF MAY COME BY WITH SOMETHING IN AUGUST.
WE GOT THIS PLAN IF WE MOVE MONEY AROUND INSTEAD OF GENERAL REVENUE GOING FROM HERE TO THIS PROGRAM, IF WE MOVE THIS AROUND, THEN YOU CAN MOVE THAT MONEY OVER HERE AS WE'RE DOING ALL THAT.
YOU GET VERY EASILY TAKE FUNDING AWAY FROM SOMETHING BUT NOT HOT.
HOT TAX CAN ONLY BE USED FOR SPECIFIC, MAYBE I'M GETTING
YOU GOTTA, YOU GOTTA MAKE THOSE WORK.
YOU'LL HAVE GENERAL REVENUE MONEY GOING TO AN EVENT THAT THEN THE COUNCIL MAY DECIDE WE COULD PUT MORE HOT MONEY TOWARDS THAT EVENT AND COLLECT MORE OF OUR GENERAL REVENUE TO USE ON SOMETHING ELSE.
BUT BY DOING THAT, YOU THEN HAVE TO TAKE AWAY FROM SOMETHING ELSE.
THIS MIGHT BE UNCON, THIS MIGHT BE UNCONVENTIONAL, BUT WHAT DO Y'ALL THINK ABOUT MAYBE DOING IT FOR CALENDAR YEAR? RIGHT.
AND MAYBE DOING IT ONCE THE BUDGET IS SOLIDIFIED.
'CAUSE SHE'S BRINGING THE NUMBERS AND THEY'RE LIKE PROPOSED NUMBERS.
THE ACTUAL NUMBERS COME IN AT WHAT TIME? AT WHAT POINT FOR THE, LIKE THE YEAR THAT WE KNOW THAT THAT IS THE BUDGETED AMOUNT THAT, THAT THAT ACCOUNT PULLS JANUARY.
WHEN, WHEN IS LIKE A GOOD TIME THAT IT IS.
I'M NOT SURE I FOLLOW YOUR QUESTION.
IS IT, ARE THE HOT TAXES DISTRIBUTED MONTHLY? LIKE, LIKE THE SALES TAX? YES.
AND THEN HOW CAN WE KIND OF DETERMINE SO THAT YOU CAN PROJECT THEM OUT RIGHT? AS TO, YOU KNOW, IT'S A CITY FUND SO OKAY.
IT FALLS ON OUR FISCAL YEAR, WHICH WOULD END SEPTEMBER 30TH.
IT ALSO IS PART OF OUR BUDGET PROCESSES A BUDGETED FUND.
SO IT'S WHEN YOU, YOU KNOW, Y'ALL FOCUS MAINLY ON THE, ON THE GENERAL FUND, BUT IT, WHEN YOU ADOPT, YOU DOING ALL OF 'EM MM-HMM
SO YOU WOULDN'T PULL THAT ONE OUT 'CAUSE IT STAYS WITHIN OUR PHYSICAL YEAR OPERATIONS.
SO IT STAYS IN OUR SEPTEMBER AUTHORIZED THAT TIMELINE BUDGET ADOPTION.
WITH ALL THE BUDGETS THAT WE DO AT THAT TIME.
BUT YOU STILL DO THE PROJECTIONS RIGHT.
[00:50:01]
IF SOMEBODY'S APPLYING, IF THEY HAVE TO GO GET ADDITIONAL FUNDING FROM SOMEWHERE, UM, THEY NEED TO KNOW BEFORE THEIR BUDGET YEAR STARTS, WHICH MOST OF THE TIME, IF THEIR EVENT IS IN THE FALL, THEY WOULD NEED TO KNOW SOMEWHAT SOON ENOUGH TO BE ABLE TO CONTINUE THAT PROCESS AND GET THE FUNDING THEY NEED FOR THAT EVENT.NOW IF, IF YOU DON'T WANNA DO IT JUNE, YOU KNOW, MAYBE WE LOOK AT DOING IT SOMETIME, YOU KNOW, UM, END OF JULY, BUT THAT STILL GIVES THEM ENOUGH TIME TO DO THEIR PLANNING AND STILL INCORPORATE IT IN OUR BUDGET PROCESS FOR ADOPTION IN SEPTEMBER.
IT'S ONLY AN ISSUE THE FIRST YEAR THOUGH.
'CAUSE I MEAN IF IT'S A PROJECT THAT'S APPROVING FORWARD FOR THE FOLLOWING, SAY UM, YOU KNOW, WE APPROVE, YES, WE CLOSE OUR BOOKS ON THE 30TH AND YES THAT'S OUR FISCAL YEAR, BUT WE COULD DECIDE THAT YES, WE CLOSE IT ON A FISCAL YEAR BUT ON AN ANNUAL YEAR IS HOW WE DI DIVVYED OUT THE MONEY.
YEAH, I THINK MAYBE THAT'S, SO WHAT SHE WAS TRYING TO SAY IS LIKE WE PUT IN THE BUDGET CYCLE SEPTEMBER 30TH MM-HMM
BUT IT'S, THE FUNDS START GOING OUT ON AN ANNUAL BASIS FOR THE NEXT CAP.
SO LIKE SEPTEMBER 30TH WE ADOPT OUR BUDGET, BUT JANUARY ONE IS WHEN IT STARTS, WHEN IT JANUARY THROUGH THE FOLLOWING DECEMBER, WE CAN STILL BUDGET THEN THAT WAY YOU'RE ALWAYS BUDGETING AHEAD AND THEN IT'S NOT AN ISSUE.
THEY KNOW UP TO, BASICALLY IN THE FALL THEY WOULD HAVE OVER A YEAR KNOWING BECAUSE AND OKAY.
SO THEY WOULD HAVE TO KNOW ABOUT THEIR PROJECT AND APPLY FOR IT LIKE A YEAR IN ADVANCE.
BUT WHAT'S A NEW ONE? IT IS AN EXISTING, EACH YEAR YOU'RE DOING THE HOLIDAY LIGHTS FOR EXAMPLE.
IF THERE WAS ONE EVERY YEAR YOU'RE PUTTING IT IN SEPTEMBER 30TH.
IT THEN RUNS ON JANUARY ONE TO JAN TO DECEMBER 31ST FOR THAT YEAR.
WE HAVE A BUDGET OUT AND THAT WAY WE ALSO KNOW ALL THE FUNDS THAT HAVE COME IN.
EVEN THE DELAYED ONES THAT COME IN BY NOVEMBER, WHICH WAS WHAT YOU WERE ALSO SAYING ON A MONTHLY BASIS ON THE HOT TAX.
SO YOU TRULY KNOW YOUR FUND IS FULLY THERE.
WELL YOU SAID IT'S ONLY ISSUED THE FIRST TIME.
WELL IT'S OUR, IT'S KIND OF LIKE BAD LOSS, RIGHT? WE HAVEN'T DONE THIS BEFORE.
YOU COULD ALSO JUST GO A PERCENT OFF OF LAST YEAR'S COLLECTED MONEY BECAUSE YOU REALLY, WE HAVEN'T BEEN DOING THIS.
SO THE FIRST YEAR YOU COULD ALWAYS HAVE A ONE YEAR LOOK BACK AND THEN YOU ALWAYS KNOW EXACTLY WHAT YOU HAVE.
BUT IT'S KINDA LIKE THIRD DOESN'T HAVE TO DIVVY ALL THE MONEY UP EITHER.
THEY COULD SAY, LOOK, WE HAD 200,000 TO GIVE AWAY, WE HAD A MILLION IN REQUEST AND WE ONLY ALLOCATE 150,000 'CAUSE WE'RE GONNA KEEP 50,000 FOR WHO KNOWS SOMETHING THAT COMES UP.
AND YOU REALLY PUTTING IT INTO COUNCIL'S DECISION IN TERMS OF DO WE PRIORITIZING, USE ALL THE POWDER NOW OR DO WE SAVE SOME? BUT DOES GOING BACK A YEAR AND DOING IT, DOES THAT HELP SOLVE WHAT THE THE FORECASTING ISSUE? YEAH, I THINK SO.
LIKE I GUESS THAT'S JUST WHAT I'M ENVISIONING.
BUT I DON'T KNOW IF FROM A FINANCIAL, YOU KNOW, OR ACCOUNTING PERSPECTIVE IF THAT IF HELPFUL BECAUSE YOU KNOW, YOU GET THOSE, IT'S REMITTED TO THE CITY.
WHAT, TWO MONTHS LATER? TWO MONTHS LATER? OR THE ACTUAL TALKING ABOUT AWARDING FUNDS THAT WE DON'T HAVE YET.
NO, IT SOUNDS LIKE WHAT SHE'S SAYING IS IF YOU, IF WE'RE PROJECTED TO GET A MILLION DOLLARS THIS FISCAL YEAR AND WE GO ON A PLANE YEAH, THAT'S WHAT SHE PROJECTS.
BUT IT COMES IN, WE HAD A RECESSION.
AND IT DROPS TO HALF A MILLION.
WHAT DO YOU DO THEN? BECAUSE YOU'VE ALREADY, YOU'VE ALREADY MADE
I THINK THAT WE'RE SAYING THE OPPOSITE.
WE'RE WE'RE GONNA SPEND WHAT'S ALREADY IN THE BANK, WHAT'S ALREADY BID APPROVED BUDGET COLLECTING.
THE COMING YEAR IS GONNA BE NEXT YEAR.
SO ON SEPTEMBER 30TH, WHEN WE LOCK WHAT WE'RE GONNA DO FOR HOT FUNDS, IT'S THE MONEY WE'VE COLLECTED UP TO THAT POINT THE YEAR BEFORE ALREADY HAVE MONEY.
SO SEPTEMBER 30TH YOU'RE LOOKING, WHEN YOU START LOOKING AT IT, THE FOLLOWING FEBRUARY, MARCH, YOU'RE LOOKING AT WHAT YOU HAD IN THE BANK SEPTEMBER 30TH, RIGHT? MM-HMM
THAT'S WHAT I WAS, THAT'S WHAT I, WHY I WOULD STILL KEEP IT AS A BUDGET.
IT STILL SHOULD BE CUT THE BUDGET, TYING IT TO THE BUDGET IN THE PAST AND JUST LIKE IN JULY WHEN THE, UM, THE UH, OUTSIDE AGENCY FUNDING GETS DONE, I WOULD DO IT AT THE SAME TIMEFRAME AS THE OUTSIDE AGENCY FUNDING.
FIRST UP, I WOULD NOT DO IT IN JUNE BECAUSE LIKE I SAID, YOU COULD HAVE HALF YOUR COUNCIL BEING RUNOFFS AND WHO KNOWS WHAT.
AND THAT WOULD BE A BAD TIME THE WAY WE'RE DOING THIS, NOT AS SLAP, WE GOTTA LOOK AT OUTSIDE AGENCY FUNDING THAT WAY TOO.
THAT WAY WE'RE NOT AT THE END THEN HAVING TO COME BACK AND AMEND THE BUDGET.
YOU JUST GO WITH WHAT YOU DID BEFORE UP TO THAT POINT.
'CAUSE IT'S BASED ON YOUR BUDGET.
YEAH, IT'S BASED ON YEAH, PERCENT.
BUT THAT'S BECAUSE OF THE FISCAL POLICY.
BUT ANYWAY, THAT'S ANOTHER, THAT'S ANOTHER, SORRY TO INTERRUPT, SLAPPED.
JUST SO TO BE CLEAR, THE WINDOW IS GONNA APPLY TO COUNCIL
[00:55:01]
APPLICATIONS, COUNCIL'S GONNA FOLLOW THE APPLICATION PROCESS.I DON'T KNOW IF, UM, BRIAN WAS IN HERE WHEN THEY HAD THAT DISCUSSION OR, UM, COUNCIL MEMBER CLARK TOO.
PART OF, NO, THERE'S ALWAYS, WE CAN ALWAYS HAVE AN EXEMPTION.
THEY CAN ALWAYS COME TO COUNCIL.
COUNSEL CAN ALWAYS SUSPEND POLICY.
YOU WANTS SOMETHING IN THE POLICY FOR, UM, WHAT CHAIN WAS SAYING, UH, EXTRAORDINARY PROJECT.
THAT MIGHT BE AN EXEMPTION TO THE POLICY.
I THINK THERE WOULD ALWAYS BE YEAH.
THE POSSIBILITY OF A VARIANCE.
AND I THINK THAT'S THE ADVANTAGE OF, SORRY.
I THINK THAT'S THE ADVANTAGE OF SPENDING THE PAST MONEY IS THEN YOU WOULD HAVE SOME MORE CURRENT MONEY THAT'S BUILT UP.
AND IF YOU REALLY WANTED TO CHOOSE TO USE IT, YOU COULD.
OR IF YOU KEPT MONEY TO THE SIDE, IT DIDN'T EARMARK AT ALL.
AND I DEFINITELY THINK THAT 2%, WE NEED TO FIGURE OUT HOW WE CAN TAKE ADVANTAGE OF THAT.
WHETHER IT'S, WE CAN PICK A NAME PROJECT.
WE HAVE LIKE TWO OR THREE COMMUNITY CENTERS.
PROBABLY THE ONE THAT'S BEEN ASKED THE MOST THAT WE CAN, WOULD BE ELIGIBLE.
UM, SO I THINK WE SHOULD GO WITH THAT AND THEN SEE HOW WE CAN GET THE 2%, BECAUSE RIGHT NOW WE'RE AT IT'S SEVEN, CORRECT? FOR US.
SO WE'RE GOING FROM SEVEN, ADDING 2%, THAT'S A 33% INCREASE TO THE REVENUE WITHOUT AFFECTING THE SEVEN WE'RE ALREADY GETTING, WHICH IS HUGE.
THEN, THEN YOU'VE GOT 33% ALLOCATED TO PROJECT.
IT'S NOT AFFECTING THE RESIDENTS.
UH, AND THEN THERE'S JUST SOME GENERAL OTHER OBJECTIVES AND EDITS THAT WE'LL DO, UH, JUST TO COMMUNICATE WHAT, WHAT THE PROCESS LOOKS LIKE FOR INCORPORATING Y'ALL'S FEEDBACK.
UM, BUT WE'LL PLAN TO BRING BACK THE POLICY WITH THIS FEEDBACK AND THEN SOME ANSWERS TO SOME QUESTIONS.
MAYBE WE CAN SEND THAT OUT VIA MEMO.
IN THE MEANTIME, I DON'T KNOW THAT WE NEED TO PUT THAT INTO THAT ITEM.
UM, JANUARY 16TH, SO IT'LL BE READY TO LOCK AND ROLL FOR THE WINDOW, THE FIRST WINDOW.
ANYTHING ELSE? SIX 9:00 PM FOUR.