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CALL THIS MEETING OF THE LIBRARY
[Library Advisory Board on February 2, 2026.]
ADVISORY BOARD TO ORDER FIRST.UM, BIT OF BUSINESS IS ROLL CALL.
EVERYONE IS PRESENT TODAY EXCEPT FOR ANGELA HENSON.
UM, AND THEN ALSO KRISTEN PHILLIPS IS HOME SICK, SO, UM, WE'RE WITHOUT OUR BOSS TODAY.
UM, SO I'M CALLING OUT TO THE ROOM.
IS THERE ANY PUBLIC COMMENTS? THERE IS NO ONE OF THE PUBLIC HERE, SO I'M GONNA ASSUME THE ANSWER IS NO.
UH, FOR THE AGENDA, WE'RE GONNA DO THINGS A LITTLE BIT OUT OF ORDER, SO, UM, IF THERE'S NO, UM, OBJECTION, I'D LIKE TO BRING ITEM FOUR, THREE BUSINESS SPONSORSHIPS AND DONATIONS, UM, UM, FORWARD FIRST.
IS EVERYBODY OKAY WITH THAT? YES.
WELL, UM, SO WE ARE GREAT, UM, WITH SOME, UH, A GREAT COMMUNITY PARTNERSHIP WITH THE FRIENDS OF THE PUBLIC LIBRARY.
AND WE HAVE THE, THE PRESIDENT LATHE RANSOM HUDSON HERE TO, UM, GIVE US AN OVERVIEW OF THE WORK THAT SHE'S BEEN DOING FOR THE FEDERAL FRIENDS OF THE PUBLIC LIBRARY.
OH, THANK YOU GUYS FOR HAVING ME.
SO, UM, WE HAVE FINALLY GOTTEN OUR TAX ID AND EVERYTHING ATTACHED FROM THE OLD ONE TO THE NEW ONE.
SO WE BECAME OFFICIAL, UH, ONE NUMBER.
UM, WE ARE WORKING TO GET OUR BANK ACCOUNT AND EVERYTHING SET UP.
SO LIZ IS THE TREASURER AND SHE'S BEEN WORKING WITH THAT.
SO WE HAVE EVERYTHING, UM, IN ONE PLACE ON A GOOGLE DRIVE, UM, LABELED AND EVERYTHING SO WE CAN FIND EVERYTHING, UM, WHENEVER WE NEED IT.
UM, SO FAR WE'VE, UH, FOR FISCAL YEAR 25, WE DID SOME WIFI PRINTING, PAID FOR THAT, UM, CPR CLASS, THE LICENSING FEE.
UH, THEY DID THE MOVIE AT HOOKY, SO THAT TOOK PLACE IN SEPTEMBER.
UM, THEY ALL, WE ALSO PURCHASED THE STORY TIME RUG FOR CHILDREN CHAIRS AND SOME EARBUDS THAT WE DON'T WANT BACK 'CAUSE PEOPLE'S EARS GOT A BOX OF THOSE, UM, FOR THEM LOCK BOXES AS WELL.
UM, WE FOUND WHEN WE WERE DOING BOOK SALES AND STUFF, WE DIDN'T HAVE A LOCKBOX TO KEEP MONEY IN, SO THAT ALSO HELPS THE FRONT DESK AT THE LIBRARY HAVE TAKE THE MONEY FOR US.
'CAUSE WE'RE IN THE PROCESS OF TRYING TO DIGITALIZE THE BOOKS WHEN PEOPLE BUY THEM.
'CAUSE RIGHT NOW THEY'RE GIVING THEM THE MONEY.
UM, WE ALSO, UM, PURCHASED THE SHIRTS FOR THE TEEN ADVISORY BOARDS AND WE'RE LOOKING TO DO WHEN THE VENDOR PAYS THE BILL OR RECEIVES THE BILL WHEN WE RECEIVE THE BILL OR KRISTEN TO THE CALENDAR BOOKING SOFTWARE THAT THEY HAD.
FROM WHAT WE UNDERSTAND, WE NEVER BILLED THEM.
WE'VE BEEN USING THINGS THAT WE'RE IN THE PROCESS OF TRYING TO DO THAT.
UM, WE'RE ALSO TRYING TO DEVELOP LIKE, UH, SWAG FOR OUTREACH EVENTS AND STUFF.
UH, VERONICA WAS GRACIOUS ENOUGH ENOUGH TO GIVE US THE TENT, BUT WE DIDN'T HAVE ANY SIGNAGE OR ANYTHING SO PEOPLE DIDN'T KNOW.
WE WERE ALSO, UH, RAFFLING OFF THE QUILTS, UM, THAT SOME PEOPLE, WE HAD HOW MANY? UM, FOR THE QUILTS WE RAISED OVER $800 QUOTES.
SO WE HAD TWO SEPARATE QUILTS, UM, THAT WAS OUT THERE.
WE'RE LOOKING, UM, FOR NOW SECURITY CAMERAS FOR THE LIBRARY ARE TRYING TO HELP THAT ONE, UM, HELP OFFSET THAT COST.
SO WE'RE LOOKING AT THAT RIGHT NOW.
WE HAVE ON HOLD THE BOOKMOBILE AND THE WIFI HOTSPOTS.
UM, WE'RE GOING TO REVIEW THAT AGAIN.
YOU'RE SUPPOSED TO REVIEW IT IN JANUARY, BUT SINCE WE NOW HAVE A FULL BOARD FOR THE FRIENDS, WE USE THAT AS A BOARD MEETING, UM, TO GET EVERYBODY UNDER ON THE SAME PAGE AS FAR AS POSITIONS AND STUFF.
UM, WE DID HAVE A OPENING FOR A FUNDRAISER AND WE DO HAVE SOMEONE, UM, THAT STEPPED UP TO FILL IN SINCE VERONICA WENT BACK TO WORK, UM, TO FILL IN FOR FUNDRAISING.
UM, SO WE'RE LOOKING FORWARD TO THAT.
SO THAT'S WHERE WE WERE, UM, IN JANUARY.
AND THEN WE'LL HAVE OUR MEETING AGAIN IN FEBRUARY.
SO THAT'S WHERE WE ARE SO FAR.
WELL WE KNOW THE BIG UNDERTAKING THAT HAS BEEN LIKE GETTING THE PAPERWORK BACK ORGANIZED THAT YOU GUYS CAN OPERATE, UH, ABOVE BOARD.
HOW MANY MEMBERS DO YOU HAVE SO FAR? LIKE THE PAID MEMBERSHIPS, 41.
AND OUR MEMBERSHIP COORDINATOR IS COMBING THROUGH EVERYTHING 'CAUSE WE'RE TRYING, AGAIN, LIKE YOU GUYS WERE SAYING ABOUT THE TIMING OF THINGS, UH, WE FOUND THAT THAT WAS KIND OF TRICKY 'CAUSE THE PAPERWORK SAID ONE THING AND THEN THEY WERE KEEPING A SPREADSHEET AT THE FRONT DESK AND THEN SOMEBODY ELSE HAD A SPREADSHEET.
SO WE'VE TRIED TO COMBINE THAT AND SO ONE DOCUMENT TO MAKE SURE THAT WE'RE TRACKING EVERYONE ON THE SAME THING.
SO WE HAVE ABOUT 41 SO FAR, BUT YEAH, THAT'S AWESOME.
IT'S THE WORK IS TO BE COMMENDED.
THIS IS A GREAT TIME FOR US TO COLLABORATE WITH THE FRIENDS.
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WE DID IS ANGELA AND I, UH, VISITED CEDAR PARK, PFLUGERVILLE, GEORGETOWN, AND JUST TO SEE HOW THEIR FRIENDS AND THE BOARD WERE COLLABORATING.AND THERE'S DEFINITELY, UM, A, A CORRELATION BETWEEN THE SUCCESS OF THE FUNDRAISING AND THE INTERACTION WITH THE EXECUTIVE BOARD AND THE FRIENDS GROUP.
SO WE ARE, WE PROPOSE THAT, UM, FROM HERE ON THAT WE HAVE REPRESENTATION FROM THE FRIENDS AT OUR MEETING TO GIVE US UPDATES AND TO ALSO LET US KNOW WHAT'S COMING UP SO THAT WE CAN SHOW UP SUPPORT AND, UH, VOLUNTEER WHEREVER THEY MIGHT NEED US TO VOLUNTEER.
AND THEN WE ALSO, UM, THAT'S THE JOINT PLANNING PIECE OF IT.
AND THEN WE'RE GOING TO PROPOSE THAT WE DO A SHARED OUTREACH AS WELL.
SO IN WORKING WITH THE FRIENDS, WE HAVE AT THE VERY END OF YOUR PACKET TWO, UM, SPONSORSHIPS.
ONE IS THE HUDDLE PUBLIC LIBRARY FRIENDS, AND AS YOU CAN SEE, IT'S THE PROJECTS AND PROGRAMS STARTS WITH A HUNDRED DOLLARS SEED LIBRARY TO A THOUSAND TECHNOLOGY.
AND THIS IS WHAT LACEY AND HER GROUP WILL BE REALLY FOCUSED ON.
UM, HOWEVER, I DID HAVE SOME THINGS, UH, IN THE WORKS THAT ARE GONNA BE COMING THROUGH.
UM, SOME COMPANIES HAVE GIVEN US, UH, COMMITMENTS.
SO WE'RE GONNA FINALIZE THAT NOW THAT FRIENDS HAS THEIR OWN TAX ID NUMBER.
SO THAT'S REALLY FOR THE FRIENDS ON THAT FIRST PAGE.
BUT FEEL FREE, IF YOU KNOW ANYONE THAT WANTS TO CONTRIBUTE TO ANY OF THESE, ANY BUSINESSES OR INDIVIDUALS, I'M SURE LACEY AND HER TEAM WON'T TURN 'EM AWAY.
SO CAN I ASK A CLARIFYING QUESTION? YES.
SO WHEN I'M LOOKING AT THE SPONSORSHIP OPPORTUNITIES, I SEE LIKE A HUNDRED DOLLARS SPECIFICALLY FOR THE SEED LIBRARY.
SO DO YOU GUYS HAVE LIKE A, LIKE A, LIKE A, A BUDGET WHERE YOU EXPECT IF YOU GET, SAY, I DON'T KNOW, FIVE DONORS AT THAT LEVEL, YOU WOULDN'T NECESSARILY NEED A SIX, THOSE FUNDS WOULD GO TO SUPPORT THE OTHER EFFORTS? IS THAT KIND OF THE INTENTION? I THINK THAT'S WHAT YOUR INTENTION WAS.
AND WE'VE ALSO CONTACTED A COUPLE BUSINESSES BECAUSE WE DO NEED AN UPGRADE AND A BETTER STORAGE OF THOSE SEEDS.
SO WE'RE CONTACTING, UM, YOU KNOW, TU BEAUTIFICATION FEED STORES, ANY, UH, NURSERIES AROUND HERE TO SEE IF THEY WOULD WANT TO BE THE MAIN SPONSOR FOR THAT.
SO THAT'S KIND OF ANOTHER LEVEL.
AND TO LET THEM KNOW WE ARE IN NEED OF FRUIT SEEDS.
SO THAT'S ANOTHER THING THAT THEY'RE KIND OF WORKING ON TOO.
SO, AND IT'S A GREAT TIME TO TIE THAT IN WITH SOME OF THE PRESENTATIONS AND THE EDUCATIONAL THINGS THAT ARE GOING ON, ESPECIALLY WHEN IT'S COMING AROUND, YOU KNOW, PLANTING SEASON AND MM-HMM
JUST ONE SUGGESTION FOR SPONSORSHIP IS TEXAS A AND M AG.
THAT'S, WE CAN DEFINITELY PUT THAT ON THE LIST.
OH, I'M NOT THE CHAIRMAN OF ANY, I MEAN,
THE AG DEPARTMENT AT A AND M WOULD BE A GREAT RESOURCE TO REACH OUT TO FOR THE SEEDS OR FOR BETTER STORAGE.
AND WE HAVE SOMEONE THAT, UM, IS DOING MOST OF THE, HAS HAS OFFERED TO DO MOST OF THE KIDS PROGRAM.
BUT, UH, I'LL FINALIZE THAT WITH LACEY, UM, HERE OVER THE NEXT WEEK.
SO ANY MORE QUESTIONS ON THIS FIRST PAGE AND THEN I'LL GET TO OUR PAGE, WHICH THE NEXT PAGE HAS ACTUALLY BEEN POSTED ON THE CITY'S WEBSITE.
UM, AND AS YOU CAN SEE, IT'S BROKEN DOWN INTO THE PLATINUM AND THEN IT GOES TO THE GOLD, SILVER, AND BRONZE.
AND WHAT I'M LOOKING FOR FROM OUR GROUP IS TO JUST KIND OF LEAN IN A LITTLE BIT TO SEE WHAT OTHER THINGS DO YOU RECOMMEND WE COULD DO FOR THESE SPONSORSHIPS.
UH, THERE'S MANY WAYS THE LIBRARY COULD USE THESE TYPES OF FUNDS, ESPECIALLY WITH THEIR BUDGET, LARGE BUDGET ITEMS AND TRYING TO REALLY THINK MORE FORWARD OF, YOU KNOW, WHAT SERVICES THE LIBRARY ARE GONNA BE ABLE TO OFFER THE COMMUNITY HUB THAT THEY'RE ALREADY BEGINNING TO BE IDENTIFIED AS.
UM, AND WE KNOW THAT OUR CITY IS FOCUSED ON THAT SENIORS AND OF COURSE THE YOUTH AND, AND TRANSPORTATION FOR, UM, DISABLED INDIVIDUALS TOO THAT MIGHT NEED, UM, WAYS TO GET TO AND FROM THE LIBRARY OR US TAKE IT DIRECTLY TO THEM.
GEORGETOWN HAS A MOBILE, UM, LIBRARY AND THAT'S SOMETHING WE'RE ALSO KIND OF EXPLORING.
MIGHT BE ON SOME OF THE MINUTES FROM OVER THIS LAST QUARTER, BUT WE'RE STILL LOOKING INTO THAT.
BUT RIGHT NOW, THIS, UM, THAT I'D LIKE FOR THE US TO REVIEW IS JUST TYPE, MAYBE ADDING TO, TO MAKE IT A LITTLE BIT MORE PREMIUM OF A SPONSORSHIP IF THERE'S SOMETHING IN THERE THAT MAY BE MISSING.
AND THEN ALSO FOR THE EXECUTIVE, UM, UH, GROUP IS TO REACH OUT, MAYBE WE SPLIT UP THE LIST OF CHAMBER MEMBERS BECAUSE WE KNOW THAT FOR THE MOST PART, THOSE BUSINESS MEMBERS ARE ALREADY
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ENGAGED IN THE COMMUNITY IN SOME CAPACITY.SO PARTNER AND START REACHING OUT TO THEM AND EVEN SOME OF THE NEW BUSINESSES TO BE A LITTLE BIT MORE PROACTIVE IN GETTING SUPPORT FOR THE LIBRARY.
YOU DON'T ASK, YOU JUST NEVER, NEVER KNOW.
THE HEAD OF COMMUNITY FOUNDATION MAY BE SOMEBODY TO REACH OUT TO.
UM, AND THEN I WONDER EVEN THE HIPPO FOUNDATION, THEY MAY HAVE FUNDS, UM, DESIGNATED, I'M THINKING ABOUT, THOSE ARE BOTH NONPROFITS.
BUT THERE MIGHT BE SOME SORT OF LIKE GRANT OPPORTUNITY, UM, IF WE COULD SHARE HOW THIS WORK TIES IN WITH THEIR RESPECTIVE MISSIONS.
UM, I WENT TO A LIBRARY OUTSIDE OF HOUSTON AND IT'S KILLING ME THAT I CANNOT REMEMBER WHERE I WAS.
UM, BUT THEY HAD, I ACTUALLY HAD TOLD KRISTEN ABOUT, UM, SPONSORING THE, THE BOOKSHELVES.
THEY ALSO HAD ROOM SPONSORSHIPS.
SO THE, AND IT WAS THEIR FRIENDS ORGANIZATION, SO LIKE EACH OF THE STUDY ROOMS COULD BE, UH, A SPONSORED ITEM.
AND I JUST THOUGHT THAT WAS REALLY CLEVER, UM, BECAUSE IT, LIKE, THERE WAS MORE THINGS IN THE LIBRARY THAN WE PROBABLY REALIZED.
AND SOMETIMES PEOPLE JUST WANT TO LEAVE A LEGACY AND THAT'S ONE WAY TO DO THAT.
SO THAT MIGHT BE SOMETHING TO EXPLORE AND AT SOME POINT THE COMPUTERS ARE GONNA NEED TO BE UPGRADED IN THERE.
SO THAT, THAT'S A, THAT'S A GREAT GOOD TIMING ON THAT SUGGESTION.
SO, UM, NOTHING TO VOTE ON SPECIFICALLY THIS MEETING, BUT IF BETWEEN NOW AND, UH, OUR NEXT MEETING, IF WE COULD GET SOME FEEDBACK AND MAYBE TIGHTEN THIS UP OR ADD TO IT, START REACHING OUT AND THEN BE ABLE TO GIVE AN UPDATE AT THE NEXT MEETING JUST TO KINDA GIVE A PROGRESS UPDATE.
WOULD YOU BE, UM, DO YOU HAVE LIKE ANY KIND OF COMMUNICATION PACKET OR WORDS TO SHARE OR ANY LIKE, MESSAGING THAT, UM, THAT YOU'D RECOMMEND THAT WE ALL HAVE KIND OF LIKE A, A POLISHED PREPARED SCRIPT? YEAH, YEAH.
I COULD A, I COULD PUT TOGETHER A SCRIPT.
I COULD, I'LL PUT TOGETHER SEVERAL TO CHOOSE FROM SO THAT WAY WHATEVER YOU FEEL COMFORTABLE AND THEN YOU CAN MODIFY IT TO FIT YOUR OWN PERSONALITY OR KIND OF DEPENDING ON THE BUSINESS THAT YOU CALL.
SO I CAN, AND IT DOESN'T MEAN YOU HAVE TO USE IT, BUT SOMETIMES IT'S JUST IT TAKES
STARTER SCRIPT, I DEFINITELY CAN DO THAT.
AND I'LL JUST EMAIL THE GROUP.
UM, AND THEN WE CAN ALSO, I'VE BEEN USING A STANDARDIZED EMAIL, UH, FOR THE OUTREACH THAT I HAVE BEEN DOING TO SUPPORT THE FRIENDS.
I CAN ALSO MODIFY THAT A LITTLE BIT MORE TO, TO THIS, TO THESE UM, ITEMS. AND SO THESE, ON THIS MENU, IS IT STILL GOING THROUGH THE FRIENDS ALSO? NO, THAT IS GOING DIRECTLY TO THE CITY.
AND SO IT GOES INTO THE GENERAL FUND? YES.
FOR THE LIBRARY SPECIFICALLY, YES.
AND THAT IS CURRENTLY WHAT YOU SEE ON HERE IS WHAT'S POSTED ON THIS ON THE CITY WEBSITE, EVEN GOING THROUGH THE LIBRARY OR JUST THROUGH THE CITY FOR SPONSORSHIPS.
ANY QUESTIONS OR THOUGHTS?
SO SHE HAS THAT INFORMATION AS WELL.
UM, THERE'S SOME GREAT RESOURCES IN THERE FOR SOME DIFFERENT GRANTS THAT'LL HELP FUND WHATEVER WE'RE LOOKING FOR, BUT HOPEFULLY WE WILL HAVE CITIZENS HELP US RELEASE AS MUCH OF THE FUNDS AS POSSIBLE.
LISA, IS THERE ANYTHING ELSE THAT YOU THINK IS IMPORTANT FOR US TO KNOW IN ORDER TO BE GOOD SUPPORTIVE PARTNERS OF THE FRIENDS? NO.
WELL I THINK THAT WE'RE FINDING LIKE, UH, THIS, HAVING PEOPLE SHOW UP, UM, WE'VE GOTTEN AN EMAIL ADDRESS, LIKE I SAID, UM, TRYING TO CONSOLIDATE EVERYTHING INTO ONE PLACE WHERE, UM, I'M RETIRED MILITARY, SO FOR ME, IF IF SOMETHING HAPPENS TOMORROW YEAH.
WHO CAN COME IN AND PICK UP WHERE YOU LEFT THEM.
SO THAT'S WHERE I'M TRYING TO GET TO IS TO HAVE EVERYTHING IN ONE PLACE AND CONSOLIDATED.
SO, UM, WE STILL, UH, WILL BE HOLDING LIKE OUR, UH, BLIND DATES WITH A BOOK SO PEOPLE CAN SUPPORT THOSE.
UM, AND THOSE THAT WE COME UP, LIKE I'M TRYING TO GET A CALENDAR AND STUFF TOGETHER, SO WE'RE SLOWLY GETTING THERE.
UM, SLOWLY, BUT IT'S COMING ALONG SO IT'S COME A LONG WAY JUST IN THE PAST COUPLE MONTHS THAT WE'VE BEEN HERE.
AND THE NEWSLETTER? YEAH, FIRST NEWSLETTER THAT REALLY DID HAVE THE NEWSLETTER.
AND DOES THAT GO TO, WHO DOES THAT GO TO CURRENTLY? IT WAS GOING TO EVERYONE THAT'S, UM, IN A MEMBERSHIP LIST, BUT WE TALKED TO CHRISTIAN WHEN, UH, WE WAS AT THE MEETING AND SHE'S GOING TO ATTACH IT, SEND IT OUT AS WELL.
SO YOU SHOULD BE SEEING THAT AND UH, EVOLVE OVER TIME, HOPEFULLY.
AND WHAT'S GOING ON FEBRUARY 11TH AT THE WINE BAR OR BLIND? APRIL? YES.
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6, 7, 5.SORRY, I'M TELLING GIRL SCOUT YOU BRINGING THOSE TWO THE BLIND WAS SUPPOSED YES, WE COOKIES.
AND WHY, I MEAN, GET YOUR FAVORITE PAIR.
BUT ALL THE INFORMATION IS ON THE FRIEND'S FACEBOOK PAGE.
DO YOU GUYS HAVE A WEBSITE NOW ALSO? GOTCHA.
WE'RE JUST, UH, WE JUST GOT THE BYLAWS UPDATED TO SEPARATE FIFTH AND THE BYLAWS, IT WAS LIKE MEMBERSHIP AND FUNDRAISING WAS ONE POSITION, SO I WORKED WITH THOSE TO GET 'EM SEPARATED.
WE HAVE SOMEONE STEPPING IN, SO IT'S SLOWLY MOVING ALONG, LIKE I SAID, UM, TO GET TO WHERE WE NEED TO BE TO BE ABLE TO GET THERE.
SO WE'RE LOOKING AT, UM, DOING A WEBSITE AND EVERYTHING SINCE WE GOT THE, OUR UH, 5 0 1 C AND OUR TEXT ID AND EVERYTHING.
AND IF SOMEBODY WATCHES THE REPLAY OF THIS VIDEO, BECAUSE IT'S SUPER LIKE RIVETING AND EVERYBODY WATCHES ALL OF THESE, THE LAB MEETINGS 'CAUSE WHERE, WHERE IT'S AT, WHAT EMAIL ADDRESS COULD THEY CONTACT YOU IF THEY'RE INTERESTED IN LEARNING MORE ABOUT THE FRIENDS? HU PUBLIC LIBRARY@GMAIL.COM, WHICH IS ALSO HOW YOU'RE LISTED ON FACEBOOK.
IT'S THE HU PUBLIC LIBRARY FRIENDS.
WAS THERE ANYTHING ELSE YOU HAD ON THE ITEM FOR VERONICA? NOPE, THAT IS IT.
ALRIGHT, SO IF YOU HAVE TO DIP OUT, YOU'RE WELCOME TO IF YOU WANNA STAY AND UH, WATCH DEMOCRACY IN ACTION, YOU'RE WELCOME TO VERY WELL.
THANK YOU SO MUCH FOR TAKING TIME.
THANK YOU SO MUCH INFORMATION AND Y'ALL PROBABLY SEE ME AGAIN.
ALRIGHT, SO THEN WE WILL START BACK AT THE TOP OF THE AGENDA.
SO A COUPLE OF THINGS I WANNA MAKE SURE EVERYONE IS AWARE OF.
THERE'S A LOT OF ACTIVITIES HAPPENING HERE AT THE LIBRARY IN ADDITION TO, UM, BLACK HISTORY MONTH HAPPENING.
UM, THIS IS ALSO LOVE YOUR LIBRARY MONTH.
AND ON THIS THURSDAY THE FIFTH, THERE WILL BE A PROCLAMATION RIGHT AT THE CITY COUNCIL MEETING.
UM, YOU ARE ALL INVITED TO ATTEND TO PARTICIPATE IN THAT.
UM, IF YOU KNOW OTHER PEOPLE THAT JUST LOVE THE LIBRARY, YOU SHOULD LET THEM KNOW ABOUT THAT TOO BECAUSE THIS IS KIND OF A, A PUBLIC PROCLAMATION OF OUR, UM, OUR SUPPORT OF THE LIBRARY AND ALL THE AMAZING THINGS OUR LIBRARY DOES.
UM, ALSO EVERY MONTH, AND ACTUALLY I THINK IT'S ALMOST TWICE A MONTH, IF YOU WALK THROUGH THE LIBRARY, YOU'LL SEE NEW DISPLAYS SET UP.
AND I'VE REALLY BEEN IMPRESSED ON HOW FREQUENTLY THOSE THINGS ARE CHANGING OUT.
SO, UH, SHOWCASING DIFFERENT BOOKS, SHOWCASING DIFFERENT, UH, PROGRAMS OR ACTIVITIES THAT ARE HAPPENING.
SO, UM, IF YOU DON'T MAKE IT IN REGULARLY, I THINK IF YOU WALK IN, YOU'LL BE SURPRISED AT WHAT YOU MIGHT FIND.
UM, AND UH, THE SEED LIBRARY HAS RECENTLY BEEN REPLENISHED.
UM, AND SO BECAUSE I GOT SOME JUST TWO WEEKS AGO.
UH, SO IF YOU'RE LOOKING FOR NATIVE PLANTS, THERE'S QUITE A FEW OF THOSE AVAILABLE RIGHT NOW.
UM, I ALSO SPOKE WITH THE AMERICAN LEGION.
THEY'RE VERY INTERESTED IN, UM, MAYBE NOT NECESSARILY A FINANCIAL DONATION, BUT THEY HAVE, UM, SEEDS THAT THEY HAVE AND THEY WANT TO BE A BIG PART OF THE SEED LIBRARY.
SO THEY'RE MAKING ARRANGEMENTS WITH KRISTEN FOR SOME DONATIONS TO BE HAD THERE.
AND THEN I BELIEVE, AND I DON'T REMEMBER ALL THE DETAILS, BUT I THINK LAST YEAR, UM, THE LIBRARY COORDINATED SOME SORT OF COSTUME EXCHANGE AND IT SOUNDS LIKE THE AMERICAN LEGION MAY HAVE A PLUG FOR THAT.
AND SO THEY'RE IN CONVERSATION ABOUT HOW THEY MIGHT BE ABLE TO SUPPORT, UM, MAKING SURE THAT ALL THE LITTLE HIPPOS HAVE THEIR FESTIVE OUTFITS FOR HALLOWEEN, UM, BASED ON WHAT THEY HAVE AVAILABLE.
UM, SO I THOUGHT THAT WAS, UH, ANOTHER GREAT COMMUNITY ORGANIZATION TO TAP INTO.
UM, THOSE ARE MY CHAIR COMMENTS.
ANY QUESTIONS ABOUT ANY OF THAT? NEXT THING IS, UM, I ASKED KRISTEN IF WE COULD PUT LAB POSITIONS EXPIRING ON THE AGENDA, NOT BECAUSE WE WANT ANYONE TO LEAVE, BUT IT'S THE BEGINNING OF THE YEAR PEOPLE START TRACKING THINGS THAT THEY MAY WANNA BE A PART OF.
UM, BUT WE DO HAVE TWO POSITIONS THAT ARE, UM, SET TO EXPIRE IN JUNE.
UM, OBVIOUSLY YOU'RE WELCOME TO REAPPLY, UH, IF IT STILL MAKES SENSE FOR YOU, BUT JUST FOR ANYONE, AGAIN, WATCHING THIS AMAZING PLAYBACK, IF YOU ARE INTERESTED, THERE ARE TWO POSITIONS THAT POTENTIALLY COULD BE AVAILABLE, UM, AS EARLY AS JUNE.
SO, UM, SO IF YOU EVER WERE INTERESTED IN JOINING A LAB, A GREAT WAY TO, TO KIND OF DIP YOUR TOES IN WOULD BE TO COME TO ONE OF OUR MEETINGS, UM, AND GET A SENSE OF WHAT THAT ENTAILS.
UM, THE, ALTHOUGH WE DO OBVIOUSLY ATTEND MEETINGS QUARTERLY, UM, MANY OF
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US ARE INVOLVED IN DIFFERENT OUTREACH ACTIVITIES, SUPPORTING THE LIBRARY, UM, KIND OF SHARING THE FLOW OF INFORMATION.UM, AND SO, AND JUST BEING AN ADVOCATE FOR THE LIBRARY IN GENERAL IS, IS THE MAIN COMPONENT OF BEING ON THE LAB BOARD.
UH, WHERE DOES ONE FIND THE APPLICATION? ON THE WEBSITE? ON THE, FOR THE CITY WEBSITE.
SO YOU WOULD APPLY JUST LIKE YOU WOULD FOR ANY BOARDS AND COMMISSIONS.
UM, AND I THINK THEY'VE ALSO GOT IT LISTED UNDER, WHAT IS IT? CAREERS IS WHERE THEY NORMALLY POST THE JOB LISTINGS.
YEAH, SO THERE'S, THERE'S TWO, I THINK THERE'S TWO PLACES TO FIND IT ON THE WEBSITE, BUT IF YOU'RE, IF YOU'RE NOT SURE YOU CAN'T LOCATE IT, I WOULD SAY REACH OUT TO KRISTEN PHILLIPS AND SHE SHOULD BE ABLE TO NAVIGATE YOU TO THE RIGHT SPOT.
UM, AND I THINK THE APPLICATION IS CHANGING.
'CAUSE ORIGINALLY IT FELT MORE JOB APPLICATION, WHICH IS A LITTLE BIT CONFUSING.
I KNOW THEY WERE WORKING ON STREAMLINING THAT SO THAT YOU DIDN'T HAVE TO DISCLOSE, FOR EXAMPLE, WHAT YOUR CURRENT SALARY IS IN YOUR CURRENT JOB SINCE THAT IS IRRELEVANT TO THIS POSITION.
UM, SO TWO THINGS I WANTED TO PUT ON OUR RADAR.
UM, OR BEFORE I MOVE FORWARD, ANY OTHER COMMENTS ON LAB POSITIONS? I WOULD REQUEST IF WE WERE OKAY WITH THIS TO POSTPONE THE ELECTION OF OFFICER POSITIONS, THE CHAIR AND CO-CHAIR.
UM, UNLESS ANYONE IS LIKE, WE REALLY HAVE TO DO THAT TONIGHT.
THE ONLY REASON WHY IS BECAUSE WHEN I WAS TALKING TO KRISTEN, I WAS ASKING, IS THAT SOMETHING WE HAVE TO DO ANNUALLY? AND SHE WAS CHECKING WITH THE, THE CITY SECRETARY AND I DON'T KNOW THAT I GOT A FIRM ANSWER ON THAT.
SO I DON'T WANT TO IN, IN INADVERTENTLY DO SOMETHING THAT'S IN CONFLICT WITH OUR ROLES OR, UH, OPERATING PROCEDURE.
SO ARE WE OKAY WITH POSTPONING THAT UNTIL MAY? OKAY.
THE OTHER THING IS WE DON'T HAVE OUR MINUTES THAT WE NORMALLY WOULD, UM, LIKE REVIEW AND ADOPT FROM OUR LAST MEETING.
SO JUST, UM, IN OUR NEXT MEETING IN MAY, YOU SAID IT'S MAY 4TH, RIGHT? TONY MAY 4TH.
WE, WE WILL JUST MAKE A NOTE THAT WE'LL APPROVE THE MINUTES FROM TONIGHT'S MEET MEETING AND THEN ALSO, UM, FROM OUR LAST MEETING IN NOVEMBER.
EVERYBODY GOOD WITH THAT? YES.
SO OUR FEARLESS LEADER IS HOMESICK AND SO SHE SENT ME HER LIBRARY REPORT AND IF YOU'LL INDULGE ME, I WILL JUST READ IT.
UM, SO LIBRARY STATS, UM, FOR 2025.
SO THIS IS THE SUMMATION OF LAST YEAR.
UM, THEY HAD 467 DIFFERENT PROGRAMS THAT OCCURRED HERE IN THE LIBRARY.
NUMBER OF ATTENDEES TO PROGRAMS. 8,137 ATTENDEES.
I REALLY WISH WE HAD THE COMPARISON.
I I MEAN IT'S OBVIOUS THAT IT'S GROWN LEAPS AND BOUNDS.
UM, NUMBER OF COMPUTER USAGES 2,569.
NUMBER OF STUDY ROOM BOOKINGS, 1696 HIGHLIGHTS.
WE HIRED THREE NEW EMPLOYEES WHO REPLACED STAFF WHO HAD MOVED ON TO OTHER OPPORTUNITIES.
UM, LAURA WELLS, SHE'S THE CURRENT LIBRARY TECHNICIAN.
UH, SHE ALSO DOES A LOT OF THE SENIOR PROGRAMMING STILL IN THE COMMUNITY, WHICH IS SUPER LIKE THAT PART OF PROGRAMMING HAS GROWN TREMENDOUSLY.
UH, JENNIFER FREEMAN, SHE'S A CHILDREN'S LIBRARIAN.
HILLARY TURNER IS A CIR CIRCULATION CLERK.
THESE LADIES ARE VERY STRONG WITH COMMUNITY INVOLVEMENT, RESOURCE MATCHING AND PROGRAMS. THEY'RE A WONDERFUL ADDITION TO OUR TEAM.
UM, IF YOU GUYS HAVEN'T HAD A CHANCE TO MEET THEM PERSONALLY, I WOULD STRONGLY ADVISE IT BECAUSE THEY'RE JUST A FEW OF THE SUPERSTARS ARE HERE IN THE LIBRARY.
UM, ALSO THE LIBRARY RECENTLY WAS, UM, NOTIFIED THAT THEY WON THE ACHIEVEMENT OF THE EXCELLENCE AWARD BY T-M-D-L-A.
UM, I, I THINK KRISTEN SENT US ALL AN EMAIL ABOUT THAT.
UM, THE HEAD OF PUBLIC LIBRARY FRIENDS IS A FULL BOARD, AS YOU HEARD FROM THE CHAIR'S, UM, REPORT AND IS WORKING TOGETHER TO PLAN FUNDRAISING IN 2025.
IT FUNDED THE STORY TIME RUG FOR CHAIRS FOR THE CHILDREN'S DEPARTMENT CALENDAR, BOOKING SOFTWARE FOR BOOKING STUDY ROOMS AND VOLUNTEER SHIFTS.
UM, THEY'VE ALSO ALREADY APPROVED PAYING $1,600 FOR WIFI PRINTING.
UM, WE'RE WAITING FOR THE INVOICE TO COME FROM THE VENDOR AND THEN THE, THE FRIENDS ORGANIZATION IS GOING TO PAY THAT, UH, INVOICE.
AND THEN, UM, THEY PAID THE $275 FEE TO SHOW FREE FOR ALL PUBLIC LIBRARIES, FILM AND HOOKY.
UM, AND THEN ALSO APPROVAL TO PURCHASE LIBRARY LOGO MERCH FOR OUR OUTREACH EVENTS AND ABAN BANNER FOR LIBRARY OUTREACH EVENTS.
UM, FOR FISCAL YEAR 27, UM, THE BUDGET REQUESTS THAT ARE BEING, UM, MOVED FORWARD, WE WILL BE REQUESTING ONE FIXED ASSET AND ONE PERSONNEL REQUEST.
WITH THE NO NEW REVENUE RATE, THERE WILL BE VERY LITTLE FUNDS AVAILABLE TO SPREAD ACROSS CITY DEPARTMENTS FOR ANY ADDITIONAL REQUESTS.
UM, KRISTEN REPORTS THAT SHE'D SCALE BACK TO ONLY TWO NEW ASKS FOR FISCAL YEAR 27 TO REMAIN CONSERVATIVE.
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CITY MANAGEMENT IN FINANCE IN FEBRUARY TO RECEIVE DIRECTION.THEN THEY WILL MOVE FORWARD WITH THE DECISIONS MADE AT THE MEETING.
UM, SO ONE OF THE, UM, ONE POSITION THAT'S BEING REQUESTED IS A PART-TIME CIRCULATION CLERK.
UM, WE HAVE TO, WE HAVE HAD AN UPTICK IN ACTIVE THREATS IN THE LAST TWO MONTHS.
WE'VE HAD TO CALL A HU PD THREE TIMES TO ASSIST.
WE FIND THAT ISSUE OF SEAMS TO RISE WHEN THE LIBRARY IS OPEN AND CITY HALL IS NOT, MEANING THAT THERE ARE ONLY A FEW LIBRARY STAFF MEMBERS LEFT IN THE BUILDING.
UM, IN THE EVENINGS AND ON SATURDAYS.
WE ARE CURRENTLY WORKING WITH HU PD TO GET ADDITIONAL PANIC BUTTONS AT EACH DESK AS WELL AS RECEIVING TRAINING ON RESPONDING TO ACTIVE THREATS.
WE WOULD LIKE TO HAVE A PART-TIME CIRCULATION CLERK THAT WOULD WORK ONLY EVENINGS AND SATURDAYS TO INCREASE THE NUMBER OF STAFF ON DUTY DURING THOSE HOURS WHERE LIBRARY STAFF IS THE ONLY STAFF LEFT IN CITY HALL.
THIS WOULD ALLOW FOR MORE SITUATIONAL AWARENESS AND THE ABILITY TO MONITOR MORE AREAS OF THE LIBRARY.
UM, AND THEN VASCO TRANSLATORS.
UM, SO THIS IS THE FIXED ASSETS ASSET REQUEST.
SO THIS WOULD BE THREE DEVICES THAT TRANSLATE IN THOUSANDS OF LANGUAGES IN REAL TIME.
THEY COULD ALSO BE USED BY OTHER DEPARTMENTS IN CITY HALL.
UM, SO THOSE ARE THE FISCAL REQUESTS.
UM, I WOULD SAY ANY QUESTIONS, BUT I WOULD BE PROBABLY NOT QUITE AS HELPFUL TO RESPOND TO.
SHE BY CHANCE TO PUT THE, THE COST FOR THE TRANSLATORS, UH, SHE DID NOT PUT THAT COST IN THERE.
UM, UPCOMING MEETINGS AND OPTIONAL EVENTS.
THURSDAY, FEBRUARY 5TH AT UM, FIVE 30 IN CITY COUNCIL CHAMBERS AT PROCLAMATION DESIGNATING FEBRUARY AS LOVE YOUR LIBRARY MONTH WILL BE READ BY CITY COUNCIL.
UH, FRIDAY FEBRUARY 6TH AT 10 30.
THE LIBRARY TEAM WILL BE RECOGNIZED AT THE HU MONTHLY EMPLOYEE MEETING BY THE T-M-L-D-A TEXAS MUNICIPAL LIBRARY DIRECTORS ASSOCIATION.
UM, THE PRES, OH, BY THE T-M-L-D-A PRESIDENT FOR EARNING THE 2025 ACHIEVEMENT AND EXCELLENCE AWARD.
WE WILL BE IN COUNCIL CHAMBER STARTING AT 10 O'CLOCK.
THE AWARD WILL BE GIVEN AT 10 30.
UM, THIS IS OPTIONAL, BUT UM, YOU'RE WELCOME TO ATTEND TO, UH, KIND OF SHARE IN THAT RECOGNITION AND, AND CELEBRATION.
AND THEN THERE IS A BOARDS AND COMMISSIONS FINANCIAL PLANNING SESSION, SATURDAY 28TH, NINE TO THREE AT COTTONWOOD CREEK ELEMENTARY.
SO SHE IS STRONGLY ENCOURAGING EVERYONE TO BE THERE.
UM, IF YOU REMEMBER, UH, IN YEARS PAST, THIS WAS AN OPPORTUNITY FOR THE BOARDS AND COMMISSIONS TO ALSO KIND OF TALK ABOUT THEIR SHARED, UM, MISSIONS THAT THEY'RE WORKING ON TO SEE HOW THERE'S OPPORTUNITIES TO KIND OF, UM, WORK TOGETHER TO LEVERAGE, UH, STRONGER OUTCOMES.
I WILL JUST GO AHEAD AND, AND LET YOU GUYS KNOW.
I WILL BE HERE, I'LL BE OUT OF TOWN ON VACATION, SO HOPEFULLY YOU ALL, UH, OR SOME OF US WILL BE ABLE TO BE PRESENT.
WE HAVE ROBOTICS, BASKETBALL, AND SOCCER ALL THAT SAME DAY.
I'LL BE AVAILABLE TO REPRESENT.
I I'VE REQUESTED THE TIME FROM WORK SO THAT I CAN BE AVAILABLE.
SO THERE'S, AT LEAST I'LL BE THERE, BUT I'LL BE SPLITTING TIME.
'CAUSE I'M ALSO, AND I'LL, YEAH.
SO, UM, ANY QUESTIONS? I KNOW LIKE I CAN'T ANSWER HER QUESTIONS, BUT ARE THERE ANY QUESTIONS OR WONDERINGS OR ANYTHING WE NEED MORE INFORMATION? UM, THE VESCO TRANSLATORS, DEPENDING ON THE MODEL RUN BETWEEN 3 89 AND 7 99.
I THINK MY ONLY QUESTION IS IF IT WILL BE, UM, USED BETWEEN MULTIPLE DEPARTMENTS, ARE WE THE RIGHT DEPARTMENT TO REQUEST IT? WHICH IS VALID IF WE'RE GONNA LET THE CITY HALL USE IT.
THAT'S KIND OF ONE OF THOSE THINGS WHERE SHOULD THEY BUY THEIR OWN AT THAT POINT? COST SHARING.
NOT NECESSARILY BUY THEIR OWN YEAH.
BUT IF WE ARE ONLY GONNA GET LIMITED OPPORTUNITIES TO REQUEST SOMETHING AND EVERYONE'S GONNA USE IT, MAYBE ANOTHER DEPARTMENT REQUEST IT AND WE CAN THEN GO OUT AND ASK FOR SOMETHING ELSE.
I DON'T, SO WE CAN MAKE NOTE OF THAT QUESTION AND HAVE KRISTEN, UM, RESEARCH IT OR THERE MAY BE A REALLY LOGICAL REASON WHY THIS WAS HER ASK, BUT WE WON'T KNOW AND WE'LL WE HEAR FROM HER.
UM, THAT IS GREAT QUESTION THOUGH.
JAMES 5 49 AND 4 49 ARE THE TWO THAT ARE NOT EAR BASED.
THE OTHER THREE ARE ALL EAR BASED AND I CAN'T SEE US PURCHASING EAR BASED ONES.
SO THAT KIND OF GIVES US A BALLPARK OF AROUND $1,500 FOR THE THREE.
AND THEN READING THE, THE UPDATE ON SOME OF THE SECURITY CONCERNS.
I ORIGINALLY WAS WONDERING WHAT, UM, PROMPTED THE FRIENDS DISCUSSION
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ABOUT POSSIBLY, UM, PAYING FOR SECURITY CAMERAS.BUT THAT YEAH, THAT DOES MAKE SENSE.
IF THERE'S NOTHING ELSE IN THE LIBRARY REPORT, UM, WE'VE ALREADY READ THROUGH THE LIBRARY STAT.
UM, I DON'T HAVE ANY FOR 2020 FOR THIS, UM, MONTH THAT HAS JUST ENDED.
OH ALL THOSE THINGS WERE INCORPORATED INTO WHAT I JUST READ.
UM, YEAH AND SO THEN THERE'S, BACK TO THE CONVERSATION, THERE'S BOARDS AND COMMISSION FINANCIAL PLANNING SESSION.
UM, AGAIN, I KNOW THAT PEOPLE HAVE BUSY SCHEDULES, SO WE'RE GONNA DO OUR VERY BEST, UM, TO, TO BE PRESENT.
I WOULD SAY IF THERE ARE ANY OTHER, AND I CAN ALSO, UH, LOOK ON THE CITY WEBSITE IF THERE ARE ANY OTHER BOARDS AND COMMISSION DATES, I'M GONNA GO AHEAD AND GIVE THEM OUT TO YOU GUYS RIGHT AWAY SO WE CAN SAFEGUARD THAT TIME.
UM, ESPECIALLY BECAUSE I HAD BEEN HARPING ON HOW MUCH I FELT LIKE IT WAS VALUABLE AND I FEEL I CAN'T BE THERE.
I JUST DIDN'T KNOW UNTIL TODAY THAT THAT WAS, UM, A, A PLANNING DAY TO WORK TOGETHER.
ANY, UH, FUTURE AGENDA ITEM REQUESTS? UM, JUST TO CONTINUE TO, UM, INCLUDE FRIENDS IN THE INVITE AND HAVE MAYBE A, A SECTION WE CARVE OUT FOR THEM TO GIVE US A QUICK UPDATE AND MAYBE PUT THAT AT THE BEGINNING SO THAT IF THEY CAN'T STAY OR FOR THE WHOLE MEETING SOMEWHERE TOWARDS THE BEGINNING AFTER THE CHAIR COMMENTS MAYBE, BUT YEAH, MAYBE EVEN IN FRONT OF PUBLIC COMMENTS THAT WAY IF THEY, THAT ONE I DON'T KNOW THAT WE CAN BYPASS, UH, PUBLIC COMMENTS CAN HAPPEN ANYTIME.
IT'S JUST NORMALLY STARTS WITH THE BEGINNING BECAUSE MOST OF THE PUBLIC DOESN'T WANNA STAY FOR THE OTHER STUFF.
BUT I MEAN, IT DOESN'T REALLY MATTER.
WE CAN DO IT AFTER PUBLIC COMMENT.
WE WOULDN'T REALLY HAVE PUBLIC COMMENTS ANYWAY.
BUT MY THOUGHT WAS IF THEY'RE, AFTER WE DO ROLL CALL, IF THAT'S THE VERY FIRST THING ON THE AGENDA, UM, IT ALLOWS THEM TO COME IN, GIVE WHATEVER HIGH LEVEL REPORT THEY WANNA GIVE AND IT JUST BECOMES PART OF THE ROUTINE.
UM, AND THEN THEY CAN MOVE ON WITH THE REST OF, YOU KNOW, IF THEY HAVE OUTSIDE OF LAB REQUIREMENTS THAT THEY NEED A GOOD ATTEND TO.
SO, BUT DO WE NEED TO MAKE A MOTION ON THAT SINCE WE'RE CHANGING THINGS OR? NO, WE'RE NOT REALLY CHANGING ANYTHING.
IT IS JUST LIKE A FUTURE AGENDA ITEM.
AND SO, UM, I THINK IT'S FINE.
WE CAN ALWAYS HAVE A STANDING ITEM ON THE AGENDA.
WE, AND IF IT'S NOT A STANDING ITEM, THEN AT THE END OF EVERY MEETING WE'LL SAY, HEY, NEXT TIME WE WANT A FRIENDS UPDATE.
BUT IF, IF NOTHING ELSE IN THE NEXT MEETING, I THINK IT WOULD BE APPROPRIATE TO GET A FRIEND'S, SORRY THE LIGHTS JUST WENT ON AND THEN, OH THERE WE GO.
UM, AND THEN, UM, APPROVAL OF THE MINUTES FROM TODAY EXCEPT FROM TONIGHT'S MEETING AND THEN ALSO OUR PREVIOUS ONE THAT WE HAD NOVEMBER.
ANYTHING ELSE? THE CHAIR, VICE CHAIR.
AND THEN ALSO THE CHAIR, VICE CHAIR, UM, AND THEN OF COURSE AN UPDATE FROM THE FEBRUARY 28TH MEETING.
WE'LL NEED TO UPDATE AND DISCUSS WHAT WE CAN GET.
UHHUH AND THAT'S THE FINANCIAL.
WANNA GIVE IT THE RIGHT NAME? FINANCIAL PLANNING SESSION.
ANYTHING ELSE? DON'T BELIEVE SO THEN WE WILL COME BACK TOGETHER MAY 4TH, SAME TIME, SAME PLACE.