8.1. Consideration and possible action regarding possible appointments, re-appointments and/or removals to City Boards, Commissions, Task Forces, Economic Development Corporations, Local Government Corporations and Tax Increment Reinvestment Zone Boards, and Area Government appointments.

[8.1. Consideration and possible action regarding possible appointments, re-appointments and/or removals to City Boards, Commissions, Task Forces, Economic Development Corporations, Local Government Corporations and Tax Increment Reinvestment Zone Boards, and Area Government appointments.]

>> NEXT ITEM IS PUBLIC COMMENT. MOVE ON TO ALL -- 8.1. CONSIDERATION AND POSSIBLE ACTION REGARDING APPOINTMENTS, RE-APPOINTMENTS, AND/OR REMOVALS TO CITY BOARDS, COMMISSIONS, TASK FORCES, ECONOMIC DEVELOPMENT CORPORATIONS, LOCAL GOVERNMENT CORPORATIONS, TAX INCREMENT REINVESTMENT ZONE BOARDS, AND AREA GOVERNMENT APPOINTMENTS.

>> WE HAVE NO UPDATES. WE SHOULD BE MEETING WITH A FEW CANDIDATES NEXT MONDAY AND WE'LL HAVE COUNCIL MEETING ON THE 12TH. WE'LL BE PUTTING SOMEONE FORWARD. ANY OTHER COMMENTS FROM THE SUBCOMMITTEE?

THAT IS ALL. >> MOVING ON. 8.2. CONSIDERATION AND POSSIBLE ACTION REGARDING RECOMMENDATIONS OR UPDATES FROM CITY COUNCIL UNSUBCOMMITTEES.

[9.1. Capital Improvement Parks, Water/Wastewater and Facilities Projects (CIP) Update and Presentation. (Patricia Davis)]

THERE'S NONE THERE THAT I KNOW OF. 9.1. CAPITAL IMPROVEMENT PARKS, WATER/WASTEWATER AND FACILITIES PROJECTS (CIP) UPDATE AND PRESENTATION.

>> GOOD EVENING, COUNCIL, MAYOR CITIZENS OF HUTTO. THAT IS THE CAPITAL IMPROVEMENTS UPDATE FOR WASTEWATER PARKS FACILITY AND DRAINAGE. BEFORE I START, YOU HAVE A HANDOUT. THIS IS AN UPDATE TO PROVIDE THE PROJECTS PER QUARTER OF THE CALENDAR YEAR FOR THE CAPITAL PROJECTS. THE RED IS REPRESENTING FROM OUR LAST UPDATE, THE PROJECTS THAT HAVE SOME TYPE OF STATUS OF DELAY.

THE GREEN IS THERE ON TARGET. WITH THE HIGHLIGHT IN QUARTER ONE, YOU'LL SEE AS I GO THROUGH THE WATER PROJECT SHILOH IS SUBSTANTIALLY COMPLETE BUT THEY ARE STILL DOING THAT LAST 30-DAY OF COMPLETING AND DOING THE FINAL CLOSEOUT. GLENWOOD LIFT STATION, AGAIN, THEY ARE TRYING TO WRAP UP AND CLOSE OUT. WE'LL TALK THE HUTTO LAKE PLAYGROUND. THEN THE GAME RESTROOM IS A CONSTRUCTION PROJECT THAT WILL BE WRAPPING UP PROBABLY IN QUARTER TWO. THE FRITZ PARK, WE HAVE AN AGENDA ITEM TO PRESENT THAT PROJECT. THEN COTTONWOOD WATER TRANSMISSION, MAIN, BYPASS INTERCEPTOR GLENWOOD ARE STILL ON TARGET.

[00:10:04]

AS I WALK THROUGH EACH SLIDE, THE RED REPRESENTS THE PROJECTS THAT ARE DELAYED.

THE SECOND CALENDAR YEAR, 26 QUARTER THREE IS THE SHIFT OF THE PROJECT.

THIS PROJECT, IT IS SUBSTANTIALLY COMPLETE. WE ARE JUST WRAPPING UP THE FINAL CLOSEOUTS. THIS PROJECT IS A DEVELOPER PARTICIPATION CONTRIBUTION.

NOIT THE AN ACTUAL CITY CIP. THE ELEVATED STORAGE TANK HAS TWO COMPONENTS.

IT DOES HAVE AN ELEVATED STORAGE TANK. AGAIN AS I PRESENTED IN THE QUARTER TWO OF THE HANDOUT, THIS PROJECT WE ARE TARGETING TO MOVE THIS PROJECT INTO THE BIDDING PHASE IN QUARTER TWO. THE SECOND COMPONENT OF THIS PROJECT IS THE WATER TRANSMISSION MAIN WHICH IS THE WATER LINE, PIPELINE THAT DELIVERS THE WATER THAT WILL FILL THAT TANK AND IT WILL BE IN QUARTER TWO BUT A MONTH DELAY WITH BIDDING.

THE IRON TESTING, IN JANUARY AND FEBRUARY HAS BEEN COMPLETED. THE EVALUATION OF THE SYSTEM IS THE MAPPING BASED ON THE DATA ANTICIPATING COMPLETE THAT. WE'RE BRINGING ON OUR NEW WATER SOURCE THAT SHOULD BE COMING ON IN THE MONTH OF MARCH. THE WATER SAMPLING WILL CONTINUE ACTUALLY BRING ON THE NEW WATER SOURCE AND THAT INFORMATION WE'LL PRESENT IN THE NEXT UPDATE. I'LL MOVE TO WASTEWATER. THE GLENWOOD LIFT STATION, THE PROJECT IS STILL TRACKING TO BE COMPLETED CALENDAR '26 QUARTER 3.

THE SOUTH WASTEWATER TREATMENT PLANT. THIS ONE IS STILL TRACKING ON TARGET CALENDAR YEAR '27 QUARTER 2. THE BRUSHY CREEK INTERCEPTER.

THIS IS A DEVELOPER CONSTRUCTION PROJECT. THE SOUTHEAST LOOP WASTEWATER INTERCEPTER. THIS PROJECT IS STILL TRACKING ON TARGET FOR COMPLETION CALENDAR YEAR '26, QUARTER 4. THE BRUSHY CREEK WASTEWATER INTERCEPTER, THIS PROJECT WAS AWARD LAST QUARTER. THE CONSTRUCTION HAS STARTED AND WE'RE STILL ON TARGET.

THE AVERY LAKE PHASE ONE AND PHASE TWO. THOSE ARE THE DEVELOPER DESIGN AND CITY WILL TAKE THOSE PROJECTS INTO THE BIDDING PHASE. WE ARE CURRENTLY REVIEWING THE SUBMITTABLE OF THE PSNE, WE'RE TARGETING FOR THE BIDDING IN CALENDAR YEAR 26 DETAIL QUARTER

2. >> ON THAT PARTICULAR PROJECT, WHEN DO THEY EXPECT COMMENTS TO

COME BACK TO THE DEVELOPER ON THAT PROJECT TO KEEP US ON? >> WE'VE GOT ANOTHER WEEK IN THE QUEUE FOR STAFF TO PROVIDE COMMENTS AND THEN THAT WILL GO BACK TO THE DEVELOPER AND THAT

WILL MARK UP -- UPDATE THE PLAN AND RESUBMIT TO THE CITY. >> WHAT'S THE TYPICAL TIME FRAME IF A PERSON SUBMITS FIRST OF THE MONTH, HOW MANY WEEKS FOR US TO GET BACK TO THEM IN TERMS OF

COMMENT? I KNOW IT'S AN EXTENSIVE PLAN? >> OUR REVIEW COMMENT PERIOD IS

15 DAYS. >> HAVE WE STARTED WHERE WE'RE AT WITH THE PROCESS WITH TXDOT

AND UNDERNEATH THE RAILROAD AND THE 79. >> WE HAVE NOT STARTED THAT PROCESS. I WILL HAVE TO REACH OUT WITH THE DEVELOPER ON THAT.

THAT REQUIRES A UTILITY PERMIT FOR THAT PROJECT. >> OUR EXPECTATION IS THEY'RE GOING TO HANDLE THE UTILITY PERMIT PART OF IT, OR IS THAT WHAT WE DO?

>> THE CITY USUALLY DOES THAT. I'LL HAVE TO FOLLOW-UP WITH THE DEVELOPER.

>> OKAY. >> THE IRON WOOD WASTEWATER LINE, THIS ONE IS A COST

[00:15:02]

PARTICIPATION REIMBURSEMENT. THE CENTRAL WASTEWATER TREATMENT PLANT.

WE'RE TARGETING A BYPASS PROJECT. IT IS STILL ON TARGET FOR CALENDAR YEAR 26 DETAIL QUARTER 3. BIDDING TO START IN QUARTER 2 OF CALENDAR YEAR 26 DETAIL. THE AVERY LAKE PHASE TWO INTERCEPTER.

THIS WASTEWATER LINE WILL BE A JOINT PACKAGE WITH THE AVERY LAKE PHASE ONE THAT PACKAGE ALSO IS UNDER REVIEW BY CITY TEAM FOR COMMENTS. THIS PROJECT IS CURRENTLY IN CONSTRUCTION. IT DOES HAVE A DELAY WITH THE -- I BELIEVE THE PROJECT IS STILL ON TARGET TO SHIFT FOR CALENDAR YEAR '26, QUARTER 2. THERE'S A TRAIL RUN ASSOCIATED WITHIN THE VICINITY OF THIS PROJECT. THE COORDINATION IS TRYING TO LAY AND COMPLETE THE PROJECT AND THE SIDEWALK PORTION RECONSTRUCTION NOT TO INTERFERE WITH THE RUNNERS OR HAVE RECONSTRUCTION OF THE VEGETATION COMPONENT OF THIS WITH THE RUNNERS. WE'RE COORDINATING THAT WITH PARKS.

>> HOW DO WE -- SINCE COMPLETION CALENDAR '26 END OF DECEMBER. TEEN QUARTER 1.

THEN CALENDAR YEAR 26 DETAIL, Q1. >> WE'LL BE DONE IN QUARTER 2.

QUARTER 1 WAS CONTRACTOR WAS TRYING TO COMPLETE RECONSTRUCTION OF THE SIDEWALK.

WE HAVE A PARK RUN EVENT COMING. IF THEY RECONSTRUCT AND LAY DOWN OR PLACE THE VEGETATION, THE RUNNERS MAY OR MAY NOT STAY ON THAT SIDE SIDEWALK TRAIL. THEY DON'T WANT HAVE TO

RECONSTRUCT THAT COMPONENT. >> WE APPROVED A RUN TO HAPPEN AT A CONSTRUCTION SEAT?

>> WHAT WAS THE QUESTION? >> SOUNDED LIKE WE'VE GOT A RUN THAT'S BEEN PERMITTED TO GO THROUGH A CONSTRUCTION SITE. WE'RE NOT GOING TO BE REESTABLISHING VEGETATION AND NORMAL SCHEDULE. WE'RE GOING TO WAIT UNTIL AFTER THE RUN OR SOMETHING.

WHICH MAY DELAY THE PROJECT. >> WE HAVE A 5K RACE THAT'S IN THE PERMITTING PROCESS.

IT HASN'T BEEN PERMITTED YET. WE TRYING TO WORK ON THE PROJECT AS WELL AS THAT ONE.

I BELIEVE IT'S SCHEDULED FOR APRIL 18TH. WE HAVE A LITTLE BIT OF TIME LINE. I'M NOT SURE HOW LONG THIS ONE IS GOING TO TAKE.

>> HERE'S WHAT I WANT TO MAKE SURE. I DON'T WANT TO NECESSARILY MAKE A RACE SOMETHING ELSE. I DON'T WANT ENGINEERING PROJECT TO BE DELAYED FOR A RACE.

I'M NOT SAYING THAT'S WHAT PATRICIA SAYING. I DON'T WANT TO SEE VEGETATION DOWN IN JUNE BECAUSE WE DELAYED IT. YOU UNDERSTAND WHAT'S GOING ON.

PATRICIA COMES BACK IN NO MONTH, WE'D HAVE THIS RACE. >> WE'VE LET THE VENDOR KNOW THAT THIS ROUTE MAY NOT BE DONE. WE'VE MADE PLANS FOR ADDITIONAL ROUTES AS OPTIONS.

WE NEED TO MOVE IT, WE CAN MOVE IT. >> IT'S NOT GOING TO BE DONE BY

APRIL. >> THEY ARE READY TO BE FOR COMPLETION.

WITH THIS COORDINATION EFFORT, WE DON'T WANT TO PLACE OR HAVE A RECONSTRUCTION EFFORT BECAUSE THE CONTRACTOR WOULD PROBABLY COME BACK TO THE CITY AND SAY WE PLACED THE SEEDING AND THE SEEDING WAS DISTURBED. IT WILL BE ON US. OUR EVENT POSSIBLY DISTURBED THAT. IF THE RUN EVENT IS SHIFTED TO ANOTHER ROUTE, THEN WE CAN GO

AHEAD AND COMPLETE THE PROJECT. WE'RE COORDINATING. >> WE GOT IT FIXED.

IT'S GOING TO HAVE TO MOVE. >> THE TRAIL IS DONE. THE CONCERN IS THAT RUNNERS ARE OR BIKERS WILL LEAVE THE TRAIL PERHAPS ENTER IN THE VEGETATION AREA.

WHICH TYPICALLY DOESN'T HAPPEN. >> I GET WHAT PATRICIA SAYING, AS SOON AS DOESN'T COME OUT IN

[00:20:05]

JULY, THEY WILL GO, YOU GUYS HAD A THOUSAND PEOPLE TRAMPLING ON. THAT'S WHY IT DIDN'T COME THROUGH.

RECORD OF HITTING ANY SCHEDULE. WE ALWAYS HAVE A REASON LIKE WE APPROVE A BID.

LIKE, OH, WE'RE GOING TO WAIT TWO MONTHS AND THEN A YEAR LATER WHAT HAPPENED.

I DON'T KNOW WHAT THE CONTRACT SAYS. YOU GUYS HAVE IT.

THERE'S A SUBSTANTIAL COMPLETION. TO ME, IF THE CITY PUTS UP -- I'M SORRY THE RACE MAY HAVE TO MOVE, IF THE CITY IS DELAYING PROJECTS FROM HITTING TIMELINES, THE MESSAGE WE'RE SENDING OUT TO THE DEVELOPMENT COMMUNITY AND CONSTRUCTION WORLD IS, DEADLINES ARE EASILY MOVED. WHEN I THINK MAYBE WE NEED TO VOTE ON IT, WHAT COUNCIL SAYING, THERE WILL BE REALLY GOOD EXCUSE WHY WE MISSING DATE. IN SHORT OF LIKE WE RAN OUT OF CONCRETE OR SOMETHING. WE START HITTING DATES UNTIL WE DON'T.

WE GOT TO GET TO CULTURE TO BE WHERE WE HIT DATES. THAT'S JUST ME.

SHOULD WE BE MISSING DATES OR A REASON? >> EVERYTHING THAT WE CAN TO HIT

OUR DATES. >> MESSAGE RECEIVED. >> I'M SORRY -- I DON'T RUN 5KS ANYMORE. I WALK THEN. [LAUGHTER] I DID ONCE.

I DON'T LOOK IT. I USED TO. >> THIS PROJECT MENTIONED THAT THERE IS AN AGENDA ITEM FOR REVIEW AND CONSIDERATION TO ADD DAYS AT A COMPONENT OF SOME WORK THAT NEEDS TO BE COMPLETED. THE TRAIL LIGHTING PHASE 2. STILL ON TARGET FOR CALENDAR YEAR '26 QUARTER 2. THE VETERAN'S MEMORIAL. WE ARE JUST WAITING -- THE PROJECT IS ALREADY COMPLETE. WE'RE JUST WAITING TO CLOSE OUT AND BRING EXCEPTIONS FOR

COUNSEL. >> DID WE FIGURE OUT THE ISSUE WHEN THE ARMY WAS FORMED?

>> THERE WAS AN E-MAIL THAT CAMPAIGN OUT. I THINK IT'S JUST --

INDISCERNIBLE ] >> YMCA IS JUST A REIMBURSEMENT FOR THOSE.

WE DID NOT RECEIVE THE REQUEST FOR REIMBURSEMENT ON THAT. PICKLEBALL COURT PROJECT IS

STILL TRACKING FOR CALENDAR YEAR '26 QUARTER 4. >> CAN YOU GO BACK ONE MORE SLIDE? I WAS AT THE Y THIS WEEK AND I SAW THEIR PICKLEBALL COURT.

I FORGOT WHAT WE PAID FOR OURS. WAY DOWN FROM 1.8. I HAD 1.8.

THEY TOLD ME WHAT THEY BUILT THEIRS FOR. I CAN BUILD TEN FOR THAT PRICE.

>> IT WAS BUDGETED 1.8. WE ONLY SPENT 360?

>> ADAM ORGAIN RESCUE PROJECT. THIS PROJECT IN LITTLE BIT OF DELAY.

[00:25:02]

THE PROJECT IS TRYING TO WRAP UP IN CALENDAR YEAR '26 QUARTER 2. WE'RE HOPING THAT THIS PROJECT WILL COMPLETE IN APRIL. BY APRIL. THIS PROJECT WE'VE ALREADY SERVED NOTICE TO THE CONTRACTOR FOR NOT MEETING THEIR SUBSTANTIAL COMPLETION DATE.

THEY ARE AWARE OF THAT. >> I WAS ABOUT TO ASK IF -- >> IT'S ALREADY BEEN ISSUED.

DISC GOLF, THIS PROJECT IS ON HOLD DUE TO STAFFING CHANGES. THE PROJECTS THAT ARE IDENTIFIED TBD ARE PROJECTS THAT WERE EITHER 2025 OR 2026 PARKS PROJECTS.

THE INITIATIVE IS IF PARKS FIND FUNDING, THESE PROJECTS WOULD MOVE FORWARD.

HUTTO LAKE PARK PLAY GROUND. THIS PROJECT WITH THE UPDATED REQUEST FOR A SCHEDULE, WE ARE ANTICIPATING. WE HAVE AN AGENDA ITEM FOR THIS PROJECT FOR CALENDAR YEAR '26 QUARTER 2 TO START BIDDING AND CONTRADICT STARTS IN CALENDAR YEAR '26 QUARTER 3.

>> GO BACK ONE MORE. ORIGINAL BUDGET WAS 411. WE SPENT 6900.

THAT MADE IT 457. TONIGHT, THE EQUIPMENT ALONE IS $226,000.

THAT'S ALL KEEPING IN THE BUDGET IF WE APPROVE THE PLAYGROUND. >> WE HAVE NOT BID THE PROJECT.

WE DON'T HAVE THE CONTRACTOR BID. THE PLAYGROUND EQUIPMENT COMPONENT IS THERE'S TWO ITEMS ON COUNCIL ONE IS A DETERMINATION TO ADD THE CONTRACT TIME AND SELECTION OF THE PLAYGROUND EQUIPMENT. SECOND AGENDA ITEM FOR THE CITY TO PRECURE -- WE NEED A GENERAL CONTRACTOR TO COME AND MAKE READY THE AREA, GRADING FOR THE

PLAYGROUND EQUIPMENT TO BE INSTALLED. >> DO WE HAVE AN ESTIMATE ON WHAT THAT LOOKS LIKE? I DON'T KNOW HOW THAT WORKS IN THE PUBLIC FIELD.

NORMALLY I'M USED TO SOME DEVELOPMENT MEETING TO WORK. PEOPLE HAVE A ROUGH BALLPARK WHAT IT'S LOOKING LIKE IT WILL COST. IF WE APPROVED $225,000 IN PLAYGROUND EQUIPMENT, WHAT THE ODDS YOU GUYS COME BACK AND SAY GO, OKAY, HERE'S THE BID AND THE BID IS LIKE $890,000. IT'S DOUBLE WHAT WE THOUGHT. AT WHAT POINT, -- HOW DOES IT WORK IN CITY GOVERNMENT WHEN WE APPROVE A PROJECT TO GO FORWARD AND SOME POINT WHEN WE FIND OUT

-- >> GENERALLY SPEAKING, WE OPEN THE BIDS -- STILL FOR COMPLETE OR COMPLETING THE DESIGN FOR QUARTER 4 OF CALENDAR YEAR '26.

THIS PROJECT WILL BE ASSOCIATED WITH A GENERAL OBLIGATION BOND PACKAGE.

[00:30:03]

WE DO HAVE ONE PROJECT WHICH IS THE LEGENDS OF HUTTO. THIS PROJECT IS STILL TRACKING TO MEET CALENDAR YEAR '27 QUARTER 2. THE WILLIAMSON COUNTY PROJECTS.

THE PROJECTS ARE AS PRESENTED SEGMENT TWO IS IN CONSTRUCTION. THAT IS THE END OF THE PROJECTS.

ARE THERE ANY QUESTIONS? COMMENTS? >> THANKS SO MUCH.

[10. CONSENT AGENDA ITEMS]

WE HAVE ITEMS 10.1 TO 10.8. I'VE BEEN ASKED TO PULL 10.4 AND TABLE TO MARCH 12TH.

LIKE TO PULL ITEM 10.2. ENTERTAIN A MOTION TO APPROVE THE BALANCE OF THE AGENDA?

>> SECOND. >> MOTIONED BY MAYOR PRO TEM THORTON.

ANY QUESTIONS? PLEASE CALL THE VOTE.

>> MOTION PASSES 7-0. 10.2. CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION NO.

[10.2. Consideration and possible action on Resolution No. R-2026-061 authorizing the City Manager to execute an agreement with Fun Abounds, Inc for the purchase of playground equipment using Buyboard Contract #781-25 for Hutto Lake Park Playground (CIP P34-2025) for an amount not to exceed $222,792. (Patricia Davis)]

R-2026-061 AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH FUN ABOUNDS, INC. FOR THE PURCHASE OF PLAYGROUND EQUIPMENT USING BUYBOARD CONTRACT #781-25 FOR HUTTO LAKE PARK PLAYGROUND (CIP P34-2025) FOR AN AMOUNT NOT TO EXCEED $222,792. I WAS WONDERING IS, WHAT DO WE EXPECT THE CONSTRUCTION SCHEDULE TO BE FOR THE PARK IN TERMS -- IS IT SIX MONTH CONSTRUCTION OR NINE MONTH? WHAT DOES IT LOOK LEAK WITH THE PLAYGROUND EQUIPMENT IN TERMS OF

-- >> PATRICIA DAVIS INTERIM CITY ENGINEER.

CAN WE PULL UP THE POWERPOINT. IT'S ATTACHED TO THAT AGENDA ITEM.

THIS IS FOR THE PARK. THE SCHEDULE IS IN THE PACKET. ACTUALLY, THERE WERE TWO SCHEDULES PROVIDED. THE ORIGINAL SCHEDULE -- YES.

>> HOW LONG DOES IT TAKE TO GET THE EQUIPMENT? >> GOOD EVENING, JEFF WYATT.

[00:35:15]

IF THIS GETS IMPROVED, THE PLAYGROUND EQUIPMENT WILL BE HERE BY APRIL.

>> I'M TRYING TO FIGURE OUT. WE'RE TOLD BY BUY THE EQUIPMENT NOW BECAUSE THE LONG LEAD TIME.

WE'RE TALKING FOUR WEEKS LEAD TIME TO GET THE EQUIPMENT ON A 12.8 WEEK CONSTRUCTION.

IF IT'S ONLY A MONTH LEAD TIME IN EQUIPMENT, WHY ARE WE IN HURRY TO BUY THE EQUIPMENT BEFORE WE KNOW WHAT THE PROJECT WILL COST? WOULDN'T IT MAKE MORE SENSE TO BID OUT AND LOOK AT IT ALL AND DURING THE 13 WEEKS OF CONSTRUCTION THEN WE ORDER THE EQUIPMENT? WHAT ARE YOU GUYS GOING TO DO WITH ALL THIS PLAYGROUND EQUIPMENT FOR THE NEXT FOUR MONTHS? PARK IT SOMEWHERE?

YOU GUYS SAYING IT'S A LONG LEAD TIME. >> THIS IS ALREADY PAST DUE.

CONSTRUCTION, BUYING THE EQUIPMENT YOU NEED AT THE END TODAY, IF YOU DIDN'T SAVE ANY TIME, YOU STILL GOT TO GET IT IN CONSTRUCTION. WHICH WE HAVEN'T DONE YET.

TO ME, I'M NOT -- THIS IS NOT MY FORTE. IF I WANT TO GET A PROJECT ON TIME. WHAT I NEED TO DO IS DIRT MOVING, PEOPLE DOING WORK.

ONCE THAT'S KICKED OFF, NOW WE'RE CLICKING, NOW LET'S ORDER THE EQUIPMENT.

TO ME WE'RE ORDERING THE EQUIPMENT IN LIKE IN APRIL BECAUSE CONSTRUCTION DOESN'T EVEN START UNTIL MAY. YOU'RE GOING TO HAVE THE EQUIPMENT HERE BEFORE

CONSTRUCTION STARTS. >> YES, RECALL THAT THE GENERAL CONTRACTOR HAS WORK COMPONENTS THAT HAVE TO BE DONE ON THE SITE PRIOR TO AS A PREP, PRIOR TO THE PLAYGROUND EQUIPMENT IS NOT JUST EQUIPMENT BEING DELIVERED. THE VENDORS FOR THE PLAYGROUND EQUIPMENT HAVE CREWS THAT WILL DO THE INSTALLATION AND THEN THE COORDINATION BETWEEN THE GENERAL CONTRACTOR AND THAT PLAYGROUND VENDOR WOULD BE COLLABORATED. IF THE EQUIPMENT IS RECEIVED AT THE BEGINNING OF THE PROJECT, THEN THE GENERAL CONTRACTOR CAN START AND THE PLAYGROUND EQUIPMENT CAN BE INSTALLED.

IF WE DELAYED GENERAL CONTRACTOR, WE'LL HAVE THE PRECON MEETING.

CONTRACTOR GO OUT ON SITE. THAT MAY TAKE A MONTH. WHAT YOU'RE ANTICIPATING, NON-DELAY COULD BE FIVE WEEKS OR SIX WEEKS BECAUSE THE ORDER HAS TO BE PLACED BY THE GENERAL CONTRACTOR. UNLESS YOU'RE SAYING THAT THE CITY -- BECAUSE THE PACKAGE COMPONENT WAS EITHER INCLUDE THE PLAYGROUND EQUIPMENT AS AN ALLOWANCE ITEM AND THE GENERAL CONTRACTOR MANAGES ORDERS THE EQUIPMENT FOR INSTALLATION OR THE CITY PRECURES THE EQUIPMENT.

>> WHAT I'M HEARING IS YOU NEED THE PLAYGROUND EQUIPMENT NEAR THE FIRST OF THE PROJECT? IF YOU DON'T HAVE IT NEAR THE FIRST OF THE PROJECT IT'S GOING TO DELAY IT? IS MA WHAT YOU SAYING? THERE'S AN ASSUMPTION YOU CAN DO ALL THE CONSTRUCTION WORK AND IT ALL READY AND AT THE VERY END, YOU CAN ORDER THE EQUIPMENT AND YOU'RE GOOD TO GO.

>> I'M NOT SURE THAT THE VENDOR OR THE EQUIPMENT WILL COME IN BASED ON THE ORDER.

I DON'T KNOW ABOUT THE EQUIPMENT IF IT'S STILL TO BE STILL FOUR-WEEK DELIVERY PERIOD OR LONGER WE'RE GETTING INTO THE SPRING, SUMMER OTHER VENDORS OR OTHER PEOPLE PURCHASING THAT

SAME PIECE OF EQUIPMENT. >> I'M NOT TRYING TO MAKE ASSUMPTION.

I'M TRYING TO UNDERSTAND PROCESS IS BETTER. EVERY TIME WE APPROVE SOMETHING, I'M TRYING TO THINK OF THE CONSTRUCTION PERSON I THINK THEY WANT TO KNOW EVERYTHING THEY BID ON IT AND EVERYTHING THEY WILL DO. I ASSUME THIS CAME WITH INSTRUCTIONS AND SPEC SHEETS. ONLY WAY FOR THE GUY TO DO THE CONSTRUCTION IS TO HAVE THE EQUIPMENT HERE THEN THAT'S FINE. IT'S WEIRD TO ME THAT THE ONLY WAY FOR A PERSON TO KNOW WHAT TO BUILD TO GET READY IS TO HAVE THE EQUIPMENT. ONE OF THE THINGS I'VE HEARD FROM THE COMMUNITY IS SOMETIMES WE TEND TO BID A PROJECT OUT AND WE DON'T KNOW WHAT WE'RE DOING.

[00:40:02]

WE BID IT OUT. THEY'RE OUT IN THE FIELD WORKING.

WE GO CHANGE OF PLANS WE'RE GOING TO MOVE THIS OVER HERE. WHAT I'M TRYING TO FIGURE OUT, HOW DO WE PUT PROJECTS IN IN WE HAVE ALL THE RIGHT-OF-WAY. EVERYBODY KNOWS WHAT'S GOING TO HAPPEN SO THAT GOT TO FIGURE OUT WHERE THE EXCUSE AND WHERE THE BLAME LIES SO WE CAN SAY, IT WASN'T US. IF YOU'RE TELLING ME GET THE EQUIPMENT AND IT'S THE BEST WAY TO DO IT, THAT'S FINE. WE'LL PARK QUARTER MILLION DOLLARS OF EQUIPMENT SOMEWHERE.

IF THERE'S NO CUT SHEETS OR DIAGRAMS, IT DOESN'T WORK THAT SMOOTHLY.

I NEPH BUILT A -- I NEVER BUILT A PLAYGROUND BEFORE. SOMEWHERE WE'RE NOT DOING SOMETHING RIGHT. IF WE WERE, WE WOULDN'T HAVE ALL THE RED ON HOUR SHEETS.

CLARIFICATION FOR MYSELF. FIRST, WHAT I'M HEARING WHAT YOU JUST STATED.

BUT ALSO, PATRICIA, WHAT I HEARD WAS, CORRECT ME IF I'M WRONG, THE GENERAL CONTRACTOR WHO'S IN CHARGE OF ENTIRE PROJECT, WOULD ORDER THE EQUIPMENT. IF THAT'S THE CASE, HE SHOULD KNOW WHEN CRITICAL PATH IS TO ORDER THAT EQUIPMENT SO THAT WAY AS THIS PROJECT IS MOVING ALONG, THE EQUIPMENT ARRIVED JUST IN TIME FOR INSTALLATION. WHICH IS IT?

>> WE HAD TWO OPTIONS. OPTION ONE WAS WHAT YOU JUST DESCRIBED.

THE CONTRACTOR WOULD HAVE AN ALLOWANCE $200,000. THE CONTRACTOR WOULD BE RESPONSIBLE FOR THE PRODUCT. THEY WOULD SCHEDULE IT. THAT WAS ONE OPTION.

STAFF THOUGHT WE CAN SPEED UP TIME AND WE ORDERED THE EQUIPMENT.

WE KNOW WHAT IT IS. WE ORDERED IT FIRST AND GET HERE AHEAD OF TIME BEFORE WE BID THE CONTRACT. WE DIDN'T INCLUDE THAT. THE BID IS EXCLUDING $250,000

ALLOWANCE. >> INSTEAD OF CONTRACTOR PROVIDED --

>> THAT IS CORRECT. >> THAT SPEED THINGS UP DOING IT THAT WAY.

NOT ALWAYS. THERE'S A CONCERN. THERE'S A CONCERN THIS STUFF MIGHT BE DELAYED, THEN A LOT OF OWNERS IN THAT SITUATION DO THAT.

THEY WILL PURCHASE THE MATERIAL THEMSELVES. >> WOULD IT MAKE SENSE, THEN TO GET THE GENERAL CONTRACTOR'S INPUT AS FAR AS WHEN TO ORDER THE EQUIPMENT?

SO THAT WAY WE'RE NOT JUST PUTTING IT WHEREVER? >> WE CAN'T DO THAT BECAUSE WE

DONE HAVE A GENERAL CONTRACTOR. WE HAVEN'T RECEIVED THE BID. >> BUT STILL, THERE'S A LEAD TIME -- THEY HAVE TO GET THE AREA PREPPED AND READY TO GO. THAT TAKES SO MUCH TIME.

WHILE THEY ARE DOING THAT, THE GENERAL CONTRACTOR CAN SAY, PULL THE TRIGGER ON ORDERING THE EQUIPMENT THAT WAY IT FLOWS, THE EQUIPMENT FLOWS WHAT THEY ARE DOING.

COULD THAT BE AN OPTION? >> ESSENTIALLY, WE'RE REMOVING THAT MATERIAL FROM THEIR SCOPE.

WE'RE JUST GETTING IT FOR THEM. WE'RE SAYING, WE'RE NOT GOING TO WAIT ON YOU.

WE'RE GOING TO GET THIS BECAUSE WE KNOW WHAT WE WANT. WE'RE GOING TO BUY IT AND YOU

[00:45:03]

GUYS WILL INSTALL IT. THEIR SCOPE WILL BE INSTALLATION.

>> EUNDERSTAND THAT. ALL I'M SAYING IS WORK CLOSELY ENOUGH WITH THE GENERAL

CONTRACTOR AS THEY ARE APPROACHING THE DEADLINE -- >> MAKE SURE THEY HAVE IT IN

TIME. >> WHAT YOU'RE SAYING, -- AS I TALKED TO CITY MANAGER MANY TIMES IF YOU BUILDING SAME WIDGET OVER AND OVER AGAIN. JULY 1ST EQUIPMENT IS ARRIVING. YOU NEED TO BE READY. THE PROBLEM I THINK WE HAVE JUST IN THIS WHOLE BUSINESS, EVERYTHING WE DO IS ONE-OFF. I DON'T KNOW THAT WE KNOW WHAT THE SCHEDULE IS. THE CONTRACTOR THINKS THEY KNOW WHAT THE SCHEDULE IS.

WE GOT TWO ASSUMPTIONS. WHAT I'M HEARING YOU GUYS SAY, ON THIS ONE, I'M OKAY TRYING THINGS DIFFERENTLY. IF THEY FALL BEHIND, IT'S 100% ON THEM.

THEY CAN'T BLAME THERE WAS A EQUIPMENT DELAY. TO YOUR POINT, THAT'S WHAT I'M USED TO. OUR PROBLEM EVERYTHING WE DO IS A ONE-OFF.

WE'RE HAVING A HARD TIME ESTIMATING WHAT THE TIMELINES ARE.

>> IS THERE DOWNSIDE TO GETTING HARDWARE -- THE EQUIPMENT NOW AS OPPOSED TO WAITING?

>> MY ONLY DOWNSIDE IS, ONE SOMETHING COULD HAPPEN TO IT. TWO, I DON'T KNOW WHAT IT COST TO MOVE IT. WHEREVER IT'S GOING TO BE AT IS NOT WHERE IT WILL GO.

SOMEONE HAS TO MOVE IT. IT DOESN'T REALLY BOTHER ME. IT IS WHAT IT IS.

IT'S MORE I'M TRYING TO UNDERSTAND THE PROCESS WHAT WE IS WORKING.

CONSTRUCTION GOES UP? EQUIPMENT, THE BID COMES IN PEN THEN WHEN THIS BID COMES IN, IT COMES IN HIGHER.

NOW OUR EQUIPMENT BUDGET IS LESS THAN 222? >> THAT'S WHAT I WAS GOING FROM THE BEGINNING, WE'RE ORDERING SOMETHING BEFORE WE KNOW WHAT THE PROJECT COST.

COULD COME IN $900,000. LIKE HOLY COW, WE GOT TO REDO ALL THIS.

WE DON'T WANT TO SPEND EXTRA $200,000 ON EQUIPMENT AND GO BACK TO WHAT WE WERE DOING.

WE HAD THE ORIGINAL PLAN AND THEN WE'RE ADDING TO THE PLAN. >> DOES IT MATTER.

WHETHER IT'S NO AUTISM OR WITH AUTISM, THE COST ISN'T GOING TO CHANGE AT ALL.

LESS NON-AUTISM EQUIPMENT. HOWEVER YOU SAY THAT. >> IT ALL GOES BACK TO THE COST TIME QUALITY TRAINING. IF I WANT TO SHAVE OFF TIME, YOU GOT TO SPEND MORE MONEY.

IF YOU WANT TO KEEP THE COST GUARANTEED TO BE LOWER, IT WILL TAKE LONGER.

THAT'S A GIVEN. THAT'S LIKE GRAVITY. THAT'S HOW IT WORKS.

WHAT I'M HEARING FROM STAFF IS, WE HEARD FROM YOU COUNCIL OVER AND OVER AGAIN.

DON'T MISS ANYMORE FLIPPING DEADLINES. STAFF, TO YOUR CREDIT, HAS SAID, HERE'S THE WAY WE CAN MAKE SURE WE'RE NOT GOING TO MISS THIS DEADLINE.

WE'RE GOING TO HAVE THE EQUIPMENT HERE SO THERE'S NO EXCUSE FOR INSTALLATION.

[00:50:01]

THAT'S WHAT I'M HEARING. ARE WE WILLING TO TAKE THAT RISK.

TO MAKE SURE WE HIT THAT DEADLINE. BUT, THE COST MIGHT GO UP.

WHAT'S MORE IMPORTANT? YOU CAN'T HAVE BOTH. >> HERE'S WHY I THINK THE TRIANGLE DOESN'T WORK. WE'RE GETTING THE EQUIPMENT A MONTH BEFORE WE START CONSTRUCTION. THE EQUIPMENT WILL ARRIVE IN APRIL.

CONSTRUCTION STARTS IN MAY. IT ONLY WORKS IF THE EQUIPMENT SOMEHOW DICTATES THE TIMELINE AND EQUIPMENT DOESN'T DICTATE THE TIMELINE. THE PROJECT COULD STILL OUT OF

WHACK. WE HAVEN'T BIDDED OUT YET. >> RIGHT, GETTING THE EQUIPMENT

IN EARLY REMOVES ONE OBSTACLE THAT COULD DELAY THE PROJECT. >> I DON'T MIND BUYING EQUIPMENT. I NEVER SEEN ANYBODY BUYING ALL THE LUMBER FOR THE HOUSE AND DESIGNING THE HOUSE. WHAT DO YOU DO WITH ALL THE EXTRA SUPPLIES?

>> THAT'S A RISK. YOU'RE NOT WONDERING AND WAITING, DO I HAVE ENOUGH WOOD.

IT'S RIGHT THERE. >> I'M DONE. THIS IS HOW GOVERNMENT GETS STUFF SCREWED UP. NOW WE GOTTEN TO A POINT WHERE WE'RE ORDERING EQUIPMENT PERFORM WE KNOW WHAT WE'RE DOING. AGAIN, I'M WILLING TO TRY ANYTHING.

>> I THINK THE FRUSTRATION IS, YOU WANT ALL THREE OF THE TRIANGLE? YOU DON'T WANT TO SACRIFICE QUALITY. YOU DON'T WANT TO SACRIFICE THE TIME AND THE MONEY. YOU WANT IT CHEAP. YOU WANT GOOD QUALITY AND YOU

WANT IT FAST. >> I WANT TO MAKE SURE WE HIT -- I'LL SAY IT ONE MORE TIME.

THE EQUIPMENT IS NOT DRIVING TIMELINE. NOWHERE HAS STAFF SHOWN THAT THE EQUIPMENT IS WHAT IS DIRECTING THE CONSTRUCTION PHASE. WE HAVEN'T BID THE PROJECT.

THE BIDDING STARTS TOMORROW. THE EQUIPMENT IS NOT PART OF THAT.

THE TRIANGLE DOESN'T WORK. ONLY WAY THE TRIANGLE WORKS IF THE EQUIPMENT IS PART OF THE TIMELINE. WE'RE GETTING THE EQUIPMENT A MONTH BEFORE WE DO CONSTRUCTION.

IT'S GOING TO SIT SOMEWHERE FOR TWO OR THREE MONTHS. >> THEY'RE WHOLE ARGUMENT IS EQUIPMENT IS IN CRITICAL PATH. IF IT'S NOT, WHAT ARE WE TALKING ABOUT?

>> IS THE EQUIPMENT IN THE CRITICAL PATH? THE TIMING OF THE EQUIPMENT RIGHT NOW AND GET IT HERO BY -- HERE BY APRIL DOES THAT AFFECT THE PROJECT GETTING STARTED AND

COMPLETED ON TIME? >> THAT AVOIDS IT BEING IN THE CRITICAL PATH.

>> THERE'S A LOT OF THINGS WE CAN TO.

IF WE ORDERED IT IN SIX WEEKS DOES IT AFFECT IT. IF WE WAIT FOR THE CONTRACTOR AND HE ORDERS IT, THERE MIGHT BE A LONG LEAD TIME. I GET THAT PART OF IT.

I DO. AGAIN, IF THERE'S NO HARM EXCEPT FOR THE FACT THAT WE MIGHT MISS BUDGET GETTING IT EARLY. THE THING THAT WORRIES ME MORE WE BUDGETED SOMETHING BUT WE DON'T KNOW HOW MUCH THE BUDGET WILL WILL BE. WE HAVE A BUDGET FOR 457.

IN MY EYES WE SHOULD BE PRETTY DARN CLOSE TO HITTING THAT NUMBER AT THE BIDDING PROCESS.

NOW I'M HEARING IT'S NOT. WE MIGHT BE AND MIGHT NOT BE. THAT'S INTERESTING TO ME.

>> LET'S TAKE A MOTION. >> MAKE A MOTION TO APPROVE ITEM 10.2 AS PRESENTED.

>> SECOND. >> SECOND BY COUNCILMEMBER PORTERFIELD.

ANY OTHER DISCUSSION. CALL THE VOTE.

[10.3. Consideration and possible action on Resolution No. R-2025-062 related to approval of a change order to STR Constructors and authorizing the City Manager to execute the same for the Fritz Park Improvements project in the amount of $13,000. (CIP P02- 2023). (Patricia Davis)]

>> MOTION PASSES 5-2. 10.3. CONSIDERATION AND POSSIBLE R-2025-062 RELATED TO APPROVAL

[00:55:04]

OF A CHANGE ORDER TO STR CONSTRUCTORS AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SAME FOR THE FRITZ PARK IMPROVEMENTS PROJECT IN THE AMOUNT OF $13,000 (CIP P02-2023). (PATRICIA DAVIS)

>> THANK YOU, MAYOR. I PULLED THIS ITEM BECAUSE, THERE WAS A CLARIFICATION THAT I DIDN'T GET IN MY ONE ONLY ONE SESSION. I DIDN'T ASK IT.

I'M SURE WE MIGHT HAVE CLEARED THAT UP. FIRST THING IS THAT THE -- IT SAYS AUTHORIZING CITY MANAGER EXECUTE THE SAME FOR FRITZ PARK. I'M CLEAR WHAT THE SIGN MEANS.

I SHOULD HAVE ASKED. IT'S PROBABLY A SIMPLE THING. CITY MANAGER?

>> APPROVAL OF THE CHANGE ORDER. THAT'S THE CHANGE ORDER. >> IT'S IN THE SUBJECT OF THE -- OTHER THING, WE TALK ABOUT THE $13,000. CITY MANAGER, CLEARING UP IF I'M MISTAKEN. THAT $13,000 IS COMING OUT OF THE 223K.

THE PARK PROJECT, SEPARATE PARK. I THOUGHT WE WERE TALKING ABOUT THAT WAS GOING TO BE ALREADY INCLUDED IN BUDGET ITEM. IT WASN'T IN THE ADDITIONAL FUNDS NECESSARILY.

WHERE THERE WAS PART OF THE FRITZ PARK. I THOUGHT I UNDERSTOOD UP SAYING THIS IS A $13,000 THAT WAS ALREADY ALLOTTED. IT WAS PART OF A PREVIOUS BUDGET

ITEM. >> IN THE NOTE, THERE WAS $370,000.

$383,000 REMAINING IN THE PROJECT FUND.

>> I WAS JUST CONFUSED. I HAVE NO PROBLEMS WITH IT. I MAKE A MOTION TO ACCEPT 10.3

AS PRESENTED. >> SECOND. >> IT'S MY UNDERSTANDING

>> IT'S MY UNDERSTANDING FROM, YOU ARE STILL WORKING ON REDUCING THIS, GETTING ACTUALLY

A CREDIT RATHER THAN US PAYING? >> THAT'S THE GOAL.

>> HERE'S MY QUESTION. IF I READ THIS RIGHT, IT SAYS APPROVAL OF THIS CHANGE ORDER

WILL FINALIZE ESCAPE PARK AT OPTIMIZED LOCATION. >> THAT'S TRUE TOO.

THERE'S NO COST. WHEN DID WE DECIDE WHERE THE SKATE PARK WAS GOING TO GO?

>> DIRECTOR FROM THAT RECORD ENGINEER AT THE TIME WAS MOVING TO THE CENTRAL PART OF THE PARK.

THAT GENERATED ANOTHER $9000 CHANGE. >> WHY DID OUR CITY ENGINEER AT

[01:00:05]

THE TIME DECIDE TO MOVE THE SKATE PARK? >> HE DECIDED TO MOVE THE SKATE PARK BECAUSE THE ORIGINAL LOCATION WAS AND THE ORIGINAL DESIGN WAS FOR THE SKATE PARK TO

BE RIGHT NEAR THE CREEK. >> BELOW GROUND. >> BECAUSE IT'S SKATE.

IT'S LIKE A CONCRETE POOL. HIS CONCERN BEING NEAR THE CREEK.

ANY TIME IT FLOOD AND RAIN THAT WILL FLOYD THE WATER. THEY MOVED IT TO THE NEW LOCATION. WHEN THEY MOVED IT T THE DESIGN ENGINEER ALSO SAID YOU KNOW WHAT, WE CAN DO THE EXACT SAME THING AND BUILD IT ABOVE GROUND. SINCE THEY HAVE CHANGED THE ZONE WHERE IT'S ABOVE, EVEN WHEN IT DOES FLOOD, IT CAN DRAIN OUT. THERE'S NO REASON TO SPEND AN EXTRA $90,000 TO DELAY MORE TIME. YOU CAN PUT BACK IN THE ORIGINAL

LOCATION AND THE FLOODING CONCERNS GOES AWAY. >> COUNCILMEMBER KING YOU SEE MY PROBLEM. WE BID OUT A PROJECT. HERE'S WHAT IT WILL LOOK LIKE.

STAFF MEMBER DECIDES AFTER I ASSUME HE HAD INPUT IN IT. DECIDES AFTER IT'S BID AND IN CONSTRUCTION, I CHANGE MY MIND. IT SHOULDN'T GO THERE, IT SHOULD GO OVER THERE.

OUR PROJECTS GET BEHIND BECAUSE I'M TELLING YOU IF A PERSON -- IF I APPROVE A BID, I DON'T KNOW WHY IT IS, I EXPECT TO GET WHAT I APPROVED. WHAT I DON'T EXPECT IS A YEAR LATER, WHAT I CARE ABOUT ANOTHER EXAMPLE OF WE ARE APPROVING -- STUFF AS COUNCIL, SOMEBODY ELSE IS MAKING CHANGES. IT'S WHERE IT SHOULD HAVE BEEN IN THE FIRST PLACE.

IF WE HAD A BOWL, WE SHOULD BE DISCIPLINE FOR ENGINEER DOING TERRIBLE JOB NOT CATCHING THAT.

WHEN I READ THIS, IT'S CHANGE ORDER GOING TO FINALLY PUT TO BED WHERE THE SKATE PARK WILL GO. IT'S OUR FAULT THIS IS HAPPENING.

YOU GET UP ANOTHER PART OF IT WAS WE BID THIS OUT AND WE DIDN'T QUITE KNOW, WE WERE STILL NEGOTIATING WITH THE SUPPLIERS ON THE PUMP TRACK AND PLAYGROUND EQUIPMENT AND SPLASH PAD.

WE'RE TELLING THE CONTRACTOR GO CONSTRUCT. GO CONSTRUCT SOMETHING, MEANWHILE WE'RE GOING TO NEGOTIATE ALL THE EQUIPMENT. NOW WE HAVE DELAYS, THE NEGOTIATIONS DENT GO AS SMOOTH. THIS IS WHEN THE TRIANGLE ISN'T WORKING.

WE'RE TAKING ON A PIECE AND WE'RE SCREWING IT UP AND WE'RE IN THE MIDDLE OF MAKING CHANGES.

THAT'S WHY THE LAST ITEM WAS IMPORTANT TO ME. WE JUST DID AGAIN THIS ITEM HERE. I HOPE AS AT SOME POINT WE HOLD THEM ACCOUNTABLE AND WE STOP MAKING CHANGES AND REDUCING SCOPE AND INCREASING THE SCOPE OVER HERE.

ALL WE'RE DOING IS MAKING THE DEVELOPMENT COMMUNITY AND CONSTRUCTION PEOPLE STAY ALL THE WAY AWAY FROM HUTTO. THEY'RE LIKE THESE GUYS DON'T KNOW WHAT THE HELL THEY WANT.

IT'S A FRUSTRATION FROM MY POINT. I DON'T KNOW WHAT WE'RE GETTING AT THE PARK AT THIS POINT. WHEN WE DID THAT, I VOTED NO ON THAT.

WE DIDN'T HAVE THESE THINGS FIGURED OUT. SOUNDS LIKE WE'RE A YEAR INTO THIS. WE'RE JUST ABOUT READY TO GET THIS DONE.

IF IT DOESN'T RAIN OR IT RAINS A CERTAIN AMOUNT, WE'RE BACK ON SCHEDULE, THE SKATE PARK WILL BE WHERE WE THOUGHT IT WILL BE 15 MONTHS AYE. THIS IS WEIRD.

YOU BEEN DOING THIS FOR A WHILE. THAT'S THE DEAL. IT'S NOT THE 13,000.

IT'S A CYCLE. THIS IS INSANITY. LET'S VOTE FOR IF AND GET IT GOING. I DON'T WANT TO PUT HIM ON -- I LIKE HIM A LOT.

[01:05:16]

>> I DO WANT TO SAY THANK YOU FOR BEING HERE AND ON CALL. I APPRECIATE YOU SPENDING EXTRA

RESOURCES. >> HOPEFULLY, WE ENTERTAINED YOU A LITTLE BIT.

[LAUGHTER] ANY OTHER DISCUSSION? HEARING NONE. CALL THE VOTE.

[10.4. Consideration and possible action on Resolution No. R-2026-063 accepting the infrastructure improvements for private development known as Cottonwood Phase 7. (Patricia Davis)]

DO THEY HAVE TO TAKE ACTION TO TABLE 10.4? >> THEY DID NOT INCLUDE THAT IN

THE ORIGINAL MOTION TODAY. YES, YOU SHOULD? >> MAKE A MOTION TO TABLE 10.4 UNTIL MARCH 12TH. ANY DISCUSSION? PLEASE CALL THE VOTE.

[10.5. Consideration and possible action on Resolution No. R-2026-064 for a fiscal year 2026 cleaning contract with Service First Janitorial in the amount of $91,800 for the custodial services for city buildings through The Interlocal Purchasing System (TIPS) Contract #25010400. (Rick Coronado)]

ACTION ON RESOLUTION NO. R-2026-064 FOR A FISCAL YEAR 2026 CLEANING CONTRACT WITH SERVICE FIRST JANITORIAL IN THE AMOUNT OF $91,800 FOR THE CUSTODIAL SERVICES FOR CITY BUILDINGS THROUGH THE INTERLOCAL PURCHASING SYSTEM (TIPS) CONTRACT #25010400.

>> THANK YOU, MAYOR. THE REASON I PULLED THIS IS AFTER DISCUSSION THE CITY MANAGER ONE-ON-ONE, I THOUGHT THE ARR DENT DO JUSTICE TO EXPLAINING WHAT THIS WAS.

IF IT WAS A NEW CONTRACT. IT WAS A PREVIOUS CONTRACT. WHY WE CHANGED AND THE PUBLIC WORKS DIRECTOR, RICK CORONADO HAD A RESPONSE. I THOUGHT WE SHOULD TALK ABOUT IT HERE. WITHOUT CALLING HIM. THERE WAS I THINK SUBSTANDARD --

I WILL LET YOU SPEAK. I DIDN'T SEE YOU COME UP. >> RICK CORONADO, PUBLIC WORKS DIRECTOR. WE'RE WRINGING YOU CONTRACT RECOMMENDATION.

WE HAVE CONTRACT WITH SERVICE PROVIDER THAT'S BEEN THIS SERVICE FOR IN EXCESS OF -- THEY'VE CHANGED NAMES. PROBABLY IN EXCESS OF FIVE YEARS.

THE LAST RENEWAL WAS ABOUT 18 MONTHS AGO. OVER THE LAST SEVERAL MONTHS WE HAD CHALLENGES WITH THEM MEETING THE SERVICE THAT WE NEED HERE WITH THE CITY OF HUTTO FOR ALL OUR CITY FACILITIES. WE HAVE NEGOTIATED WITH THEM TO TRY TO CORRECT THAT.

OBVIOUSLY, WHATEVER CHALLENGES THEY HAVE ARE INTERNAL WITH TURNOVER AND TRAINING AND SO FORTH. IN DOING SO, WE HAD TO -- WE KNOW THAT'S A CRITICAL SERVICE FOR THE CITY. THAT'S NOT SOMETHING I CAN JUST PIVOT TO ANOTHER VENDOR.

WE HAD TO SEEK THAT TYPE OF SERVICE. THAT'S WHAT WE'RE BRINGING TO YOU FOR THAT. IT'S SIMILAR IN SCOPE. THERE'S NO DIFFERENCE IN SCOPE.

IT'S JUST A MATTER OF TRYING TO MEET THE DAILY, WEEKLY, MONTHLY AND QUARTERLY SERVICES THAT WE REQUIRE AS WE CONTINUE TO HAVE MORE EVENTS HERE. WE HAD NO SHORTAGE OF ACTIVITIES THAT ARE OCCURRING. WE HAVE TO MAINTAIN OUR CITY. A LOT OF THAT IS QUITE LENGTHY.

I TRY TO CAPTURE AT LEAST -- WE ARE RECOMMENDING A SERVICE PROVIDER THAT CAN KEEP UP WITH

OUR NEEDS. >> THANK YOU, DIRECTOR. I DIDN'T PULL THIS.

I WAS DISSATISFIED WITH THE PROCESS OR ANYTHING. I DIDN'T UNDERSTAND THAT THE CITY MANAGER REACHED OUT. WE GOT A RESPONSE. MY SUMMARY, THERE WAS A PERFORMANCE ISSUE. WE SOUGHT ALTERNATIVES AND WE GOT RECOMMENDATIONS.

I BELIEVE THIS NEW CONTRACT WAS WITH THE ROUND ROCK. >> ROUND ROCK AND OTHER

NEIGHBORING COMMUNITIES. >> INHERENTLY, REALLY GOOD REFERRALS.

THERE'S A MODEST INCREASE OF 4%. I WANTED TO GET ON THE RECORD WHAT WAS GOING ON.

[01:10:09]

I APPLAUD THE EFFORT. AGREE WITH IT COMPLETELY. I HAVE NO OTHER ITEM ON THIS.

>> I DO WANT TO POINT OUT A CORRECTION ON THE RESOLUTION. WE'LL MAKE A CONNECTION TO SECTION 2 OF THE RESOLUTION THAT HAS NATIONAL WORKS IN LIEU OF SERVICE FIRST.

WE'LL MAKE THAT CORRECTION. >> I MAKE A MOTION TO ACCEPT 10.5 AS WRITTEN WITH THE ADDITIONAL CORRECTIONS AS PRESENTED BY DIRECTOR RICK CORONADO PUBLIC WORKS.

>> SECOND. >> ANY OTHER DISCUSSION? HEARING NONE.

PLEASE CALL THE VOTE.

[10.7. Consideration and possible action on Resolution No. R-2026-065 approving a Professional Services Agreement with Cobb, Fendley & Associates, Inc. for Preparation of a Record Plat for the Spine Road Project .(Patricia Davis, James Earp)]

10.7. CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION NO. R-2026-065 APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH COBB, FENDLEY & ASSOCIATES, INC. FOR PREPARATION OF A RECORD PLAT FOR THE SPINE ROAD PROJECT. DID YOU PULL THIS? I WANTED TO PULL IT.

I DON'T KNOW IF YOU DID OR NOT. >> I PULLED THIS. I WANTED TO BRING UP FROM CITY MANAGER ONE-ON-ONE THAT THIS SERVICE HAS A LOT OF COST ALREADY PERFORMED AND DONE.

WE DON'T HAVE TO GO INTO THE SPECIFICS. A LOT OF THINGS ARE ALREADY DONE. THERE SHOULD BE MINIMAL AMOUNT OF EFFORT.

THERE IS SOME ESTIMATED COSTS WHICH STAFF AND CITY MANAGER ARE LOOKING AT.

I WANTED TO -- I LIKE TO SEE IN AGENDA ITEMS IN GENERAL NOT NECESSARILY IF WE DON'T HAVE A GOOD ESTIMATE I LIKE TO SEE AN AGENDA ITEM FOR TRANSPARENCY TO THE CITIZENS IF THERE IS A MONETARY VALUE TO STATE THAT IN THE AGENDA ITSELF. IF THERE'S ANY TYPE OF MONEY MOVING AROUND. IF WE'RE MOVING FUND TO THAT FUND.

HAVING IT WRITTEN IN THE AGENDA IS IMPORTANT TO BE TRANSPARENT TO CITIZEN IT IS WE'RE TALKING ABOUT MONEY. THE COSTS ARE NOT ESTIMATABLE AT THIS TIME.

A LOT OF THIS WORK AND SURVEYING HAS BEEN COMPLETE. I GOT A ROUGH NUMBER.

>> WHY DIDN'T I GET A ROUGH NUMBER. >> EVERYONE GOT THE ACTUAL

NUMBER SHARED TOUT TO -- OUT TO COUNCIL. >> HOW MUCH IS IT?

>> $5000. THIS WAS SPECIFICALLY NOT AN AGENDA ITEM BECAUSE WHEN WE POSTED THE AGENDA WE DID NOT HAVE THE ACTUAL COST. THIS ITEM IS WHAT KEPT THE PROPERTY THAT -- RATHER THAN WAITING FOR IT TO GET THE NUMBER TO INCLUDE THE ACTUAL COST, WE WENT AHEAD AND POSTED THE ITEM KNOWING WE WILL GET THE EXPENSE FOR WE GOT TO COUNTY.

THEN WE WOULD EXPLAIN TO COUNCIL. >> I THINK IT'S A GOOD THING.

I PULLED IT JUST TO BE -- TO SHARE MY UNDERSTANDING. SOMETIMES MY UNDERSTANDING IS NOT CORRECT. TO SHARE MY UNDERSTANDING OF THIS.

IT WAS NOT TO SAY $5000 IS MINIMAL BUZZ -- IF WE CAN PUT MONEY IN WHAT THE PUBLIC SEES, WHICH IS THE THREE TO FOUR PAGE AGENDA ITEM. IF THE COUNCIL IS DEALING WITH MONEY, ACTUAL FUNDS, EVEN IF IT'S NO FISCAL IMPACT. WE CAN SAY THAT NEXT TO THE THAT. IF WE'RE TRANSFERRING FUNDS AND ALBERTA HAS BLESSED ALL THIS, I WANT TO BE TRANSPARENT WORKING WITH MONEY. I HAVE NO OTHER ISSUE ON THIS.

I'M WILLING TO MAKE A MOTION. >> MOTION TO APPROVE AS PRESENTED.

[01:15:07]

>> SECOND. >> I THOUGHT UP PULLING IT JUST BECAUSE THE PROCESS IS NOT VERY GOOD. IT'S ALMOST LIKE THE ROAD -- WE DID A PRESENTATION FOUR MONTHS AGO, MAYBE ON ACCEPTING THE ROAD. AS A CITY, WE OUGHT TO KNOW, WE GOT TO PLOT THIS ROAD. I KNOW WE GET BUSY. SOMEWHERE WE NEED A CHECKLIST.

>> I AGREE. THIS PARTICULAR CASE, IT'S SORTER OF TRICKED EVERYONE.

THERE WAS A LOT SET ASIDE FOR THE ROAD TO BE IN. THAT LOT IS THE PLOTTED.

WHEN IT COMES DOWN TO THE TECHNICAL LEGAL ASPECT. THAT'S A LOT.

YOU GUYS CAN GO TEAR UP THAT ROAD. I THINK IN THE MINDS OF STAFF, IT WAS LIKE -- IT WAS CLOUDED. IT WASN'T CLOUDED WHERE IT'S RIGHT-OF-WAY WHERE THE PROPERTY

ADJACENT TO IT FULL. >> THAT'S SCARY. WHOEVER REVIEWING THE PLATS AND IT SHOULD BE A NOTE TO THE PNC. I NEVER SEEN A ROAD PLOTTED AS A LOT.

BECAUSE THIS SLIPPED AND IT WENT TO PNZ. WE GET IN THIS -- WE DIDN'T GET TRICKED. WE WEREN'T PAYING ATTENTION. IT'S ONE OF THOSE WHERE IT'S LIKE SLOW DOWN AND BREATHE LITTLE BIT AND NOT IN SMALL STUFF THAT DON'T MATTER WITH THE SIZE OF GRAVEL AND DRAINAGE PIPE. WE GOT TO BE FOCUSING ON ARE WE EVEN PLOTTING STUFF CORRECTLY. FOR ME IT'S NOT THE MONEY. IT'S THE PROCESS ISSUE.

>> I LIKE TO REITERATE SOMETHING CITY MANAGER SAID AND MAYOR SAID.

THIS IS ANOTHER ONEOFF. SOMETHING UNUSUAL NOT EXPECTED. MAYOR HAS SAID TONIGHT, I THINK, THERE'S A LOT OF ONEOFFS. I SHARED SOMETHING THAT CITY MANAGER TALKED TO ME ONE-ON-ONE AGAIN. INSTEAD OF EMPHASIZING PRODUCT OVER PROCESS.

WE'LL START LOOKING MORE AT THE PROCESS FROM THE STAFF LEVEL. IF WE HAVE PROCESS ONCE YOU FILL THE PIPELINE, EVEN IF IT TAKES 12 MONTHS TO DO A PROJECT. IF WE START PUTTING ONE EVERY MONTH, ONCE YOU FILL THE PIPELINE, EVERY MONTH WE'LL HAVE A PROJECT COMPLETED.

LOOKING AT THE PROCESS, WHERE WE'VE GONE WRONG, I'M NOT TRYING SAY INDIVIDUAL OR STAFF DOING ANYTHING WRONG. IT'S A FOCUS ON LOOKING AT HOW WE DO THINGS, DOCUMENTED THAT AND HAVE A LIVING DOCUMENT. AS THINGS HAPPEN AND CHANGE AND WE MODIFY THAT WHERE WE START

GETTING A PROJECT. I LIKE THAT. >> IF IT'S A FOOTBALL ANALOGY, IT'S LIKE WE'RE LOSING. ONCE YOU GO DOWN TO THE BASICS AND THEN WE START WINNING, WE GO, YOU CHANGED. WE STARTED ON BASICS. REFOCUS ON PROCESS INSTEAD OF

PRODUCT IS A GOOD THINNER LIKE THIS GOING FORWARD. >> I THINK, AGAIN, IT'S ANOTHER EXAMPLE OF THE TRIANGLE. IF YOU WANT TO INCREASE THE QUALITY OF THE WORK WE'RE PUTTING OUT, IT'S GOING TO THE TAKE US MORE TIME, HIRE MORE HEADS OR HIRE MORE PEOPLE WITH EXPERIENCE. THAT'S WHAT WE NEED TO DO. WE'VE BEEN RUNNING VERY FAST WITH LIMITED STAFF. THE ONLY PIECE TO GIVE --

>> THIRD PARTY CONTRACTORS TO WORK ON THIS THING TO GET IT DONE.

>> WHICH COST MORE MONEY. >> WE CAN GET PEOPLE WITH 10 OR 12 YEARS ON TXDOT AS OPPOSED TWO

[01:20:08]

OR THREE YEARS -- I DON'T MIND DOING THE EXTRA COST WITHIN REASON. IF WE CAN SPEND $150,000 ON A CONTRACT, IT SAVES US $500,000 BECAUSE BEING EXPEDITED AND STAFF WORK OR THERE'S DISTINCTCY -- DELINQUENCY. EXTRA TRAFFIC PROBLEM AND MAYBE AN ACCIDENT.

IF WE CAN SPEND $150,000 TO HAVE AND EFFECTIVE $500,000, THAT'S RETURN ON INVESTMENT.

WE GOT TO GET THINGS DONE NOW. >> HERE'S WITH TRIANGLE WHEN IT COMES TO CONSTRUCTION.

YOU GUYS ARE ASSUMING, YOU CAN NEVER GET ALL THREE. YOU GUYS ARE ASSUMING YOU ALWAYS GET TWO OUT OF THREE. YOU GUYS WANT FASTER T WILL COST MORE.

WE'RE GETTING ONE OUT OF THREE. WE NEED TO FIGURE OUT WHAT THE SECOND ONE IS GOING TO BE.

SIX MONTHS AGO WE HAD A BIG PRESENTATION AND WE HAD A RIBBON CUTTING.

IT'S NOT A TIMING ISSUE AND IT'S NOT A MONEY. IT'S A QUALITY ISSUE.

WE PAID TOP MONEY. WE PAID $20 MILLION FOR ROAD. WE TOOK TWO AND A HALF YEARS TO BUILD THE DAMN THING. NOW WE'RE SAYING, WE CHEAPENED IT OUT.

OR WE RUSHED. WE SPENT TOP DOLLAR. WE TOOK TWO AND A HALF YEARS AND

WE STILL DIDN'T GET GOOD QUALITY. >> IT TOOK LONGER.

IT TOOK WAY LONGER. >> IT COST TOO MUCH. POOR QUALITY.

IT TOOK TOO LONG. I'M TRYING TO OUT WHAT ONE OF THE THREE WE GET.

>> I THINK IT'S A PRETTY NICE ROAD. I THINK IT'S QUALITY BUILT ROAD.

[LAUGHTER] THIS ISN'T ABOUT HOW IT'S BUILT. THAT'S A DIFFERENT THING.

>> CALL THE VOTE.

[11.1. Consideration and possible action on Resolution No. R-2026-066 of the City Council of the City of Hutto, Texas, approving the form and authorizing the distribution of a Preliminary Limited Offering Memorandum for "City of Hutto, Texas Special Assessment Revenue Bonds, Series 2026 (Prairie Winds Public Improvement District Area #2). (Alberta Barrett)]

11.1. CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION NO. R-2026-066 APPROVING THE FORM AND AUTHORIZING THE DISTRIBUTION OF A PRELIMINARY LIMITED OFFERING MEMORANDUM FOR “CITY OF HUTTO, TEXAS SPECIAL ASSESSMENT REVENUE BONDS, SERIES 2026 (PRAIRIE WINDS PUBLIC

IMPROVEMENT DISTRICT AREA #2) >> THANK YOU, MAYOR AND COUNCIL. ALBERTA BARRETT FINANCE DIRECTOR. THIS EVENING, WE HAVE BART HERE. HE WILL BE HERE TO ADDRESS THIS

ITEM FOR US. >> I GOT SOME QUESTIONS FOR YOU. I HOPE YOU READY.

>> I'M HAPPY TO TAKE WHATEVER YOU GOT. IT'S A PLEASURE TO SEE.

THIS SUPPOSED TO BE DISTRIBUTED TOMORROW. WITH A BONDS SCHEDULED FOR NEXT THURSDAY. YOUR MEETING NEXT ON THE 12TH. YOU HAVE ANOTHER OFF MEMORANDUM.

TONIGHT IS PRAIRIE WINDS. SCHEDULED TO BE POSTED TOMORROW. IT WILL COME BACK TO YOU NEXT WEEK FOR THE ACTUAL BOND SALE. NO BONDS BEING APPROVED TONIGHT. IT WILL HAPPEN NEXT THURSDAY.

I'M HAPPY TO ANSWER ANY QUESTIONS. >> ON PAGE 283, ] COUNCILMEMBER THORNTON IS NOW MAYOR PRO TEM.

AS LONG AS THAT'S INCLUDED IN THE MOTION AND CORRECTLY IDENTIFY HOW THAT'S LISTED.

[01:25:02]

I'M READY TO DO A MOTION. >> I HAVE A MOTION TO ACCEPT AS IS WITH THE CORRECTIONS I JUST OUTLINED ON PAGE 283. PLACE ONE, EXPIERS 2026 AND MAYOR PRO TEM IS DAN THORNTON.

>> ANY OTHER DISCUSSION? PLEASE CALL THE VOTE.

>> MOTION PASSES 7-0. GREAT JOB. WE HAD A PLATTE ONE DAY -- WITH THAT. PREPARE FOR EXECUTIVE SESSION. WE HAVE ITEM