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[Special Library Advisory Board on May 4, 2026.]
THE, UM, LIBRARY ADVISORY BOARD, UM, TO ORDER.THIS IS A SPECIAL CALL MEETING.
UM, AND WE ARE MISSING TANYA WARD, WHO IS ON HER WAY.
UH, JAMES MATLOCK WILL NOT BE HERE, AND WE HAVE MELLY LINAS ON THE TEAM'S LINK.
SHE'S PARTICIPATING VIRTUALLY.
MOVING FORWARD, WE'RE GONNA HAVE A STANDING, UM, AGENDA ITEM FOR HBL FRIENDS TO COME REPORT OUT.
UM, AND THEN WE WILL HAVE A, AN AGENDA ITEM ON THEIRS FOR THE SAME THING THAT RECIPROCATION.
UM, SO THAT'S EXCITING TO CONTINUE OPEN LINES OF COMMUNICATION WITH THEM.
DO WE HAVE ANY PUBLIC COMMENTS? WE DO NOT.
SO THEN WE'LL MOVE RIGHT AHEAD.
I LITERALLY JUST CAME FROM JACK ALLENS.
I MET WITH TWO OF THE HBO FRIENDS BOARD MEMBERS.
OH, WE WERE STUFFING FOOD IN OUR MOUTH BEFORE WE
I, UH, WE WERE ON THE PATIO BLOWING AWAY BECAUSE IT WAS VERY BREEZY OUT THERE.
I DIDN'T REALIZE YOU GUYS WERE THERE.
UM, BUT I MET WITH JESSICA AND WITH LIZ AND WE, UM, THE LAST TIME WE MET AS A GROUP, WE WERE TALKING ABOUT THE MOU.
WE WERE LOOKING AT SOME WORDING, THINGS LIKE THAT.
UM, AND WANTED TO KIND OF GIVE THEM AN OPPORTUNITY TO, TO LOOK AT WHAT WE WERE THINKING, BUT ALSO USE AN OPPORTUNITY TO TALK THROUGH LIKE WHAT WAS THE, WHAT'S THE PURPOSE OF IT, WHAT WAS THE PREMISE BEHIND IT? AND THAT, UM, COMMITMENT TO EACH OTHER AND ALSO TO MAKE THAT RELATIONSHIP FORMALIZED.
'CAUSE IT'S A BIG DEAL AND THEY'RE WORKING SO HARD FOR US, OR REALLY FOR JUDO.
UM, AND ONE, I WILL SAY THEY WERE TICKLED.
AND I SAID ONCE, I SAID, WE DON'T HAVE TO MAKE ANY DECISIONS TODAY 'CAUSE I KNOW THAT YOU HAVE TO TAKE STUFF BACK TO YOUR BOARD.
UM, AND THEY'RE MEETING ON WEDNESDAY.
SO WE TALKED THROUGH SOME GENERAL IDEAS.
I SHOWED THEM THE ORIGINAL DRAFT.
I SHOWED THEM THE, THE NOTES, KIND OF THE EDITS THAT WE WERE RECOMMENDING 'CAUSE WE HADN'T MADE THOSE CHANGES YET.
UM, THERE WERE A COUPLE OF THINGS THAT THEY BROUGHT UP.
UM, ONE OF WHICH WAS THEY WANT IT TO BE VERY CLEARLY ARTICULATED THAT THE, THE, THE HBL FRIEND DOLLARS SHOULD BE PUT TO USE SPECIFICALLY FOR COMMUNITY BENEFIT.
SO LIKE PROGRAMS. UM, AND THEN ALSO OBVIOUSLY THE, THE BUILDING ITSELF.
LIKE IF WE WERE TO GET A NEW LIBRARY FUNDS TO SUPPORT A NEW LIBRARY, BUT THAT WAS SOMETHING THEY WERE VERY ADAMANT ABOUT BECAUSE THEY FEEL LIKE, UM, THERE ARE SOME CITY FUNDS ALREADY ADDRESSING LIKE OPERATIONS COSTS, LIKE STAFF SALARIES AND, AND LAPTOPS AND STUFF LIKE THAT.
AND SO THEY WANTED IT TO BE NOT REALLY CODIFIED, BUT REALLY DOCUMENTED THAT THAT'S SOMETHING THAT'S REALLY IMPORTANT TO THEM, THAT THE DOLLARS GO TOWARDS PROGRAMS AND, AND THINGS THAT ARE GOING TO ENHANCE THE LIBRARY SERVICES HERE.
SO, UM, I TOLD 'EM, I FELT LIKE THAT'S SOMETHING THAT, THAT COLLECTIVELY WE COULD AGREE TO THAT WE'RE ALL KIND OF ON THE SAME PAGE ON.
BUT SINCE I DON'T SPEAK FOR THE THE LAB, I WANTED TO BRING THAT UP AND SEE IF YOU GUYS HAD ANY QUESTIONS ABOUT THAT.
ARE WE IN AGREEMENT? IF THAT MAKES SENSE.
APPRECIATE THEM BRINGING THAT FORWARD.
ALSO SOMETHING I REALLY LOVE AND I, UM, WE WERE TALKING ABOUT LIKE HOW DO WE, HOW DO WE MAINTAIN AUTONOMY OF FRIENDS BECAUSE THEY ARE THEIR OWN NONPROFITS, UM, WHILE ALSO RECOGNIZING, OH, HEY MELLY.
UM, THAT THEY, WE DO HAVE SOME MUTUAL ACCOUNTABILITY TO EACH OTHER.
AND SO ONE OF THE FIRST THINGS THEY WERE RECOMMENDING IS, WELL, MAYBE WE'LL DO, UM, AT THE CLOSEOUT OF THEIR FISCAL YEAR, WE'LL DO LIKE AN AUDIT, BRING EVERYTHING HERE.
AND YOU GUYS CAN SEE PENNY FOR PENNY WHAT'S BEING SPENT.
AND AS WE CONTINUE TO TALK, WHAT WE THOUGHT MAY ACTUALLY MAKE THE MOST SENSE, BECAUSE THEY AGAIN, ARE THEIR OWN ENTITY, WE WANNA MAKE SURE THERE'S NOT OVERREACH ON OUR PART.
UM, THAT IN THE MONTHLY CHECK-IN, WHEN THEY COME IN TO PROVIDE COMMENTS, THEY CAN REPORT OUT ON, UM, UH, EXPENDITURES MADE ON BEHALF OF THE LIBRARY.
LIKE WHAT ARE THE REQUESTS THAT HAVE COME THROUGH? I THINK THAT'S NEW.
AND AT 6 0 5 MELLY CAME IN THE ROOM.
UM, BUT THAT WAS SOMETHING THAT WE WERE KIND OF TALKING THROUGH.
AND SO, UM, BEING ABLE TO REPORT OUT MONTHLY ON, AGAIN, WHAT'S BEEN EXPENDED ON BEHALF OF LIBRARY AND THEN WHAT REQUESTS CAME IN THAT ARE EITHER THEY HAD NOT FUNDED YET OR THEY WERE UNABLE TO FUND.
SO, UM, I THOUGHT THAT THAT THEME FLAG IS SOMETHING THAT
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WE'D BE AMENABLE TO.ANY QUESTIONS ABOUT THAT OR FEEDBACK ON THAT THEY WANTED THAT CODIFIED OR THEY JUST WANTED THAT TIME FOR THOSE
'CAUSE WE HAVE COMMITMENTS TO THEM.
AND I THINK THAT THEY WERE WANTING TO LIKE, MAKE SURE THAT THE COMMITMENTS THAT ARE LISTED ARE ALSO OF SAME WEIGHT, BASICALLY LIKE THAT MUTUAL COMMITMENT TO EACH OTHER.
SO I DON'T KNOW IF IT NECESSARILY HAS TO BE IN THE MOU.
I LIKE THE FORMAT OF THAT BEING ONE OF THE THINGS THEY TALK ABOUT.
UM, BECAUSE I THINK IT'S ALSO IMPORTANT, UM, WE HAVE A DIFFERENT REACH, RIGHT? AGAIN, I KNOW OUR MEETINGS ARE SUPER EXCITING AND EVERYBODY WATCHES THEM WHEN THEY POST ONLINE.
UM, BUT WE DO HAVE THE OPPORTUNITY TO HELP SHARE THE MESSAGE OF THEIR, THE IMPACT THAT THEY'RE MAKING.
UM, AND SO I THINK THAT'S A REALLY GOOD PLACE TO DO IT.
SO, UM, I'M TRYING TO REMEMBER.
I HAD ASKED HER TO SEND ME THE NOTES AND I DON'T THINK THAT SHE SAW THAT.
UM, SOME OTHER THINGS WE HAD TALKED ABOUT WAS AS IT PERTAINS TO THE AUTONOMY ITSELF, UM, I'M GONNA PULL UP THE DRAFT 'CAUSE THIS WILL JOG MY MEMORY.
ONE OF THE QUESTIONS THEY ASKED IS, WELL, WHAT HAPPENS IF EITHER PARTY AREN'T FOLLOWING THE MOU? AND I HAD SAID, I, I THINK THAT THAT BOTTOM, THE BOTTOM ONE KIND OF SPEAKS TO THAT.
THAT IF THEY ARE NO LONGER PROMOTING THE LIBRARY OR NO LONGER ACTIVELY FUNDRAISING, THAT THEY WILL DISBAND STEP ASIDE, LET A NEW, UM, ROUTE, YOU KNOW, FORM TO MOVE THAT WORK FORWARD.
UM, ONE OF THE THINGS I REALLY APPRECIATED IS THAT, UM, LIZ VERY MUCH IS INTERESTED IN, UM, MAKING SURE THAT THEY HAVE PROCEDURES IN PLACE AND THINGS THAT WE DON'T REALLY, YOU KNOW, THEY'RE NOT THE THINGS THAT GET BOARDS EXCITED, LIKE A CASH HANDLING PROCESS AND STUFF LIKE THAT.
UM, AND SO THAT WAS SOMETHING THAT THEY WERE HI, WORKING ON.
DID YOU WANNA GIVE PUBLIC COMMENT? NO.
UM, MY NAME'S CHRISTINE AND I'M INTERESTED IN EMPTY SEATS COMING UP IN JUNE.
WELL, THANK YOU FOR JOINING US, CHRISTINE.
NO, IT'S, IT'S PEOPLE LIKE US, PEOPLE ACCESS THAT.
UH, SO WHEN WE WERE TALKING THROUGH, UM, LIKE WHAT THAT LOOKS LIKE, SOMETHING ELSE THAT THEY HAD MENTIONED THAT MADE A LOT OF SENSE.
THEY'RE PUTTING CASH HANDLING THINGS IN PLACE.
THINGS THAT GENERALLY DON'T EXCITE BOARDS BUT HAVE TO BE IN PLACE.
THEY'RE ALSO WORKING ON FIGURING OUT LIKE WHAT ARE THE OTHER PROCEDURES THAT NEED TO BE DOCUMENTED.
UM, AND SOME OF, LIKE WHEN A REQUEST IS MADE, THEY'VE ALREADY STARTED USING A PROCESS OF LIKE, UM, A, A REQUEST FORM.
AND SO ONE WAY THAT WE HAD KIND OF HOW THIS MAY ANSWER YOUR QUESTION, AND I'M GLAD THAT YOU ASKED IT.
'CAUSE NOW I'M COMING FULL CIRCLE BACK.
UM, PERHAPS THAT DOESN'T NEED TO BE IN THE MOU BECAUSE THEY COULD PUT A PROCEDURE IN PLACE WHERE WHEN YOU'RE MAKING A REQUEST, YOU HAVE TO, YOU'RE BASICALLY JUSTIFYING HOW IS THIS A PUBLIC BENEFIT? OR HOW IS THIS SUPPORTING, UM, A, A PROGRAM OR ENHANCING THE LIBRARY? SO THAT ALLOWS THEM TO HAVE A, LIKE, THERE MAY BE SOME THINGS THAT ARE KIND OF GRAY AND THAT GIVES THEM THE AUTONOMY TO BE ABLE TO MAKE THAT DECISION.
AND IF WE FEEL LIKE IT'S A, OR REALLY, YOU KNOW, KRISTEN AND THE STAFF, IF THEY FEEL LIKE IT'S A COMPELLING ARGUMENT, THAT GIVES THEM SOME LEVERAGE TO KIND OF, YOU KNOW, JUSTIFY WHY IT WOULD BE AN APPROPRIATE EXPENSE.
UM, AND I THINK IF THEY DECLINE AN EXPENSE, A DECLINE IN, UM, UH, A REQUEST, I THINK THE PRACTICES, THEY WOULD PROVIDE SOME SORT OF LIKE CONTEXT AS TO WHY IT WAS DECLINED.
SOMETIMES THE ANSWER IS LACK OF FUNDS, WHICH IS SOMETHING THAT THEY HAVE BEEN CHALLENGED WITH.
IF YOU REMEMBER, WE HAD THE ORIGINAL, UM, FRIENDS OF THE LIBRARY THAT HAVE, THAT WAS IN EXISTENCE WHEN MOST OF US FIRST JOINED THE BOARD.
THERE'S MONEY FROM THAT ORGANIZATION THAT IS STILL IN A BANK ACCOUNT THAT HAS NOT BEEN HANDED OVER.
THAT'S HPL ONE, IF YOU'LL FOLLOW WITH ME.
HB TWO WAS THE VERY NEXT REVAMP THAT I JUST CANNOT THANK KRISTEN ENOUGH FOR PUTTING THE TIME AND EFFORT IN PLACE.
AND VERONICA, LIKE SOME REALLY KEY PEOPLE GETTING THAT BACK UP AND DOING THE INCREDIBLE LEGWORK OF REFILING NONPROFIT STATUS AND ALL OF THAT THERE, THAT MONEY, BECAUSE THAT GROUP WAS FORMED DURING THIS TRANSITION PERIOD, THEY DIDN'T HAVE STATUS.
THEY COULDN'T GET A BANK ACCOUNT.
THERE ARE, THERE ARE DOLLARS WHO ARE SITTING IN A CITY
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OWNED BANK ACCOUNT.AND THE CURRENT, I'M, I CALL 'EM HPL THREE, JUST FOR THE PROGRESSION OF WHERE THINGS ARE AT, THEY HAVE BEEN UNABLE TO ACCESS THOSE DOLLARS.
SO THEY HAVE SOME COMMITMENTS THAT THEY'VE ALREADY, UM, LIKE COMMITTED TO, TO FUND.
UM, AND SO I DON'T KNOW IF, IF THERE'S, KRISTEN, I WANTED TO BRING THIS TO YOU.
IS THERE SOMEBODY THAT I CAN INQUIRE WITH TO HELP FACILITATE THAT PROCESS? BECAUSE I THINK, YES, THEY FILLED OUT THEIR VENDOR PACKET.
I THINK THAT WAS A REQUIREMENT.
AND IT WAS ABOUT A MONTH AGO THEY PACKET.
AND I CHECKED IN ON IT LAST WEEK, AND THEN AFTER OUR MEETING, I, I SENT ANOTHER, UM, EMAIL TO OUR FINANCE DEPARTMENT MM-HMM
BECAUSE I, I CHECKED ON IT TO BE A DIRECT DEPOSIT THAT WAY THERE WASN'T A CHECK THAT HAD TO BE DELIVERED OR LIKE EXCHANGE HANDS.
THEY HAVE ALL OF THAT INFORMATION AND I HAVEN'T GOTTEN AN UPDATE ON THAT ONE YET.
I COULD, I'M, I THINK THAT THEY COULD USE HELP WITH, UM, GETTING THE MONEY FROM HPL ONE FOR TRACKING.
UM, THEY'RE HAVING A HARD TIME GETTING, UM, A RESPONSE MM-HMM
FROM THE CONTACT AND THAT'S LIKE $4,200.
AND SO, UM, THEY HAVE COMMITTED TO A NUMBER OF, UH, PROGRAMS AND SERVICES, BUT THEY'RE JUST PENDING RIGHT NOW BECAUSE THE MONEY EXISTS JUST NOT IN THEIR BANK ACCOUNT YET.
SO THAT'S WHY THEY'RE NOT APPROVING ANYTHING NEW BECAUSE THEY, THEY CAN'T APPROVE ANYTHING NEW.
SO IS THAT SOMETHING THAT NEEDS TO GO TO THE ATTORNEY GENERAL'S OFFICE? BECAUSE I KNOW AT ONE POINT THERE WAS ACTUALLY A CONTACT AT THE STATE.
UM, YOU KNOW, WHAT, WHAT ENTITY WAS THAT? THE, UM, UM, SECRETARY OF STATE.
I'LL LOOK BACK IN MY, IN MY EMAIL TRAIL AND SEE IF I CAN FIND WHO THAT PERSON IS.
AND NOT THAT I'M ASKING YOU TO TAKE THAT ON BECAUSE THAT, THAT IS THE NONPROFITS, LIKE THEY HAVE TO CHASE THAT.
BUT IF I CAN HELP THEM, AND ACTUALLY NOW THAT I'M THINKING ABOUT IT, I SENT THEM THE, THE EMAIL TRAIL.
SO THEY HAD ALL OF THE DOCUMENTATION THAT THEY NEEDED FROM THE SECRETARY OF STATE.
THE, UH, THE GENTLEMAN WHO WAS ASSIGNED TO THE CASE, UM, GOT IN WRITING, YOU KNOW, UM, WHEN THE FUNDS WERE GONNA BE EXCHANGED.
AND IT WAS AGREED UPON THAT THE FUNDS WOULD BE EXCHANGED WHEN A NEW HBL FRIENDS GROUP HAD THEIR STATUS, THEIR OFFICIAL STATUS, AND HAD A BANK ACCOUNT.
AND BOTH OF THOSE THINGS HAVE HAPPENED AND THEY'RE REGULARLY REACHING OUT AND TRYING TO GET AHOLD OF THIS PERSON AND THEY'RE NOT GETTING A RESPONSE.
WOULD IT BE APPROPRIATE FOR YOU TO ALL SUPPORT THAT TO ME? MM-HMM
I JUST, IF I CAN BE OF ANY HELP IN THAT SPACE, I'D LIKE TO HELP THEM DO THAT BECAUSE THAT'S, THAT'S, YOU KNOW, THAT'S ONE SUBSTANTIAL BUCKET OF MONEY.
AND THEN AGAIN, THIS OTHER BUCKET OF MONEY FROM LACK OF A BETTER TERM, HBL TWO, UM, THAT'S SITTING IN A CITIBANK ACCOUNT SOMEWHERE.
WE NEED THOSE FUNDS TO BE RELEASED SO THAT THEY CAN FINISH LIKE ALL THESE THINGS THEY'VE COMMITTED TO.
AND NOW THERE'S NO REASON TO HAVE A CITY ON A BANK ACCOUNT.
I THINK, YOU KNOW, THE CITY DOES A SOLID, GIVING THEM A PLACE TO PARK THAT MONEY IN THE INTERIM, BUT NOW THAT ALL THOSE THINGS ARE IN PLACE, THERE'S AN ACTIVE BOARD.
THEY HAVE ALL OF THEIR, UM, DOCUMENTATION, THEY HAVE THEIR STATUS REGAINED AND ALL THAT.
UM, JUST A MATTER OF A DIRECT DEPOSIT.
BUT IT'S BEEN AT LEAST A MONTH SINCE THEY TURNED IN THEIR REQUESTS, THE VENDOR, BECAUSE THEN THEY HAD TO FILL OUT A VENDOR PACKET TO BECOME AN APPROVED VENDOR.
SO THEY'VE DONE ALL THAT AND IT'S JUST, THERE'S, I DON'T KNOW THAT THERE'S BEEN MUCH FEEDBACK BACK.
WELL, AND I WAS PART OF THE FRIENDS GROUP THAT AGREED TO DO THAT, BUT WITH THE UNDERSTANDING THAT THE CITY WOULD GIVE US THE FUNDS IMMEDIATELY ONCE WE GOT EVERYTHING STRAIGHTENED OUT.
UM, AND THEN THE HPL ONE, UM, THE CONTACT THERE, SOME OF YOU MAY KNOW BECAUSE THEY WERE ON THE BOARD AS WELL MM-HMM
SO THAT SHOULD BE, YOU KNOW, IT SEEMS LIKE THAT SHOULD BE EASY.
IT SOUNDS LIKE IT HASN'T BEEN.
SO IT COULD BE THAT, THAT HBL FRIENDS HAS EXHAUSTED ALL THEIR EFFORTS TO CONTACT THAT PERSON DIRECTLY AND THEN JUST NEEDS TO REMIND WHOEVER FROM THE SECRETARY OF STATE'S OFFICE MM-HMM
HAD SAID, OKAY, THIS IS WHAT YOU SAID YOU'RE GONNA DO, NOW YOU NEED TO DO IT.
UM, I KNOW THAT THIS HAS KIND OF BEEN GOING LIKE THIS, BUT THAT WAS KIND OF THE CONVERSATIONS.
THOSE ARE THE CONVERSATIONS THAT WE WERE HAVING.
UM, THE ITEM ABOUT THE HARRY POTTER LIBRARY CLOSET.
UM, SO ONE OF THE THINGS THAT CAME UP IS THAT THE LIBRARY IS TO NOTIFY HBO FRIENDS IF THE SEARCH CLOSET BECOMES FULL.
IT SOUNDS LIKE IT'S ALREADY THERE.
AND SO THEY'RE ALREADY EXPLORING WAYS TO BE MORE RESPONSIVE TO THAT, BUT ALSO NOT HAVE STORING STUFF OFFSITE BECOME A BURDEN WHERE IT'S NOT ACCESSIBLE TO PEOPLE TO REPLENISH THE, THE, UM, THE SHELVES BECAUSE THEY'RE CURRENTLY DOING A BOOK SALE.
SO I DON'T KNOW IF YOU GUYS HAVE SEEN THAT.
I DID THE BOOK SALE AND WE HAD ALL THESE CANVAS BAGS THAT WERE DONATED BY, UM, A SPONSOR THAT SPONSORS LIKE SNACKS AND STUFF PROGRAMS. AND I THOUGHT, OH, LET'S USE THESE FOR THE FILL A BAG SALE SO WE CAN GET SOME OF THAT GOING.
AND THAT'S BEEN A, A GREAT, UM, SALE.
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UM, WE STILL HAVE ONE BAG LEFT AND THEN FIBER FIRST IS GONNA BRING US MORE THIS WEEK SO WE CAN JUST CONTINUE THAT SALE.SO THAT'S BEEN A HUGE FOR US MAKING SOME ROOM.
UH, ONE OF THE THINGS I EXPLAINED WAS THAT WE DO INVENTORY ONCE A YEAR IN MAY, AND I THINK IT'S, IS IT THE THIRD WEEK OF MAY THAT WE'RE DOING INVENTORY? YES.
AND, UM, WHAT THAT MEANS FOR US IS WE WEED, I DON'T KNOW IF YOU KNOW WHAT, YOU KNOW, WHAT THE WEED MEANS, UH, BUT THERE'S DIFFERENT REASONS.
BOOKS WILL COME OFF THE SHELF AND COME OUT OF THE COLLECTION.
AND IF THEY'RE NOT DAMAGED BEYOND REPAIR, THEN WE PUT THEM IN THE BOOK SALE.
SO, UH, ONE OF THE THINGS WE TALKED ABOUT IS WE DIDN'T HAVE ROOM PREVIOUS TO THIS FILI BAG SALE TO EVEN HAVE A PLACE TO PUT THE WEED BOOKS.
SO NOW WE'VE KIND OF MADE, UH, ROOM, AND WE'RE GONNA CONTINUE WITH THAT FILI BAG SALE BECAUSE THE BOOKS THAT WE END UP WEEDING WILL GO INTO THE SALE ANYWAY, IF THAT MAKES SENSE.
WE JUST, AND THE HAIR, THE REASON IS THE HARRY POTTER CLOSET GUYS, IS IT'S UNDER, UM, THE STAIRS AND IT IS IMPOSSIBLY, UH, NOT ONLY IS IT SMALL, BUT IT, THE SHAPE OF IT IS JUST THE WEIRDEST.
UH, AND WE PUT AS MUCH AS WE CAN IN THERE.
BUT WE'VE GOT LIKE OUR WEED BOOKS, HPL FRIENDS BOOKS THAT, UM, THEY'RE COLLECTING FOR THE BOOK SALE.
WE HAVE WHAT ELSE? WE HAVE OUR TABLES AND OUR CHAIRS IN THERE, AND WE HAVE THE, THE EXTRA SHELVING AND BOOK DISPLAYS.
WE LIKE, WE DO SOME BIG CHUNK OF WEEDING DURING INVENTORY, BUT WE ACTUALLY HAVE A EVERY YEAR SO THAT IT'S NOT BURDEN AND IT'S DIGESTIBLE FOR OUR STAFF.
BUT WE HAD TO PAUSE THAT END OF NOVEMBER
SO WE REALLY ONLY, I MEAN, IT'S A PROBLEM.
UM, IT CAUSES US TO CREATE AWARENESS OF THE COMMUNITY BECAUSE A LOT OF PEOPLE WILL ASK
AND ONCE UPON A TIME WE HAVE THE ABILITY,
AND THEN PERHAPS ALSO THEY COULD ACCEPT THOSE DONATIONS TO PUT IN BOOK SALES OR PARTNER WITH THE SCHOOL DISTRICT, FOR EXAMPLE, WITH THEIR, THEIR RIGHT.
SO, UM, I THINK THE, IF, IF THERE WAS ANYTHING I TOOK HOME FROM THIS CONVERSATION, ONE, THEY SINCERELY ARE LIKE INTERESTED, EXCITING TO CONTINUE WORKING COLLABORATIVELY WITH US.
THEY'RE LIKE, WELL, WHAT WOULD WE BE DOING IF WE WEREN'T DOING STUFF FOR THE LIBRARY? LIKE, THEY'RE LIKE TUNNEL VISION, LIKE THEY SEE IT.
UM, THERE'S DEFINITELY DRINKING THE KOOL-AID.
UM, AND THEN THEY ALSO WANNA MAKE SURE THAT IF THERE'S ANY WAY THAT THEY CAN TAKE BURDEN OFF OF STAFF, THEY WANNA DO THAT.
SO IF THERE ARE WAYS THAT THEY CAN, YOU KNOW, DO SOME OF THEIR STUFF THAT'S UP HERE IN A WAY THAT TAKES THE BURDEN OFF OF YOU, THEY REALLY WANNA MAKE SURE THEY'RE GOOD PARTNERS, UM, JUST COLLECTIVELY, NOT JUST LIBRARY, BUT LIKE, THIS IS A COMMUNITY BENEFIT THAT THEY'RE PROVIDING TOO.
SO, UM, I AM REALLY EXCITED, UH, AND I KNOW THAT I KIND OF ACTUALLY STARTED JUMPING INTO THE AGENDA ITEM, SO I'M GONNA PAUSE THAT.
UM, AND THEN I ALSO WANTED TO BRING UP AS PART OF THE CHEER COMMENTS AS A REMINDER, UM, TANYA DECIDED THAT SHE IS GOING TO QUIT US AND SHE'S MAD AT US AND IS NOT COMING BACK.
UM, BUT WE WILL HAVE AN OPENING.
AND SO I'M GLAD THAT WE HAVE YOU HERE TO KIND OF GET A SENSE OF WHAT WE DO.
BUT ANYONE THAT'S INTERESTED IN PUTTING AN APPLICATION IN, UM, YOU WOULD JUST GO TO THE CITY'S WEBSITE UNDER BOARDS AND COMMISSIONS.
THE APPLICATIONS ARE TAKEN LIKE, IT'S LIKE A ROLLING APPLICATION, SO YOU DON'T NECESSARILY HAVE TO HAVE AN OPENING TO ACCEPT AN APPLICATION.
UM, SO MY HOPE WOULD BE THAT AGAIN, THESE ARE EXCITING MEETINGS AND PEOPLE ARE WATCHING THEM AFTER THEY GET POSTED, UM, THAT, THAT MIGHT SPARK PEOPLE'S INTEREST IN, UM, PUTTING AN APPLICATION IN IF THEY FEEL LIKE THEY WANT TO SUPPORT THE LIBRARY AND THIS, AND THEY WANNA BE A PART OF IT.
SO, UM, LAST THING ON SHARED COMMENTS, AND THEN WE'LL ACTUALLY MOVE INTO THE REST OF IT.
UM, I THINK YOU GUYS ARE AWARE OF THIS, BUT KRISTEN REACHED OUT.
WE HAVE BEEN INVITED TO ATTEND THE P AND Z MEETING TOMORROW TO TALK ABOUT SENSORY, UM, ELEMENTS.
SO I DON'T REALLY KNOW WHAT THE, WHAT THE FLOW OF THE MEETING IS.
SO WHOMEVER IS AVAILABLE I PLAN TO BE THERE.
I ALSO REACHED OUT TO HEAD DO ISC IN THE SPECIAL EDUCATION DEPARTMENT TO GET SOME EXPERTS IN THAT FIELD.
AND I BELIEVE THERE'S GONNA BE AT LEAST ONE PERSON MIGHT BE TWO, UM, TO BE THERE AS JUST LIKE A, A RESIDENT
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EXPERT.KIND OF WHAT I TOLD KRISTEN IS I KNOW THAT WE ALL INDIVIDUALLY HAVE DIFFERENT EXPERIENCES WITH SENSORY PROCESSING, BUT UM, THOSE ARE LIKE OUR INDIVIDUAL EXPERIENCES.
AND I THOUGHT IT WAS IMPORTANT TO INCLUDE PEOPLE IN THE CONVERSATION THAT ARE EXPERTS IN THAT SPACE, DON'T KNOW THAT THERE'S MANY OPPORTUNITIES TO DO THIS, KIND OF LIKE BIG THINKING ON STUFF.
AND SO I REALLY WANTED TO MAKE SURE THAT THAT WAS AVAILABLE.
UH, WHAT, WHAT ARE THEY, UH, PLANNING FOR? LIKE, WHAT IS THE, I THINK THE IDEA IS TO LOOK AT THE UDC CODES TO MAKE SURE THAT THERE ARE SENSORY ELEMENTS, UM, CONSIDERED, OR IF THERE ARE WAYS THAT THEY CAN HELP SUPPORT POLICIES THAT WOULD BE MORE INCLUSIVE WITH THE SENSORY, UM, ELEMENTS PRESENT IN PUBLIC SPACES.
I, SORRY, I COME FROM A SPECIAL EDUCATION BACKGROUND AND I WORK MOSTLY CHILDREN WHO HAVE AUTISM AND LIKE SENSORY PROCESSING.
SO YOU SHOULD COME TO, YOU CAN PART PUBLIC.
I WENT TO THE LAST PC MEETING FOR SOMETHING ELSE.
SO
IT PROBABLY WON'T BE AS WELL ATTENDED HORIZON SETTING LIBRARY, BUT YOU SHOULD COUNT.
YOU'LL HAVE A SEAT, YOU'LL BE AN OPEN SEAT.
I THINK IT'S, IT'S THEIR FIRST REAL CONVERSATION TOO.
SO IT'S LIKE THE INTRODUCTORY CONVERSATION, UM, JUST TO SEE HOW MANY PEOPLE IN THE COMMUNITY TOO KIND OF SHOW UP AND ARE SPEAKING ON BEHALF OF IT, SHOWING THAT NEED THERE.
UH, SOMETIMES, YOU KNOW, IF, IF YOU DON'T KNOW SOMEBODY OR, OR ARE SOMEBODY THAT HAS, UM, SENSORY PROCESSING ISSUES OR NEURODIVERGENT, YOU MAY NOT UNDERSTAND THE NEED FOR THAT EVERYWHERE.
SO I THINK THEY'RE, THEY'RE REALLY JUST WANTING TO START A CONVERSATION, HAVE LOTS OF PEOPLE WITH LOTS OF PERSPECTIVES AND SEE HOW THAT WE CAN MOVE FORWARD.
ESPECIALLY BECAUSE WE, ONE DAY WE WILL BE BUILDING A NEW LIBRARY OR A NEW WHATEVER, AND WE WANNA ALREADY HAVE THESE THINGS IN PLACE THAT WE'RE CONSIDERING.
SO IT'S NOT JUST ONE BUILDING, IT'S LIKE THEIR WHOLE
AND ACTUALLY REWORKING SOME OF THE SPACES THAT ARE CURRENTLY HERE, UM, TO BE STILL WAITING ON THEM TO, AND THEY SAID ORIGINALLY MM-HMM
AND THEN WHEN I SAW THE NEW JOHNS IN THE PLAYGROUND, I WENT, THAT'S NOT A DAI WENT, SOMEONE WANNA FIND OUT WHAT'S GOING ON.
AND I, I HAD PEOPLE, CITY COUNCIL SAY THEY WOULD LOOK INTO IT AND I HAVEN'T HEARD BACK FROM ANYBODY, BUT I KNOW THAT CPAC IS MEETING TONIGHT AND HOPEFULLY, UM, JAMES WILL GET THE WORD OUT THAT, THAT I, SO JAMES IS AWARE, 'CAUSE HE AND I HAD A SIDEBAR ON IT.
'CAUSE I WANNA MAKE SURE, UM, THAT WE ENGAGE THE IP SINCE AGAIN, THERE'S EXPERTS IN THAT SPACE.
SO, UM, WHEN I LEAVE HERE, I WILL CALL HIM AND SEE IF THERE'S A WAY THEY CAN PUT A MESSAGE OUT.
CPAC IS HAVING A MEETING RIGHT NOW.
SO, UM, I DON'T KNOW A MESSAGE YOU WANNA SEND TO CA 'CAUSE I'M IN THAT GROUP, OR IF YOU WANNA JUST GO THROUGH JAMES.
UM, WELL, I DON'T WANNA DO IT RIGHT NOW BECAUSE WE'RE IN A MEETING AND I, ANYTHING I DO LIKE IN THE MEETING IS OF PUBLIC INTEREST, BUT I'D RATHER SEND THE COMMUNICATION AFTER THIS MEETING.
UM, BUT IF YOU WANNA DO IT, YOU TOTALLY CAN.
I MEAN, AFTER THE MEETING AT THE END,
UM, SO ANYONE WHO WOULD LIKE TO BE THERE IS OBVIOUSLY INVITED.
WE WERE INVITED, UM, US PARKS, UH, THE PARKS DEPARTMENT OR THE PARKS BOARD, EXCUSE ME.
AND, UH, THE D-D-E-I-B WAS ALSO INVITED.
SO THOSE THREE GROUPS, UM, AND, AND LIKE KRISTEN SAID, THIS IS PROBABLY LIKE THE FIRST CONVERSATION.
I THINK IT PROBABLY REALLY HELPFUL FOR PEOPLE TO HAVE A COLLECTIVE UNDERSTANDING.
UM, BECAUSE I KNOW THE, WHEN THEY BROUGHT THE PROPOSAL TO DO SOME SENSORY SPACES IN ONE OF THE PARKS, THERE WERE QUESTIONS ABOUT, WELL, WHAT DOES THAT MEAN? AND IT'S LIKE, PEOPLE DIDN'T REALLY KNOW.
UM, AND I DON'T THINK IT WAS, THERE WAS NO MAL-INTENT, BUT I THINK PEOPLE WERE STRUGGLING ON HOW TO TALK ABOUT AUTISM.
UM, AND SO I THINK THIS WOULD BE A GREAT OPPORTUNITY TO BRING SOME AWARENESS IN GENERAL.
SO ANY, ANY OF YOU ALL THAT ARE AVAILABLE AND WANT TO BE THERE, LIKE I SAID, I PLAN TO BE THERE AND I'M PRETTY SURE JAMES PLANS ON BEING THERE AS WELL.
I'M, I'M POINTING BEHIND ME BECAUSE HE'S NOT HERE, ONLY SITS NEXT TO ME.
THIS SAYS MELLY NOT JAMES, WHERE IT'S TOMORROW NIGHT.
COUNCIL CHAMBERS SEVEN O'CLOCK AGENDA ITEM IS, IS IT THE UDC UNIFIED DEVELOPMENT CODE? I WAS JUST LOOKING AT, SORRY, I LOOK UP THE, THE AGENDA SO I CAN SEE I IT SHOULD BE POSTED BY NOW.
WELL, HOPEFULLY IT'S PRETTY FAR INTO THE MEETING.
IT'S, I MEAN, MAYBE A JUMP AROUND, RIGHT? YEAH, MAYBE THEY'LL BRING IT FORWARD.
ESPECIALLY SINCE HE HAS EXPLICITLY INVITED PEOPLE TO BE THERE FOR IT.
FRANK BERNARD SPECIFICALLY IS WHO THINK HE IS.
I, SO I FEEL LIKE I'VE TALKED AD NAUSEUM ON MY CHAIR COMMENTS.
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CAN SEE, I'M SUPER PUMPED TO TALK ABOUT THE MOE THOUGH.I THINK LET'S TALK TO YOU THERE.
HUH? I SAYING YOU GOT ONE MORE BY ANY CHANCE? IT WAS LIKE THE FOURTH TIME HE SAID ONE MORE THING.
I'M SO GLAD YOU GUYS ARE HERE.
UM, AND NOW WE ARE ONTO THE HYBRID REPORTS.
SO, UM, I REALLY JUST WANTED TO, IT'S, I DID PUT SOME NUMBERS TOGETHER 'CAUSE I KNOW YOU GUYS LOVE SOME NUMBERS.
UH, BUT, UM, REALLY, UM, I JUST WANTED TO GIVE YOU SORT OF, UM, A PULSE CHECK ON THINGS THAT ARE HAPPENING IN THE LIBRARY.
UM, WE ARE FULLY STAFFED, UM, AND EVERYBODY HAS BEEN ACCLIMATED.
WE HAVE, UM, A CIRCULATION CLERK WHO JUST WROTE A GRANT THAT I SIGNED OFF ON.
UM, OUR CHILDREN'S LIBRARIAN HAS WRITTEN FOUR THAT I'VE SIGNED OFF ON.
UM, AND WE HAVE SOME OTHERS IN THE WORKS.
SO WE ARE MOVING IT FORWARD ON, ON, UM, THE GRANT FRONT.
UM, OUR NUMBERS, I JUST PRINTED IT OFF THREE OF THESE BECAUSE WE COULD SHARE, RIGHT? UM, SO IT REALLY IS JUST THE FIRST FOUR MONTHS.
UM, SOME OF THE, WE, WE ACTUALLY TAKE STATS ON EVERYTHING, RIGHT? LIKE LITERALLY EVERYTHING.
BUT I NARROWED IT DOWN TO WHAT I THOUGHT YOU GUYS MIGHT WANNA SEE.
UM, THESE ARE, UM, ONE SIDE IS 2025 AND ONE SIDE IS 2026.
I MEANT FOR IT TO BE TWO SEPARATE PAGES SO WE CAN PUT IT NEXT DOOR TO EACH OTHER, BUT YOU KNOW HOW THAT GOES.
UM, BUT YOU, BUT I WANNA, I WANNA TALK A LITTLE BIT ABOUT THE NUMBERS JUST TO GIVE SOME CONTEXT.
SO ONE OF THE, UM, IT'S REAL EASY FOR ME TO LOOK AT THE NUMBERS AND BE LIKE, OH, THE REASON THAT IS HIGHER OR LOWER IS BECAUSE BLANK.
SO THAT'S KIND OF WHAT I'M GONNA FILL IN.
UM, THE PATRON COUNTS YOU CAN SEE, UM, IN JANUARY, THEY, THEY KIND, THEY'RE, THEY'RE NOT BAD AT ALL.
THEY'RE GOOD NUMBERS, BUT THEN THEY JUST, WE GET MORE AND MORE AND MORE.
AND THEN APRIL WE SEE A LITTLE BIT OF A DECLINE.
MAY WE USUALLY SEE A LITTLE BIT OF A DECLINE BECAUSE IF YOU HAVE CHILDREN OR GRANDCHILDREN THAT ARE IN SCHOOL, THESE ARE LIKE THIS ENTIRE YEAR, THEY'RE JUST SO, THEY'RE SO FULL.
PEOPLE HAVE SO MUCH ON THEIR PLATE.
UM, SO THAT'S WHY OUR NUMBERS TYPICALLY DIP DURING THOSE MONTHS.
BUT THEN WHAT YOU'LL SEE, UM, IN FUTURE MEETINGS WHEN I DO LIVE REPORT IS, UH, JUNE, JULY AND AUGUST, OUR NUMBERS ARE LIKE, WHOA, LIKE DOUBLE.
UM, THIS, UM, I DO WANT TO SAY WE CONSISTENTLY, IF YOU, IF YOU LOOK FOR COMPUTER COUNT, COMPUTER COUNT IS WHEN SOMEBODY COMES IN AND SAYS, CAN I USE ONE OF YOUR COMPUTERS? WE DON'T ASK THEM WHAT FOR, YOU KNOW, OR ANYTHING LIKE THAT.
BUT, UM, UH, WE HAVE SEVEN COMPUTERS THAT, UM, AND THEY'RE USUALLY, THEY'VE BEEN ALL WORKING, RIGHT? YES.
LATELY THEY'RE ALL, UH, LAST YEAR THAT WASN'T THE CASE.
BUT, UM, YOU CAN SEE, UM, IN A MONTH, WE STARTED OUT IN 2025 IN JANUARY AT 201, AND IN APRIL 219, I THINK IT'S MORE IN 2026.
UM, SO YOU CAN SEE THAT THE WORD IS SPREADING.
UM, YOU KNOW, THAT WE HAVE THAT AVAILABLE.
WE ALSO HAVE THOSE TECH ASSISTANCE HOURS, NOT EVERY SATURDAY, BUT MOST SATURDAYS.
AND SO PEOPLE ARE LEARNING, UM, NOT JUST HOW TO USE THE COMPUTER BETTER, BUT GAINING CONFIDENCE AND EVEN COMING TO ASK IF THEY CAN USE A COMPUTER, UM, BECAUSE OF THOSE TECH HOURS.
SO WE, THAT'S WHY WE KIND OF SEE THE INCREASE ON THAT.
UM, THE VOLUNTEERS IS, UM, I, I DIDN'T PUT ALL THIS IN THERE SIMPLY BECAUSE I DIDN'T WANNA PUT LIKE A WHOLE BUNCH OF FINE PRINT IN THERE, BUT VOLUNTEERS HAS BEEN INTERESTING.
UM, WHEN WE, UH, TOOK ON, UM, MS. LAURA WELLS, WHO, UH, WAS A DIRECTOR OF HRC SINCE SHE IS NOW OUR LIBRARY TECHNICIAN AND HAS BEEN FOR, IN JULY, IT'LL BE A YEAR.
UM, SHE TOOK OVER THE VOLUNTEER, UM, STUFF.
SO IN 2025, SHE WASN'T HERE, BUT WE WERE MAINTAINING, WE HAD 29, 29, 50 AND 39, BUT ALMOST EXCLUSIVELY.
THERE WERE, THERE WERE MONTHS WHERE ZERO OF THAT IS, UM, ADULTS, AND THAT'S NOT PEOPLE LIKE 29 SEPARATE PEOPLE.
THAT'S 29 VISITS, LIKE COMING TO HELP, UH, SESSIONS, I GUESS YOU WOULD CALL IT.
UM, SINCE LAURA HAS TAKEN OVER, OUR NUMBERS ARE NOW, UM, 50 52, THEY'RE, THEY'RE STILL INCREASING BECAUSE EVERY MONTH SHE'S DOING AN ORIENTATION.
AND WE HAVE PREDOMINANTLY ADULT VOLUNTEERS NOW.
UM, AND SO SHE'S KIND OF TAKEN THAT OVER AND SHE'S DONE A REALLY GREAT JOB OF PUTTING THE WORD OUT TO DIFFERENT ORGANIZATIONS.
UH, WE HAVE SOME REALLY QUALITY, UM, VOLUNTEERS THAT ARE COMING IN CONSISTENTLY.
UH, WE'RE SUPER EXCITED ABOUT THAT.
UM, THAT ARE HELPING WITH NOT JUST SHELVING, BUT WITH, WITH PROGRAMS
[00:30:01]
OR, YOU KNOW, THINGS LIKE THAT.HELPING US SET UP OR BREAK DOWN OR BE THE SUPPORT, UM, AT THAT, UM, PROGRAM.
SO WE HAVE ANOTHER BODY TO KIND OF MONITOR OR WHATEVER.
UM, THE, THE STUDY ROOM USAGE, UM, THAT NUMBER ALWAYS GETS ME BECAUSE, UH, WHEN I FIRST CAME HERE, I'VE SAID THIS A COUPLE OF TIMES THAT I WAS LIKE, WHO'S USING THOSE STUDY ROOMS? EVERYBODY IS USING THOSE STUDY ROOMS. LIKE THEY'RE CONSTANTLY BOOKED OUT.
UM, AND SO WE HAVE, UH, WE CHANGED POLICY A LITTLE BIT LAST YEAR, UM, ON THE AMOUNT OF TIME YOU COULD BOOK IT BECAUSE WE, WE HAD A LOT OF PEOPLE THAT, UM, WOULD BOOK, LET'S SAY THEY WOULD BOOK IT FROM 10 TO 12 AND THEY WOULD END UP LEAVING AT 1115.
AND THEN WE HAVE AN EMPTY STUDY ROOM.
SO WE, WE KIND OF DO IT TO THE MINUTE NOW WE, AND IT, IT IS MORE EFFICIENT AND I THINK THAT'S WHY THAT YOU SEE THE NUMBERS GO UP IN 2026, BECAUSE WE TAILOR THAT POLICY TO BE MORE EFFICIENT, TO GET MORE PEOPLE IN AND OUT OF THERE, UH, QUICKER.
UM, FOR PROGRAMS. I WANNA BE CAREFUL ABOUT THIS BECAUSE, UM, AND I SAT IN A MEETING AND THEY WERE LIKE, UH, THEY WERE LOOKING AT OUR NUMBER OF PROGRAMS AND THEY WERE LIKE, WELL, YOU JUST, YOU KNOW, PARK HERE, BUT THEN YOU GO DOWN TO THIS MANY.
AND SO I WANNA BE CLEAR, LIKE, IT'S NOT SO MUCH ABOUT THE NUMBER OF PROGRAMS, IT'S ABOUT THE TYPE OF PROGRAMS. SO WE MIGHT HAVE, LET'S SAY 40 PROGRAMS ONE MONTH AND WE MIGHT HAVE 50 PROGRAMS THE NEXT, THE NEXT MONTH, BUT THEY'RE, THEY'RE ALL DIFFERENT PROGRAMS, IF THAT MAKES SENSE WITH DIFFERENT, UM, INTENTS AND, UH, AUDIENCES AND ALL OF THOSE THINGS.
UM, WE'RE ALSO, WE, WE KIND OF JUST THROW EVERYTHING AT THE WALL TO SEE WHAT STICKS.
SO IF SOMEBODY COMES TO US WITH AN IDEA, WE'RE LIKE, YEAH, LET'S DO IT.
AND IF IT DOESN'T GO WELL, THEN MOVE ON TO SOMETHING ELSE.
SO I DON'T WANT THE NUMBER OF PROGRAMS TO ALWAYS BE THE FOCUS BECAUSE, UM, FOR EXAMPLE, AFTER SUMMER IN AUGUST, LATTER PART OF AUGUST, YOU WON'T SEE AS MANY PROGRAMS. 'CAUSE WE ARE RESTING
UH, SO JUST KIND OF THROWING THAT OUT THERE.
AND THE SAME THING WITH PARTICIPANTS.
OUR NUMBERS ARE PRETTY HIGH FOR, UM, PARTICIPANTS, PRETTY CONSISTENT.
UM, AND I DO WANNA SAY THAT IN FEBRUARY WE DECIDED, OR WE, WE STARTED TO KEEP DATA ON NON-ENGLISH SPEAKING INTERACTIONS BECAUSE I'M ASKING FOR THE VASCO TRANSLATORS FOR US TO HAVE, UM, AT OUR DESKS.
AND I THOUGHT IT WOULD BE REALLY IMPORTANT TO BE ABLE TO SAY THIS MANY PEOPLE CAME, THESE ARE THE LANGUAGES THAT WERE REPRESENTED, UM, BECAUSE WE WEREN'T KEEPING THAT DATA PREVIOUSLY.
AND THAT, THAT HURTS ME A LITTLE BECAUSE I KNOW THAT OUR NUMBERS LIKE IT, THIS IS ALL THE TIME.
BUT SINCE FEBRUARY WE'VE HAD, UM, SIX SPANISH ONLY SPEAKING, UM, PATRONS AND ONE VIETNAMESE ONLY SPEAKING PATRON.
AND SO THOSE TRANSLATORS WOULD HELP US IN REAL TIME HAVE MORE OF A NATURAL CONVERSATION.
SO IT, IT FEELS MORE RESPECTFUL AND IT HONORS, UH, THAT PERSON.
UM, THEY DON'T HAVE TO CHANGE ANYTHING TO BE ABLE TO COMMUNICATE WITH US AND GET WHAT, WHAT THEY NEED FROM US.
THERE'S NO BARRIER THERE ANYMORE.
SO THAT'S WHY WE'RE KEEPING THAT STAT.
UM, NOW, SO ANY QUESTIONS FOR ME? YOU DON'T HAVE ANYBODY
AND I'M LOOKING INTO A TUTOR, A TUTOR FOR MYSELF, POSSIBLY FOR THE, FOR THE TEAM.
BUT AGAIN, THAT'S ONE OF THOSE EXPENSES THAT, UM, I DON'T KNOW THAT I WANNA GO TO HPL FRIENDS FOR IT BECAUSE IT'S REALLY, YOU KNOW, FOR THE STAFF TO LEARN, LEARN.
BUT MAYBE, UH, WE CAN, YOU KNOW, BE REALLY FRUGAL IN ONE LINE ITEM SO THAT WE CAN FUND SOMETHING LIKE THAT MM-HMM
UM, BUT THE TRANSLATORS WOULD BE THERE SO THAT NO MATTER WHAT EMPLOYEES WE HAVE WITH WHATEVER LANGUAGE CAPABILITIES THEY HAVE, TOD STILL BE ABLE TO COMMUNICATE WITH ALL OF OUR PATRONS.
WELL, AND I THINK ONE OF THE THINGS THAT YOU HAD, UM, TALKED ABOUT IS THAT IT COULD ALSO BE A SHARED RESOURCE FOR THE ENTIRE BUILDING.
SO IT'S NOT NECESSARILY ONLY FOR THE LIBRARY THAT'S KIND OF IN MY, IN ALL OF MY PAPERWORK, UM, FOR THE BUDGET, UM, ASKS, THAT'S ONE OF THE THINGS THAT I SAY WE CAN, IF WE GET THREE OF THESE, THEN WE CAN USE, WE CAN BE SORT OF THE PILOT PROGRAM AND KEEP DATA FOR AN ENTIRE YEAR.
WE CAN KEEP ONE SORT OF ON RESERVE FOR OTHER CITY DEPARTMENTS TO CHECK IT OUT.
JUST LIKE A BOOK, UM, TO USE AS NEEDED.
IS IT, HAS IT BEEN HELPFUL? BECAUSE WHAT I'M GUESSING WILL PROBABLY HAPPEN IS THAT WHEN OTHER DEPARTMENTS USE IT AND THEY SEE HOW HELPFUL IT IS, THIS MIGHT BE SOMETHING THAT EVERY DEPARTMENT WANTS TO HAVE AT LEAST ONE OF.
UM, SO THAT'S KIND OF HOW I'M, I'M REQUESTING IT SORT OF AS LIKE A PILOT.
LET'S SEE HOW THIS, THIS WORKS.
AND SPECIFICALLY, I THINK I SHOWED YOU LAST TIME, OUR STRATEGIC PRIORITIES.
THE COUNCIL HAD UPDATED THOSE, AND ONE OF THEM SPECIFICALLY SAYS, UM, IMPROVE TWO-WAY COMMUNICATION.
[00:35:01]
AND SO THAT SPEAKS SPECIFICALLY TO THAT ASK.SO I WAS HAPPY WITH THAT EDIT BECAUSE THAT REALLY SUPPORTED, UM, THAT BUDGET REQUEST.
I DO HAVE, JUST TO KEEP, UH, BE CLEAR, I HAVE A A, MY FIRST ROUND OF BUDGET MEETINGS ON MAY 7TH, AND THEN AT THAT POINT I'LL KNOW WHAT HAS BEEN CUT THE ROUND.
UM, AND SO THEN I CAN START THAT WISHLIST, YOU KNOW, THAT LIST OF THINGS, UH, PRIORITIZE THEM BASED ON WHAT WE NEED.
I'LL ALSO SAY I'M NOT ASKING FOR MUCH, UM, EXTRA THIS YEAR.
WE KNEW IT WAS GONNA BE A LEAN YEAR WITH, SO, UM, I, THE ONLY THINGS THAT I'VE ASKED FOR IS SECURITY CAMERAS, UH, BECAUSE WE TALKED ABOUT SAFETY, UM, BEING TOP PRIORITY, THE TRANSLATOR.
I THOUGHT THEY HAD AGREED TO GET ONE.
THEY GOT ME ONE AND WE NEED A TOTAL OF FOUR.
HAS THE ONE ACTUALLY BEEN INSTALLED ALREADY? MM-HMM
BUT THAT, THAT'S IN THE WORKS.
UM, SO, UM, THREE MORE SECURITY CAMERAS, AND I THINK THAT'S RIGHT, LIKE 5,500, LIKE RIGHT UNDER 5,500.
UM, AND THAT INCLUDES EVERYTHING.
UM, AND THEN THE THREE VASCO TRANSLATORS, THOSE ARE A LITTLE UNDER 500 A PIECE.
UM, SO EVERYTHING ELSE IS SORT OF CARRIED OVER FROM THE SAME FROM LAST YEAR.
WE'RE JUST GONNA HAVE TO BE VERY, UM, RESOURCEFUL.
MAKE SURE YOU LET US KNOW HOW WE CAN HELP SUPPORT, UM, PLANTING SEEDS OR IF THERE'S SOMETHING THAT WE CAN HELP ADVOCATE FOR.
MIDDLE OF OUR NAME IS ADVISORY.
UM, AND SO IF WE CAN ADVOCATE FOR THINGS THAT WE'RE ADVISED ARE APPROPRIATE FOR THE LIBRARY, I'M CERTAIN THAT WE'RE HAPPY TO DO THAT.
WELL, UM, AND WE HAD A, A CHANGE IN EMERGENCY MANAGEMENT.
OUR DIRECTOR WENT OVER TO WILLIAMSON COUNTY.
AND SO THE, UM, THE INTERIM RIGHT NOW, THAT'S WHAT WAS, UM, IN HIS FINAL PAPERWORK.
IS THE ONE CAMERA FOR THE LIBRARY, DOES IT MEAN IT'S A NO NO.
AND I'M SO THANKFUL, HONESTLY, I'M SO THANKFUL FOR THAT ONE BECAUSE IT'S, IT'S BECAUSE THEY SEE THAT THERE IS A NEED FOR THIS.
WELL, ESPECIALLY IF THE POLICE DEPARTMENT CAME OVER AND DID SOME LIKE, AND THE POLICE COACHING, THE POLICE ACTUALLY, THEY FUNDED OUR PANIC BUTTONS AT ALL OF THE, THE STATIONS BECAUSE THEY, THEY SAW THE NEED AS WELL.
SO WE KNOW THAT THE NEED IS THERE.
WE'VE BEEN KEEPING THE DATA AND THAT'S WHAT, THAT'S MY TOP PRIORITY.
WELL, THEN I WOULD SAY THAT IF ANYONE HAS THE OPPORTUNITY TO REACH OUT TO CHIEF YARBOROUGH TO THANK HIM FOR HIS LEADERSHIP AND FOR SUPPORTING THOSE PANIC BUTTONS, I THINK THAT THAT'S SOMETHING THAT WE CAN ALL INDIVIDUALLY DO BECAUSE I, YOU KNOW, THINK THAT'S IMPORTANT THAT NOT ONLY THAT THE PATRONS FEEL SAFE, BUT THE STAFF MEMBERS FEEL SAFE.
ANY OTHER QUESTIONS ABOUT THE LIBRARY REPORT? HOW MUCH PERCENTAGE WISE ARE THE STUDY MEMBERS BOOKS? YOU KNOW, UM, I CAN LOOK AT THE CALENDAR RIGHT HERE.
I'M WONDERING IF ON AVERAGE WE'RE LIKE 95% BOOKED OR, YEAH, I WAS GONNA SAY PUSHING 80.
AND THEN IT'S USUALLY WE GET A LOT OF WALK-INS.
SO IN THE MORNING I LOOK OVER, IF WE USE A GOOGLE CALENDAR, THAT'S WHAT IT LOOKS LIKE.
THAT'S WHAT I, UM, AND SO PEOPLE WILL CALL AHEAD OR THEY'LL, UM, I'VE HEARD PEOPLE THAT ARE IN HERE LIKE MAYBE ON MONDAY, AND THEY'RE LIKE, I'M GONNA NEED ANOTHER STUDY ROOM ON THURSDAY FOR THIS TIME AND THIS TIME.
SO SOME OF THEM ARE PRE-BOOKED, SOME OF THEM ARE, THEY JUST GO ONLINE TO OUR LINK AND BOOK 'EM THEMSELVES.
SOME PEOPLE CALL US AND THEN SOME PEOPLE WALK IN.
BUT EVENTUALLY BY THE END OF THE DAY, ALMOST EVERY HOUR THERE'S SOMEBODY.
AND ALSO STAFF USES THEM TOO BECAUSE, UM, I, UM, WE HAVE ALL KINDS OF PROFESSIONAL DEVELOPMENT IN THE LIBRARY WORLD THAT IS FREE BECAUSE THEY SIT LIBRARIES COLLECTIVELY, YOU KNOW, HAVE BUDGETING ISSUES.
AND SO, UM, EVERY MONTH I SEND OUT A LIST TO MY STAFF OF ALL OF THE TRAININGS THAT ARE AVAILABLE, AND THEN ASK THEM TO LET ME KNOW WHAT THEY'RE INTERESTED IN.
AND THEN WE WILL BOOK THE STUDY ROOMS FOR THEM AS WELL, UM, TO BE ABLE TO DO THEIR TRAINING.
HAVE WE EVER CAPTURED THE, UM, THE COST SAVINGS OF DOING TRAININGS ONLINE HERE AT THE LIBRARY FOR STAFF? NO.
I DON'T KNOW HOW YOU'D QUANTIFY IT, BUT I THINK ABOUT LIKE WITH SUBSTITUTES, RIGHT? WITH TEACHERS SUBS, IF YOU'RE ABLE TO DO IN-DISTRICT TRAINING, THERE IS SOME SORT OF COST SAVINGS RATHER THAN SENDING THEM SOMEPLACE ELSE.
I DON'T KNOW IF THERE'S A WAY YEAH, THAT'S DEFINITELY SOMETHING I CAN MOVE INTO, BECAUSE REALLY, I MEAN, WE'RE, PERSONALLY, I PROBABLY DO THREE OR FOUR WEBINARS A MONTH, AND THERE ARE ABOUT AN HOUR A PIECE, AND THOSE ARE FREE.
UM, WHAT WE'RE PAYING FOR IS THE, UM, THE BIG CONFERENCES OR, YOU KNOW, IF IT'S AN ONLINE CONFERENCE AND NOT SO MUCH A WEBINAR.
UM, BUT THERE'S JUST SO MUCH AVAILABLE TO LIBRARIES FOR FREE THAT IT'S
[00:40:01]
REALLY, THAT ARE REALLY GOOD BETWEEN, UH, AMERICAN LIBRARY ASSOCIATION, PUBLIC LIBRARY ASSOCIATION, AND TEXAS LIBRARY ASSOCIATION, AND WE'RE ALL MEMBERS.THAT'S WHY WE REALLY PUSHED FOR US ALL TO BE MEMBERS BECAUSE WE GET THAT FREE, UH, THOSE FREE WEBINARS, OR AT LEAST A HUGE DISCOUNT, UM, ON THOSE.
SO, BUT THAT IS SOMETHING I CAN START TRACKING ONLY IF IT'S NOT TEDIOUS TO TRACK.
I'M JUST WONDERING IF THERE'S AN A VALUE ADD STORY TO KIND OF I THINK SO.
I MEAN, BECAUSE, UM, WE ARE, WE'RE, WELL, I, I FEEL LIKE WE ARE VERY, UM, UM, WE DON'T ASK A LOT FOR OUR, OUR, UM, TRAINING BUDGET, UM, AND PROFESSIONAL DEVELOPMENT.
UM, THERE'S A FEW DIFFERENT BUDGETS THAT FEEDS INTO MEMBERSHIPS AND DUES TRAVEL AND LODGING AND ALL OF THAT.
BUT WE DO A LOT, UM, TO SAVE MONEY LIKE ROOMING TOGETHER AND, YOU KNOW, ALL OF THOSE DIFFERENT THINGS, UM, SO THAT WE CAN KEEP THAT DOWN, THAT COST DOWN THAT THE MAIN EVENT.
SO FOR THE MOU, WHICH I, UM, HAD STARTED SHARING SOME GENERAL SENTIMENTS, UM, WHAT, KRISTEN, IS THERE A WAY FOR US TO PROJECT THE DOCUMENT AND THEN WE CAN MAKE LIVE EDITS AS WE'RE TALKING THROUGH IT? YEAH, ABSOLUTELY.
I'LL WORK ON THAT WHILE YOU'RE TALKING.
UM, SO ONE OF THE THINGS WE TALKED ABOUT LAST TIME IS THAT THERE'S REALLY THREE PARTIES.
THERE IS THE LIBRARY, HBL FRIENDS, AND THEN COLLECTIVELY OUR COLLECTIVE COMMITMENTS.
SO THAT MEANS THAT THE THIRD ENTITY, UM, SO THE NOTES THAT I HAVE FROM LAST TIME THAT KRISTEN VERY KINDLY SENT TO ME, UM, SAY, ALL RIGHT, WE FEEL LIKE WE CHANGED THE BUNCH.
WE, AND WE WERE TALKING ESPECIALLY ABOUT THE BOTTOM PART, RIGHT? LIKE THE LAST ONE, THE LAST SENTENCE WAS VERY AMBIGUOUS, VERY
SO I'M GONNA READ BULLETS THAT WERE NOTES FROM LAST TIME.
UM, LOTS OF TIME WAS SPENT LOOKING OVER AN EXAMPLE FOR AN MOU BETWEEN THE LIBRARY AND THEIR FRIENDS GROUP AND MOU CAN INCREASE PRODUCTIVITY, ALIGN THE LIBRARY AND THE FRIENDS PRIORITIES.
ALSO MOU FOR NEW BOARD MEMBERS TO SIGN IN ORDER TO REDUCE FUTURE CONFLICT AND PREVENT SPENDING DISPUTES.
UM, SO LIKE, I, I THINK WHAT THAT IS LIKE, AS WE WOULD ONBOARD NEW PEOPLE, UM, AND AS THEY ONBOARD NEW PEOPLE, IF EVERYONE STARTS WITH THIS COLLECTIVE UNDERSTANDING OF THIS IS WHAT WE AGREE TO, THEN IT, UM, MITIGATES ANY KIND OF MISUNDERSTANDINGS AS THE, THE BOARDS CHANGE OVER, LIKE THEY NATURALLY WILL.
UM, LAB, THAT'S US, WE CALL OURSELVES LAB, UM, LAB DISCUSS HOW THEY WOULD CREATE AN MOU WITH A FRIENDS GROUP AND LIBRARY DIRECTORS THAT ALL THREE BODIES ARE WORKING TOGETHER IN A LIBRARY ECOSYSTEM, WHICH IS KRISTEN'S NEW FAVORITE WORD.
THE DECISION WAS MADE THAT AT LEAST ONE LAB MEMBER WOULD REQUEST AN AGENDA ITEM AT THE NEXT HBL FRIENDS MEETING ON MAY 6TH AT FIVE 30, AND REQUESTED COLLABORATION TO CREATE AN MOU THAT REPRESENTS THE LIBRARY, HBO FRIENDS AND LAB.
UM, NEXT BULLET SAYS, MEMBERS AGREED THAT ONCE WRITTEN AND FINALIZED, MOU SHOULD BE REDEDICATED YEARLY AND ALLOW REVISIONS EVERY FIVE YEARS.
STATEMENTS THAT WERE DISCUSSED TO INCLUDE ON THE MOU, THE LIBRARY ADVISORY BOARD AGREES TO APPROVE A STANDING AGENDA ITEM FOR OPEN PUBLIC MEETINGS, NOT OFFICIAL BOARD MEETINGS, UM, FOR HPL FRIENDS TO COME SPEAK AT MEETINGS.
I'M READING THE THIRD BULLET OF THE EMAIL THAT YOU SENT ME, THE NOTES.
UM, ALTHOUGH THAT ONE I DON'T UNDER, I DON'T UNDERSTAND THE LAB, THAT'S, THE LAB AGREES TO NO, BASICALLY SAFE SPACE FOR HBL.
BUT IT SAYS NOT OFFICIAL BOARD MEETINGS.
UM, THEY HAVE AN OCTOBER OFFICIAL BOARD MEETING AND IT'S NOT OPEN TO OH, OH, OH, OKAY.
SO ON THEIR AGENDA, WE WOULD NOT BE ABLE TO GO TO THEIRS IN OCTOBER BECAUSE THEY'RE DOING THEIR END OF YEAR
BECAUSE I DIDN'T UNDERSTAND ONE.
UH, AND THE FOURTH BULLET, HBO FRIENDS AGREES TO APPROVE A STANDING AGENDA ITEM.
SO THE, THE SAME THING IN REVERSE, RIGHT? WE'RE GONNA HAVE A SPACE FOR THEM EVERY MONTH ON OUR AGENDA, AND THEY WILL HOLD SPACE EVERY MONTH FOR US, EXCEPT FOR THE OCTOBER ONE THAT IS NOT, UM, OPEN BECAUSE IT'S THEIR FINANCE MEETING.
THE LIBRARY ADVISORY BOARD AGREES TO HOST A WORK SESSION WITH HBO FRIENDS ONCE PER FISCAL YEAR.
I'LL TELL YOU, WHEN I MENTIONED THAT TO THEM, THEY LOVED IT.
SO I THINK THERE'S A LOT OF GOODWILL IN PLACE IN BOTH ORGANIZATIONS, AND I THINK WE'RE ALL SWIMMING THE SAME DIRECTION.
SO GET ALL THAT DOCUMENT AND CONTINUE THOSE INTENTIONAL LINES OF COMMUNICATION.
UM, I THINK THAT THIS IS GOING TO BE A REALLY BEAUTIFUL
[00:45:01]
RELATIONSHIP THE COMMUNITY WILL BENEFIT FROM.AND THEN THIS IS THE DOCUMENT.
AND SO WE CAN START JUST KIND OF READING THROUGH SECTION AT A TIME.
AND KRISTEN, IF YOU WANNA DO LIKE TRACK CHANGES THAT WAY, UM, WHEN WE KIND OF SEND IT OVER TO THE YEAH.
DO YOU KNOW HOW TO DO THAT? SEND A REVIEW CALLED THE TIME AND THEN TRACK CHANGES? YEP.
AND THEN I THINK IF YOU JUST, UH, DROP DOWN THE SIMPLE MARKUP, GO GO TO THE RIGHT, YEAH, YEAH.
AND DO ALL MARKUP JUST FOR NOW.
THAT WAY WE CAN ACTIVELY TRACK THE THINGS THAT WE'RE CHANGING.
UM, SO THEN I THINK DEPENDING ON, I THINK WE CAN GET, WE HAVE ENOUGH SENTIMENT I THINK FROM THE LAST TIME THAT WE FELT PRETTY GOOD ABOUT, AND THEN TAKING SOME OF THE, THE, UM, INPUT THAT I HEARD FROM THEM TODAY THAT WE CAN TAKE THIS ONE THAT IS THE MARKUP VERSION, THE RED LINE VERSION.
UM, AND I CAN TAKE IT TO THEM ON WEDNESDAY WHEN THEY MEET AND WALK THEM THROUGH.
THEY DON'T HAVE TO MAKE A DECISION, BUT I'LL LEAVE THE RED LINE VERSION WITH THEM SO THAT THEY CAN IN THEIR OWN TIME CONFER AND TALK ABOUT IT.
AND THEN ONCE WE COME TO ALIGNMENT, THEN WE CAN HAVE THAT BIG CAP WHERE WE DID THAT SIGNING DAY.
THE FOLLOWING WILL CONSTITUTE AN OPERATING AGREEMENT BETWEEN THE HU PUBLIC LIBRARY FRIENDS, HBL FRIENDS, THE LIBRARY ADVISORY BOARD, AND THE HU PUBLIC LIBRARY LIBRARY.
UM, KRISTEN, YOU MAY WANT TO, TO THE RIGHT OF LIBRARY ADVISORY BOARD, BUT LAB, SINCE WE'LL PROBABLY REFER TO LAB, IT WILL STAND UNTIL AND UNLESS IT IS MODIFIED BY MUTUAL AGREEMENT OF THE HBO FRIENDS EXECUTIVE BOARD, LIBRARY ADVISORY BOARD, AND THE HEAD OF PUBLIC LIBRARY DIRECTOR, HBO FRIENDS' MISSION IS TO SUPPORT AND COLLABORATE WITH THE LIBRARY TO STIMULATE THE USE OF THE LIBRARY'S FACILITIES, RESOURCES, AND SERVICES BY FUNDRAISING AND VOLUNTEERING FOR THE BENEFIT OF THE COMMUNITY AS A NONPROFIT 5 0 1 C3 ORGANIZATION.
HOWEVER, IT IS LEGALLY DISTINCT ENTITY AND IS NOT PART OF THE LIBRARY.
UH, WHERE IT SAYS IN THE HUDDLE LI HUDDLE PUBLIC LIBRARY DIRECTOR IS THAT, CAN YOU ADD ALSO OR DESIGNEE OH YEAH, WE DID TALK ABOUT THAT.
ANY OTHER BIT OF WISDOM FOR THAT FIRST PARAGRAPH? IF WE'RE GOOD WITH THAT ONE, WE CAN, I'M NOT SURE WHY WE HAVE, UH, I MEAN WE CAN, I FEEL LIKE WE'RE IN THE MIDDLE OF ALSO REWRITING THAT ALSO.
I DON'T, I THINK WE FINISHED THAT.
LIBRARY AGREES TO INCLUDE THE HBO FRIENDS IN THE LONG TERM PLANNING PROCESS TO ENSURE THAT THE FRIENDS ARE AWARE OF THE GOALS AND DIRECTION OF THE LIBRARY.
SHOULD THAT BE THE LAB? I WAS JUST GONNA SAY, YEAH, THAT SHOULD BE LAB, RIGHT? HE'S GIVING THOSE UPDATES TO US AS WELL HERE, SO.
UH, WELL, I THINK THIS WILL BE EVERYBODY THEN, RIGHT? YEAH.
THAT'S WHAT I'M TRYING TO GET.
UM, YOU CAN DO HARD THINGS, KRISTEN.
EVERYONE'S JUDGING MISSPELLING.
AND MAYBE, UM, FOR INSTANCE, PROCESS TO ENSURE THAT THE FRIENDS ARE AWARE OF GOALS AND DIRECTION OF THE LIBRARY, PERHAPS TO ENSURE THE STAKEHOLDERS.
'CAUSE THAT WOULD BE THE COLLECTIVE ALL THREE, RIGHT? IT'S THE LIBRARY, WHICH WOULD BE REPRESENTED BY STAFF, US LAB, THE ECOSYSTEM.
[00:50:01]
SAY THE ECOSYSTEM.DO YOU NOT LIKE SCIENCE? WHAT IT SOUNDS REALLY, IT DOES, IT SOUNDS LIKE A LOT FLUFF TO ME.
ARE YOU OKAY WITH STAKEHOLDERS? NO.
YEAH, WE, WE'LL, WE HIM ONTO ECOSYSTEM
THAT WOULD BE AN ECOSYSTEM ISSUE.
WE GOOD WITH THAT ONE? THE FIRST ONE THAT WE JUST WENT THROUGH, REMEMBER, EVERYTHING IS FIXABLE.
SO IF WE, IF SOMETHING GIVES US HEARTACHE, WE CAN ALWAYS COME BACK TO IT.
I JUST GOT DONE TUTORING SIXTH GRADE SCIENCE ON THE BODY ORGANS.
LEMME GET OUTTA SIXTH GRADE MODE AND GET INTO STAKEHOLDERS.
IT SOUNDS, BUT THAT IS LIBRARY TALK LIKE MM-HMM
WE TALK ABOUT STAKEHOLDERS ALL THE TIME, BUT IN WHAT CONTEXT? WE TALK ABOUT THE STAKEHOLDERS.
ANYBODY WHO BENEFITS FROM THE LIBRARY OR WHO MAKES DECISIONS.
SO DO WE NEED TO PUT THAT DEFINITION? I THINK THAT'S AN UNDERSTOOD DEFINITION.
WE'RE WE'RE A WHOLE DEFINITION SECTION BECAUSE NO, ACTUALLY WORD THAT'S GONNA BE SCARY IF WE'RE GONNA USE A WORD THAT OUTSIDE LIBRARY, PEOPLE ARE NOT GOING TO RECOGNIZE AS WHAT YOU MEAN, WHICH YOU ARE DOING.
SO COULD WE PUT ALL BODIES THEN, BECAUSE THAT WOULD BE LIBRARY, HBL FRIENDS, BECAUSE WHILE I UNDERSTAND ALL STAKEHOLDERS ARE PEOPLE THAT ARE YOUR BENEFIT, IT STILL TO ME READS BOARDROOM.
I, I DON'T THINK, I THINK THAT'S SO YOU THINK
IF YOU'RE LOOKING FOR, UM, YEAH.
ENSURE THAT ALL ENTITIES ARE AWARE OF THE GOALS AND DIRECTION OF THE LIBRARY.
'CAUSE THAT EVEN COUNTS TOWARDS THE CITY, THE LIBRARY.
THE LIBRARY AGREES TO SUPPLY THE HBL FRIENDS WITH AN OVERALL BUDGET WISHLIST EACH YEAR DURING THE ANNUAL OCTOBER BUDGET MEETING AND BUDGET REQUESTS AS THEY ARISE MONTHLY AT THE HBL FRIEND MEETINGS THAT INDICATE LIKE WE NEED TWO SENTENCES OUTTA THAT.
UM, AND BUDGET REQUESTS AS THEY ARISE MONTHLY AT THE HBO FRIENDS MEETINGS.
THAT INDICATES THE ANTICIPATED NEEDS FOR THE, FOR HBL SUPPORT.
THAT'S A, THAT'S A LONG, UM, WHAT IF WE WERE TO PUT A P PERIOD AFTER THE FIRST MEETING? YEAH.
AND THEN ADDITIONALLY AND THEN DELETE AND ADDITIONALLY BUDGET REQUESTS CAN BE MADE AS FOR ADDITIONAL THEY ARISE.
PROVIDING LIBRARY WILL PROVIDE BUDGET REQUESTS.
BECAUSE REALLY THE ONLY THING THAT THEY'RE EXPENDING, UM, I MEAN THEY OBVIOUSLY WILL HAVE OPERATING EXPENSES, LIKE THEIR WEBSITE, THEIR INSURANCE, STUFF LIKE THAT.
BUT OTHERWISE, ALL THE MONEY THAT THEY'RE FUNDRAISING IS TO EXPEND FOR THE LIBRARY.
SO WE HAVE TO PROVIDE THOSE REQUESTS TO THEM.
ADDITIONAL ADDITIONAL, OH YEAH.
AS THEY ARISE MONTHLY MAYBE PRESENTED OR JUST AS THEY ARISE, UM, CAN THEN BE PRESENTED AT THE MONTHLY FRIENDS MEETING.
[00:55:01]
REQUESTS AS THEY ARISE.YOU PRESENT ADDITIONAL BUDGET REQUESTS.
AND HOW ABOUT JUST PRESENT IT AS THEY ARISE AT THE HBL FRIENDS MEETINGS.
I WRITE MY ESSAYS OUT LOUD EVERY DAY.
LIKE I CHANGE LITERALLY ALL YEAH.
SAY ADDITIONAL BUDGET REQUESTS.
AND THEN I THINK YOU DELETE THE LAST YEAH.
AND THAT LITTLE TEA TOO WOULD, DO YOU WANNA SAY, I DUNNO WHAT'S WRONG KRISTEN.
KRISTEN, CAN YOU ALSO DELETE THAT LITTLE ERRANT TEA THAT YOU MEANT TO THAT KYLE WANTS TO, IF I CAN'T HAVE STAKEHOLDERS YOU CAN'T TEA.
ARE WE GOOD WITH THAT ONE? YEP.
THE LIBRARY AGREES TO PROVIDE SUPPORT AS REQUESTED FROM HBL FRIENDS AND MARKETING SLASH PROMOTIONAL MATERIALS.
MEL, YOU WERE SO GOOD AT THIS.
YOU WANT MY MOUTH? I DON'T MIND GETTING A 'EM A MESSAGE.
THE LIBRARY AGREES TO PROVIDE PUBLIC SPACE FOR HBO FRIEND, FRIENDS, MEMBERSHIP BROCHURES AND PROMOTIONAL MATERIALS.
WE NEED TO HAVE AN APOSTROPHE AFTER THE S OF FRIENDS BECAUSE THAT'S PLURAL.
IN THIS CASE IT'S THEIR MEMBERSHIP BROCHURES.
RIGHT? AM I READING THAT CORRECT ADJECTIVE? YEAH.
I THINK THAT COULD ALSO BE OKAY.
THE LIBRARY AGREES TO PROVIDE THE HBO FRIENDS WITH SPACE IN THE HARRY POTTER LIBRARY CLOSET FOR BOOK STORAGE AND SORTING AND BOOK SALES.
THE LIBRARY WILL NOTIFY HBO FRIENDS EXECUTIVE BOARD WHEN STORAGE BECOMES FULL.
THEY REALLY LOVE THE USE OF THAT TERMINOLOGY.
THE HARRY POTTER LIBRARY CLOSET.
SO I THINK THAT IT WOULD BE IMPORTANT FOR THEM FOR THAT PHRASING TO BE RETAINED BECAUSE THEY REALLY LOVED IT.
DO WE NEED EXECUTIVE BOARD IN THERE? YES.
SPECIFICALLY HAS TO BE THE EXECUTIVE BOARD THAT I BOARD.
OR HP WE'LL NOTIFY HP IF THAT WORKS.
I THINK, I THINK LIKE, UH, REMOVING EXECUTIVE LEAVING BOARD THERE ONLY SO THAT LIKE THERE'S A REASONABLE CHAIN OF COMMAND AS FAR AS LIKE COMMUNICATION IS CONCERNED.
SO LIKE KRISTEN SHOULD REASONABLY PRESUME THAT SHE CAN REACH OUT TO SOMEBODY ON H B'S BOARD AND SOMEBODY WILL BE RESPONSIVE TO THAT REQUEST VERSUS LIKE SOME, AN ALL CALL TO A RANDOM MEMBER.
YEAH, I, I MEAN, BECAUSE MOST OF US ACTUALLY ARE IN HBL FRIENDS, SO FOR ME IT'S JUST MORE OF A REFERRED TO AS HB FRIENDS ALL OVER.
AND THEN IN THIS SPECIFIC INSTANCE, H SO I JUST CLARIFY, ARE WE INTENDING THE BOARD TO BE OF CONTACT FOR INFORMATION? ARE WE JUST GOING THROUGH NORMAL CHANNELS? WE WOULD NORMALLY.
KRISTEN, WHAT IS YOUR PREFERENCE? UM, WELL IT, WHEN I, WHEN I DO THIS, BECAUSE I ALREADY DO THIS, IT'S JUST OKAY.
OTHERWISE OTHER PEOPLE MIGHT QUIT.
UH, THE HBO FRIENDS AGREE TO INCLUDE THE LIBRARY DIRECTOR OR LIBRARY STAFF MEMBER APPOINTED BY THE LIBRARY DIRECTOR AS A NON-VOTING PRESENCE AT ALL FRIENDS, PLURAL MEETINGS AND TO ALLOW ROOM ON THE AGENDA FOR A LIBRARY REPORT.
[01:00:01]
THINK THAT'S PERFECTION.I SEE NO EDITS REQUIRED THERE.
THE HBO FRIENDS AGREED TO PUBLICLY SUPPORT THE LIBRARY AND ITS POLICIES.
HOW WOULD YOU FEEL BETTER IF WE SAID AND HBL BOARD? OKAY, JUST CHECKING.
I MEAN, HB FRIENDS BOARD MIGHT MAKE SENSE THERE, BUT TALKING ABOUT HS AT THAT POINT WELL, YOU SAID THAT THE BOARDS WASN'T ANYWHERE ELSE IN THE DOCUMENT.
RIGHT? IT, IT'S, WE USE HBL FRIENDS ALL OVER THE PLACE.
SO I WOULD, I WOULD INTERPRET THAT AS TO MEAN IT MEANT THE HB FRIENDS BOARD.
IT PROBABLY REALLY SHOULD BE DEFINED BECAUSE WE DO HAVE A LARGE NUMBER OF FRIENDS THAT ARE NOT VOTING, BUT THEY MAY SHOW UP AND RIGHT.
SO I THINK LIKE THE HBL FRIENDS AGREE TO PUBLICLY SUPPORT THE LIBRARIANS POLICIES.
I THINK IT WOULD BE APPROPRIATE BASED ON THAT FOR, TO READ THE HBL FRIENDS BOARD.
BECAUSE THERE'S, THERE'S TWO THINGS IN PLAY.
THERE'S THE ORGANIZATION COLLECTIVE AND THEN THERE'S THE CORE LEADERSHIP.
I WAS JUST TRYING TO MAKE KYLE FEEL BETTER.
ARE WE GOOD WITH THAT ONE? YEP.
THE HBO FRIENDS AGREE TO PUBLICLY SUPPORT THE LIBRARY IN ITS POLICY, WHICH MEANS THAT ONE IS NOW CORRECT BECAUSE WE PUT BOARD ON THE FIRST ONE NOT AND WE DON'T NEED IT ON THE SECOND.
WAIT, CAN YOU SCROLL UP? IS THAT THE SAME THING? NO.
OH, AND SO THAT HBL FRIENDS SHOULD ALSO HAVE BOARD THERE, RIGHT? YES.
I, THAT'S WHERE WE STARTED WITH, WE WENT BACK AND DID ONE EDIT WE HAVEN'T DONE, IT WAS SITTING IN THE DIFFERENT PART OF THE PAGE AND SO IT, BECAUSE WE HAD MORE WORDS AND SO IT GOT PUSHED DOWN.
HBO FRIENDS AGREE THAT ANY AND ALL MONIES RAISED WILL BE SPENT EXCLUSIVELY FOR LIBRARY PROGRAMS, SERVICES, AND OTHER LIBRARY DEFINED NEEDS UNLESS OTHERWISE AGREED TO BY BOTH THE FRIENDS AND THE LIBRARY THEY BROUGHT UP IN THAT MEETING WAS THEY WANTED TO HAVE SOME THERE ABOUT THEIR OPERATING EXPENSES IF THEY WILL HAVE TO USE THEM.
SO WE CAN'T SAY ALL MONIES AT THAT POINT OR EXCLUSIVELY PICK ONE.
UH, WELL, I THINK WE COULD, UM, HOLD ON.
UM, SO DEFINED UNLESS OTHERWISE AGREED TO.
UM, SO RIGHT THERE WE SAYS DEFINED UNDER NEEDS UNLESS OTHERWISE AGREED TO BY BOTH FRIENDS OF THE LIBRARY BEFORE THAT DEFINED NEEDS WHY IS DEFINED? OH, LIBRARY DEFINED.
BECAUSE WE ALREADY ESTABLISHED THE FACT THAT WE KNOW THAT THEY HAVE THOSE COSTS.
SO CAN IT BE A PARENTHESES EXCLUDING OPERATIONAL COSTS OR AFTER THE DEFINED NEEDS SOMEWHERE IN THERE IS WHERE THAT NEEDS TO GO, EXCLUDING OPERATIONAL COSTS.
'CAUSE WE KNOW THAT THAT NEEDS TO BE, I THINK IT NEEDS TO BE CLEAR THAT IT'S THEIR OPERATIONAL COSTS, RIGHT? YEAH.
I THINK YOU WERE FINE MELY TO LEAVE IT THERE.
AND WE JUST WANTED TO PUT EXCLUDING HPL FRIENDS APOSTROPHE OPERATIONAL COSTS.
UM, ALTHOUGH I'M NOT CERTAIN THAT THAT'S WHERE IT NEEDS TO BE IN THAT SENTENCE.
'CAUSE LIBRARY DEFINE LIBRARY DEFINES IT SHOULD BE A HYPHENATED PHRASE.
WHAT IF YOU PUT THAT, THAT SENTENCE NELLY, THE ONE THAT WE ADDED THE EXCLUDING ONE AT THE END OF THE, THE PARAGRAPH.
AND THERE'S STILL ROOM FOR YOUR HYPHEN BECAUSE THAT WAS SOMETHING THAT WAS REALLY IMPORTANT TO THEM.
THEY DON'T WANT TO BOG KRISTEN DOWN ON ASKING ABOUT TIME FOR US TO PAY OUR WEBSITE HOSTING FEE.
IS THAT OKAY? IT'S TIME TO PAY FOR OUR, OUR INSURANCE.
AND I THINK THE PERIOD NEEDS TO GO OUTSIDE OF THE THAT.
[01:05:01]
UM, I HAD A NOTE HERE FOR YOU WANTED TO, THEY, WHEN YOU BROUGHT IT UP IN YOUR SHARE NOTES ABOUT CLEARLY ARTICULATED MONEY FOR COMMUNITY BENEFIT ONLY FEELS LIKE THIS MIGHT BE THAT SECTION FOR IT.UM, SO EXCLUSIVELY FOR LIBRARY PROGRAMS, COMMUNITY BENEFIT, COMMUNITY BENEFIT LIBRARY PROGRAMS, COMMUNITY BENEFIT.
OR SERVICES MIGHT BE TOO OBVIOUS, BUT THE OVERSTATING IT EVERYTHING DO IS EVERYTHING THAT WE YEAH.
I THINK WHAT THEY WANTED TO DISTINGUISH WAS LIKE, UM, IT, LET'S SAY TANYA EMPLOYEE TANYA NEEDED A LAPTOP FOR HER EMPLOYMENT DUTIES.
WHAT THEY ARE SAYING IS, WE WANNA BUY LAPTOPS FOR THE COMPUTER BANK.
WE DON'T WANNA BUY STAFF LAPTOPS.
NOT BECAUSE THEY DON'T VALUE IT SHOULD BE DOING THAT.
THE CITY SHOULD BE DOING THAT.
AND ALSO THEY HAVE LIMITED FUNDS.
THEY WANNA MAKE SURE THE FUNDS THAT THEY HAVE MAKE THE BIGGEST IMPACT POSSIBLE.
WHICH WOULD BE THE EXTERNAL FACING THINGS.
SO THE COMMUNITY SHOULD GO AT THE END AFTER, LIKE, AFTER SERVICES BECAUSE THERE'S GONNA BE SOME SERVICES, LIKE IF WE'RE UNABLE TO DO IT FOR A PARTICULAR STOCK, IS THEIR FUNDING BEANS STOCK.
IT'S A, WELL, IT'S IT'S A COMMUNITY PROGRAM.
BUT THAT BE BUT THAT WOULD BE, HOLD ON.
BUT THAT WOULD BE FOR, THAT WOULD BE A COMMUNITY BENEFIT.
RIGHT? HOLD ON, WE CAN SIMPLIFY THIS.
THEN YOU CAN SEE ANY AND ALL MONEY RAISED BY WE SPEND EXCLUSIVELY FOR COMMUNITY, COMMUNITY BENEFIT TAKE OUT LIBRARY AND THEN TAKE OUT BASICALLY EVERYTHING ELSE UNTIL AGREED TO BY BOTH FRIENDS AND THE LIBRARY.
SO STRIKE OUT LIBRARY PROGRAM SERVICES BENEFIT.
SO WE'RE JUST SAYING COMMUNITY BENEFIT IS THE GOAL.
RIGHT? AND BOTH SIDES HAVE TO AGREE.
I THINK THAT WE COULD COVER ANYWHERE LONG AS IT HAS TO BE.
WHAT WAS IT HERE? WHAT DID
THAT'S, NO, I WOULD LEAVE THAT, THAT LEAVE THAT PART BECAUSE THAT MEANS THAT THERE'S THINGS THAT ARE UP FOR POSSIBLE DISCUSSION.
OH, WHAT IS IT? YEAH, THIS WILL YOU CHECK.
WILL YOU GO UP ONE MORE PAGE? JUST I THOUGHT I WE CAN GO BACK.
I LIKE THAT BETTER UP A LITTLE.
FRIENDS AGREE THAT ANY AND ALL RAISE WILL BE COMMUNITY FOR COMMUNITY BENEFIT AND OTHER LIBRARY DEFINED NEEDS UNLESS WE NEEDS AGREED.
I THINK IT NEEDS TO BE ELABORATED BY NEEDS AGREED TO BY BOTH FRIENDS.
I DON'T THINK WE NEED THAT UNLESS OTHERWISE, BECAUSE WE'VE ALREADY COME TO AN AGREEMENT.
WHAT, WHAT WAS THE OTHER THING YOU WANTED TO LOOK AT? IS IT
THERE WE'RE NOW MY GONNA BE LOOKING.
I'M GETTING, I'M UM, THE SENTENCE THAT YOU JUST TOOK THE WORD OUT IS NEEDS AGREED TO, UH, OTHER LIBRARY DEFINED READ TO.
CAN YOU SHOW ME WHAT IT LOOKS LIKE? CLEANED UP PLEASE.
THE HBO FRIENDS AGREE THAT ANY AND ALL MONEY IS RAISED WILL BE SPENT EXCLUSIVELY FOR COMMUNITY BENEFIT AND OTHER LIBRARY DEFINED NEEDS AGREED TO BY BOTH THE FRIENDS AND THE LIBRARY.
EXCLUDING HBO FRIENDS OPERATIONAL COSTS.
TRY MAKE 'EM ALL THAT SHORT TOO.
THE HBO FRIENDS AGREE THAT THE LIBRARY DIRECTOR HAS THE FINAL SAY IN ACCEPTING OR DECLINING ANY AND ALL GIFTS MADE TO THE LIBRARY.
CAN YOU PUT A LITTLE, UM, TROPHE THERE? SOME SORT AFTER LIBRARY AND SAY ECOSYSTEM
I'M GONNA MAKE A SHIRT FOR YOU.
[01:10:02]
ARE THERE ANY QUESTIONS ABOUT THAT PIECE? LIKE, THESE ARE OUR RECOMMENDATIONS.RIGHT? THAT'S FOR THEM TO ATTEST.
BUT I DON'T SEE ANY EDITS TO BE MADE THERE.
HBO FRIENDS AGREED TO ENGAGE IN ADVOCACY EFFORTS ON BEHALF OF THE LIBRARY UNDER I THINK A COMMA GOES THERE UNDER THE GUIDANCE OF THE LIBRARY DIRECTOR AND THE LIBRARY ADVISORY BOARD.
DIDN'T WE HAVE A NOTE? WE WERE NOT INCLUDED LAST TIME WE DID NOT HAVE THE LIBRARY ADVISORY BOARD LIBRARY.
BUT I THOUGHT WE HAD, WE HAD TALKED ABOUT, UM, DEFINING THAT SORT OF ADVOCACY EFFORTS A BIT BETTER.
I DON'T KNOW IF WE STILL WANTED TO PURSUE THAT.
THE FUNDRAISING IS THE NEXT ONE.
HBO'S FRIENDS AGREE THAT IF THEY CEASE TO ACTIVELY FUNDRAISE AND PROMOTE THE LIBRARY, UM, THEY WILL DISBAND ALLOWING FOR A NEW FRIENDS GROUP TO BE ESTABLISHED IN THE FUTURE TO DEFINE SOMETHING THERE.
ONE AT A MINIMUM LEVEL OF ACTIVITY.
SO THAT WOULD BE AT THE, THE END OF THAT.
IS THAT WHAT WE'RE SAYING? MM-HMM
ALL THESE S THEY'RE NOT UP THERE BEING ABLE TO DO THIS.
TYPING IN PUBLIC IS TERRIFYING.
WRITING IN ON THE WHITEBOARDS.
TERRIFYING WRITING ON THE WHITE.
SO WE HAVE THINGS THAT THE LIBRARY AGREES TO THAT THE FRIENDS AGREE.
AND THE ONE THAT COMES TO MIND, IT'S GONNA BE A TWO PAGE.
THE ONE THAT COMES TO MIND FOR ME WAS THE LI LIBRARY ADVISORY BOARD HOLDING SPACE FOR THE H FRIENDS.
WE HAVEN'T PUT THAT ON THERE BECAUSE WE HAVEN'T YET.
NOT, AND THEN THE STUFF WEIRD.
UM, I CAN READ THOSE, THOSE SENTENCES TO YOU MELLY.
'CAUSE I HAVE THE DRAFT WARNING.
UM, IT IS THE LIBRARY ADVISORY BOARD AGREES TO HOST A OH YEAH.
AGREES TO HOST A WORK SESSION WITH HBL FRIENDS ONCE PER FISCAL YEAR.
THE NEXT ONE WOULD BE THE LIBRARY ADVISORY BOARD AGREES TO APPROVE A STANDING AGENDA ITEM FOR OPEN PUBLIC MEETINGS FOR HBO FRIENDS TO COME PROVIDE A REPORT.
IT SAYS TO SPEAK AT THE MEETINGS, BUT I FEEL LIKE THAT'S A LOT OF REDUNDANT WORDINGS.
SO WE CAN WORDSMITH IT FROM HERE.
DO WE HAVE THAT SAME IN REVERSE FOR HBL FRIENDS GROUP LIBRARY? I DON'T, I I DON'T THINK WE FELT THAT IT WAS A HUNDRED PERCENT NECESSARY ON US SINCE REPORTS TO US EVERY MEETING ANYWAY.
DO WE NEED IT GET SPELLED OUT? NO, IT'S NOT KRISTEN.
IT'S US HAVING SPACE ON THEIR AGENDA ON THEIR SIDE.
NO, THAT MEANS THAT KRISTEN, FOR EXAMPLE, WILL ALWAYS BE ON THEIR EX.
IT'S THE SAME ONE YOU JUST WROTE AT THE BOTTOM.
SO, UM, I THINK WE NEED TO ADD A STATEMENT SIMILAR TO THE ONE THAT WE JUST PUT.
LIKE WE'RE GONNA HOLD SPACE FOR THEM.
HH IS SUPPOSED TO HOLD SPACE FOR US.
[01:15:07]
THANK YOU.MELLY MEANING FOR LAB TO PROVIDE A STANDING REPORT.
BELOW THAT, MEMBERS AGREE OR BOTH? BOTH PARTIES.
ALL PARTIES AGREE THAT ONCE WRITTEN AND FINALIZED, THE M OOU SHOULD BE REDEDICATED YEARLY AND ALLOW RE REVISIONS EVERY FIVE YEARS.
WHAT, UH, SHOULD BE REDEDICATED YEARLY AND ALLOW REVISIONS EVERY FIVE YEARS.
AND I DO HAVE ECOSYSTEM IN MY EMAIL AGAIN, I GOING AROUND ONCE OR
IT MUST HAPPEN AND IT SHOULD HAPPEN.
SHALL I LIKE, SHALL SHALL SOUNDS OFFICIAL.
WHEN IT SAYS, SHALL IT IS, IT WILL HAPPEN NO MATTER WHAT.
ALSO, PARTIES SHOULD BE ENTITIES SINCE THAT'S THE TERMINOLOGY WE USED EARLIER.
AND INSTEAD OF THE MOU, WE SHOULD PROBABLY SAY SOMETHING LIKE THIS DOCUMENT, RIGHT? BECAUSE THIS IS THE MOU.
THE AGREEMENT SHALL BE REDEDICATED HERE.
SO I WANNA PUT SOMETHING IN THERE THAT, THAT LIKE SPEAKS TO THE FACT THAT THIS IS A, A FRIENDLY AGREEMENT THAT WE'RE LIKE A COMPACT, THIS MUTUAL COMMITMENT TO EACH OTHER.
I DON'T KNOW, BUT A MEMORANDUM OF UNDERSTANDING.
I MEAN, WE'RE TALKING A LOT ABOUT FRIENDS.
THIS DOESN'T SOUND FRIENDLY LANGUAGE.
I'M THINKING LIKE UP RIGHT AT THE END.
I FEEL LIKE THERE'S A WAY WHERE WE CAN LIKE, TIE IT OFF AS THIS IS OUR, OUR COLLECTIVE AGREEMENT TO EACH OTHER.
WE SUPPORT THE LIBRARY IT IN THERE.
THE ONLY REASON I THINK ECOSYSTEM JUST GREEN AND LUSH.
IT DOES SOUND MY FAVORITE COLOR.
IT'S SOMEWHERE AT THE BEGINNING, SOMEWHERE AT THE END.
YOU'RE NOT GONNA I'LL OUTTA ME.
ECOSYSTEM HAS TO BE AT THE TOP AND THE BOTTOM.
CAN WE GO TO THE VERY TOP? I THINK THERE'S ALSO SOMETHING ELSE.
NO, WILL, YOU'LL ALSO GET YOUR FAIR FREE CHANCE TO CHIME IN MINE.
SOMETHING COMPLETELY UNRELATED.
WE'RE HAVING, OKAY, BECAUSE WE DON'T MENTION THE LAB IN THE MEMORANDUM TITLE AT ALL.
UM, SO THIS MEMORANDUM OF UNDERSTANDING BETWEEN WILL FORM AND ECOSYSTEM BENEFITING THE COMMUNITY? NO.
[01:20:01]
NO.IT'S GOTTA BE SOMETHING LIKE THE FOLLOWING WILL CONSTITUTE AN OPERATING AGREEMENT BETWEEN THE HUDDLE OF PUBLIC LIBRARY FRIENDS.
THE LIBRARY ADVISORY BOARD AND THE HUDDLE OF PUBLIC LIBRARY TIER TWO FOR KNOWN AS THE LIBRARY ECOSYSTEM.
BUT CAN YOU REPEAT IT FORMAL? CAN, CAN YOU, I MEAN, SOMETHING LIKE THAT.
BUT DO YOU REMEMBER WHAT YOU SAID? SO YOU CAN REPEAT IT FORMAL SO SHE CAN TYPE IT IN THERE.
SO IT'S AT THE, AFTER THE HUDDLE.
WELL, IN THE SAME SENTENCE, BUT EITHER WAY IT'S HERE.
TWO CORE KNOWN AS THE LIBRARY.
COLLECTIVELY KNOWN AS LIBRARY ECOSYSTEM.
SHOULD WE PUT LIBRARY ECOSYSTEM IN? UH, QUOTATIONS.
HOW ABOUT WE PUT A LITTLE TRADEMARK.
DOES THAT WORK? AM I GONNA HEAR TOO? OKAY.
WE HAVE DONE OUR JOB ADVISING.
SO BACK TO THE TITLE ADVISORY BOARD UP THERE.
NEED TO PUT LIBRARY ADVISOR BOARD UP AT THE TOP.
RIGHT? THAT'S WHAT YOU GUYS ARE, DOES THE TITLE NEED TO, SO IN THAT FIRST OPENING STATEMENT, IT GOES PUBLIC LIBRARY FRIENDS, THEN LIBRARY ADVISORY BOARD, THEN THE HUDDLE PUBLIC.
DO THEY NEED TO MATCH? IS THE QUESTION? I NEED TO, I WAS LIKE CHAOS.
I WOULD JUST PUT THE HOOD OF PUBLIC LIBRARY AT THE END OF THAT TITLE.
I MEAN, START WITH DO FRIENDS, LAB AND THEN THE LIBRARY.
BECAUSE THAT'S HOW WE HAVE IT ON THE PARAGRAPH BELOW.
NOW WE CAN GO DOWN TO THE END.
I WAS LIKE, YOU ONLY GET THREE MORE EDITS OUTTA ME.
UH, WOULD YOU WANT MY, THE OTHER ONE I WANTED WAS, I BROUGHT UP AN OUT BECAUSE THE ONLY OUT RIGHT NOW IS ON, IS COMPLETELY IN THE HBL FRIENDS SIDE OF IT.
SO IT WAS BASICALLY SOMETHING ALONG THE LINES OF, I DON'T KNOW IF, IF YOU KNOW TWO, TWO OR MORE MEMBERS OF THIS DOCUMENT AGREE TO DISBAND IT, IT CAN BE DISBANDED.
IT'S REALLY ALL I'M LOOKING FOR, RIGHT? OH, DISBANDING THE MOU.
YOU KNOW, IF TWO OR MORE OF THE SIGNED PARTIES, WELL, OKAY, QUESTION.
THE HB FRIEND PERSON THAT'S SIGNING THAT AND THE LIBRARY ADVISORY CHAIR PERSON WHO'S SIGNING THAT CHANGE YEARLY, RIGHT? YEAH.
BUT THAT JUST MEANS THAT WHOEVER SIGNS IT FOR THAT YEAR IS THE PERSON FOR THE YEAR.
SO YOU REDEDICATE EVERY YEAR YOU MAKE EDITS EVERY FIVE YEARS.
SO IT SHOULD BE PRETTY CONSISTENT.
SO WE'RE NOT CHANGING COURSE ALL THE TIME.
THIS AGREEMENT CAN BE ABANDONED IF TWO OR MORE PARTIES THAT PARTS OF THE LIBRARY.
BE NULLIFIED OR OH, NULLIFIED.
WELL, NO, BECAUSE WE SAID EARLIER THAT THE LIBRARY ECOSYSTEM MAKES UP ALL THE ENTITIES.
SHE'S SAYING PARTIES NEEDS TO BE CHANGED.
I'M SORRY IT TOOK ME A SECOND TO CATCH UP THERE.
[01:25:02]
SEEM THE MOU IS NO LONGER CURRENT.MAKES MORE SENSE TO EACH OTHER.
THAT'S WHAT IT'S REFERRING TO.
EARLIER YOU ALL CHANGED EMILY, YOU TWO AGREEMENT
NO LONGER MUTUALLY BENEFICIAL.
UM, OKAY, SO IN THIS CASE, IF I'M READING THIS CORRECTLY, THAT MEANS IT COULD BE THE LIBRARY DIRECTOR OR THE DESIGNEE COULD SAY THIS IS NOT WORKING.
AND SOMEBODY FROM LAB OR THE LIBRARY DIRECTOR AND SOMEBODY FROM HBO FRIENDS.
SO I THINK THE TWO PIECES CRITICAL.
UM, BECAUSE IT ALWAYS GIVES US AN ABILITY TO MAKE SURE THAT IT'S NOT JUST ONE PARTY THAT IS CANCELING THIS.
IF IT, IF IT IS ACTUALLY STILL MUTUALLY BENEFICIAL.
I JUST WANTED ANOTHER EXIT BOOKEND.
UM, ARE WE GOOD WITH THIS? YEAH, THERE'S A, SOME FORMATTING STUFF THAT CAN BE DONE BEFORE, UM, BEFORE WE ACTUALLY FINALIZE IT.
BUT I THINK, KRISTEN, IF YOU'RE COMFORTABLE, IF WE COULD, UM, IF YOU CAN SEND THIS RED LINE VERSION TO ME AND I WILL ATTEND THAT MEETING AND PRESENT IT TO THEM, UM, I CAN ALSO SEND IT TO THEIR, UM, THEIR CHAIR IN ADVANCE FOR HER TO GET AN OPPORTUNITY TO REVIEW IT, TO DIGEST IT, SAYING THAT IT'S NOT FINAL, THIS IS JUST A DRAFT OF PROPOSED WORDING.
UM, THAT WAY THEY KNOW THAT THEY ALSO OBVIOUSLY HAVE INPUT JUST LIKE WE DID.
SO I KNOW THAT TOOK A LOT OF TIME, BUT I FEEL LIKE THAT WAS TIME REALLY WELL SPENT.
SO THANK YOU GUYS FOR DOING THAT.
UM, DISCUSS BUDGET REQUESTS TO COUNCIL FOR UNITED FOR LIBRARIES 2026 VIRTUAL TRAINING DAY.
HAVE YOU ALREADY PUT THAT REQUEST IN? NO.
UM, WE TALKED ABOUT IT LAST TIME.
THEY DIDN'T HAVE, THEY HAD THE DATES, UM, CHOSEN, BUT THEY DIDN'T HAVE THE PAY SCHEDULE OR ANYTHING YET.
YOU COULDN'T REGISTER FOR IT YET.
UH, THE SAME IS TRUE OF TODAY.
UM, THEY SAY THAT THEY'LL HAVE THE PAY SCHEDULE OUT FOR EARLY MAY, BUT I JUST, I PUT IN LAST YEAR'S JUST SO YOU COULD SEE, UM, IT, THERE IS AN EARLY BIRD REGISTRATION AND THEN THERE'S A REGULAR REGISTRATION.
AND IT LOOKS LIKE THE EARLY BIRD IS, IT LITERALLY GOES UP TO, UM, LIKE 10 DAYS BEFORE THE ACTUAL, UM, EVENT.
AND FOR A SINGLE DAY GROUP VIEWING, IT WAS, IT'S 1 19 75 I JOINED SO THAT I COULD BE THE UNITED PERSONAL MEMBER AND GET THAT DISCOUNT.
SO, UM, EARLY BIRD IS AT RIGHT AT ONE 20 AND THEN REGULAR IS AT ONE 40.
SO, UM, BECAUSE WE DON'T, I MADE THE AGENDA FIRST.
I MADE THE AGENDA LAST WEEK WHEN I WAS SUPPOSED TO
UH, BUT JUST TO GIVE YOU GUYS AN IDEA, IT WE DID MARK, UH, TUESDAY, JULY 28TH IS THE DAY.
UM, AND THEN I'LL HAVE PROBABLY BY THE NEXT MEETING, HOPEFULLY THEY'LL HAVE LIKE THE ACTUAL NUMBERS WHERE WE CAN TAKE THEM AND THEN BE PUT ON AN AGENDA TO ASK COUNSEL, WOULD IT BE APPROPRIATE TO PUT IN A REQUEST NOT TO EXCEED $150? YEAH.
THAT WAY WE CAN GO AHEAD AND GET ON THE AGENDA.
IS EVERYBODY OKAY WITH THAT? WE DON'T THINK IT WOULD EXCEED THAT.
AND THEN ALSO I THINK WE HAD TALKED ABOUT ASKING FRIENDS BECAUSE THEY HAVE A FRIEND'S DAY ALSO, RIGHT? MM-HMM
UM, INVITING THEM TO, TO VIEW IF THEY, IF THEY HAD SOMEBODY THAT WOULD NOT BE AN ADDITIONAL COST, RIGHT? YES.
UM, FOR THE GROUP VIEWING THE SINGLE DAY, IT'S A PRICE PER DAY.
SO IF WE GOT AN EARLY BIRD, IT'D BE AROUND ONE 20 PER LINK.
'CAUSE THEY'RE TWO SEPARATE DAYS.
SO IN THAT CASE, THAT WOULD BE THE, THE ONE 50 DO NOT EXCEED PLUS THEIR ONE 20.
WELL WE CAN INVITE THEM TO PAY FOR THEIR SEAT AND BE HOSTED HERE.
[01:30:01]
ITEM NOT TO EXCEED 150.AND I KNOW THAT THE, I, THEY HAVE LIKE A TIMELINE.
I'LL HAVE TO SEE WHEN THE NEXT, WHEN I CAN GET ON IT AND THE NEXT AGENDA.
SINCE THIS IS MAY, THAT'S WHY I'M FEELING, I DON'T KNOW THAT WE WANNA WAIT UNTIL JUNE TO TRY TO GET IT IN AND THEN WE JUST DON'T GET ON THE AGENDA FAST ENOUGH.
IS THAT IT FOR THAT AGENDA ITEM? OKAY.
WE HAVE AN, WE HAVE SCHEDULED TO BE HERE UNTIL EIGHT.
UM, THE NEXT ITEM ON THE AGENDA REVIEW AND DISCUSS THE LIBRARY ADVISORY CODES FROM THE DENTON PUBLIC LIBRARY.
SO, UM, KYLE FOUND THIS LAST TIME HE LIKED HOW IT WAS JUST REALLY SUCCINCT.
UM, AND SO I, WHEN I PRINT IN HOW YOU CAN PUT, UM, FLIP ON THE SHORT EDGE OF THE LONGRIDGE.
CLEARLY I DID THAT INCORRECTLY.
UH, BUT IT, THAT'S THE ENTIRETY OF THEIR LIBRARY BOARD AS CODE
UH, OUR TERMS ARE ALSO TWO YEARS.
BECAUSE CURRENTLY THE, UM, THE MEMBERSHIP IS, UH, YOU HAVE TO BE A RESIDENT OF THE FEDERAL ISD TENANT ZONE.
FIXED SHOULD JUST ALL BE, UM, I DON'T, I DON'T KNOW HOW IT READS CURRENTLY.
UM, I THINK IT'S REASONABLE TO SAY YOU HAVE TO BE A QUALIFIED VOTER OF THE CITY.
QUESTION I HAVE THEN LIKE IF THERE'S SOMEBODY WHO HAS RESIDENCY STATUS BUT THEY'RE NOT A US CITIZEN, IS, IS THAT SOMETHING THAT WE HAVE TO ADDRESS? BECAUSE THAT'S WHAT THIS WOULD INFER.
I THINK THAT'S COVERED BY, UM, OTHER PARTS.
SO THEN WE SHOULD NOT ACTUALLY HAVE A SPECIAL STATEMENT.
'CAUSE THAT COULD BE IN CONFLICT WITH WHAT THE CURRENT, OKAY.
SO EACH ME MEMBER SHALL BE A RESIDENT OF
THE BOARD SHALL ELECT ITS CHAIRMAN FROM AMONG ITS MEMBERS THEMSELVES SHALL SERVE FOR ONE YEAR OR UNTIL HIS OR HER SUCCESSOR IS ELECTED AND QUALIFIED.
THE BOARD SHALL SERVE WITHOUT PAY AND SHALL ADOPT SUCH RULES AS MAY BE NECESSARY.
THE REGULATION OF THE BUSINESS LIBRARY BOARD SHALL SERVE IN AN ADVISORY CAPACITY TO THE DIRECTOR OF THE LIBRARY AND THE CITY COUNCIL.
THE BOARD MAY MAKE RECOMMENDATIONS CONCERNING OPERATING POLICIES AND PROGRAMS OF THE LIBRARY, LONG RANGE CAPITAL IMPROVEMENT PLANNING AND POLICY AND SUCH OTHER MATTERS PERTAINING TO THE LIBRARY AND ITS OPERATION AS THE BOARD DETERMINES NECESSARY, THE BOARD SHALL HAVE ALSO HAVE THE RESPONSIBILITIES AND DUTIES CONFERRED UPON IT IN ITS WRITTEN POLICIES EXPRESSLY ADOPTED AS FROM TIME TO TIME AMENDED BY THE CITY COUNCIL.
I LIKE THAT BECAUSE IT MAKES IT KIND OF LIVING AND BREATHING.
SO IF THERE'S ORDINANCE THAT CHANGES, WE DON'T HAVE TO GO BACK AND CHANGE ANYTHING IN FOR, IN FACT, TO THAT END, I MEAN MAYBE WHAT WE, UM, WHERE IT SAYS EACH MEMBER SHALL BE A RESIDENT, A PET ISD, AND THAT WOULD BE THE PROPOSED CHANGE.
MAYBE IT'S EACH MEMBER SHALL MEET THE RESIDENCY REQUIREMENT AS PUT FORWARD BY THE CITY COUNCIL.
BECAUSE YOU, HOW DO IFD WOULD NOT BE A QUALIFIED.
AND SO WE DELETED IT ALL TOGETHER BECAUSE, UM, THAT KYLE BELIEVES THAT THAT IS A
LOOKING AT THIS, WE MIGHT ONLY NEED TO TAKE HOURS AND DUTIES.
UM, WE DO HAVE, WHICH IS THE SECOND PART, BECAUSE WE HAVE A WHOLE LIST OF THEM.
UHHUH
WHICH IS WHERE A LOT OF THIS CAME FROM.
ITS LIKE WE ARE SUPPOSED TO MAKE RECOMMENDATIONS TO CITY COUNCIL REGARDING POLICY RULES AND REGULATIONS RELATING TO THE ADMINISTRATION OF THE PUBLIC LIBRARY.
ITS FACILITIES AND PROGRAMS. WE WERE SUPPOSED TO REVIEW BUDGET RECOMMENDATIONS, DEVELOP BY STAFF, BY STAFF, RECEIVE INFORMATION AND COMMENTS FROM CITIZENS VIRGINIA CITY LIBRARY, MAKE RECOMMENDATIONS WITH STAFF REFERRING PLANNING FACILITIES DURING THE NOW EXCEPT PHASE AND THE AVAILABILITY OF GRANTS.
[01:35:01]
WITH PUBLIC SCHOOLS, CITIZENS.IT'S BASICALLY, IT'S MORE LOOKING AT IT, IT'S JUST LIKE SPECIFIC ITEMIZED.
IT IS ACTIVELY CALLING OUT DUTIES.
AND IT DOESN'T HAVE THE WORDING THAT I LIKE FROM THIS ONE, WHICH BASICALLY SAYS AS WE HAVE A DEFINED ELSEWHERE.
UM, THIS IS LIKE, THESE ARE YOUR EIGHT SPECIFIC POWERS AND ALL YOU'RE SUPPOSED TO DO UHHUH, WHICH IS MUCH NARROWER.
I THINK POWERS AND DUTIES IS THE BIG OFFENDER HERE.
THE REST OF IT IS ACTUALLY CREATION.
IT, IT HANDLES THE ADVISORY BOARD FOR HERE OR, AND THEN COMPOSITION IN TERMS OF MEMBERS.
IT'S JUST A, IT'S LITERALLY A SENTENCE THAT JUST SAYS THE BOARD SHALL CONSIST OF SEVEN MEMBERS AT
SO IT'S THAT PART OF, IT'S SIMPLER, BUT POWERS AND DUTIES IS WHERE I GET A LITTLE, SO SOMEWHERE THERE IS, IT IS SOMEWHERE IT'S WRITTEN.
I DON'T KNOW WHERE THAT, THIS BOARD IN PARTICULAR, THERE'S JUST A FEW OF THEM THAT IT IS ALLOWED FOR YOU TO LIVE IN THE E TJ FOR EXAMPLE.
YOU JUST HAVE TO LIVE WITHIN THE, HOW DO I SEE ATTENDANCE THEN TO BE ON THE BOARD.
SO SOMEWHERE THAT'S REFERENCED, YOU'RE TRYING TO SHAKE YOUR HEAD.
THAT'S PROBABLY A TO BE ON LAB, YOU HAVE TO BE A RESIDENT OF YOU DO NOT.
IT HAS BEEN CHANGED FOR A WHILE.
IT'S PROBABLY, IT'S PROBABLY THE ACTUAL CREATOR BECAUSE THE APPLICATION I FILLED OUT SAID I HAD TO BE A RESIDENT OF PU AND I HAD OTHER PEOPLE INTERESTED, BUT THEN THEY OUT AND SAID, THEY TURNED AROUND AND SAID, NO, YOU CAN'T BECAUSE YOU'RE IN THE ETJ.
YOU ARE NOT IN THE THREE OF US FOR SURE.
SO THEY HAD TO HAVE CHANGED SOMETHING.
OR THERE'S TWO DIFFERENT DOCUMENTS AND NOBODY'S LOOKING AT THE SAME FORM.
NO, I, I WILL, I'M GONNA STAND ON EVERYTHING I KNOW TO BE TRUE.
I KNOW FOR A FACT THAT THIS BOARD IS ALLOWED TO HAVE PEOPLE IN E TJ ON IT.
BECAUSE THIS BOARD SPECIFICALLY, AND THERE'S ONE OTHER ONE, I THINK IT'S THE HISTORICAL PRESERVATION BOARD.
THEY DID NOT HAVE ENOUGH MEMBERSHIP AND THEY COULD NOT MAINTAIN A QUORUM.
AND WE MAY HAVE BEEN GIVEN WHEN WE WERE GIVEN THE APPLICATION, IT MAY HAVE BEEN THE, AND THEN ALSO THEY, UM, THEY REDUCED THE QUORUM REQUIREMENTS BECAUSE THIS BOARD WAS STRUGGLING SO MUCH.
BUT THE LIVING REQUIREMENTS, LIKE I SAID, WHEN I WAS ASKING PEOPLE ON THE BOARD, WHEN KYLE AND I JOINED, WE WERE TOLD NO, THEY HAVE TO BE, IT MAY HAVE CHANGED RIGHT AFTERWARDS.
'CAUSE I JOINED RIGHT AFTER YOU GUYS.
THERE'S, THERE HAD TO BEEN AND THEY JOINED THAT FOR ME.
QUALIFICATIONS ARE NO LONGER DEFINED BY CHARTER.
THEY'RE DEFINED BY ORDINANCE TO ACTUALLY LOOK UP PROPER QUALIFICATIONS.
LOOKING THROUGH ANY ORDINANCES.
THAT ALL WAS LIKE NUMBER CODED.
IT'S JUST O AND THEN THE DATE THAT CITY COUNCIL APPROVED IT.
AND THERE'S NO GOOD SEARCH ENGINE.
WERE YOU GONNA SAY SOMETHING? UM, I'M JUST LOOKING AT THE OPEN POSITION.
I HAVE YOU APPLY FOR BEING ON THE BOARD.
SO THEY HAVE CHANGED THE WORDING.
I WAS TOLD, 'CAUSE I WAS ASKING ABOUT, WELL LIKE WE DIDN'T HAVE TO MY KNOWLEDGE AN OPEN VACANCY.
SO I WAS ASKING, I MEAN WE HAVE AN OPEN VACANCY COMING UP, BUT IT WAS NOT POSTED.
AND I WAS TOLD THAT THERE ARE NO POSTINGS ANYMORE.
LIKE YOU JUST FILL OUT THE APPLICATION IS ROLLING APPLICATION THE WAY IT READS.
WELL, ON THE BOARD'S COMMISSION WEBSITE, WE CLICK APPLY AND HAVE ALL THE OPEN CIE.
THEY DO HAVE THE VACANCIES LISTED.
CAN YOU FOLLOW UP AND JUST FIND OUT HOW WE CAN GET THAT POSTED JUST PROACTIVELY RIGHT NOW I'M SEEING DIVERSITY INCLUSION.
EVERY ADVISORY BOARD THERE IS ONE.
THEN IF IT'S, IF THERE'S ONE LAB POSITION OPEN POSTED.
THAT'S WHAT IT'S ALREADY POSTED.
AND IT DOES SAY SCHOOL DISTRICT.
IT'S AS LONG AS IT'S WORDED CORRECTLY, I LOG.
EXCEPT WHEN YOU GO TO THE UM, THE CITY EMPLOYMENT, IT'S NOT LISTED.
WELL AND IT'S GOOD THAT THEY SEPARATED BECAUSE REQUEST THAT THEY SEPARATED BECAUSE IT WAS VERY CONFUSING.
AND SEATS ON BOARDS AND COMMISSIONS UNDER EMPLOYMENT.
JUST NOT LAB LISTED UNDER EMPLOYMENT BUILDING AND, AND STANDARD COMMISSION'S ETHICS IS THEIR HISTORIC PRESERVATION COMMISSION ON THERE.
SO, AND THAT'S WHY I'M SAYING MAYBE THERE'S TWO DIFFERENT APPLICATIONS.
IT SEPARATED IT LIKE, BECAUSE THERE'S A DIFFERENCE.
SOME OF THEM IT LISTS BOTH OF THEM IN THAT SPOT THOUGH.
SO MAYBE RATHER THAN GOING DOWN TO THIS RABBIT TRAIL, MAYBE WE CAN JUST MAKE SURE IF IT NEEDS TO BE POSTED IN BOTH PLACES THAT IT IS.
OR A RECOMMENDATION COULD BE THAT PAGE THAT IT HAS OPEN LISTINGS.
THAT THERE'S A DIRECT, LIKE A HYPERLINK TO THE APPLICATION.
YOU KNOW WHAT, THERE'S A DIFFERENCE.
[01:40:03]
UH, I THINK COMMISSIONS CAN BE SUNSETTED.I THINK THAT'S THE DIFFERENCE.
I JUST SAID THAT WITH AUTHORITY AND COMPETENCY, BELIEVE ME.
BUT I THINK THAT IT'S THE DIFFERENCE.
I DIDN'T KNOW I TERM IT'S NOT, I FOUND MORGAN FOUND IT.
I FOUND IT UNDER APPLICATION REQUIREMENTS ON THE MAIN PAGE WHERE YOU CAN CLICK ON THAT APPLICATION.
IT SAYS ALL APPLICANTS MUST MEET RESIDENCY REQUIREMENTS AND BE REGISTERED PHOTOS IN THE CITY OF HU.
BUT THERE ARE, I KNOW THAT THERE ARE EXCEPTIONS AND THE ONLY ONE LISTED AS DEI.
THEN IF YOU GO INTO THE APPLICATION, APPLICATION ITSELF, SO ALSO COULD MEET S REQUIREMENTS MEAN NO, ISD REGISTERED TO VOTE WITHIN THE CITY REGISTERED TO VOTE, WHICH KICKS OUT QUITE A FEW PEOPLE AT THAT POINT.
BECAUSE HOW DO ISD IS BIGGER THAN WHERE OUR VOTER REGISTRATION POPULATION IS.
SO WE, WE NEED TO MAKE SURE TO, I'LL ASK LAURA ABOUT THAT WAS THING I SEND US BACK US NO ANYWHERE.
WELL, I JUST CAN'T FIND ANY ORDINANCE.
I BELIEVE THERE ARE SPECIFIC THAT WOULD BE ON PAR.
I FEEL LIKE IT WAS RIGHT AROUND.
I CAN ACTUALLY EVEN GO BACK TO THE LAST MEETING PRIOR TO ME PUTTING MY APPLICATION IN.
'CAUSE I BET YOU I CAN FIND THE RECORDING OF IT WHERE THEY DID IT IS AN ORDINANCE.
IT'S ALL ARE DEFINED BY ORDINANCE NOW.
WHICH MEANS THAT AND WHY WHEN THEY UPDATED.
WELL, I'M GONNA GIVE PEOPLE GRACE TO PERHAPS THAT THEY DIDN'T REALIZE.
WELL, 'CAUSE I ALSO DON'T WANT IT TO COME ACROSS ONE, 'CAUSE AGAIN, THIS IS A RECORDED MEETING.
I ONE DON'T WANT PEOPLE TO THINK LIKE, OH THERE ARE PEOPLE ON THE LAB BOARD THAT AREN'T ALLOWED TO BE THERE.
BECAUSE I KNOW FOR A FACT THAT NO, THEY OBVIOUSLY VETTED YOU GUYS.
WE DON'T WANNA SCARE PEOPLE OFF BY HAVING IT SAY NO THEY CAN'T.
BUT I ALSO, I JUST WANNA BE CAREFUL ON HOW WE'RE TALKING ABOUT THIS.
LIKE, SOMEONE DIDN'T DO SOMETHING.
I THINK IT'S, THERE'S BEEN A LOT OF CHANGES AND IT JUST SOME CLEAN, IT'S MISSED SOMEWHERE.
IT'S MISSED BETWEEN THE PAGES.
AND THAT'S WHY I'M SAYING, OKAY, WE NEED TO FIGURE OUT WHERE IT'S MISSED AND GO, CAN WE GET THIS UPDATED? YEAH.
YOU FOUND THE ORDINANCE FOUND IT 2.0, 2.01 QUALIFICATIONS OF MEMBERS.
IT HAS SPECIFIC NUMBERS FOR, UH, IT SAYS YOU HAVE TO RESIDE WITHIN CITY.
MEMBERS OF THE ECONOMIC DEVELOPMENT BOARD CAN RESIDE IN THE COUNTY.
IT'S JUST GOT A WHOLE BUNCH OF MEMBERS OF HISTORICAL PRESERVATION WILL RESIDE WITHIN CITY LIMITS OR THE EXTRA TERRITORIAL JURISDICTIONS.
THE ETJ CITY COUNCIL MEMBERS THAT ARE SERVING ON THE, OH, I'M SORRY.
MEMBERS OF THE LIBRARY ADVISORY BOARD SHALL RESIDE IN THE HATO INDEPENDENT SCHOOL DISTRICT.
JUST UPDATE ON THAT ZERO ONE OFF.
CAN YOU, CAN YOU EMAIL THAT TO KRISTEN SO THAT SHE HAS THAT YES FOR IT? YEAH.
IF SHE HAD TO SHE WOULD BECAUSE SHE'S THE OH YES.
I TOTALLY WOULD THIS UNDERSTAND.
SO THEN I FEEL LIKE WE HAVE SOME GENERAL CONSENSUS THAT WE LIKE THE WORDING.
WE JUST WANNA MAKE SURE THAT THE TOP PART IS REFLECTIVE.
WE DELETE, WE'RE GONNA SAY WE DELETE THE RESIDENCY REQUIREMENTS ALTOGETHER FOR MEMBERSHIP.
'CAUSE IT'S DEFINED IN THE ORDINANCE.
SO EVEN TECHNICALLY THAT'S INCORRECT.
IT SHOULD HAVE BEEN REMOVED ALREADY.
UM, AND THAT'S THAT, THAT'S ALL I HAVE TO SAY ABOUT THAT.
SO WE'VE MADE A DECISION ON THAT.
DO YOU WANT ME TO PUT THAT ON THE AGENDA AS WELL TO BE APPROVED BY COUNSEL? SURE.
IT'LL BE, UM, IF I CAN GET ON IT MAY 21ST.
JUST ALSO POSSIBLY GRADUATION.
BUT THERE'S A CITY COUNCIL MEETING.
I'M JUST SAYING THAT IF YOU WANT SUPPORT, PUT OUT NOTES NOW.
I GOTTA MAKE SURE I, I'VE ALREADY SENT STUFF SO WHEN PEOPLE GET TO WORK TOMORROW AT NINE O'CLOCK.
SO IT SOUNDS LIKE WE, UM, AND WE DON'T HAVE ANY, I JUST THOUGHT ABOUT THIS.
WE DON'T HAVE MINUTES FROM OUR LAST MEETING TO APPROVE.
'CAUSE THIS IS A SPECIAL CALLED MEETING, RIGHT? MM-HMM
UM, THE LAST ONE IS DISCUSS AND TAKE POSS WAIT, DISCUSS AND POSSIBLY CHOOSE A FUTURE DATE FOR LAB HBO FRIENDS TO WORK ON THE STRATEGIC PLANNING OR STRATEGIC PLAN THAT ALIGNS WITH LIBRARY SCHOOLS AND PRIORITIES.
UM, I THINK WHAT WE TALKED ABOUT WAS, SINCE WE'RE MEETING TODAY AND THEY'RE MEETING ON WEDNESDAY, MAYBE HAVING, I THINK WE TALKED ABOUT HAVING JUST A COUPLE OF DATES
[01:45:01]
TO PRESENT TO THEM TO SEE IF ANY OF THOSE DATES WORKED FOR THEM.AND I THINK WE WERE TALKING ABOUT A MONDAY NIGHT, BECAUSE THAT'S WHEN WE TYPICALLY MEET.
UM, OR DID WE WANNA OFFER UP SOME SATURDAYS, MONDAY NIGHTS? MM-HMM
SO THEN, UM, IF WE, IF EVERYONE CAN PULL UP YOUR CALENDAR.
THIS IS ACTUALLY A REGULAR SCHEDULED OH, IT WAS POSTED AS SPECIAL CALL MM-HMM
SO, UM, WE'RE WORKING ON TRANSITIONING TO MONTHLY MEETINGS.
DOES ANYONE HAVE A CONFLICT WITH THAT? OH, I DID PUT IT A REGULAR MEETING, BY THE WAY.
WHAT IS REGULAR UP HERE? DISTANCE.
I, I JUST DIDN'T TAKE THAT OFF FROM THE LAST ONE.
ANYONE HAVE CONFLICTS WITH MAY 18TH OR JUNE 1ST? WAIT A SECOND.
UM, OR MONTHLY MEETING POTENTIALLY.
IS THAT ON A MONDAY? I, I THINK WHAT WE SAID, WE, WE WERE GONNA START THE MONTHLY MEETINGS IN AUGUST.
AND THAT'S WHEN THE ATTENDANCE REQUIREMENTS WOULD CHANGE ALSO.
IS THAT WHAT WE SAID? OR? NO, I DON'T REMEMBER.
DID THE MEETING DATE, LIKE THE FIRST MONDAY.
AS LONG AS IT'S NOT A HOLIDAY.
AND, AND IF IT IS A HOLIDAY, IT WOULD BE THE FIRST TUESDAY.
BUT WE'RE STARTING THAT IN AUGUST.
YOU KNOW WHAT I NEED, I DO REMEMBER WRITING THAT STARTING IN AUGUST.
IF, IF IT'S A, IT'S THE SECOND MONDAY.
SO THE FIRST OF THE MONDAY IS A HOLIDAY, THEN IT WOULD BE THE SECOND MONDAY.
JUST TO MAKE SURE I COULD JUST, OH, SO THE ONLY TIME THAT WOULD BE A PROBLEM IS IF THE FIRST MONDAY WOULD BE, UM, HOLIDAY.
WERE WE DECIDING BETWEEN MAY OR JUNE? I'M, I'M TRYING TO JUST LIKE GENERATE THREE DATES THAT WE CAN OFFER UP TO THEM.
SO WE'RE NOT NECESSARILY LOCKING IT IN, BUT I'M JUST ASKING FOR YOU GUYS TO LOOK AT YOUR CALENDARS TO SEE IF THAT'S EVEN AN OPTION.
I WANNA OFFER UP A DATE THAT DOESN'T WORK.
WE DON'T HAVE TO OFFER MAY 18TH.
WE CAN WAIT UNTIL THE SUMMER ALTOGETHER.
BECAUSE THAT IS THE LAST WEEK SCHOOL, IF YOU'RE RIGHT.
THOSE ARE MONDAYS, JUNE 1ST, EIGHTH OR 15TH.
I CAN'T DO THE, SO I CAN OFFER UP THE FIRST AND THE 15TH.
DOES THAT WORK FOR PEOPLE? WE'LL JUST OFFER THOSE TWO AND SEE WHAT HAPPENS.
AND THEN IF IT TURNS OUT THAT NEITHER OF THOSE DATES WORK, COME BACK TO THE DRAWING BOARD.
FIND A DIFFERENT DAY OF THE WEEK.
SO WE MAY JUST HAVE TO BE FLEXIBLE ON OUR END.
NOT, I'M NOT YOU LIKE OBVIOUSLY YOU DECLARED YOU'RE NOT AVAILABLE, BUT PERHAPS WE OFFER UP A DIFFERENT DAY OF THE WEEK THAT WE'LL JUST FOR THAT ONE TIME BE AVAILABLE TO MEET.
ARE YOU GONNA BE AT THE WEDNESDAY MEETING PAGE 12 TIMES MEETING? MM-HMM
IT'S ON MY CALENDAR, BUT I KNEW THAT IT WAS HAPPENING PUT ON THERE.
WE NEED TO APPROVE THE MINUTES FROM APRIL AND MAY.
JUST PUTTING THAT ON OUR RADAR SO THAT WE REMEMBER TO PUT THAT ON THE AGENDA FOR THE NEXT TIME.
IT'S SO EASY TO GET LOSE TRACK OF THOSE.
UM, APPROVE THE MINUTES FROM THE APRIL AND MAY MEETING.
SO LAST MONTH AND, AND TONIGHT.
I THINK I HAVE APRIL IN MY OFFICE.
UM, AND THEN I, MAYBE I'M, MAYBE I MISUNDERSTOOD OR MISREMEMBERED.
I KNOW THAT WE SAID THE, THERE'S AN ATTENDANCE REQUIREMENT THAT WE TALKED ABOUT.
WE WAS, WE WERE SAYING THE ATTENDANCE REQUIREMENTS WOULD NOT KICK IN UNTIL AUGUST.
[01:50:01]
DO WE WANNA GO AHEAD AND START THE MONTH MONTHLY MEETINGS NOW? JUST TO GET PEOPLE TO IT, BUT THE ATTENDANCE REQUIREMENT DOESN'T KICK INTO AUGUST.MAYBE THAT'S WHAT WE HAD DECIDED.
MY VOTE WOULD BE IF WE CAN GET THE MOMENTUM GOING RIGHT NOW.
WHILE WE'RE GETTING, YOU KNOW, WE'LL BE READY.
BECAUSE WE STILL NEED TIME TO GET SOMEBODY ELSE.
AND THEN, SO THEN OUR NEXT MEETING IS GOOD.
WE KNOW WHERE TO FIND YOU, RIGHT? OH.
BUT SHE'LL BE AROUND FOR A WHILE.
SHE JUST KNEW THAT SHE'D BE DO YOU MISS US? YOU CAN HOP ON.
I'M GETTING ON THE TRAIN, YOU KNOW, TO AND FROM I'LL JUST
I THINK SHE MEANT YOU CAN GET ON THE LAST I KNOW.
BUT I WAS TALKING ABOUT YOU LITTLE HANDKERCHIEF STUFF IN IT.
ANY OTHER FUTURE? ANY OTHER FUTURE AGENDA ITEMS? I WOULD LIKE TO PUT FUNDRAISING.
UM, I THINK WE NEED TO START THINKING ABOUT THAT.
WHAT OUR ROLE WOULD BE AND HOW WE CAN START CONNECTING WITH BUSINESSES TO GENERATE MORE SUPPORT.
UM, WE TOSSED IT AROUND, BUT I THINK IF WE PUT IT ON THE AGENDA, IT'S BEEN A WHILE.
IT HAS DEFINITELY BEEN A WHILE.
UH, BETWEEN HERE AND FORT WORTH, THERE'S SEVERAL DEALERS THAT DEAL IN THE VANS THAT CAN MODIFIED OR HAVE BEEN MODIFIED SALE PLACES THAT THEY'LL GET YOU PHONE NUMBERS SO THAT WE CAN SEE WHAT'S AVAILABLE FOR, OH, A MOBILE LIBRARY.
OR JUST BEING ABLE TO TRANSPORT THE SENIORS HERE.
OR MAYBE DOING LIKE AN ACTIVITIES BUS OF SOME SORT.
WHICH, IF WE START THINKING OF THAT, THEN WE CAN TIE IT INTO THREE PILLARS WE TALKED ABOUT.
BUT ALSO SOME OF THE WORK THAT THE FOCUS, WHICH IS TRANSPORTATION, ARE, UM, SMALL BUSINESSES AND OUR SENIORS.
'CAUSE THEY'RE RIGHT ALONG 35.
SO I'LL MAKE THE KITS JUST START TAKING PHOTOS OF THE, THE BILLBOARDS AS WE'RE DRIVING BY.
I NEED THE NAME OF THAT PLACE.
I NEED THE, THAT PLACE SO THAT WE CAN START REACHING OUT AND SEEING WHAT'S AVAILABLE.
THERE ARE PLENTY OF GRANTS OUT THERE THAT ARE AVAILABLE TO HELP WITH WHATEVER.
SO, AND I KNOW WE'VE GOT SOME GREAT GRANT WRITERS.
UM, WE JUST GOTTA SEE WHAT DEADLINES ARE COMING UP FOR THOSE.
I THINK, I THINK WE TALKED, GO AHEAD.
NO, YOU, I THINK WE TALKED ABOUT GRANT WRITING.
WE WERE GONNA THAT WAS, THAT WAS Y'ALL.
WE WERE ACTUALLY GONNA HIT THE PAVEMENT.
AND START REACHING OUT TO CONTACTS AND REALLY GETTING, YOU KNOW, THE MAYOR MORE INVOLVED BECAUSE HE'S EXPRESSED INTEREST TO SUPPORT US.
I DON'T KNOW IF YOU'D BE WILLING TO BE SANTA AGAIN THIS YEAR, BUT, UH, WE CAN CERTAINLY MAY ASK.
UM, BUT JUST, YOU KNOW, REALLY JUST CONNECTING WITH CHAMBER AND YOU'VE GOT A LOT OF GOOD CONTACTS THERE, BUT I JUST THINK IF WE COLLABORATE AND START BRAINSTORMING, MAYBE JUST DO A SESSION ON, YOU KNOW, THERE'S NO LIMITS.
WHO ARE OUR TOP BUSINESSES THAT WOULD LIKE TO KNOW MORE ABOUT WHAT WE DO? AND I JUST BE WORTH OUR TIME.
AND I LOVE, I, UM, I WOULD LOVE TO DO THAT WITH HBO FRIENDS IN THE ROOM BECAUSE I THINK THEN WE COULD REALLY CLEAR, CLEARLY DEFINE LIKE WITH THIS EFFORT, HOW DO WE SUPPORT THAT? HOW DO THEY SUPPORT THAT? BECAUSE WE DO HAVE DIFFERENT ROLES IN THOSE SPACES, BUT IF WE ALL SAT DOWN AND TALKED ABOUT IT COLLECTIVELY TOGETHER, WE COULD ACTUALLY WALK OUTTA THE ROOM WITH A PRETTY SOLID PLAN AND THEY'RE THE ONES WHO WOULD HAVE TO COLLECT WELL, BUT THEN WE WE'RE NOT DOING ANY GRANT MONEY, RIGHT? NO, WE'RE TALKING ABOUT IN KIND OR LIKE CASH OR ENDOWMENTS.
WOULD THAT GO INTO THAT? WOULD'VE TO GO, SO, SO HERE'S THING, IT WOULD HAVE TO GO THROUGH HB FRIENDS IF IT'S CASH.
AND THAT'S WHY ANYTHING THAT WE DO, THEY'D HAVE TO, THEY'D HAVE TO BE THE BANKROLLER FOR IT.
SO IT'S ONE OF THOSE THINGS WHERE WE MIGHT BE ABLE TO WRITE THE GRANTS, BUT WE HAVE TO HAVE THEIR SIGN OFF ON IT AND BE LIKE, OKAY, THIS IS WHAT WE'RE DOING.
SO YEAH, WE HAVE TO, KRISTEN CAN WRITE ALL THE GRANTS, SHE CAN DO ALL THAT.
BUT, UM, GETTING THAT SYNERGY ON, LIKE WHAT IS THE PLAN OF ATTACK, BASICALLY.
I THINK GETTING, GETTING EVERYBODY IN THE SAME ROOM, THAT WOULD BE A PERFECT USE OF THAT STRATEGIC PLANNING TIME.
LIKE WHAT ARE THE THINGS THAT YOU GUYS HAVE WORKING AND HOW, WHAT DOES THAT LOOK LIKE? THAT'S A COUPLE SUMMER SESSIONS.
WELL, I WONDER 'CAUSE WE'RE OFFERING THE
[01:55:01]
JUNE 1ST IS ONE OF THE DATES TO DO THE STRATEGIC PLAN.AND WE'RE MEETING ON JUNE 1ST.
SO I WONDER IF SO WE CAN JUST GET A, IF WE CAN GET A RESPONSE, THEY THAT THEY'RE ABLE TO COME.
AND THEN WE JUST, THE AGENDA IS SUPER LIGHT.
WE'LL HAVE A CONSENT AGENDA FOR MINUTES.
UH, WE'LL, UM, GO RIGHT INTO THE HPO FRIENDS AND FUNDRAISING.
IT'S A GREAT TIME FOR OUT THERE.
AND I DO WANNA, I DO WANT HAVE A, AN ITEM TO RECOGNIZE TANYA.
'CAUSE THAT WOULD BE HER LAST OFFICIAL MEETING.
SO, SORRY, I, IF YOU'RE, IF THAT'S OKAY WITH YOU.
YOU KNOW, IT'S ONE OF THOSE THINGS WHERE I APPRECIATE IT, BUT I ALSO UNDERSTAND THE NEED FOR MEETING WITH EACH GIRLFRIEND.
SO AS LONG AS IT CAN BE, BUT THINGS CAN HAPPEN AT THE SAME TIME.
I, I DON'T WANNA TAKE TIME AWAY FROM, FROM WHAT WE NEED TO DISCUSS.
AND THIS WON'T BE OUR ONLY TIME TO TALK WITH THEM.
THIS IS OUR STARTING POINT WITH HIM, SO, YEAH.
ANYTHING ELSE THEN? IT IS SEVEN FIFTY EIGHT AND I CALL THIS MEETING TO CLOSE.